AFI32-7086.pdf

BY ORDER OF THE

SECRETARY OF THE AIR FORCE

AIR FORCE INSTRUCTION 32-7086

1 NOVEMBER 2004

Civil Engineering

HAZARDOUS MATERIALS MANAGEMENT

COMPLIANCE WITH THIS PUBLICATION IS MANDATORY

ACCESSIBILITY: Publications and forms are available on the e-Publishing website at www.e-publishing.af.mil for downloading or ordering.

RELEASABILITY: There are no releasability restrictions on this publication.

OPR: HQ USAF/ILEVQ Certified by: HQ USAF/ILEV (Mr. Jeffrey Domm) Supersedes AFI 32-7086, 1 August 1997 Pages: 97

This instruction implements Air Force Policy Directive (AFPD) 32-70, Environmental Quality, July 1994; AFPD 23-2, Supplies and Materiel Management; June 1993; AFPD 90-8, Environment, Safety, and Occupational Health, January 1999; AFPD 90-9, Operational Risk Management; and AFPD 91-3, Occu-pational Safety and Health, September 1993. It establishes procedures and standards that govern manage-ment of hazardous materials (HAZMAT) throughout the Air Force. It applies to all Air Force personnel (at classified and unclassified operations) who authorize, procure, issue, use, or dispose of HAZMAT in the course of their official duties; and to those who manage, monitor, or track any of the preceding pro-cesses, whether the processes are performed by government or contractor personnel. This Air Force Instruction (AFI) is applicable to all installations, except where international agreements require modified policy. Ensure that all records created as a result of processes prescribed in this publication are maintained in accordance with AFPD 37-1, Air Force Information Management, and Air Force Manual (AFMAN) 37-123, Management of Records, and the associated Air Force Records Disposition Schedule. Send com-ments and suggested improvements on AF Form 847, Recommendation for Change of Publication, through channels, to Headquarters United States Air Force (HQ USAF), Deputy Chief of Staff for Instal-lations and Logistics, Environmental Division (HQ USAF/ILEV), 1260 Air Force Pentagon, Washington DC 20330-1260. Major Commands (MAJCOMs) are required to supplement this instruction within 12 months of issuance. In addition, other organizations may supplement this instruction. MAJCOM, the Air National Guard (ANG), Field Operating Agency (FOA), and Direct Reporting Unit (DRU) Environmen-tal, Safety, and Occupational Health Committee (ESOHC) chairs can submit to HQ USAF/CVA a request for a waiver to the assignment of specific responsibilities in this AFI. Waiver requests must clearly iden-tify the specific changes to responsibility assignments and provide the rationale for deviating from the standardized Air Force structure as defined in this AFI. The HQ USAF ESOHC Co-Chairs have final approval authority for these waiver requests. This instruction is consistent with Air Force Occupational Safety and Health (AFOSH) standards. It prescribes AF Form 3952, Chemical/Hazardous Material Request/Authorization and AF Form 3953, Contract Class I Ozone Depleting Substance (ODS) Senior Acquisition Official (SAO) Approval Application Form. See Attachment 1 for a list of refer-ences and supporting information.

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2 AFI32-7086 1 NOVEMBER 2004

SUMMARY OF CHANGES

This document is substantially revised and must be completely reviewed.

This revision updates and replaces AFI 32-7086, Hazardous Material Management, 1 Aug 97, in its entirety. This revised AFI includes updates of many of the roles and responsibilities for HAZMAT and ODS management (Chapter 1 and Chapter 2), replaces the HAZMAT Pharmacy terminology with the installation HAZMAT management program (Chapter 2), and revises the HAZMAT and ODS authoriza-tion and tracking requirements (Chapter 2, Chapter 3 and Chapter 4).

Chapter 1— AIR FORCE HAZARDOUS MATERIALS (HAZMAT) MANAGEMENT

PROCESS 5

Section 1A—HAZMAT Management Process (HMMP) Purpose and Objectives 5

1.1. HMMP Purpose

1.2. HMMP Objectives

Section 1B—HMMP Structure 5

1.3. HAZMAT Definition

1.4. HMMP Team

1.5. HMMP Programs

Section 1C—HMMP Responsibilities 7

1.6. HQ USAF Environmental, Safety, and Occupational Health Committee (ESOHC) Co-Chairs

1.7. HQ USAF HMMP Team

1.8. Secretary of the Air Force (SAF)

1.9. HQ USAF

1.10. MAJCOMs and DRUs

1.11. Installations

1.12. Other Specialized Responsibilities

Chapter 2— INSTALLATION HAZMAT MANAGEMENT PROGRAM (IHMP) 15

Section 2A—IHMP Purpose and Objectives 15

2.1. IHMP Purpose

2.2. IHMP Objectives

Section 2B—IHMP Structure 16

2.3. IHMP Elements

AFI32-7086 1 NOVEMBER 2004 3

2.4. HAZMART Functions

2.5. HAZMAT Determination and Authorization Process

Figure 2.1. HMMP Team HAZMAT Determination and Authorization Process

2.6. Deployment Planning

2.7. HAZMAT Transportation Security

Table 2.1. HAZMAT Transportation Thresholds for Developing Security Plans

Section 2C—IHMP Responsibilities 26

2.8. HQ USAF HMMP Team

2.9. MAJCOM and DRU HMMP Teams

2.10. Installations

2.11. Other Specialized Responsibilities

Chapter 3— AIR FORCE WEAPON SYSTEM HAZARDOUS MATERIALS (HAZMAT)

PROGRAM (WSHP) 37

Section 3A—WSHP Purpose and Objectives 37

3.1. WSHP Purpose

3.2. WSHP Objectives

Section 3B—WSHP Structure 38

3.3. WSHP Description

Figure 3.1. WSHP Change Request Submittal for Existing Systems

Figure 3.2. Permanent Modification Process (From AFI 63-1101, 17 Jul 2001)

Figure 3.3. Technical Order (TO) Improvement Reporting System (From TO 00-5-1, Chapter 5, 1 Mar 2004)

