Draft_Section_L.pdf

PART IV – REPRESENTATIONS AND INSTRUCTIONS

SECTION L – INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

EGLIN-L001 Instruction to Offerors and Instructions for Preparation of Proposals (DEC 2014)

1.0. Program Structure and Objectives

The subject acquisition is for the Eglin-Operation and Maintenance Services (E-OMS) contract. The E-OMS contract will provide the engineering and technical services necessary to operate the Eglin Test and Training Complex (ETTC) in order to support the research, development, test and evaluation of weapon systems, subsystems, and components. These engineering services operate and maintain software and hardware that support virtually every major military weapon system development and fielded system improvement. The services provide for such activities as test management, test data analysis, technology development, capital improvements, test operations, test facility maintenance, management and engineering services, purchasing, quality management, information protection, financial management, integrated scheduling, property administration, and utility system sustainment engineering support.

1.1. General Instructions

a. To assure timely and equitable evaluation of proposals, Offerors shall follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors. Proposals shall consist of four (4) separate volumes: Volume I – Mission Capability, Volume II – Past Performance, Volume III –Cost/Price and Volume IV – Contract Documentation. Failure to meet a requirement may result in a proposal being ineligible for award.

b. The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government's requirements but rather shall provide convincing rationale to address how the Offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their facilities and experience and will base its evaluation on the information presented in the Offeror's proposal.

c. Elaborate brochures or documentation, binding, detailed art work, and other embellishments are unnecessary and are not desired.

d. The proposal acceptance period is specified in Section A of the solicitation. The Offeror shall make a clear statement in Section A and in the contract documentation volume that the proposal is valid for a minimum of 270 days from receipt.

e. Proposals are due no later than XX XXX 2015, 1500 CT.. The Government requests early submission of Volume II – Past Performance on XX XXX 2015, 1500 CT, although an early submission of Volume II is not required. Proposals shall be hand delivered or mailed to arrive at the following addresses:

AFTC/PZZ-Eglin ATTN: Mr. John Nalezny, Contracting Officer Source Selection Facility 210 West D Avenue, Building 373 Eglin AFB FL 32542

SECTION L FA2486-16-R-0002

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Late submittal will result in Offeror disqualification IAW FAR 15.208.

f. In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one (1) copy of all unsuccessful proposals. Unless the Offeror requests otherwise, the Government will destroy extra copies of such unsuccessful proposals.

g. Proposals shall not include any classified information.

1.2. General Information:

1.2.1. Point of Contact

The Contracting Officer (CO), John Nalezny, email: john.nalezny@us.af.mil, phone (850) 883-0101 or the Contract Specialist, Leslie Bax, email: leslie.bax@us.af.mil, phone (850) 882-0175 are the sole points of contact for this acquisition. Address any questions or concerns you may have to the CO or Contract Specialist.

1.2.2. Pre-solicitation Conference

A pre-solicitation conference has been scheduled for XX XXX 201X from XXXX to XXXX in Building XX, Conference Room XX, Eglin AFB. Potential Offerors are allowed to bring no more than three (3) appropriate personnel to discuss any areas of concern or questions you may have. Written questions that the Offeror wishes to have addressed at the conference must be submitted to the CO no later than XX XXX 201X at XXXX. For base access, an affidavit is required and is available on FedBizOpps with this document. The Contract Specialist, Ms. Bax, is the POC for the meeting. Please notify Ms. Bax via email if you intend to attend the meeting. Visit requests need to be in place NLT (one (1) week before). Failure to comply with these instructions may prevent you from entering Eglin AFB or attending the meeting.

1.2.3. Debriefings

The CO will promptly notify the Offerors of any decision to exclude them from the competitive range;

whereupon, they may request and receive a debriefing in accordance with FAR 15.505. Offerors excluded from the competitive range may request a pre award debriefing or they may choose to wait until after the source selection decision to request a post award debriefing. Offerors excluded from the competitive range are entitled to no more than one (1) debriefing for each proposal. The CO will notify unsuccessful Offerors in the competitive range of the source selection decision in accordance with FAR 15.506. Upon such notification, unsuccessful Offerors may request and receive a debriefing.

Offerors desiring a debriefing must make their request in accordance with the requirements of FAR

15.505 or 15.506, as applicable.

1.2.4. Discrepancies

If an Offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror shall immediately notify the CO in writing with supporting rationale as well as the remedies the Offeror is asking the CO to consider as related to the omission or error.

1.2.5. Discussions

The Government reserves the right to award without discussions; therefore, the Offeror’s initial

Page L-6 mailto:john.nalezny@us.af.mil mailto:leslie.bax@us.af.mil proposal should contain the Offeror’s best terms from a price and technical standpoint. If the CO determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the CO may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals. If during the evaluation period it is determined to be in the best interest of the Government to hold discussions, Offeror responses to Evaluation Notices (ENs), and Final Proposal Revisions (FPRs) will be considered in making the source selection decision.

