Exhibit B--Chiloquin Fitness Center Expansion--Project Specifications--2026-09-05.pdf

CHILOQUIN FITNESS CENTER ADDITION

ISSUED FOR BID

SEPTEMBER 04, 2026 SAA Project No. 17127.02

Project:

CHILOQUIN FITNESS CENTER

ADDITION

320 Chiloquin Blvd.

Chiloquin, OR 97624

Owner:

KLAMATH TRIBAL HEALTH AND

FAMILY SERVICES

3949 South Sixth Street Klamath Falls, OR 97603

Amanda Rasdal, Health Project Manager/ Emergency Preparedness Coordinator 541 -880-7835 Email: amanda.hawthorne-rasdal@klamathtribalhealth.org

Architect:

Steele Associates Architects, LLC 2738 NW Potts Court, 101 Bend, Oregon 97703

Chris Thome, AIA Principal 541-508-7505 Email: cthome@steele-arch.com

Logan Gillis, AIA Architect 541-508 - 7522 Emal: lgillis@steele-arch.com

Civil Engineer:

AKS Engineering & Forestry, LLC 2777 NW Lolo Drive, Suite 150 Bend, Oregon 97703

Jon Page, PE 541-389-5416 Email: pagej@aks-eng.com

Structural Engineer:

Froelich Engineers 745 NW Mount Washington Drive, Suite 204 Bend, Oregon 97703

Michael Peterson, PE 541-383-1828 Email: mpeterson@froelich-engineers.com

Mechanical/Electrical/Plumbing Engineer:

CEA Consulting Engineers 1345 NW Wall, Suite 101 Bend, Oregon 97701

Ethan Mansfield, Mechanical Engineer 541-323-0837 Email: ethanm@cea-engineering.com

Kennedy Davidson, PE – Principal Electrical Engineer 541-323-0297 Email: kennedy@cea-engineering.com

Kyle Swenson, PE, Managing Principal 541-480-8163 Email: kyles@cea-engineering.com

Geotechnical Engineer:

Wallace Group 62915 NE 18th Street, Suite 1 Bend, OR 97701

Adam Larson, PE 541-382-4707 Email: alarson@wallacegroup-inc.com

P R

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N mailto:amanda.hawthorne-rasdal@klamathtribalhealth.org mailto:amanda.hawthorne-rasdal@klamathtribalhealth.org mailto:cthome@steele-arch.com mailto:lgillis@steele-arch.com mailto:ethanm@cea-engineering.com mailto:kennedy@cea-engineering.com mailto:kyles@cea-engineering.com mailto:alarson@wallacegroup-inc.com