Section 3C—WSHP Responsibilities 45

3.4. HQ USAF HMMP Team

3.5. Assistant Secretary for Acquisition (SAF/AQ)

3.6. Deputy Chief of Staff for Installations and Logistics (HQ USAF/IL)

3.7. MAJCOMs and DRUs

3.8. Installations

3.9. Other Specialized Responsibilities

4 AFI32-7086 1 NOVEMBER 2004

Chapter 4— AIR FORCE OZONE DEPLETING SUBSTANCE (ODS) PROGRAM

(ODSP) 47

Section 4A—ODSP Purpose and Objectives 47

4.1. ODSP Purpose

Table 4.1. Class I Ozone Depleting Substances

Table 4.2. Class II Ozone Depleting Substances

Table 4.3. Class II ODS Production Phase-out

4.2. ODSP Objectives

Section 4B—ODSP Structure 50

4.3. ODSP Senior Acquisition Official (SAO) Authority

4.4. Class I ODS Program

4.5. Contract Class I ODS SAO Approval Requests

4.6. Requisitions from the DLA Class I ODS Defense Reserve

Figure 4.1. Class I ODS Requisition SAO Approval Procedures

4.7. Class I ODS Deployment Planning

4.8. Class II ODS Program

Section 4C—ODSP Responsibilities 59

4.9. SAF/AQ

4.10. HQ USAF/IL

4.11. MAJCOMs and DRUs

4.12. Installations

4.13. Other Specialized Responsibilities

4.14. Forms Prescribed

Attachment 1— GLOSSARY OF REFERENCES AND SUPPORTING INFORMATION 67

Attachment 2— AF FORM 3952, CHEMICAL/HAZARDOUS MATERIAL REQUEST/

AUTHORIZATION FORM 79

Attachment 3— AF FORM 3953, CONTRACT CLASS I ODS SAO APPROVAL

APPLICATION FORM 87

Attachment 4— HQ USAF HMMP TEAM CHARTER 97

AFI32-7086 1 NOVEMBER 2004 5

Chapter 1

AIR FORCE HAZARDOUS MATERIALS (HAZMAT) MANAGEMENT PROCESS

Section 1A—HAZMAT Management Process (HMMP) Purpose and Objectives

1.1. HMMP Purpose. The HMMP includes the activities and infrastructure required for ongoing identi-fication, management, tracking, and minimization of HAZMAT. The purpose of the HMMP is to manage the procurement and use of HAZMAT to: (1) support Air Force missions; (2) to protect the safety and health of personnel on Air Force installations and communities surrounding Air Force installations by ensuring proper management of HAZMAT; (3) to minimize Air Force use of HAZMAT consistent with mission requirements; (4) and to maintain Air Force compliance with environmental requirements for HAZMAT usage.

1.2. HMMP Objectives.

1.2.1. The HMMP supports accomplishment of the Air Force mission by minimizing and effectively managing dependence on HAZMAT within acceptable levels of mission and ESOH risk, while reduc-ing associated Total Ownership Cost (TOC).

1.2.2. The specific objectives of the HMMP are to:

1.2.2.1. Collect and maintain HAZMAT data on the standardized Air Force HAZMAT tracking system.

1.2.2.2. Protect the safety and health of personnel on Air Force installations and communities sur-rounding Air Force installations from Air Force misuse of HAZMAT.

1.2.2.3. Integrate weapon system HAZMAT reduction needs into the weapon system require-ments generation, prioritization, funding, and execution processes.

1.2.2.4. Manage mission critical requirements for Class I Ozone Depleting Substances (ODS).

1.2.2.5. Provide the work area supervisor with information necessary to comply with applicable hazardous material risk communication requirements, especially the Occupational Safety and Health Administration (OSHA) Hazard Communication (HAZCOM) Standard.

1.2.2.6. Comply with applicable hazardous material management laws, regulations and Executive Orders (EOs), especially EO 13148, Greening the Government Through Leadership in Environ-mental Management, 26 April 2000, which requires federal agencies to comply with Emergency Planning and Community Right-to-Know Act (EPCRA), the initial catalyst for the creation of the

HMMP.

1.2.2.7. Minimize the generation of hazardous waste (HW).

Section 1B—HMMP Structure

1.3. HAZMAT Definition. For purposes of this AFI, the term HAZMAT includes all items (including medical supply items, but excluding drugs in their finished form and pharmaceuticals in individu-ally-issued items) covered under EPCRA (or other host nation, federal, state, or local) tracking require-

6 AFI32-7086 1 NOVEMBER 2004

ment, the OSHA HAZCOM Standard, and all Class I and Class II ODS. It does not include munitions or

HW.

1.4. HMMP Team. This AFI assigns specific functional area responsibilities for HMMP execution at all levels. The key to effective HAZMAT management is cross-functional cooperation achieved through the establishment of HMMP teams at all levels.

1.4.1. HMMP Team Chain of Command. At each level (HQ USAF, MAJCOM, and installation), the Environmental Protection Committee (EPC) or Environmental, Safety, and Occupational Health Committee (ESOHC) chair will establish, via formal charter, a cross-functional HMMP team. (See Attachment 4 for an example charter.) Civil Engineer (CE) will lead the HMMP team. The team will report to the EPC or ESOHC chair. Individual team members are also responsible for reporting to their functional chain of command on HMMP issues.

1.4.2. HMMP Team Composition. The HMMP team will include, but is not limited to, representa-tives from CE (representing environmental and fire protection), Surgeon General (SG) (Bioenviron-mental Engineering or BE), Safety (SE), Communications and Information (SC or CS), Legal (JA), Maintenance, Logistics Readiness (with supply expertise), Contracting, and HAZMART supervisors.

Other functional areas such as Finance, Requirements, Plans, Manpower, Public Affairs, HAZMAT users, and tenant organizations are also members of the HMMP team, as required. Contracted func-tions may have contractor representation on the HMMP team. The team charter will specifically iden-tify HMMP team members.

1.4.3. HMMP Team Functions. The HMMP team, at all levels, will:

1.4.3.1. Provide oversight for the three major areas covered in the HMMP: the Installation HAZMAT Management Program (IHMP), the Weapon System HAZMAT Program (WSHP), and the ODS Program (ODSP).

1.4.3.2. Identify and resolve issues, particularly in policy and resource guidance; cross feed smart procedures; evaluate performance; incorporate HAZMAT management initiatives into existing procedures; and validate and prioritize strategies that support and enhance HAZMAT manage-ment.