1.2.6. Electronic Reference Documents

All referenced documents for this solicitation are available on the FedBizOpps website at http://www.fedbizopps.gov. Offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

1.2.7. Communications

Exchanges of source selection information between the Government and Offerors will be controlled by the CO. Source selection information will be transmitted via fax or USPS.

1.2.8. Adequate Price Competition

The CO has determined there is a high probability of adequate price competition in this acquisition.

Upon examination of the initial offers, the CO will review this determination and if, in the CO's opinion, adequate price competition exists, no additional cost information will be requested, and certification under FAR 15.406-2 will not be required. However, if at any time during this competition, the CO determines that adequate price competition does not exist, Offerors may be required to submit information to the extent necessary for the CO to determine the reasonableness of the Cost/Price.

1.3. Organization/Number of Copies/Page Limits

The Offeror shall prepare the proposal as set forth in the Proposal Organization Table (Table L1 below). The titles and contents of the volumes shall be as defined in this table, all of which shall be within the required page limits and with the number of copies as specified in Table L1. The contents of each proposal volume are described in the Instructions to Offerors (ITO) paragraph as noted in the table below:

TABLE L1 – PROPOSAL ORGANIZATION

Volume

ITO

Paragraph Number

Volume Title

Copies (Paper/

Electronic) Page Limit

I 2.0 Mission Capability 5/2 200 (including fold out pages)*

II 3.0 Past Performance 4/2 4 pages per Information Sheet**

SECTION L FA2486-16-R-0002

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III 4.0 Cost/Price 2/2 No Limit***

IV 5.0 Contract Documentation 2/2 No Limit

Table L1 Proposal Organization

* A maximum of five (5) fold out pages, maximum size 11 inches by 17 inches may be included.

The resumes are exempt from the above page count and line spacing. In addition, cover page, table of contents, the Cross Reference Matrix, list(s) of tables, drawings and illustrations, blank pages, and divider tabs are excluded from the page count. The resumes must not exceed two (2) 8 ½ by 11 inch pages. The resumes may be single spaced.

** Page count excludes completed Subcontractor/Teaming Partner Consent Forms and client authorization letters.

*** Offerors are encouraged to limit Cost/Price Proposal pages unless the Offeror determines this limitation would preclude compliance with the cost proposal instructions of the Request for Proposal (RFP). NOTE: Offerors are cautioned that submission of more data than required by the cost proposal instructions, Public Law, and/or FAR may hinder the evaluation of the cost proposal.

1.3.1. Page Limitations

Page limitations shall be treated as maximums. Those pages in excess of the limit will be removed starting from the back of the proposal volume and will be destroyed by the CO to ensure that they are not evaluated. Page limitations will be placed on responses to Evaluation Notices (ENs). The specified page limits for EN responses will be identified in the letters forwarding the ENs to the Offerors. A page is defined as each face of a sheet of paper containing information. When both sides of a sheet display printed material, it shall be counted as two (2) pages. Each page shall be counted except the following:

cover pages, tables of contents, tabs, dividers, blank pages, glossaries, list of table and drawings, acronym list, cross reference matrix, and resumes.

1.3.2. Page Size and Format

Page size shall be 8.5 x 11 inches, not including foldouts. Pages shall be typed with 1.5 line spacing.

Font type shall be Arial and the type size for the text shall be no smaller than 11 point with proportional spacing permitted. Tracking, kerning, and leading values shall not be changed from the default values of the word processing or page layout software. Margins on all four (4) sides of each sheet shall be at least one (1) inch. Pages shall be numbered sequentially by volume. These page format restrictions shall also apply to responses to Evaluation Notices (ENs).

Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible and shall not exceed 11 x 17 inches in size. A maximum of five (5) fold out pages per volume, no larger than 11 x 17 inches, will be permitted. Foldout pages shall fold entirely within the volume, and count as a single page. Foldout pages may only be used for large tables, charts, graphs, diagrams and schematics; not for pages of text. For tables, charts, graphs and figures, the text shall be no smaller than five (5) point.

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1.3.3. Cross-Referencing

Each volume shall be written on a stand-alone basis so that its contents may be evaluated without cross referencing to other volumes of the proposal. Information required for proposal evaluation which is not found in its designated volume will be assumed to have been omitted from the proposal. Cross referencing within a proposal volume is permitted where its use would conserve space without impairing clarity. The Offeror shall provide a solicitation cross reference matrix indicating, by ITO, PWS, and/or specification paragraph number, the corresponding proposal paragraph in that section which addresses the referenced item.

1.3.4. Indexing

Each volume shall contain a more detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections.

1.3.5. Glossary of Abbreviations and Acronyms

Each volume shall contain a glossary of all abbreviations and acronyms used, and with an explanation for each. Glossaries do not count against the page limitations for their respective volumes.

1.3.6. Binding and Labeling

One (1) of the paper copies shall be the original signed copy and will become the official contract copy.