KTHFS Fitness Center Addition TABLE OF CONTENTS 09-04-2026

TABLE OF CONTENTS – FITNESS CENTER ADDITION

DIVISION 01 - GENERAL REQUIREMENTS

01 0500 CONSTRUCTION STAKING

01 0900 UTILITY LOCATION REQUIREMENTS

01 1000 SUMMARY

01 2000 PRICE AND PAYMENT PROCEDURES

01 2500 SUBSTITUTION PROCEDURES

01 3000 ADMINISTRATIVE REQUIREMENTS

01 3216 CONSTRUCTION PROGRESS SCHEDULE

01 4000 QUALITY REQUIREMENTS

01 5000 TEMPORARY FACILITIES AND CONTROLS

01 5100 TEMPORARY UTILITIES

01 6000 PRODUCT REQUIREMENTS

01 6116 VOLATILE ORGANIC COMPOUND (VOC) CONTENT

RESTRICTIONS

01 7000 EXECUTION AND CLOSEOUT REQUIREMENTS

01 7800 CLOSEOUT SUBMITTALS

DIVISION 02 - EXISTING CONDITIONS

02 3213 GEOTECHNICAL REPORT

02 4100 DEMOLITION

DIVISION 03 - CONCRETE

03 0516 UNDERSLAB VAPOR BARRIER - STEGO

03 3000 CAST-IN-PLACE CONCRETE

03 3511 CONCRETE FLOOR FINISHES

DIVISION 04 - MASONRY

04 7300 MANUFACTURED STONE MASONRY

DIVISION 06 - WOOD, PLASTICS, AND COMPOSITES

06 1000 ROUGH CARPENTRY

06 1053 MISCELLANEOUS ROUGH CARPENTRY

06 1736 METAL-WEB WOOD JOISTS

06 1800 GLUED-LAMINATED CONSTRUCTION

06 4100 ARCHITECTURAL WOOD CASEWORK

06 8316 FIBERGLASS REINFORCED PANELING

DIVISION 07 - THERMAL AND MOISTURE PROTECTION

07 0553 FIRE AND SMOKE ASSEMBLY IDENTIFICATION

07 1113 BITUMINOUS DAMPPROOFING

07 1900 WATER REPELLENTS

07 2100 THERMAL INSULATION

07 2600 VAPOR RETARDERS

07 2700 AIR BARRIERS

07 4113 METAL ROOF PANELS

07 4646 FIBER-CEMENT SIDING

07 6200 SHEET METAL FLASHING AND TRIM

07 7123 MANUFACTURED GUTTERS AND DOWNSPOUTS

07 7200 ROOF ACCESSORIES

07 8400 FIRESTOPPING

07 9200 JOINT SEALANTS

07 9513 EXPANSION JOINT COVER ASSEMBLIES

DIVISION 08 - OPENINGS

08 1113 HOLLOW METAL DOORS AND FRAMES

08 1416 FLUSH WOOD DOORS

08 3100 ACCESS DOORS AND PANELS

08 3313 COILING COUNTER DOORS

08 3613 SECTIONAL DOORS

08 4313 ALUMINUM-FRAMED STOREFRONT WINDOWS

08 7100 DOOR HARDWARE

08 8000 GLAZING

08 8813 FIRE-RATED GLAZING

DIVISION 09 - FINISHES

09 2116 GYPSUM BOARD ASSEMBLIES

09 5100 ACOUSTICAL CEILINGS

09 6500 RESILIENT FLOORING AND BASE

09 6566 RESILIENT ATHLETIC FLOORING

09 6567 RESILIENT ATHLETIC FLOORING

09 6568 RESILIENT ATHLETIC SURFACING

09 6813 TILE CARPETING

09 9113 EXTERIOR PAINTING

09 9123 INTERIOR PAINTING

DIVISION 10 - SPECIALTIES

10 2113.19 PLASTIC TOILET COMPARTMENTS

10 2600 WALL AND DOOR PROTECTION

10 2800 TOILET, BATH AND CUSTODIAL ACCESSORIES

10 4300 EMERGENCY AID SPECIALTIES

10 4400 FIRE PROTECTION SPECIALTIES

10 5126 PLASTIC LOCKERS

DIVISION 11 - EQUIPMENT

11 3013 APPLIANCES

DIVISION 12 - FURNISHINGS

12 2400 WINDOW SHADES

12 3600 COUNTERTOPS

DIVISION 22 - PLUMBING

22 0000 PLUMBING BASIC REQUIREMENTS

22 0523 GENERAL-DUTY VALVES FOR PLUMBING PIPING

22 0529 HANGERS AND SUPPORTS FOR PLUMBING PIPING AND

EQUIPMENT

22 0553 IDENTIFICATION FOR PLUMBING PIPING AND EQUIPMENT

220700 PLUMBING INSULATION

22 1000 PLUMBING PIPING

22 3300 ELECTRIC, DOMESTIC-WATER HEATERS

22 4400 PLUMBING FIXTURES

DIVISION 23 - MECHANICAL

23 0000 HEATING, VENTILATING AND AIR CONDITIONING_HVAC_BASIC

REQUIREMENTS

23 0529 HANGERS AND SUPPORTS FOR HVAC PIPING, DUCTWORK AND

EQUIPMENT

23 0553 IDNETIFICATION FOR HVAC PIPING, DUCTWORK, AND

EQUIPMENT

23 0593 TESTING, ADJUSTING, AND BALANCING FOR HVAC

23 0700 HVAC INSULATION

23 3100 HVAC DUCTS AND CASINGS

23 3300 AIR DUCT ACCESSORIES

23 3400 HVAC FANS

23 3700 AIR OUTLETS AND INLETS

23 7400 ROOFTOP PACKAGED AIR CONDITIONING UNITS

DIVISION 26 - ELECTRICAL

26 0519 CONDUCTION 600 VOLT AND BELOW

26 0526 GROUNDING AND BONDING FOR ELECTRICAL SYSTEMS

26 0529 SUPPORTING DEVICES AND HANGERS

26 0534 RACEWAYS AND CONDUIT SYSTEMS

26 0537 OUTLET BOXES

26 0538 PULL AND JUNCTION BOXES

26 0543 UNDERGROUND ELECTRIC SERVICE

26 2413 CIRCUIT BREAKER DISTRIBUTION SWITCHBOARDS

26 2416 PANELBOARDS

26 2726 WIRING DEVICES

26 2818 SAFETY SWITCHES

26 2913 INDIVIDUAL STARTERS AND CONTROLS

26 3213 DIESEL ENGINE DRIVEN GENERATOR SYSTEM

26 3600 AUTOMATIC TRANSFER SWITCH

26 4300 SURGE PROTECTION DEVICES

26 5100 INTERIOR LIGHTING AND LAMPS

26 7000 CONNECTION TO OWNER FURNISHED EQUIPMENT

DIVISION 27 - COMMUNICATIONS

27 3700 LOW VOLTAGE ROUGH IN SPECIFICATIONS

DIVISION 28 – ELECTRONIC SAFETY AND SECURITY

28 3100 FIRE ALARM SYSTEM

