EXHIBIT J Financial Reports of Actual Expenses and Income.xlsx
XLSX spreadsheet 40 KB Posted
- Solicitation number
- P27000480
- Issued by
- Maui County, Hawaii
About this file
This is a Quarterly Financial Report template (Exhibit J) for the Hawaii Tourism Authority (HTA) that establishes the reporting framework for contractors engaged in state-funded visitor assistance programs. The document provides standardized templates for quarterly financial reporting covering the fiscal period from July 1, 2026 through December 31, 2027, with separate templates for Q1 FY2027 (July 1 – September 30, 2026), Q2 FY2027 (October 1 – December 31, 2026), Q3 FY2027 (January 1 – March 31, 2027), Q4 FY2027 (April 1 – June 30, 2027), Q1 FY2028 (July 1 – September 30, 2027), and Q2 FY2028 (October 1 – December 31, 2027), culminating in a final comprehensive financial report covering the entire contract period. Each template requires contractors to track and report actual expenses and income across two primary budget categories: Administrative and Operations, with separate columns for HTA Award funding, Other funding sources, and In-Kind contributions.
The reporting structure requires contractors to certify that all financial statements accurately represent expenses and income related to their contract with the HTA and that state funds have been expended in accordance with contract provisions and the approved budget. All templates contain identical line items with zero dollar placeholders, indicating these are blank templates awaiting population with actual financial data during contract execution. The templates include signature blocks for organizational/contractor authorization, project title identification, and certification of compliance with contract terms, though no specific funding amounts, pricing terms, or contract award details are populated in this template document.
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Other files
| File | Type | Posted |
|---|---|---|
| ATTACHMENT 06 Subcontractor References if applicable.docx | DOCX document | |
| AG-008 103D General Conditions (1.10.23).pdf | ||
| EXHIBIT G VAP Tracking Sheet Template.xlsx | XLSX spreadsheet | |
| ATTACHMENT 02 Proposal Transmittal Letter.docx | DOCX document | |
| ATTACHMENT 04 Standard Qualifications Questionnaire.docx | DOCX document | |
| RFP 27 08 Visitor Assistance Program for Maui FINAL 100926.pdf | ||
| ATTACHMENT 08 Conflicts of Interest Disclosures and Attestation.pdf | ||
| EXHIBIT F VAP Monthly Report Template.docx | DOCX document | |
| EXHIBIT I VAP Final Report Template.docx | DOCX document | |
| EXHIBIT H VAP Quarterly Report Template.docx | DOCX document | |
| ATTACHMENT 05 Contractor References.docx | DOCX document | |
| ATTACHMENT 07 Confidential Information List if applicable.docx | DOCX document | |
| RFP 27 08 Visitor Assistance Program for Maui Addendum 1.pdf | ||
| ATTACHMENT 01 Offeror Check List.docx | DOCX document | |
| ATTACHMENT 03 Corporate Resolution.docx | DOCX document |
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Text version
Q1 FY2027 Template
EXHIBIT J: QUARTERLY FINANCIAL REPORT OF ACTUAL EXPENSES & INCOME
| CONTRACT NUMBER: | |
| REPORTING PERIOD: | July 1, 2026 - September 30, 2026 |
| HTA AWARD | OTHER | IN-KIND | TOTAL | NARRATIVE | |||
| BUDGETED | ACTUAL | BUDGETED | ACTUAL | ||||
| Administrative | |||||||
| $0.00 | |||||||
| $0.00 | |||||||
| $0.00 | |||||||
| $0.00 | |||||||
| $0.00 | |||||||
| Total Administrative | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
| Operations | ||||||
| $0.00 | ||||||
| $0.00 | ||||||
| $0.00 | ||||||
| $0.00 | ||||||
| $0.00 | ||||||
| $0.00 | ||||||
| Total Operations | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
TOTAL EXPENSES $0.00
| INCOME | HTA AWARD | IN-KIND | TOTAL | |
| BUDGETED | ACTUAL | |||
| $0.00 | ||||
| $0.00 | ||||
| $0.00 | ||||
| TOTAL INCOME | $0.00 | $0.00 | $0.00 | $0.00 |
I hereby certify that all financial statements represented in this quarterly report to the HTA relating to Contract/Agreement Number ______ (Agreement),and that State funds allocated through the HTA under this Agreement have been expended in accordance with the provisions set forth in this Agreement, including the budget that was made a part of said Agreement.