This copy shall be marked “original” on the cover sheet and the spine of the binder. Each volume of the proposal shall be in a separate three-ring loose leaf binder which shall permit the volume to lie flat when open. Staples shall not be used. A cover sheet should be contained in each volume, clearly marked as to volume number, title, copy number, solicitation identification and the Offeror’s name. Offerors shall apply all appropriate markings including those prescribed in accordance with FAR 52.215-1 (e), Restriction on Disclosure and Use of Data, and 3.104-4, Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source Selection Information.

1.3.7. Electronic Offers

The Offeror shall submit an electronic copy of the entire proposal, in accordance with Table 2.2 using recordable CDs. The contents and page size of electronic copies must be identical to those of the hard copies. For electronic copies, Offerors shall indicate on each CD the volume number and title. Offerors should use separate files to permit rapid location of all portions, including exhibits, annexes, and attachments, if any. Each volume shall be in a different directory on a CD. If files are compressed, the necessary decompression program must be included. The electronic copies of the proposal shall be submitted in a format readable by Microsoft (MS) Office Word 2007, MS Office Excel 2007, MS Office Project 2007, and MS Office Power Point 2007, as applicable. If any discrepancies are found between the hard copies and the electronic copies of the proposal, the hard copies will be used for evaluation. Do not embed files into the proposal documents. Embedded files will not be evaluated.

NOTE: Do not submit on flash drive media; all content must be READ ONLY.

2.0. Volume I – Mission Capability/Mission Capability Risk Volume

2.1. General

The Offeror shall make sure the Mission Capability/Mission Capability Risk Volume is specific and complete. Legibility, clarity and coherence are very important. The Offeror’s responses will be

Page L-9 evaluated against the Mission Capability/Mission Capability Risk factors defined in Section M – Evaluation Factors for Award. Using the instructions provided below, provide as specifically as possible the actual methodology you would use for accomplishing/satisfying these factors. All the requirements specified in the solicitation are mandatory. By your proposal submission, you are representing that your firm will perform all the requirements specified in the solicitation. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation. It is the Offeror’s responsibility to ensure the completeness of their proposal. The Government shall not assume that an Offeror possesses any capability unless specified in the proposal.

2.2. Format

The Mission Capability/Mission Capability Risk proposal shall, at a minimum, contain the information specified below IAW the following general outline:

a. Table of Contents

b. List(s) of tables and drawings

c. Glossary

d. Cross Reference Matrix

e. Short Introduction and Summary

2.3. Specific Contents

The mission capability/mission capability risk proposal shall address, at a minimum, the following:

2.3.1. Subfactor 1: Technical Approach

Offerors shall describe their approach to performing the full range of E-OMS mission requirements as outlined in the Performance Work Statement.

Offerors should specifically provide the following:

a. The Offeror’s approach to operating and maintaining Eglin’s technical and industrial infrastructure.

b. The Offeror’s capability to provide test and training mission support services.

c. The Offeror’s understanding of the processes, technologies, and resources required to maintain obsolete, specialized, and unique systems on the range.

d. The Offeror’s approach for managing the processes, facilities, technologies, and resources necessary to perform the PWS.

e. The Offeror’s understanding of the risks associated with performing the PWS and the

Offeror’s plan to mitigate these risks.

f. The Offeror’s understanding of the risks uniquely associated with performing the

MGTF Annex to the PWS and the Offeror’s plan to mitigate these risks.

g. The Offeror’s staffing plan to accomplish the requirements set forth in the PWS. The

Government Staffing Estimate is provided for information only (Section L Attachment 1). The Offeror’s plan should identify associated benefits, risks, and innovations as compared to the Government Staffing Estimate.

h. The Offeror's list of key technical personnel (Section H, Clause Eglin H-013), intended to fulfill the requirements of the MGTF Annex to the PWS, to include resumes, letters of intent signed by each individual or an explanation for why a signed letter was not provided, along with Questionnaire for National Security Positions (SF-86s) which

Page L-10 demonstrate the likelihood of the personnel being able to access any required classified information.

i. The Offeror's plan and capability to rapidly identify and hire the specialized technical knowledge, skills, expertise, and experience required to operate, maintain, improve, and support the complex and unique instrumentation, equipment, within the MGTF to meet changing requirements or to backfill vacancies that may occur in critical or hard to fill positions.

j. The Offeror’s existing internal programs and policies that promote a culture of innovation within its workforce and establish innovation as a company priority.

k. The mature processes that the Offeror currently uses to identify, assess the impacts of, implement, manage, and measure results of, innovation efforts, to include both contractor-originated innovations and customer-directed improvement and modernization programs.

l. The Offeror’s specific strategy for implementing innovations that will provide a significant and lasting benefit to the E-OMS Program.

m. An assessment of the risks associated with implementing the Offeror’s strategy, and the Offeror’s plan for managing those risks.

n. An assessment of the resources (technology, infrastructure, manning and policies) required to implement the Offeror’s strategy and the availability of those resources at the time of contract award.

o. The method for stabilizing and maintaining the proposed innovations after their implementation, including any changes to training requirements, labor burden, management, maintenance and sustainment costs.

p. The Offeror’s response to Innovation Scenario 1 (Section L Attachment 2).