1.4.3.3. Communicate policy goals and objectives and develop efficient HAZMAT management plans.

1.4.3.4. Provide the necessary teamwork, oversight, coordination, and cross feed to develop and sustain the standardized Air Force HAZMAT tracking system and associated interfaces.

1.4.3.5. Regularly schedule and hold meetings at least quarterly to address HMMP issues with suggested topics of discussion as follows:

Resource (funding and personnel) review, validation, and tracking Support Agreements Metrics Contract HAZMAT requirements IHMP issues WSHP issues ODSP issues Customer feedback

AFI32-7086 1 NOVEMBER 2004 7

1.4.3.6. HAZMART supervisors, and HMMP team members should use the Air Force Institute of Technology (AFIT) HMMP Course as the primary source of HMMP management and HAZMART operations training. Also, HMMP team members should be familiar with both the standardized Air Force HAZMAT tracking system and the Environmental Compliance Assess-ment and Management Program (ECAMP)/Environmental, Safety, and Occupational Health (ESOH) CAMP HMMP protocols.

1.4.4. HMMP Team Problem Resolution Process. The HMMP team chain of command (paragraph 1.4.1.) is structured to ensure senior leadership insight into the HMMP and involvement in resolving HMMP issues that the team has not been able to resolve.

1.4.4.1. The HMMP team is responsible for first trying to resolve issues within the team itself.

1.4.4.2. If this is not possible, the HMMP team has the responsibility to go to the ESOHC chair for assistance. Individual team members have to first inform their chain of command before the HMMP team presents the issue to the ESOHC chair.

1.4.4.3. If the ESOHC chair cannot resolve the issue, the HMMP team, with the approval of the ESOHC chair, should refer the issue to the HMMP team at the next level of command.

1.5. HMMP Programs. The HMMP consists of three major programs: the IHMP, WSHP, and the ODSP. The WSHP and the ODSP are dependent on the IHMP for data collection and allocation control, respectively. In addition, it is essential that each HMMP team establish a management effort to ensure the accuracy and reliability of the HAZMAT data in the standardized Air Force HAZMAT tracking system.

1.5.1. IHMP. Chapter 2 describes the IHMP requirements for authorizing, procuring, issuing, and tracking HAZMAT at Air Force installations. The IHMP provides the necessary data and controls to support the WSHP and ODSP.

1.5.2. WSHP. Chapter 3 describes the WSHP requirements to link HAZMAT reduction efforts to installation and MAJCOM priorities. The WSHP relies on IHMP data to link HAZMAT usage to weapon systems.

1.5.3. ODSP. Chapter 4 describes the requirements for managing ODS. The ODSP relies on the IHMP to control the allocation of mission-critical supplies of ODS.

1.5.4. Data Quality Management Effort. Each HMMP team must implement a management effort to provide for the quality assurance of the HAZMAT data upon which the effectiveness and efficiency of the HMMP depend. Each management effort should provide for continuous improvement of the HMMP through the quality Plan-Do-Check-Act cycle. Key elements of the HMMP quality manage-ment effort may include continuity folders with documented operating instructions, required training of new HMMP team members and HMMP customers, inclusion of HMMP activities in the ECAMP and ESOHCAMP reviews, installation HMMP team visits to customer work areas, and formal cross-feed of lessons learned.

Section 1C—HMMP Responsibilities

1.6. HQ USAF Environmental, Safety, and Occupational Health Committee (ESOHC) Co-Chairs.

ESOHC co-chairs (SAF/IEE and HQ USAF/CVA) will formally charter a cross-functional HMMP team led by HQ USAF/ILE. The ESOHC Co-chairs will provide oversight for the HMMP.

8 AFI32-7086 1 NOVEMBER 2004

1.7. HQ USAF HMMP Team. The HMMP team consists of those representatives listed in paragraph

1.4.2. and representatives from acquisition (SAF/AQ). The HMMP team will:

1.7.1. Establish policies and procedures for the HMMP.

1.7.2. Ensure functional areas provide resource advocacy in their respective areas for an effective interface between their functional area programs and the HMMP.

1.7.3. Establish and review metrics, in conjunction with MAJCOM HMMP teams, to assess and report HMMP performance to senior leadership. These metrics must be based upon the data in the standardized Air Force HAZMAT tracking system.

1.7.4. Ensure that any contracting initiatives involving any of the HMMP team responsibilities explicitly spell-out those responsibilities in the contract. These contracting initiatives must also include provisions for meeting the HMMP deployment planning requirements.

1.7.5. Establish and maintain a quality management effort for the HQ USAF HMMP activities.

1.7.6. Ensure HMMP planning and management is incorporated into deployment planning policy and guidance.

1.8. Secretary of the Air Force (SAF).

1.8.1. Assistant Secretary of the Air Force for Installations, Environment and Logistics (SAF/IE).

SAF/IE will:

1.8.1.1. Establish Air Force ESOH policy.

1.8.1.2. Participate in the HMMP team.

1.8.2. Assistant Secretary of the Air Force for Acquisition (SAF/AQ). SAF/AQ will:

1.8.2.1. Provide systems engineering and contracting participation in the HMMP team.

1.8.2.2. Provide Single Manager (SM) guidance on implementing the HAZMAT management requirements of the Department of Defense (DOD) Instruction 5000.2, Operation of the Defense Acquisition System.

1.8.2.3. Serve as the HQ USAF HMMP team Office of Primary Responsibility (OPR) for the WSHP and define SM WSHP responsibilities for the entire WS life-cycle according to Chapter 3 of this AFI.

1.8.2.4. Serve as the HQ USAF HMMP team OPR for the ODSP, including processing of Class I ODS Senior Acquisition Official (SAO) approval requests in accordance with (IAW) Chapter 4 of this AFI.

1.8.2.5. Serve as the HQ USAF HMMP team OPR for the HAZMAT and ODS sections of the Air Force Federal Acquisition Regulation Supplement (AFFARS).

1.8.2.6. Incorporate HMMP requirements into acquisition processes through policies, procedures, and training.

1.9. HQ USAF.

1.9.1. Deputy Chief of Staff for Installations and Logistics (HQ USAF/IL). HQ USAF/IL has overall responsibility for the HMMP.