Organization/Contractor Signature
Project Title Print Name
Date Signed Title
Q2 FY2027 Template
EXHIBIT J: QUARTERLY FINANCIAL REPORT OF ACTUAL EXPENSES & INCOME
| CONTRACT NUMBER: | |
| REPORTING PERIOD: | October 1, 2026 - December 31, 2026 |
| HTA AWARD | OTHER | IN-KIND | TOTAL | NARRATIVE | |||
| BUDGETED | ACTUAL | BUDGETED | ACTUAL | ||||
| Administrative | |||||||
| $0.00 | |||||||
| $0.00 | |||||||
| $0.00 | |||||||
| $0.00 | |||||||
| $0.00 | |||||||
| Total Administrative | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
| Operations | ||||||
| $0.00 | ||||||
| $0.00 | ||||||
| $0.00 | ||||||
| $0.00 | ||||||
| $0.00 | ||||||
| $0.00 | ||||||
| Total Operations | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
TOTAL EXPENSES $0.00
| INCOME | HTA AWARD | IN-KIND | TOTAL | |
| BUDGETED | ACTUAL | |||
| $0.00 | ||||
| $0.00 | ||||
| $0.00 | ||||
| TOTAL INCOME | $0.00 | $0.00 | $0.00 | $0.00 |
I hereby certify that all financial statements represented in this quarterly report to the HTA relating to Contract/Agreement Number ______ (Agreement),and that State funds allocated through the HTA under this Agreement have been expended in accordance with the provisions set forth in this Agreement, including the budget that was made a part of said Agreement.
Organization/Contractor Signature
Project Title Print Name
Date Signed Title
Q3 FY2027 Template
EXHIBIT J: QUARTERLY FINANCIAL REPORT OF ACTUAL EXPENSES & INCOME
| CONTRACT NUMBER: | |
| REPORTING PERIOD: | January 1, 2027 - March 31, 2027 |
| HTA AWARD | OTHER | IN-KIND | TOTAL | NARRATIVE | |||
| BUDGETED | ACTUAL | BUDGETED | ACTUAL | ||||
| Administrative | |||||||
| $0.00 | |||||||
| $0.00 | |||||||
| $0.00 | |||||||
| $0.00 | |||||||
| $0.00 | |||||||
| Total Administrative | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
| Operations | ||||||
| $0.00 | ||||||
| $0.00 | ||||||
| $0.00 | ||||||
| $0.00 | ||||||
| $0.00 | ||||||
| $0.00 | ||||||
| Total Operations | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
TOTAL EXPENSES $0.00
| INCOME | HTA AWARD | IN-KIND | TOTAL | |
| BUDGETED | ACTUAL | |||
| $0.00 | ||||
| $0.00 | ||||
| $0.00 | ||||
| TOTAL INCOME | $0.00 | $0.00 | $0.00 | $0.00 |
I hereby certify that all financial statements represented in this quarterly report to the HTA relating to Contract/Agreement Number ______ (Agreement),and that State funds allocated through the HTA under this Agreement have been expended in accordance with the provisions set forth in this Agreement, including the budget that was made a part of said Agreement.
Organization/Contractor Signature
Project Title Print Name
Date Signed Title
Q4 FY2027 Template
EXHIBIT J: QUARTERLY FINANCIAL REPORT OF ACTUAL EXPENSES & INCOME
| CONTRACT NUMBER: | |
| REPORTING PERIOD: | April 1, 2027 - June 30, 2027 |
| HTA AWARD | OTHER | IN-KIND | TOTAL | NARRATIVE | |||
| BUDGETED | ACTUAL | BUDGETED | ACTUAL | ||||
| Administrative | |||||||
| $0.00 | |||||||
| $0.00 | |||||||
| $0.00 | |||||||
| $0.00 | |||||||
| $0.00 | |||||||
| Total Administrative | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
| Operations | ||||||
| $0.00 | ||||||
| $0.00 | ||||||
| $0.00 | ||||||
| $0.00 | ||||||
| $0.00 | ||||||
| $0.00 | ||||||
| Total Operations | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
TOTAL EXPENSES $0.00
| INCOME | HTA AWARD | IN-KIND | TOTAL | |
| BUDGETED | ACTUAL | |||
| $0.00 | ||||
| $0.00 | ||||
| $0.00 | ||||
| TOTAL INCOME | $0.00 | $0.00 | $0.00 | $0.00 |
I hereby certify that all financial statements represented in this quarterly report to the HTA relating to Contract/Agreement Number ______ (Agreement),and that State funds allocated through the HTA under this Agreement have been expended in accordance with the provisions set forth in this Agreement, including the budget that was made a part of said Agreement.