2.3.2. Subfactor 2: Management Approach

a. The Offeror’s proposed executive level and key management personnel, to include resumes and areas of responsibility.

b. The Offeror’s plan and capability to identify and hire the specialized technical knowledge, skills, expertise, and experience required to operate, maintain, improve, and support the complex and unique instrumentation, equipment, and facilities.

c. The Offeror’s approach to managing the diverse workforce necessary to meet all PWS requirements.

d. If other than a small business, the Offeror shall submit a Small Business Subcontracting Plan in accordance with FAR 52.219-9 that also identifies and specifies the extent of Offeror’s commitment to the participation of small businesses (SB), historically black colleges or universities (HBCU), and minority institutions (MI), whether as joint venture members, teaming arrangement partners, or subcontractors. The Small Business Subcontracting Plan shall be included in Volume V, Contract Documentation. This plan will not be included in page limitations.

2.3.3. Subfactor 3: Transition

Offerors should fully describe their ability to seamlessly transition resources and personnel onto this contract and to ensure full continuity of mission support during and after the transition period.

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a. The Offeror’s plan for providing, on the first day of full performance of CLIN 0001, qualified staff to perform the contract.

b. The Offeror’s plan to fill 100% of the positions necessary to fully perform the MGTF Annex to the PWS on the first day of full performance of CLIN 0002.

c. The Offeror’s plan for facilitating the transfer of work in progress from the incumbent contractor.

d. The Offeror’s plan to ensure that its employees obtain security clearances and other approvals required to access classified information and computer systems necessary for contract performance.

3.0. Volume II – Past Performance Information Volume

3.1. Format

The Past Performance proposal shall, at a minimum, contain the information specified below IAW the following general outline:

a. Table of Contents

b. Glossary

c. Cross Reference Matrix

d. Subcontractor/Teaming Partner/Joint Venture Partner Consent Letter for the Release of Past

Performance Information to the Prime Contractor (Section L Attachment 3)

e. Past Performance Information (Section L Attachment 4)

f. Past Performance Matrix (Section L Attachment 5)

g. Past Performance Customer Questionnaire (Section L Attachment 6)

3.2. Early Proposal Information

Each Offeror is requested to submit the information shown in Section L Attachment 4 – Past Performance Information for each relevant contract on XX XXX 2015. Failure to submit early proposal information will not result in Offeror disqualification.

3.3. Recency and Relevancy of Past Performance Information

Offerors should complete Section L Attachment 4 – Past Performance Information, for each contract submitted for evaluation. Individual task orders are considered contracts under this Section L.

Offerors shall only submit contracts for evaluation that are both recent and relevant.

Recent contracts are defined as including work performed within 5 years of RFP release date.

A relevant contract is a contract that meets the definition for one of the following Relevancy Factors as set forth in Section M, Table 3: Very Relevant, Relevant, Somewhat Relevant, Not Relevant.

NOTE: For each Section L Attachment 4 submission, there should be a corresponding Section L Attachment 5 submission.

3.4. Teaming Arrangements/Joint Ventures

If the Offeror intends to submit the past performance information of a teaming arrangement member or

Page L-12 a joint venture partner, then the Offeror shall provide sufficient information to ensure Government understanding of the roles and responsibilities that each member or partner will perform. Past performance information of team members or joint venture partners should be consistent with the proposed roles and responsibilities that each member or partner will perform.

3.5. Specific Content

Provide past performance information for at least one (1), but no more than three (3), recent and relevant awarded contract(s) of the Offeror and at least one (1), but no more than three (3), recent and relevant awarded contract(s) from each major subcontractor, teaming arrangement member or joint venture partner. A major subcontractor is a subcontractor that will perform at least one (1) of the five

(5) major mission areas.

Offeror should complete Section L Attachment 5, not to exceed four (4) pages, for each contract submitted for evaluation. Explain how the identified contracts are both recent and relevant. Offerors should include a discussion of any significant achievements, innovative business practices, and explain any past performance problems that they consider relevant to the proposed efforts. Offerors should also discuss past efforts to identify and manage program risk. Offerors should also clearly identify management actions employed in overcoming any performance problems and the effects of those actions in terms of improvements achieved or problems rectified.

3.6. Organizational Structure Change History

Many companies have acquired, been acquired by, or otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant past efforts or between conclusion of recent past efforts and this source selection. To facilitate the Government’s relevancy determination, include in this proposal volume a "roadmap" describing all such changes in the organization of your company. A pamphlet or other commercial document describing such reorganizations may suffice. As part of this explanation, show how these changes impact the relevance of any efforts you identify.

Since the Government intends to consider past performance information provided by other sources as well as that provided by the Offeror(s), your "roadmap" should be both specifically applicable to the efforts you identify and general enough to apply to efforts on which the Government receives information from other sources.

3.7. Additional Past Performance Submission Instructions

The submissions to the following subparagraphs do NOT count towards the page limit for the Offeror’s Past Performance proposal.