AFI32-7086 1 NOVEMBER 2004 9

1.9.2. The Air Force Civil Engineer (HQ USAF/ILE). HQ USAF/ILE will:

1.9.2.1. Lead the HQ USAF HMMP team with participation from all required functional areas to develop policy, advocate for resources, and oversee execution of the HMMP.

1.9.2.2. Incorporate HMMP requirements into CE processes through policies, procedures, and training.

1.9.2.3. Advocate for MAJCOM functional areas and acquisition resources (funding and person-nel) required to execute CE HMMP responsibilities.

1.9.2.4. Ensure that the HAZMAT tracking system requirements are included and maintained in the standardized Air Force HAZMAT tracking system software development.

1.9.3. Director of Logistics Readiness (HQ USAF/ILG). HQ USAF/ILG will:

1.9.3.1. Participate in the HMMP team.

1.9.3.2. Incorporate HMMP requirements into supply processes through policies, procedures, and training.

1.9.3.3. Advocate for the resources (funding and personnel) required to execute supply HMMP responsibilities.

1.9.3.4. Serve as the HMMP team Office of Collateral Responsibility (OCR) for processing Class I ODS Requisition Senior Acquisition Official (SAO) approval requests IAW Chapter 4 of this

AFI.

1.9.4. Director of Maintenance (HQ USAF/ILM). HQ USAF/ILM will:

1.9.4.1. Participate in the HMMP team.

1.9.4.2. Incorporate HMMP requirements into maintenance processes through policies, proce-dures, and training.

1.9.4.3. Advocate for the resources (funding and personnel) required to execute maintenance HMMP responsibilities.

1.9.4.4. Serve as the HMMP team OPR for weapon system maintenance issues.

1.9.5. Air Force Surgeon General (HQ USAF/SG). HQ USAF/SG will:

1.9.5.1. Provide BE participation in the HMMP team.

1.9.5.2. Incorporate HMMP requirements into SG processes through policies, procedures, and training.

1.9.5.3. Advocate for the resources (funding and personnel) required to execute SG HMMP responsibilities.

1.9.5.4. Serve as the HMMP team OPR for Material Safety Data Sheet (MSDS) issues.

1.9.6. Air Force Chief of Safety (HQ USAF/SE). HQ USAF/SE will:

1.9.6.1. Provide Safety participation in the HMMP team.

1.9.6.2. Incorporate HMMP requirements into SE processes through policies, procedures, and training.

10 AFI32-7086 1 NOVEMBER 2004

1.9.6.3. Advocate for the resources (funding and personnel) requirements to execute SE HMMP responsibilities.

1.9.7. Deputy Chief of Staff for Plans and Programs (HQ USAF/XP). HQ USAF/XP will provide guidance to the MAJCOMs through the Annual Planning and Programming Guidance (APPG) and/or Program Objective Memorandum (POM) Preparation Instruction to consider WSHP needs along with other weapon system needs in their POM submittals.

1.9.8. Air Force Judge Advocate (AFLSA/JAC). Provide legal expertise on applicability of HAZMAT and ESOH management laws/regulations and EO on Air Force policy/guidance.

1.10. MAJCOMs and DRUs.

1.10.1. MAJCOM EPC or ESOHC chair. The EPC or ESOHC chair will formally charter a cross-functional HMMP team led by CE. The EPC or ESOHC chair will provide oversight for the HMMP. EPC or ESOHC chair will submit to HQ USAF/CVA any requests for waivers to the assign-ment of HMMP responsibilities in this AFI.

1.10.2. MAJCOM and DRU HMMP teams. The HMMP team consists of those representatives listed in paragraph 1.4.2. The MAJCOM and DRU HMMP teams will:

1.10.2.1. Establish supplemental policies and procedures for the HMMP within 12 months of issuance of this AFI or any revisions.

1.10.2.1.1. Include definition of HAZMAT roles and responsibilities.

1.10.2.1.2. Include guidance for HAZMAT management in support of MAJCOM contin-gency deployment plans. NOTE: This guidance must address contractor-performed IHMP responsibilities.

1.10.2.1.3. Provide guidance to installations to ensure that outsourcing and privatization initi-atives involving any of the HMMP team responsibilities explicitly spell-out those responsibil-ities in the contract. These outsourcing and privatization initiatives must also include provisions for meeting the HMMP deployment planning requirements. NOTE: Any aspect of the installation HMMP responsibilities, including the HAZMAT authorization responsibilities in Chapter 2, can be performed by contractors, provided the following elements are in place.

First, the contract complies with applicable federal and military procurement policies and sup-ports IHMP deployment requirements. Second, the Air Force exercises appropriate and ade-quate contractor performance oversight.

1.10.2.2. Ensure all functional areas provide resource advocacy in their respective areas for an effective interface between their functional area program and the HMMP.

1.10.2.3. Review, validate, and advocate for HMMP-related funding.

1.10.2.4. Ensure HMMP requirements are integrated into support agreements IAW procedures outlined in AFI 25-201, Support Agreements Procedures.

1.10.2.5. Identify and support applicable training requirements IAW AFOSH, OSHA, Depart-ment of Transportation (DOT), and environmental standards, local requirements, and paragraph

1.4.3.6. To the maximum extent possible, send people to applicable training at the earliest oppor-tunity once assigned HMMP responsibilities. Once training is completed, retain those individuals in their HMMP related position as long as practicable.

AFI32-7086 1 NOVEMBER 2004 11

1.10.2.6. Track funded HMMP projects to completion.

1.10.2.7. At least annually, report HQ USAF HMMP team-specified metrics based upon the data in the standardized Air Force HAZMAT tracking system to MAJCOM senior leadership and the HQ USAF HMMP team (see paragraph 1.7.3.).

1.10.3. CE. CE will:

1.10.3.1. Lead the HMMP team.

1.10.3.2. Assist functional areas with resource advocacy in their respective areas for an effective interface between their functional area programs and the HMMP.

1.10.3.3. Field the standardized Air Force HAZMAT tracking system throughout the MAJCOM.

1.10.3.4. In coordination with the HMMP team, provide installations with guidance on outsourc-ing and privatization of installation CE HMMP responsibilities (including IHMP deployment), and require prior approval of installation decisions.