28 4850 EMERGENCY RESPONDER RADIO COVERAGE IN BUILDING

KTHFS Fitness Center Addition Permit-Bid Set September 04,2026

CONSTRUCTION STAKING

010500 - 2

SECTION 010500

CONSTRUCTION STAKING

PART 1 GENERAL

1.01 CONTRACT CONDITIONS

A. Work of this Section is bound by the General Conditions, Supplementary Conditions, and Division 1 bound herewith in addition to this Specification and accompanying Drawings.

1.02 WORK INCLUDED

A. Provide survey work by an Oregon State registered land surveyor for the execution of Project.

1.03 QUALITY CONTROL

A. Before starting work, the Contractor shall locate all general reference points. The Contractor shall employ a registered surveyor (licensed by the State of Oregon) to perform such work.

The Contractor shall take such steps as are necessary to prevent the dislocation or destruction of the reference points, and shall be responsible for the accuracy of the site and building layout and elevations for the work.

1.04 SURVEY REFERENCE POINTS

A. Existing Points: See Drawings.

1. Locate existing points prior to starting site work, and preserve during construction.

2. Make no Changes to existing points without Owner and Architect approval.

3. Notify Owner and Architect when any point is lost, destroyed or requires relocation.

1.05 PROJECT LAYOUT

A. Establish existing control points.

B. Record benchmark locations with horizontal and vertical dimensions on Project Record

Drawings.

C. Using survey instruments, establish lines and levels for the following:

D. Stakes for grading, fill, and all earthwork.

E. Building foundation, floor elevations and similar elements.

F. Re-establish control points as required due to construction activity.

PART 2 PRODUCTS

2.01 NOT USED.

PART 3 EXECUTION

3.01 NOT USED.

END OF SECTION 010500

CONSTRUCTION STAKING

010500 - 2

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UTILITY LOCATION

REQUIREMENTS

010900 - 2

SECTION 010900

UTILITY LOCATION REQUIREMENTS

PART 1 GENERAL

1.01 DESCRIPTION

A. Upon notification from any of the public agencies or utilities that the Contractor has caused damage to any facility, equipment or installation of the agency, and the Contractor failed to request a utility locate service from said utility at least two (2) normal business days prior to the damage, or if the locate service was properly requested and the damage was not caused by an error in the locate service, the Owner will withhold from forthcoming or accrued Contract payment, including advances, a sum sufficient to protect the agency of utility from loss.

B. Upon receipt of a release of claim by the notifying utility or upon judgment of a court having jurisdiction in the matter and having established that the contractor is liable for a lesser amount or is not liable for a lesser amount or is not liable for the damage, the Owner will release the excess funds to the Contractor. Funds withheld pursuant to this provision shall not bear interest. Upon receipt of satisfactory evidence against the Contractor in a court of competent jurisdiction within sixty (60) days after discovery of the damage, the Owner shall release the funds withheld pursuant to this provision.

1.02 PROTECTION OF UTILITIES

A. Any pipes or other utilities encountered in the excavation shall be shored up and cared for by the Contractor as to leave them in a proper working condition until such times as the Owner shall determine what shall be done with them.

B. Any utilities mislocated or inadequately located by the appropriate utility company which is damaged by the contractor shall not constitute reimbursement or time extension to the Contractor from the Owner for repair(s) of work that the Contractor performs.

C. No underground utility or structures shall be backfilled until they are inspected and approved by the Owner. The Contractor shall give the Owner twenty-four (24) hours notice of his intention to backfill or cover his work. Any work covered up without approval or proper required inspection shall, upon request of the Owner, be uncovered for inspection at the expense of the Contractor.

If the law or ordinance of any public authority requires any work to be tested, approved, or inspected, the Contractor shall arrange an appointment and a fixed date for such inspection.

