EXHIBIT F VAP Monthly Report Template.docx

This is a monthly reporting template for the Visitor Assistance Program (VAP) contract administered by the Hawaii Tourism Authority (HTA) for Maui County. The template is designed to capture program performance metrics and operational activities on a monthly basis throughout the contract term. Organizations awarded this contract must submit detailed reports documenting the number of cases handled, visitors served, primary visitor markets served by origin (including US West, US East, Japan, Canada, Oceania, Korea, China, and others), and industry contributions received in both cash and in-kind support.

The monthly report requires organizations to provide an overview of highlighted case studies (top five cases), document public relations activities and visitor education presentations, summarize in-kind assistance provided, present financial updates, and include any additional relevant comments. Each report submission must identify the contracting organization, agreement number, program contact information, agreement effective and end dates, and the total amount awarded. This standardized reporting mechanism enables the HTA to track program effectiveness, visitor demographics served, industry partnership engagement, and resource allocation throughout the contract performance period.