1.10.4. Logistics (LG) Maintenance. Maintenance will:

1.10.4.1. Ensure appropriate Maintenance personnel participate in the HMMP team.

1.10.4.2. Incorporate HMMP requirements into maintenance processes through command poli-cies, procedures, and training.

1.10.4.3. Advocate for the resources (funding and personnel) required to execute Maintenance HMMP responsibilities.

1.10.4.4. Serve as the HMMP team OPR for WSHP IAW Chapter 3 of this AFI.

1.10.4.5. Serve as the HMMP team OPR for processing Class I ODS Requisition SAO approval requests IAW Chapter 4 of this AFI.

1.10.4.6. In coordination with the HMMP team, provide installations with guidance on outsourc-ing and privatization of installation LG Maintenance HMMP responsibilities (including IHMP deployment), and require prior approval of installation decisions.

1.10.5. LG Supply. LG Supply will:

1.10.5.1. Ensure appropriate LG Supply personnel participate in the HMMP team.

1.10.5.2. Incorporate HMMP requirements into LG Supply processes through command policies, procedures, and training

1.10.5.3. Advocate for the resources (funding and personnel) required to execute LG Supply HMMP responsibilities.

1.10.5.4. In coordination with the HMMP team, provide installations with guidance on outsourc-ing and privatization of installation LG Supply HMMP responsibilities (including IHMP deploy-ment), and require prior approval of installation decisions.

1.10.6. Contracting. Contracting will:

1.10.6.1. Ensure appropriate Contracting personnel participate in the HMMP team.

1.10.6.2. Incorporate HMMP requirements into the Contracting process through command poli-cies, procedures, and training

12 AFI32-7086 1 NOVEMBER 2004

1.10.6.3. Ensure installation Contracting Offices include AFFARS clause 5352.223-9000, “Elim-ination of Use of Class I Ozone Depleting Substances (ODSs)” and AFFARS clause 5352.223.9003, “Hazardous Material Identification and Material Safety Data” in solicitations and contracts, when appropriate.

1.10.6.4. Advocate for the resources (funding and personnel) required to execute Contracting HMMP responsibilities.

1.10.6.5. In coordination with the HMMP team, provide installations with guidance on outsourc-ing and privatization of installation Contracting HMMP responsibilities (including IHMP deploy-ment), and require prior approval of installation decisions.

1.10.7. Command Surgeon (SG). SG will:

1.10.7.1. Ensure appropriate BE personnel participate in the HMMP team.

1.10.7.2. Incorporate HMMP requirements into SG processes through command policies, proce-dures, and training.

1.10.7.3. Advocate for the resources (funding and personnel) required to execute SG HMMP responsibilities.

1.10.7.4. Function as the HMMP team OPR for occupational health issues and the approval of occupational health personal protective equipment (PPE).

1.10.7.5. Function as the OPR for MSDSs.

1.10.7.6. In coordination with the HMMP team, provide installations with guidance on outsourc-ing and privatization of installation SG HMMP responsibilities (including IHMP deployment), and require prior approval of installation decisions.

1.10.8. Director of Safety (SE). SE will:

1.10.8.1. Ensure appropriate SE personnel participate in the HMMP team.

1.10.8.2. Incorporate HMMP requirements into SE processes through command policies, proce-dures, and training.

1.10.8.3. Advocate for the resources (funding and personnel) required to execute SE HMMP responsibilities.

1.10.8.4. Function as the HMMP team OPR for occupational safety issues and the approval of occupational safety PPE.

1.10.8.5. In coordination with the HMMP team, provide installations with guidance on outsourc-ing and privatization of installation SE HMMP responsibilities (including IHMP deployment), and require prior approval of installation decisions.

1.10.9. Command Judge Advocate. Legal (JA) will:

1.10.9.1. Review actions taken pursuant to this instruction and advise the MAJCOM EPC or ESOHC Chair on the legal sufficiency of the actions.

1.10.9.2. Identify for the MAJCOM and DRU HMMP team applicable HAZMAT management laws, regulations, EOs, and policies. Provide advice to the team to ensure compliance.

AFI32-7086 1 NOVEMBER 2004 13

1.11. Installations.

1.11.1. Installation EPC or ESOHC chair. The EPC or ESOHC chair will:

1.11.1.1. Formally charter a cross-functional HMMP team led by CE. (See Attachment 4 for an example charter.)

1.11.1.2. Provide oversight for the HMMP.

1.11.1.3. Ensure that only appropriate aspects of the HMMP responsibilities are considered for contracting-out. If any IHMP functional responsibilities are contracted-out, those responsibilities must remain under the purview of the individual functional offices that this AFI assigns those responsibilities to, regardless of the extent that the given functional office has been contracted out.

NOTE: Any IHMP task, including the HAZMAT authorization responsibilities, can be performed by contractors, provided the following elements are in place. First, the contract complies with applicable federal and military procurement policies and supports IHMP deployment require-ments; Second, the Air Force exercises appropriate and adequate contractor performance over-sight.

1.11.2. Installation HMMP team. The HMMP team consists of those representatives listed in para-graph 1.4.2. The Installation HMMP team will:

1.11.2.1. Provide the necessary teamwork, oversight, coordination, and cross-feed to implement the HMMP, standardized Air Force HAZMAT tracking system, and associated interfaces.

1.11.2.2. Ensure all functional areas provide resource advocacy in their respective areas for an effective interface between their functional area program and the HMMP.

1.11.2.3. Review, validate, and advocate for HMMP-related funding requirements.

1.11.2.4. Integrate HMMP requirements into support agreements as needed IAW procedures out-lined in AFI 25-201.

1.11.2.5. Ensure personnel obtain and document applicable HMMP training requirements IAW AFOSH, OSHA, DOT, and environmental standards, local requirements, and paragraph 1.4.3.6. to maximize training efficiency. To the maximum extent possible, send people to applicable training at the earliest opportunity once assigned HMMP responsibilities. Once training is completed, retain those individuals in their HMMP related position as long as practicable.

1.11.2.6. Include guidance for HAZMAT management in contingency deployment plans. NOTE:

This guidance must address contractor-performed IHMP responsibilities.