Organization/Contractor Signature
Project Title Print Name
Date Signed Title
Q1 FY2028 Template
EXHIBIT J: QUARTERLY FINANCIAL REPORT OF ACTUAL EXPENSES & INCOME
| CONTRACT NUMBER: | |
| REPORTING PERIOD: | July 1, 2027 - September 30, 2027 |
| HTA AWARD | OTHER | IN-KIND | TOTAL | NARRATIVE | |||
| BUDGETED | ACTUAL | BUDGETED | ACTUAL | ||||
| Administrative | |||||||
| $0.00 | |||||||
| $0.00 | |||||||
| $0.00 | |||||||
| $0.00 | |||||||
| $0.00 | |||||||
| Total Administrative | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
| Operations | ||||||
| $0.00 | ||||||
| $0.00 | ||||||
| $0.00 | ||||||
| $0.00 | ||||||
| $0.00 | ||||||
| $0.00 | ||||||
| Total Operations | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
TOTAL EXPENSES $0.00
| INCOME | HTA AWARD | IN-KIND | TOTAL | |
| BUDGETED | ACTUAL | |||
| $0.00 | ||||
| $0.00 | ||||
| $0.00 | ||||
| TOTAL INCOME | $0.00 | $0.00 | $0.00 | $0.00 |
I hereby certify that all financial statements represented in this quarterly report to the HTA relating to Contract/Agreement Number ______ (Agreement),and that State funds allocated through the HTA under this Agreement have been expended in accordance with the provisions set forth in this Agreement, including the budget that was made a part of said Agreement.
Organization/Contractor Signature
Project Title Print Name
Date Signed Title
Q2 FY2028 Template
EXHIBIT J: QUARTERLY FINANCIAL REPORT OF ACTUAL EXPENSES & INCOME
| CONTRACT NUMBER: | |
| REPORTING PERIOD: | October 1, 2027 - December 31, 2027 |
| HTA AWARD | OTHER | IN-KIND | TOTAL | NARRATIVE | |||
| BUDGETED | ACTUAL | BUDGETED | ACTUAL | ||||
| Administrative | |||||||
| $0.00 | |||||||
| $0.00 | |||||||
| $0.00 | |||||||
| $0.00 | |||||||
| $0.00 | |||||||
| Total Administrative | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
| Operations | ||||||
| $0.00 | ||||||
| $0.00 | ||||||
| $0.00 | ||||||
| $0.00 | ||||||
| $0.00 | ||||||
| $0.00 | ||||||
| Total Operations | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
TOTAL EXPENSES $0.00
| INCOME | HTA AWARD | IN-KIND | TOTAL | |
| BUDGETED | ACTUAL | |||
| $0.00 | ||||
| $0.00 | ||||
| $0.00 | ||||
| TOTAL INCOME | $0.00 | $0.00 | $0.00 | $0.00 |
I hereby certify that all financial statements represented in this quarterly report to the HTA relating to Contract/Agreement Number ______ (Agreement),and that State funds allocated through the HTA under this Agreement have been expended in accordance with the provisions set forth in this Agreement, including the budget that was made a part of said Agreement.
Organization/Contractor Signature
Project Title Print Name
Date Signed Title
Final Report Template
EXHIBIT J: FINAL FINANCIAL REPORT OF ACTUAL EXPENSES & INCOME
| CONTRACT NUMBER: | |
| REPORTING PERIOD: | July 1, 2026 - December 31, 2027 |
| HTA AWARD | OTHER | IN-KIND | TOTAL | NARRATIVE | |||
| BUDGETED | ACTUAL | BUDGETED | ACTUAL | ||||
| Administrative | |||||||
| $0.00 | |||||||
| $0.00 | |||||||
| $0.00 | |||||||
| $0.00 | |||||||
| $0.00 | |||||||
| Total Administrative | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
| Operations | ||||||
| $0.00 | ||||||
| $0.00 | ||||||
| $0.00 | ||||||
| $0.00 | ||||||
| $0.00 | ||||||
| $0.00 | ||||||
| Total Operations | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
TOTAL EXPENSES $0.00
| INCOME | HTA AWARD | IN-KIND | TOTAL | |
| BUDGETED | ACTUAL | |||
| $0.00 | ||||
| $0.00 | ||||
| $0.00 | ||||
| TOTAL INCOME | $0.00 | $0.00 | $0.00 | $0.00 |
I hereby certify that all financial statements represented in this final report to the HTA relating to Contract/Agreement Number ______ (Agreement),and that State funds allocated through the HTA under this Agreement have been expended in accordance with the provisions set forth in this Agreement, including the budget that was made a part of said Agreement.
Organization/Contractor Signature
Project Title Print Name
Date Signed Title
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