EXHIBIT H VAP Quarterly Report Template.docx
DOCX document 53 KB Posted
- Solicitation number
- P27000480
- Issued by
- Maui County, Hawaii
About this file
This is a quarterly reporting template for the Visitor Assistance Program (VAP) administered by the Hawaii Tourism Authority (HTA) for Maui County. The template establishes standardized reporting requirements for contracted organizations implementing visitor assistance services, including crisis support, crime victim assistance, medical coordination, law enforcement liaison, airline issue resolution, identification assistance, visitor information, emotional support, and health and safety prevention education. Contracted organizations must complete quarterly reports detailing program activities, fund utilization, trends, challenges, opportunities, and resource development efforts throughout their contract term.
The quarterly report template requires contractors to document specific performance metrics including number of cases handled, individuals assisted, non-HTA cash and in-kind contributions, volunteer recruitment and hours, positive visitor feedback received, media coverage generated, and prevention education outreach presentations conducted. Contractors must certify the accuracy of all reported statements and confirm compliance with contract provisions and budget allocations. Reports are submitted to HTA staff for review and acceptance, with designated space for organization contact information, agreement effective and end dates, awarded amount, and submission certification by authorized organizational representatives.
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Other files
| File | Type | Posted |
|---|---|---|
| ATTACHMENT 08 Conflicts of Interest Disclosures and Attestation.pdf | ||
| EXHIBIT J Financial Reports of Actual Expenses and Income.xlsx | XLSX spreadsheet | |
| EXHIBIT I VAP Final Report Template.docx | DOCX document | |
| EXHIBIT F VAP Monthly Report Template.docx | DOCX document | |
| ATTACHMENT 01 Offeror Check List.docx | DOCX document | |
| EXHIBIT G VAP Tracking Sheet Template.xlsx | XLSX spreadsheet | |
| ATTACHMENT 03 Corporate Resolution.docx | DOCX document | |
| ATTACHMENT 06 Subcontractor References if applicable.docx | DOCX document | |
| AG-008 103D General Conditions (1.10.23).pdf | ||
| RFP 27 08 Visitor Assistance Program for Maui Addendum 1.pdf | ||
| ATTACHMENT 05 Contractor References.docx | DOCX document | |
| ATTACHMENT 02 Proposal Transmittal Letter.docx | DOCX document | |
| ATTACHMENT 07 Confidential Information List if applicable.docx | DOCX document | |
| ATTACHMENT 04 Standard Qualifications Questionnaire.docx | DOCX document | |
| RFP 27 08 Visitor Assistance Program for Maui FINAL 100926.pdf |
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Text version
EXHIBIT H
RFP 27-08 VISITOR ASSISTANCE PROGRAM
QUARTERLY REPORT TEMPLATE
Organization:
Contract/ Agreement No.:
Program Title:
Visitor Assistance Program
Contact:
Title:
Phone:
Email:
Agreement Effective Date:
Agreement End Date:
Amount Awarded:
Quarter, Year:
Use more space as needed to provide an accurate and clear accounting of work completed in accordance with the subject contract/agreement.
1) Describe how HTA funds were used during the period in the development and implementation of the program.
2) Provide a final analysis on any trends or noteworthy issues identified through program service monitoring.
3) Describe any particular challenges or opportunities affecting the program during the program implementation period. Explain how you are dealing with these challenges and/or opportunities.
4) Describe any efforts made to obtain new resources or contacts that can be beneficial to your organization and the VAP. Also describe any resource development efforts undertaken by your organization to achieve greater program sustainability, including progress made in expanding funding resources outside of the HTA.
5) Describe partner engagement and outreach initiatives undertaken during the program implementation period and the resulting outcomes and impact.
6) Program Measures:
Measures
# of Cases
# of People Assisted
Non-HTA Cash
In-Kind Support
# of Volunteers Recruited
# of Volunteer Hours
Positive Visitor Feedback
Positive Media Coverage
Prevention Education Outreach / Presentations
7) Additional Comments:
Submitted by:
I hereby certify that all statements represented in this quarterly report to the HTA relating to Contract/Agreement Number __________ are accurate and that funds allocated through the HTA under this Agreement have been expended in accordance with the provisions set forth in this Agreement, including the budget that was made a part of said Agreement.
Name _____________________________ Title _______________________________
Signature Date Signed
For Staff Use Only
Date Received by HTA: _____________
Progress Report Accepted by (Staff Name): _______________________________________ image1.png
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