1.11.2.7. Track funded HMMP projects to completion.

1.11.2.8. At least annually, collect data and report HMMP metrics to senior leadership and their MAJCOM HMMP team.

1.11.2.9. Ensure that any contracting initiatives involving any aspect of the HMMP specifically define responsibilities for executing the affected HMMP elements, especially IHMP deployment requirements. NOTE: Any aspect of the installation HMMP responsibilities, including the HAZMAT authorization responsibilities in Chapter 2, can be performed by contractors, provided the following elements are in place. First, the contract complies with applicable federal and mili-tary procurement policies and supports IHMP deployment requirements; Second, the Air Force exercises appropriate and adequate contractor performance oversight.

14 AFI32-7086 1 NOVEMBER 2004

1.11.2.10. Establish and maintain a management effort to ensure the quality of the installation’s HMMP data.

1.11.2.11. Ensure that releasable information on HMMP projects or metrics with potential com-munity or media interest are provided to Public Affairs.

1.12. Other Specialized Responsibilities. The following agencies have specialized HMMP responsibil-ities:

1.12.1. SM. SMs will support the HMMP as specified in this AFI.

1.12.2. Air Force Civil Engineer Support Agency (AFCESA). AFCESA will support the HMMP as specified in this AFI.

1.12.3. Air Force Center for Environmental Excellence (AFCEE). AFCEE will:

1.12.3.1. Provide technical expertise (in house or by contract), guidance, and cross-feed to assist installations, MAJCOM-level, or Air Staff-level organizations in carrying out the requirements of this instruction. Information on benchmark processes for efficiency, effectiveness, and cost-sav-ings is a good example of the type of cross-feed to enhance mission capability.

1.12.3.2. Maintain an Air Force HMMP web page to enhance information exchange.

1.12.4. AFIT. AFIT will conduct a course on the HMMP and will integrate HMMP training into other AFIT courses as appropriate.

1.12.5. Air Force Institute for Operational Health (AFIOH). AFIOH will:

1.12.5.1. Provide ESOH technical expertise (in-house and by contract) assistance to base level and MAJCOMs, as requested, in carrying out the ESOH requirements of this instruction.

AFI32-7086 1 NOVEMBER 2004 15

Chapter 2

INSTALLATION HAZMAT MANAGEMENT PROGRAM (IHMP)

Section 2A—IHMP Purpose and Objectives

2.1. IHMP Purpose. The purpose of the IHMP is to provide Air Force installations with a standard way to manage HAZMAT procurement and use and to comply with ESOH requirements. NOTE: Although the primary focus is on HAZMAT, the broader purpose is to protect the environment, safety and health of potentially affected DOD or Air Force workers and communities.

2.1.1. The IHMP provides for process-based authorizing, procuring, issuing, and tracking of HAZMAT. It is a repository for data required for meeting HAZMAT reporting requirements, tracking the locations of HAZMAT on an installation, assessing Air Force processes for pollution prevention opportunities, and measuring success in minimizing HAZMAT use.

2.1.2. The IHMP ensures HAZMAT users obtain the material required to perform their Air Force mission. However, the IHMP will only issue HAZMAT to users that understand and have imple-mented appropriate ESOH precautions.

2.1.3. The IHMP ensures the purchase and use of only the smallest quantities of HAZMAT necessary to accomplish the mission. The IHMP accomplishes this by eliminating HAZMAT usage not essential to mission accomplishment, substituting reduced-risk HAZMAT whenever possible, and minimizing HAZMAT usage when the mission dictates their use. Decision-making on minimization and substitu-tion should take into account reducing overall TOC inclusive of ESOH costs within acceptable levels of risks. NOTE: Only the SM that controls a technical order (TO) may make a change to it or to any HAZMAT requirements identified in the TO

2.2. IHMP Objectives. In addition to the HMMP objectives in paragraph 1.2.,the IHMP will.

2.2.1. Support accomplishment of Air Force missions while minimizing HAZMAT usage.

2.2.2. Focus efforts to improve process efficiencies in order to reduce TOC.

2.2.3. Provide standardized HAZMAT service to the customer.

2.2.4. Purchase, store, and issue HAZMAT in smallest quantities required to support mission require-ments.

2.2.5. Ensure HAZMAT issue and use conform to appropriate ESOH requirements.

2.2.6. Track HAZMAT by process, facility location and where applicable, weapon system, and TO or manual.

2.2.7. Enter all required HAZMAT data into the standardized Air Force HAZMAT tracking system.

2.2.8. Provide HAZMAT data to support Air Force requirements.

16 AFI32-7086 1 NOVEMBER 2004

Section 2B—IHMP Structure

2.3. IHMP Elements. The standard Air Force IHMP will function as a partially decentralized operation.

The EPC or ESOHC chair will use the HMMP team (as described in paragraph 1.4.) to provide oversight and coordination of the IHMP. The standard Air Force IHMP consists of the following:

2.3.1. HAZMART. As “customer service desk” for the IHMP, the HAZMART is the only entity on an installation authorized to issue government-owned HAZMAT, and is the only approved source for Class I ODS. At a minimum, a HAZMART is a facility or location where customers can receive sup-port for obtaining HAZMAT, and where HAZMAT are managed and tracked. Each installation must have at least one primary HAZMART established by, and accountable to, the Logistics Readiness Squadron (LRS) commander. However, those installations, such as Geographically Separated Units, that have IHMP support from another location do not require a HAZMART.

2.3.2. The Standardized Air Force HAZMAT Tracking System. The HMMP team will use the stan-dardized Air Force HAZMAT tracking system to support reporting requirements and to manage HAZMAT, including War Reserve Materiel (WRM) IAW 2.6.1.7., at the installation. The HMMP team will provide appropriate user access to the tracking system. Bar coding, or an alternative practice selected by the HMMP team through the process described in 2.10.1.8., will be included in the busi-ness practices supporting this tracking system.

2.3.3. HAZMAT Determination and Authorization Process. This process, described in 2.5., estab-lishes the standardized procedures for identifying which hazardous materials will be included in the IHMP. It also establishes the standardized procedures for requesting and authorizing HAZMAT and for approving and tracking contractor usage of HAZMAT.