3.7.1. Past Performance Customer Questionnaires

For each Section L Attachment 5 submission, the Government requires the Offeror to send out a Past Performance Customer Questionnaire (Section L Attachment 6) to each of the Government Points of Contact (POCs). A cover letter to accompany the questionnaires is at Section L Attachment 7.

Completed questionnaires should be submitted directly to the Government, not later than the date proposals are due.

Each of the Offeror's identified Government POCs shall fax the completed Past Performance Customer Questionnaire directly to (850) 882-6066. Mailing the questionnaire(s) to the address listed below is an

Page L-13 acceptable alternative method of transmission. If mailing, the outside envelope must be marked as follows:

NOTE: TO BE OPENED BY ADDRESSEE ONLY.

AFTC/PZZ-Eglin Attn: Mr. John Nalezny, Contracting Officer

Source Selection Facility 210 West D. Ave, Bldg 373 Eglin AFB FL 32542

3.7.2. Subcontractor Consent

Past performance information pertaining to a subcontractor cannot be disclosed to the prime Offeror without the subcontractor’s consent. Provide with the proposal a letter from all major subcontractors consenting to the release of their past performance information to the prime contractor.

3.7.3. No Recent and Relevant Past Performance Information

If an Offeror has no recent or relevant past performance information, they should so state that in this volume. However, the Government reserves the right to determine whether any relevant past performance information exists and is relevant.

4.0. Volume III – Cost/Price Proposal Volume

4.1. General Instructions

The Offeror's Cost/Price proposal should fully and clearly demonstrate reasonableness, realism, balanced pricing as well as document the Total Evaluated Price (TEP). The Offeror's Cost/Price proposal should document the contract and option periods.

4.2. Format

The Cost/Price proposal shall, at a minimum, contain the information specified below IAW the following general outline:

a. Section 1 - Index/table of contents; summary descriptions of estimating, purchasing, and accounting systems; changes to estimating, accounting practices, or Cost Accounting Standards (CAS) Disclosure Statement.

b. Section 2 - Pricing information and supporting data, to include estimating methodology.

c. Section 3 - Other information such as Government Furnished Property/Government

Furnished Equipment (GFP/GFE) or base support details. Offerors shall list each exception to the ground rules and assumptions provided in the solicitation and each qualification of the Cost/Price volume, if any, and provide complete rationale for any exceptions.

4.2.1. Estimating System

The Offeror shall provide a summary description of their standard estimating system or methods. The summary description shall cover separately each major cost element (e.g., Labor, Indirect Costs, Other Direct Costs, Overhead, G&A, etc.). Also, identify any deviations from your standard estimating procedures in preparing this proposal volume. Indicate whether you have Government approval of your system and if so, provide evidence of such approval.

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4.2.2. Purchasing System

The Offerors shall provide a summary description of purchasing system or methods (e.g., how material requirements are determined, how sources are selected, when firm quotes are obtained, what provisions are made to ensure quantity and other discounts). Also, Offerors shall identify any deviations from standard procedures in preparing proposals. Offerors shall indicate whether or not they have Government approval of their purchasing system and if so, provide evidence of such approval.

4.2.3. Accounting System

An approved accounting system is required. Offerors shall indicate whether they have Government approval of their accounting system and if so, provide evidence of such approval. In addition, Offerors shall identify any deviations from their standard procedures in preparing their proposal. This information will be part of the basis of the Contractor Responsibility Determination.

4.2.4. Disclosure Statements

The Offeror shall provide a copy of the most recent approved CAS Disclosure Statement, if applicable.

Additionally, the Offeror shall provide a copy of the cognizant Federal agency official’s written determination regarding adequacy of the provided (and proposed in accordance with) Disclosure Statement in accordance with FAR 30.202-6.

4.3. Cost/Price Information

The Cost/Price evaluation will be conducted on the basis of the information contained in the Cost/Price Proposal Volume. Information beyond that required by this instruction shall not be submitted, unless you consider it essential to document or support your Cost/Price position. All information relating to the proposed Cost/Price including all required supporting documentation must be included in the section of the proposal designated as the Cost/Price volume. Failure to comply with this instruction may result in proposal rejection.

4.3.1. Price Reasonableness and Cost Realism

These instructions are to assist you in submitting data other than cost or pricing data that is required to evaluate the reasonableness and realism of your proposed Cost/Price. Compliance with these instructions is mandatory and failure to comply may result in rejection of your proposal. Unbalanced pricing that poses an unacceptable risk to the Government may be a reason to reject an Offeror’s proposal. Note that unrealistically low or high proposed costs or prices, initially or subsequently, may be grounds for eliminating a proposal from competition either on the basis that the Offeror does not understand the requirement or has made an unrealistic proposal. Offers should be sufficiently detailed to demonstrate their reasonableness and realism. To facilitate the evaluation of proposal information as outlined in Section M of this solicitation, information may be obtained from other sources including, but not limited to, DCMA, Defense Contract Audit Agency (DCAA), U.S. Department of Labor, Global Insight Indices and any other resource available to the Government. The burden of proof for credibility of proposed costs/prices rests with the Offeror.