PART 2 PRODUCTS

2.01 NOT USED

PART 3 EXECUTION

3.01 NOT USED

END OF SECTION 010900

UTILITY LOCATION

REQUIREMENTS

010900 - 2

Summary 011000 - 2

SECTION 011000

SUMMARY

PART 1 GENERAL

1.01 PROJECT

A. Project Name: Klamath Tribal Health and Family Services Fitness Center Addition.

B. The Project consists of the construction of a 20,000+ SF Addition to the existing Klamath Tribes

Fitness Center. the project consists of adding a Community Room, A workout room, a teaching kitche,n, a wellness center, a smoothie bar and additional offices, restrooms, and showers..

1.02 CONTRACT DESCRIPTION

A. Contract Type: A single prime contract based on a Stipulated Price, Contract will be between

General Contractor and Klamath Tribal H

1.03 DESCRIPTION OF ALTERATIONS WORK

A. Owner will remove the following items before start of work:

1. Existing FFE and fitness equipment in existing rooms that are part of the scope of work..

1.04 WORK BY OWNER

A. Items noted NIC (Not in Contract) will be supplied and installed by Owner before Date of

Substantial Completion. Some items include:

1. Movable cabinets.

2. Furnishings.

3. Small equipment.

4. Rugs.

5. Plateware, wilverware, glassware, cooking vessels, linens.

6. Podium in Gymnasium 118.

7. Copier, Printers, office supplies.

B. Owner will supply the following for installation by Contractor:

1. All Furnishings, Furniture and movable equipmnet..

2. Exercise Equipment, Sauna, Cold Plunge, weights, red light therapy, tables..

3. Kitchen Appliances, Teaching kitchen training mirror, ice machine, commercial style diswasher, Cooler and Freezers, range, exhaust hoods, etc. .

4. Plateware, silverware, glassware, cooking vessels, etc..

5. POS sales system in Smoothie Cafe.

6. Artwork or wall mounted equipment.

7. Health assessment equipment - Scales, desks, medical supplies

8. If an item isnt attached to the structure, the Ownr is providing, unless noted otherwise.

1.05 OWNER OCCUPANCY

A. Owner intends to continue to occupy adjacent portions of the existing building during the entire construction period.Maintain exits from the existing facility.

B. Cooperate with Owner to minimize conflict and to facilitate Owner's operations.

1.06 CONTRACTOR USE OF SITE AND PREMISES

A. Construction Operations: Limited to areas noted on Drawings.

1. Locate and conduct construction activities in ways that will limit disturbance to site.

B. Arrange use of site and premises to allow:

1. Owner occupancy.

2. Work by Others.

3. Work by Owner.

C. Provide access to and from site as required by law and by Owner:

Summary 011000 - 2

1. Emergency Building Exits During Construction: Keep all exits required by code open during construction period; provide temporary exit signs if exit routes are temporarily altered.

2. Do not obstruct roadways, sidewalks, or other public ways without permit.

D. Utility Outages and Shutdown:

1. Limit disruption of utility services to hours the site is unoccupied.

2. Do not disrupt or shut down life safety systems, including but not limited to fire sprinklers and fire alarm system, without 7 days notice to Owner and authorities having jurisdiction.

3. Prevent accidental disruption of utility services to other facilities.

1.07 WORK SEQUENCE

A. Coordinate construction schedule and operations with Owner.

PART 2 PRODUCTS - NOT USED

PART 3 EXECUTION - NOT USED

END OF SECTION 011000

Price and Payment Procedures 012000 - 2

SECTION 012000

PRICE AND PAYMENT PROCEDURES

PART 1 GENERAL

1.01 SECTION INCLUDES

A. Procedures for preparation and submittal of applications for progress payments.

B. Procedures for preparation and submittal of application for final payment.

1.02 SCHEDULE OF VALUES

A. Use Schedule of Values Form: AIA G703, edition stipulated in the Agreement.

B. Electronic media printout including equivalent information will be considered in lieu of standard form specified; submit draft to Owner for approval.

C. Forms filled out by hand will not be accepted.

D. Submit Schedule of Values electronically within 15 days after date of Owner-Contractor

Agreement.

E. Revise schedule to list approved Change Orders, with each Application For Payment.

1.03 APPLICATIONS FOR PROGRESS PAYMENTS

A. Payment Period: Submit at intervals stipulated in the Agreement.

B. Use Form AIA G702 and Form AIA G703, edition stipulated in the Agreement.

C. Electronic media printout including equivalent information will be considered in lieu of standard form specified; submit sample to Owner for approval.