2.3.4. HAZMAT Data Quality Management Procedures. In addition to individual functional area responsibilities, each installation HMMP team must ensure the accuracy and reliability of the data in the standardized Air Force HAZMAT tracking system. To this end, the installation team must estab-lish and implement procedures to confirm that HMMP team members are fulfilling their roles and responsibilities as defined in this AFI.

2.4. HAZMART Functions. All installation HAZMARTs (whether contractor or government operated) must:

2.4.1. Manage the receipt, storage, issue, inspection, and distribution of HAZMAT.

2.4.2. Immediately forward to the HMMP team information on any requested material that is not cur-rently loaded in the standardized Air Force HAZMAT tracking system and is potentially hazardous.

The HMMP team will determine whether the material meets the HAZMAT definition in paragraph 1.3.

2.4.3. Review submitted AF Form 3952 information and supporting materials for accuracy and com-pleteness.

2.4.4. Ensure that all requests for HAZMAT have prior authorization according to paragraph 2.5.

before issue.

2.4.5. Enter HAZMAT transactions into the standardized Air Force HAZMAT tracking system.

2.4.5.1. This includes, but is not limited to, Government-wide Purchase Card (GPC), contractor purchased/used, contracting purchased transactions, and supply system transactions.

AFI32-7086 1 NOVEMBER 2004 17

2.4.5.2. It is the responsibility of contractors and GPC holders to report HAZMAT purchases and use to the HAZMART. Appropriate penalties for the contractor, or administrative and disciplinary action for the latter should be established.

2.4.6. Minimize HAZMAT usage or waste by reusing/redistributing excess HAZMAT on base to other Air Force bases, or through the Defense Reutilization and Marketing Office (DRMO) Reutiliza-tion, Transfer, Donation, and Sales (RTDS) program. Before ordering or purchasing HAZMAT, determine if it is possible to obtain the HAZMAT from the installation free-issue, reuse, and redistri-bution program, as the preferred HAZMAT source.

2.4.7. Work with customers and suppliers to ensure they purchase HAZMATs in practical quantities to minimize waste, handling, and storage costs.

2.4.8. Use the Class I ODS Requisition SAO Approval process described in paragraph 4.6. to requi-sition Class I ODS.

2.4.9. Use bar coding, or an HMMP team-approved alternative procedure, on all materials determined to be HAZMAT, IAW paragraph 2.5.

2.4.10. Perform quality control functions to properly identify items as possible HAZMATs to prevent inadvertent procurement or issue transactions for unauthorized materials. Immediately notify the HMMP team of any suspected or potential HAZMAT that has not been properly coded as a

HAZMAT.

2.4.11. Work with the Time Compliance Technical Order (TCTO) monitor or the Time Change mon-itor to ensure all HAZMAT contained in TCTO kits is properly identified and controlled.

2.4.12. Maintain and update the HAZMART-specific and supply-specific HAZMAT data fields in the standardized Air Force HAZMAT tracking system as required in the Users Manual or On-Line Help.

2.4.13. Assist users in identifying HAZMAT stock numbers and/or part numbers, and finding appro-priate MSDS.

2.4.14. Submit required changes for the standardized Air Force HAZMAT tracking system to the HMMP team for review and possible validation.

2.4.15. Ensure copies of MSDSs not available in the existing MSDS inventory are forwarded to either the installation SG OPR for MSDS management or directly to the central Air Force MSDS focal point (see paragraph 2.11.2.).

2.5. HAZMAT Determination and Authorization Process.

2.5.1. No one may bring a HAZMAT onto an installation, or use a HAZMAT on an installation until they receive all required authorizations via the process described in this section. The IHMP will only track items determined to be a HAZMAT via this process. NOTE: Government organizations and contractors have different procedures for obtaining authorization for HAZMAT use (contractors see paragraph 2.5.5.). In addition, HAZMARTs do not require authorizations to perform the HAZMART supply functions of ordering, receiving, stocking, and storing HAZMAT (Also see paragraph 4.4.3.1.).

2.5.2. AF Form 3952, Chemical/Hazardous Material Request Authorization. The AF Form 3952 establishes the standardized data required to request and authorize HAZMAT. Throughout this AFI, the term "AF Form 3952" refers to either the hard copy of the AF Form 3952 or the standardized Air

18 AFI32-7086 1 NOVEMBER 2004

Force HAZMAT tracking system authorization data entry screens. The electronic data entry screens may or may not appear similar to the hard copy of the AF Form 3952. However, the standardized Air Force HAZMAT tracking system must be able to produce a hard copy of the AF Form 3952 IAW the AF Form 3952 authorization data requirements detailed at Attachment 2.

2.5.3. General Determination and Authorization Procedures.

2.5.3.1. Work area supervisors shall use an AF Form 3952, as described in paragraph 2.5.2. to ini-tiate a request for HAZMAT, and submit it to the HAZMART (or local HMMP team specified workflow). This form is used for the first time use of a HAZMAT in a Work Area; for the renewal of an AF Form 3952 authorization that is expiring; to submit revisions to an existing AF Form 3952 because of changes to the requiring document, procedures, HAZMAT, draw amount or draw frequency; and for use of the HAZMAT in a different process. (Block #1 of Figure 2.1.)

2.5.3.1.1. Work area supervisors should first check the standardized Air Force HAZMAT tracking system or consult with the HAZMART to see if the item is already loaded into the standardized Air Force HAZMAT tracking system and if it is blanket authorized by all three AF Form 3952 Authorizing Offices (CE, SE, and BE).

2.5.3.1.2. For any requested material that is not currently loaded in the standardized Air Force HAZMAT tracking system, the HMMP team will determine whether it meets the HAZMAT definition in paragraph 1.3. If the HMMP team determines that the material does not meet the HAZMAT definition, the work area supervisor does not need an AF Form 3952 authorization to obtain the material. If the HMMP determines that the material does meet the HAZMAT def-inition, the HAZMART will load the material information into the standardized Air Force HAZMAT tracking system.

2.5.3.1.3. For a material that is loaded in the standardized Air Force HAZMAT tracking sys-tem and has blanket authorizations from all three AF Form 3952 Authorizing Offices, the supervisor only has to complete sections I, II, and VI on the AF Form 3952, and does not need to obtain separate CE, SE, and BE authorization. (Blocks #2, #3, and #4 of Figure 2.1.).