4.3.2. Materially Unbalanced Pricing

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Materially unbalanced pricing poses an unacceptable risk to the Government and may be a reason to reject an Offeror’s proposal. Materially unbalanced pricing exists when, despite an acceptable TEP, the price of one (1) or more contract line items is significantly overstated or understated as indicated by the application of cost or price analysis techniques. Offeror should explain significant fluctuations between offered rates in the same labor categories over various years.

4.3.3. Data Other Than Certified Cost or Pricing Data and Certified Cost or Pricing Data In accordance with FAR 15.403-1(b) and 15.403-3, additional data other than certified cost or pricing data may be required to support Cost/Price reasonableness and realism. If needed, additional data other than certified cost or pricing data shall be provided to the Government in accordance with FAR 15.403-5. If, after receipt of proposals, the CO determines there is insufficient information available to determine price reasonableness and none of the exceptions in FAR 15.403-1 apply, the Offeror shall be required to submit certified cost or pricing data. Should adequate price competition not exist after receipt of proposals, the provisions of FAR Part 15.403-4 shall apply, and the Offeror will be asked to provide certified cost or pricing data.

4.3.4. Ground Rules and Assumptions

The Offeror shall provide Ground Rules and Assumptions used in preparing the Cost Proposal.

4.3.5. Cost Summaries

Provide a cost summary by major cost elements using attachment xx as a guide (this can be tailored to reflect cost estimating relationships and different cost elements). All cost proposed must be discretely identified by CLIN, Calendar Year and Mission Area. The maximum dollar amount allowable for CLINs 0003 (CAP), 0004 (Travel), 0005 (Overtime) and 0006 (Task Manning) will be provided by the Government. Thus, no Cost Summaries are required for these CLINs unless the Offeror proposes more than the maximum allotted. These are Cost Reimbursement CLINs only (no fee).

Direct Labor: Labor categories should not be combined into composite categories. All labor proposed must be discretely identify by category, rate, and year utilized. Under no circumstances will composite labor rates or categories be accepted.

Material (CAP): The maximum dollar amount allowable for material will be provided by the Government as detailed above. If additional Material is required, the Offeror must provide material by category, trackable to associated Bill of Materials.

Indirect Costs: All indirect costs shall be proposed by category, by year with their bases and rates of calculation shown.

Other Direct Cost (ODC): The maximum dollar amount allowable for Travel and Overtime costs will be provided by the Government as detailed above. Any additional ODC costs shall be identified.

Subcontractor/Inter-divisional transfers: Estimates shall be submitted using the same formats and degree of rational as those submitted by the Offeror.

Base Fee: No base fee is allowed.

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Award Fee Pool (Range O&M): The Offeror shall propose the award fee pool as an annual dollar value, not a percent.

Fixed Fee (MGTF): The Offeror shall propose a fixed fee as a percentage of the CPFF labor CLIN.

The statutory limitation on the CPFF CLIN (MGTF) is 10%.

4.3.6. Basis of Estimates

The offeror shall prepare a Basis of Estimate (BOE) for CLINs 0001 (O&M), 0002 (MGTF), 0009 (Transition) only, unless one of the situations described below applies. The BOEs are to provide sufficient information for the Government to evaluate the proposal. Proper presentation, adequate supporting documentation, estimating ground rules and assumptions, methodologies, constraints, and sufficient relevant information shall be provided to enable the Government to understand all assumptions behind the Offeror’s proposal. At a minimum, the major categories listed below must be fully explained in the BOEs:

Labor — The offeror shall identify whether the labor rates proposed are FPRA, ACO/DCAA recommended rates or Offeror proposed rates. If proposed skill category will be provided solely by subcontract effort, the subcontractor rate information may be provided directly to the Government or by sealed package through the prime contractor. Labor costs shall track to the applicable Cost Summary Format.

Material (CAP) — This is only required if the Offeror proposes more than the maximum CAP (CLIN 0003) allotted by the Government. The Offeror shall provide an itemized list of materials and equipment that will be purchased and the basis for their estimated cost, e.g., vendor quote, or engineering estimates, etc. The Offeror shall point out their applicability to the program and substantiate their need. Identify quantities, unit prices and whether items are to be purchased or fabricated.

Other Direct Costs (ODCs) — This is only required if the Offeror proposes more than the maximum allotted Travel (CLIN 0004), Overtime (CLIN 0005) or any additional ODCs. Travel information shall include the itinerary, purpose of travel, an estimate of the number of personnel, number of trips, airfare (coach), number of days, and any other travel related costs. For other direct costs, provide a detailed list of all items, quantities, and associated unit costs included in the proposal. ODCs shall track to the applicable Cost Summary Format.

Similar information shall be provided for all Major Subcontractors. A major subcontractor is a subcontractor that will perform at least one (1) of the five (5) major mission areas. Offerors shall provide their price/cost evaluation for all efforts to be conducted by any major subcontractor.

