EXHIBIT I VAP Final Report Template.docx
DOCX document 53 KB Posted
- Solicitation number
- P27000480
- Issued by
- Maui County, Hawaii
About this file
This is a Final Report Template document issued by the Hawaii Tourism Authority (HTA) for the Visitor Assistance Program (VAP) serving Maui County. The template is designed for contractors to document work completed under RFP 27-08 and requires submission of comprehensive program data including the number of cases handled, individuals assisted, volunteer recruitment and hours, and community engagement outcomes. Contractors must provide detailed narratives addressing how HTA funds were utilized, trends and issues identified through service monitoring, challenges and opportunities encountered during implementation, resource development and sustainability efforts, and partner engagement initiatives. The report also requires documentation of program measures such as positive visitor feedback, media coverage, prevention education activities, and outreach presentations conducted during the contract period.
The Final Report Template mandates that all statements and fund expenditures be certified as accurate and compliant with contract provisions and budgets by an authorized organizational representative. The template includes sections for tracking non-HTA cash contributions and in-kind support, demonstrating program leverage and financial sustainability beyond state funding. Submission requires certification by the contractor organization with signature and date, followed by HTA staff review and acceptance documentation. This reporting mechanism ensures accountability for state tourism authority funds and provides the HTA with quantifiable data on visitor assistance outcomes, volunteer engagement, and community impact throughout the contract performance period.
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Other files
| File | Type | Posted |
|---|---|---|
| RFP 27 08 Visitor Assistance Program for Maui Addendum 1.pdf | ||
| ATTACHMENT 05 Contractor References.docx | DOCX document | |
| ATTACHMENT 02 Proposal Transmittal Letter.docx | DOCX document | |
| ATTACHMENT 07 Confidential Information List if applicable.docx | DOCX document | |
| ATTACHMENT 04 Standard Qualifications Questionnaire.docx | DOCX document | |
| RFP 27 08 Visitor Assistance Program for Maui FINAL 100926.pdf | ||
| ATTACHMENT 08 Conflicts of Interest Disclosures and Attestation.pdf | ||
| EXHIBIT H VAP Quarterly Report Template.docx | DOCX document | |
| EXHIBIT J Financial Reports of Actual Expenses and Income.xlsx | XLSX spreadsheet | |
| EXHIBIT F VAP Monthly Report Template.docx | DOCX document | |
| ATTACHMENT 01 Offeror Check List.docx | DOCX document | |
| EXHIBIT G VAP Tracking Sheet Template.xlsx | XLSX spreadsheet | |
| ATTACHMENT 03 Corporate Resolution.docx | DOCX document | |
| ATTACHMENT 06 Subcontractor References if applicable.docx | DOCX document | |
| AG-008 103D General Conditions (1.10.23).pdf |
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Text version
EXHIBIT I
RFP 27-08 VISITOR ASSISTANCE PROGRAM
FINAL REPORT TEMPLATE
Organization:
Contract/ Agreement No.:
Program Title:
Visitor Assistance Program
Contact:
Title:
Phone:
Email:
Agreement Effective Date:
Agreement End Date:
Amount Awarded:
Use more space as needed to provide an accurate and clear accounting of work completed in accordance with the subject contract/agreement.
1) Describe how HTA funds were used during the period in the development and implementation of the program.
2) Provide a final analysis on any trends or noteworthy issues identified through program service monitoring.
3) Describe any particular challenges or opportunities affecting the program during the program implementation period. Explain how you are dealing with these challenges and/or opportunities.
4) Describe any efforts made to obtain new resources or contacts that can be beneficial to your organization and the VAP. Also describe any resource development efforts undertaken by your organization to achieve greater program sustainability, including progress made in expanding funding resources outside of the HTA.
5) Describe partner engagement and outreach initiatives undertaken during the program implementation period and the resulting outcomes and impact.
6) Program Measures:
Measures
# of Cases
# of People Assisted
Non-HTA Cash
In-Kind Support
# of Volunteers Recruited
# of Volunteer Hours
Positive Visitor Feedback
Positive Media Coverage
Prevention Education Outreach / Presentations
7) Additional Comments:
Submitted by:
I hereby certify that all statements represented in this final report to the HTA relating to Contract/Agreement Number __________ are accurate and that funds allocated through the HTA under this Agreement have been expended in accordance with the provisions set forth in this Agreement, including the budget that was made a part of said Agreement.
Name _____________________________ Title _______________________________
Signature Date Signed
For Staff Use Only
Date Received by HTA: _____________
Progress Report Accepted by (Staff Name): _______________________________________ image1.png
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