2.5.3.1.4. For HAZMAT that requires a process-specific authorization by one or more of the Authorizing Offices, the work area supervisors must provide a copy of the one or more docu-ments that require the use of the requested HAZMAT in the work area process where the supervisors intend to use the requested HAZMAT. The requiring document will be a TO, owner/operator manual, work specification, or drawing (Part I, Section III of the AF Form 3952). Provide a copy of the requiring document or pertinent page for first time requests. For TOs, provide the TO number, figure, index, relevant paragraph, page, change number, and change date. For other requiring documents, provide the equivalent information. (Block #5 and #9 of Figure 2.1.)

2.5.3.1.5. In the absence of a requiring document, the AF Form 3952 Authorizing Offices (CE, SE, and BE), operating on behalf of the HMMP team, will require the use of the least hazardous available material. The HAZMART will assist the requestor and the Authorizing Offices to assess the availability of alternative materials. NOTE: This does not apply when the HAZMAT is a Class I ODS because the authorizing offices cannot approve the use of a Class I ODS in the absence of a requiring document (see paragraph 4.4.1.).

2.5.3.1.6. When a process-specific authorization is required, the Authorizing Offices may only approve the use of that HAZMAT if a suitable material reduction or substitution is not

AFI32-7086 1 NOVEMBER 2004 19

feasible. NOTE: The SM office that controls a TO is the only organization that can make changes to the HAZMAT usage required by the TO. Refer to Chapter 3 for guidance on requesting TO changes.

2.5.3.1.7. The HAZMART will work with the AF Form 3952 Authorizing Offices to identify the least hazardous available material that complies with the requiring document. NOTE: This requirement does not apply in the case of pure products, such as Class I ODS from the DLA Class I ODS Defense Reserve, and it does not apply when all qualified manufacturers provide essentially the same formulation (in the opinion of the Authorizing Offices).

2.5.3.1.8. Once the Authorizing Offices have agreed on the least hazardous (from an inte-grated ESOH perspective) of the available materials, the HAZMART will advise the requestor of the recommended selection, and, with the requestor’s concurrence, ensure that it is properly reflected on the AF Form 3952. The AF Form 3952 must specify the least hazardous materials, using the manufacturer name/Commercial and Government Entity (CAGE) code and part number/trade name. The HAZMART can only issue to the requestor items specifically identi-fied on the AF Form 3952.

2.5.3.1.9. Work area supervisors shall provide copies of their completed AF Form 3952 to their unit Safety representative and their Unit Environmental Coordinator (UEC), where one is designated, for informational purposes.

2.5.3.2. Each of the AF Form 3952 Authorizing Offices (CE, SE, and BE) will make an indepen-dent determination of whether to authorize the HAZMAT use as specified by the requestor, autho-rize with additional restrictions (specified in the Remarks Block of the AF Form 3952), or not authorize the request. If any one Authorizing Office does not authorize, then the request is denied.

The requestor must comply with all restrictions specified by the Authorizing Offices.

2.5.3.2.1. When an Authorizing Office decides to authorize without additional restrictions, it must then determine whether to issue a process-specific or blanket authorization. Process-spe-cific authorizations approve the use of a particular HAZMAT in a given process in specified amounts. Blanket authorization approves the use of a particular unit of issue of a HAZMAT independent of process.

2.5.3.2.2. Each of the AF Form 3952 Authorizing Offices (CE, SE, and BE) will make an independent determination of whether or not to provide a blanket authorization for a specific HAZMAT and HAZMAT container size. Each of the offices providing a blanket authorization must also specify a HAZMAT container size and maximum draw amount for the HAZMAT.

Blanket authorizations must identify specific National Stock Numbers (NSNs) and specific qualified products under that NSN, or specific material and container size. In addition, users must stay within the maximum draw amounts specified on their AF Form 3952 for the blanket authorization to remain valid. If all three AF Form 3952 Authorizing Offices (CE, SE, and BE) have provided blanket authorization for a material, the HAZMART shall issue the material to subsequent requestors that have completed sections I, II, and VI of AF Form 3952, without routing the AF Form 3952 to the Authorizing Offices.

2.5.3.2.3. If an authorizing office declines to issue a blanket authorization, that office must provide a process-specific approval for all subsequent AF Form 3952 requests to use that

HAZMAT.

20 AFI32-7086 1 NOVEMBER 2004

2.5.3.2.4. It is not necessary for all three (CE, SE, and BE) authorizations to be of the same type (blanket or process-specific). However, all three offices must authorize (or review for contractor submittals) the request before the user can obtain the requested HAZMAT. (Blocks #4 and #9 of Figure 2.1.)

2.5.3.3. Once the requestor has obtained all three authorizations, the HAZMART adds the autho-rization to the Authorized Users List (AUL) in the standardized Air Force HAZMAT tracking sys-tem. (Block #10 of Figure 2.1.) However, requests for an ODS must also meet the SAO approval requirements in Chapter 4 before being included on the AUL. NOTE: The AUL should be used in place of the Standard Base Supply System (SBSS) health hazard approval listing (HHAL).

There will be only one Issue Exception (IEX) Code for HAZMAT -- IEX Code 9. Current NSNs assigned IEX Codes 8 and M will need to be updated by the LRS/Regional Supply Squadron working with the installation HMMP Team. For more information on SBSS IEX codes please refer to AFMAN 23-110, USAF Supply Manual, Vol. II, Part Two, Chapter 14.

2.5.3.4. The HAZMART may not procure or issue HAZMAT to a requestor unless the requestor is on the AUL for that HAZMAT.

2.5.3.5. Requestors must maintain copies of their completed AF Form 3952s or electronic equiv-alents for active authorizations, to include supporting documentation.

2.5.3.6. HAZMARTs must maintain a file of all completed AF Form 3952s in either hard copy or electronic equivalent.

2.5.3.7. AF Form 3952s will automatically expire after a period to be determined by the installa-tion HMMP team, unless revalidated IAW paragraph 2.10.1.9.

2.5.3.8. Work area supervisors must notify the HAZMART of any changes to the information…