Interdivisional Efforts (IDE): The Offeror must identify the division and description of the effort and provide details using the Cost Summary Format (attach relevant pricing agreements, FPRA, etc).

Identify the elements of cost that IDEs fall under in the cost proposal format (e.g., material, other direct costs, etc.).

4.3.7. Labor Hours

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The Government Staffing Estimate is provided for information only and is intended to serve as a baseline of full-time equivalents (FTE) required to operate and maintain each capability described in the associated PWS paragraphs. The FTE number are Government subject matter experts’ estimate of the requirement to operate and maintain each capability as if they were under a condition of 100% utilization. The estimates do not consider cross-utilization, reach-back, part-time manning, etc.

4.5. MGTF Annex Requirements

4.5.1. Labor Categories

For the MGTF Annex, the Offeror shall provide a document that maps all the proposed labor categories to be used in the performance of the MGTF Annex to all the labor categories provided in Section J, Attachment 9. The Offeror shall not add any labor categories not already included in Section J Attachment 9.

4.5.2. Compensation and Benefits Plan

As identified in Section H clause EGLIN-H013 Key Personnel, Offerors shall provide details on employee compensation and benefits to ensure that a qualified and capable workforce will be available to perform work on the contract. Supporting information will include data, such as recognized national and regional compensation surveys and studies of professional, public and private organizations, used in establishing the total compensation structure. Offerors are advised that proposing substantial reductions to current employee compensation packages shall reflect a lack of understanding of what is required to recruit and retain skilled personnel required to perform the MGTF effort [Ref. FAR Provision 52.222-46 Evaluation of Compensation for Professional Employees].

4.6. Total Evaluated Price (TEP)

The Offeror shall complete Section L Attachment 9. The Government will use Section L Attachment 9 to calculate the Offeror’s TEP.

4.7. Submission of Electronic Pricing Models

Offerors shall submit electronic pricing models in support of all of their proposed costs/prices. All pricing models submitted must duplicate the logic and mathematical formulas reflected within the paper copies of the proposal. Pricing models submitted must comply with the following format requirements:

a. Data file shall be submitted on a CD-ROM.

b. Data files shall be accessible by a Personal Computer (PC)-based computer running Microsoft (MS) Office 2007 or later.

c. Data file shall be .xls file format (MS-Excel 2007 or later) compatible format.

d. Do not password protect any pricing model.

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Any updates, amendments, or modifications to the cost proposal originally submitted will be in the same media format and will include, or be accomplished by, a clear, concise explanation of such changes significant to the proposal.

4.8. Financial Capability Review

Offerors shall submit the address, phone number, and point of contact of their cognizant Defense

Contract Audit Agency (DCAA) and Defense Contract Management Agency (DCMA) offices. This information is necessary in order for the Government to potentially request a Financial Capability Review. Offerors with current (within one (1) year) Financial Capability Reviews shall provide a copy with their proposal. Offerors shall have the financial resources necessary to perform the contract and be able to provide evidence of such, if requested.

4.9. Government Furnished Property (GFP)

The Government plans to provide the items listed in the RFP, Section J Attachment 9. If the Offeror requires the use of GFP other than the property specified, the Offeror shall provide a listing including quantity, federal stock number, nomenclature, date needed and duration of availability, estimated fair rental value (IAW FAR clause 52.245-1), reason for need, and cross reference to Cost/Price volume paragraphs which pertain to GFP and/or base support. The Offeror shall also provide the written authorization from the cognizant Contracting Officer, as applicable. A statement from the Contracting Officer must also be included in the proposal indicating that such Government owned property will be available for the timely completion of performance under the ensuing contract on a non-interference basis, whether or not the proposal is based on “No Charge for Use”. The Offeror must also indicate whether or not the Offeror could perform the work in the event that the use of such facilities is not authorized or the facilities contract is phased out. If the Offeror proposes use of facilities under a Government facilities contract, the usage will be limited IAW the terms and conditions of the facilities contract, inclusive of any negotiated phased-out program. The Offeror is responsible for updating Section J Attachment 9, to reflect GFP requirements. Contractor specific GFP should be indicated in bold font and deletions should be annotated. The Offeror shall supply this information in the format shown below in Table L2 GFP. All of the cost added to the table L2 below must be added to Section L Attachment 9, Total Evaluated Price.

Quantity

National Stock

Number (NSN) or

Part Number

Nomenclature

Duration of Need

Rental Value

Reason for

Need

Offeror’s Shipping Address

2 Ea

FS156-

09-264

ACG-1372

Time Counter

1 Oct 10 – 30 Dec 10

$1,000.00

Needed to calibrate 5 mhz/1 pps

SATCOM

Simulator offset

103 East Driveway

Table L2 GFP

5.0. Volume IV – Contract Documentation Volume

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5.1. Solicitation Requirements, Terms and Conditions

The purpose of this volume is to provide information to the Government for preparing the contract document and supporting file. The Offeror's proposal shall include a signed copy of the Model

Contract, and Sections A through K. This includes:

5.1.1. Section A - Solicitation/Contract Form

Offerors shall complete blocks 13, 14, 15, 16, 17 and 18 of the RFP Section A, Standard Form 33 and complete Section K. In doing so, the Offeror accedes to the contract terms and conditions as written in the RFP Sections A through K. These sections constitute the model contract. For Sections C through I, Offerors shall complete all fill-ins/certifications. Offerors shall also include digital versions of clauses that require fill-ins. Offerors shall return the model contract in its entirety to include a digital copy.

5.1.2. Section G - Contract Administrative Data

Complete the remittance address and the taxpayer identification information in Section G of the RFP.

5.1.3. Section K - Representations, Certifications, and other Statements of Offerors Complete the representations, certifications, acknowledgments and statements in Section K. Section K shall be returned in its entirety.

5.1.4. Exceptions to Solicitation Requirements

Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Provide rationale in support of the exception and fully explain its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation. This information shall be provided in the format and content of Table L3.

Solicitation Exceptions

Solicitation Document

Page/ Paragraph

Requirement/ Portion

Rationale

SOW, Model Contract, Applicable Page and Paragraph Numbers

Identify the requirement or portion to which exception is taken

Describe why the requirement can/will not be met

Table L3 Solicitation Exceptions

5.2. Other Information Required

5.2.1. Statement of Agreement

Include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation.

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5.2.2. Authorized Offeror Personnel

Submit the name, title, and telephone number of the company/division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually.

Identify those individuals authorized to negotiate with the Government.

5.2.3. Company Information

Submit the company/division’s street address, county and facility code; CAGE code; DUNS code; size of business (large or small); and labor surplus area designation. This same information must be provided if the work for this contract will be performed by any other locations(s). List all locations where work is to be performed and indicate whether such facility is a division, affiliate, or subcontractor, and the percentage of work to be performed by each location.

5.2.4 Conflict of Interest Statement

Submit a statement verifying that your company will not be, at the time of award of this contract, an Original Equipment Manufacturer (OEM) or an Advisory and Assistance Services (A&AS) Firm, as these terms are defined in clause EGLIN-H001 ORGANIZATIONAL CONFLICT OF INTEREST

(OCI) (NOV 2014).

5.2.5 Conflict of Interest Mitigation Plan

Submit a Conflict of Interest Mitigation Plan that provides the following:

1. Your company’s procedures and mechanisms for preventing OCI.

2. A list of joint ventures or any other type of partnership, or any limited liability company or similarly structure legal entity, having as partners or members your company and an OEM or an A&AS firm, as OEM and A&AS firm are defined in clause EGLIN-H001 ORGANIZATIONAL

CONFLICT OF INTEREST (OCI) (NOV 2014).

3. A list of teaming arrangements of any kind or purpose between your company and an OEM or an A&AS firm, as OEM and A&AS firm are defined in clause EGLIN-H001

ORGANIZATIONAL CONFLICT OF INTEREST (OCI) (NOV 2014).

4. Individual analyses of the OCI risks that each entry on the lists required under (2) and (3) of this subsection creates. Include in the analyses how your company will specifically mitigate each risk.

You may be required to submit an updated OCI Mitigation Plan at Final Proposal Revision (FPR) or at contract award, if applicable.

5.2.6 Subcontracting Plan

Submit a Small Business Subcontracting Plan in accordance with clause 52.219-9.

SECTION L ATTACHMENTS:

1. Government Staffing Estimate

2. Innovation Scenario*

3. Subcontractor/Teaming Partner/Joint Venture Partner Consent Letter for the Release of Past Performance Information to the Prime Contractor*

4. Past Performance Information*

5. Offeror’s Relevant Past Performance Matrix for E-OMS for each Contract or Task Order*

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6. Past Performance Customer Questionnaire*

7. Questionnaire Cover Letter

8. Sample E-OMS Cost Element Summary*

9. Government Total Evaluated Price (TEP)*

10. Cross Reference Matrix (CRM)*

*Requires submittal with Contractor’s proposal

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ATTACHMENT 1

Government Staffing Estimate Spreadsheet

See separate Attachment 1 as a Microsoft Office Excel Workbook

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ATTACHMENT 2

Innovation Scenario

The PWS defines the support requirements to meet the current mission load. Assume the offeror’s proposed manning structure is the baseline for the scenario.

For the purposes of this scenario, assume that mission requirements remain constant throughout the contract and no additional government funded technology investments are realized for the first two years of the contract.

Describe all changes, if any, to the offeror’s proposed manning structure arranged by capability and skill mix for years two, three, and eight of the contract.

For year two, utilize your expertise and develop your own manning structure to more efficiently utilize the workforce. Identify all changes to the manning breakdown. Discuss the reasoning behind the manning change and any implications associated with the new manning structure (greater flexibility, additional cross utilization, centralization, reduced management expense, etc.). Highlight any innovations leveraged in restructuring and identify the benefits and shortfalls (cost or otherwise) associated with that change. Discuss how the highlighted innovations will be integrated into the contract while continuing to meet mission requirements as outlined in the PWS.