D. Forms filled out by hand will not be accepted.

E. Execute certification by signature of authorized officer.

F. Use data from approved Schedule of Values. Provide dollar value in each column for each line item for portion of work performed and for stored products.

G. List each authorized Change Order as a separate line item, listing Change Order number and dollar amount as for an original item of work.

H. Submit <> electronic copies of each Application for Payment.

I. Include the following with the application:

1. Transmittal letter as specified for submittals in Section 013000.

2. Partial release of liens from major subcontractors and vendors.

3. Affidavits attesting to off-site stored products.

J. When Owner requires substantiating information, submit data justifying dollar amounts in question. Provide one copy of data with cover letter for each copy of submittal. Show application number and date, and line item by number and description.

1.04 MODIFICATION PROCEDURES

A. For minor changes not involving an adjustment to the Contract Sum or Contract Time, Owner will issue instructions directly to Contractor.

B. For other required changes, Owner will issue a document signed by Owner instructing

Contractor to proceed with the change, for subsequent inclusion in a Change Order.

1. The document will describe the required changes and will designate method of determining any change in Contract Sum or Contract Time.

2. Promptly execute the change.

C. For changes for which advance pricing is desired, Owner will issue a document that includes a detailed description of a proposed change with supplementary or revised drawings and specifications, a change in Contract Time for executing the change with a stipulation of any overtime work required and the period of time during which the requested price will be

Price and Payment Procedures 012000 - 2 considered valid. Contractor shall prepare and submit a fixed price quotation within 10 working days.

D. Computation of Change in Contract Amount: As specified in the Agreement and Conditions of the Contract.

1. For change requested by Owner for work falling under a fixed price contract, the amount will be based on Contractor's price quotation.

2. For change requested by Contractor, the amount will be based on the Contractor's request for a Change Order as approved by Owner.

3. For pre-determined unit prices and quantities, the amount will be based on the fixed unit prices.

E. Substantiation of Costs: Provide full information required for evaluation.

1. Provide the following data:

a. Quantities of products, labor, and equipment.

b. Taxes, insurance, and bonds.

c. Overhead and profit.

d. Justification for any change in Contract Time.

e. Credit for deletions from Contract, similarly documented.

2. For Time and Material work, submit itemized account and supporting data after completion of change, within time limits indicated in the Conditions of the Contract.

F. Execution of Change Orders: Architect will issue Change Orders for signatures of parties as provided in the Conditions of the Contract.

G. After execution of Change Order, promptly revise Schedule of Values and Application for Payment forms to record each authorized Change Order as a separate line item and adjust the Contract Sum.

H. Promptly revise progress schedules to reflect any change in Contract Time, revise sub-schedules to adjust times for other items of work affected by the change, and resubmit.

I. Promptly enter changes in Project Record Documents.

1.05 APPLICATION FOR FINAL PAYMENT

A. Prepare Application for Final Payment as specified for progress payments, identifying total adjusted Contract Sum, previous payments, and sum remaining due.

B. Application for Final Payment will not be considered until the following have been accomplished:

1. All closeout procedures specified in Section 017000.

PART 2 PRODUCTS - NOT USED

END OF SECTION 012000

Substitution Procedures 012500 - 2

SECTION 012500

SUBSTITUTION PROCEDURES

PART 1 GENERAL

1.01 SECTION INCLUDES

A. Procedural requirements for proposed substitutions.

1.02 DEFINITIONS

A. Substitutions: Changes from Contract Documents requirements proposed by Contractor to materials, products, assemblies, and equipment.

1. Substitutions for Cause: Proposed due to changed Project circumstances beyond

Contractor's control.

2. Substitutions for Convenience: Proposed due to possibility of offering substantial advantage to the Project.

a. Substitution requests offering advantages solely to the Contractor will not be considered.

1.03 REFERENCE STANDARDS

A. CSI/CSC Form 1.5C - Substitution Request (During the Bidding/Negotiating Stage); Current Edition.

PART 2 PRODUCTS - NOT USED

PART 3 EXECUTION

3.01 GENERAL REQUIREMENTS

A. A Substitution Request for products, assemblies, materials, and equipment constitutes a representation that the submitter:

1. Has investigated proposed product and determined that it meets or exceeds the quality level of the specified product, equipment, assembly, or system.

2. Agrees to provide the same warranty for the substitution as for the specified product.

3. Agrees to coordinate installation and make changes to other work that may be required for the work to be complete, with no additional cost to Owner.

4. Waives claims for additional costs or time extension that may subsequently become apparent.

B. A Substitution Request for specified installer constitutes a representation that the submitter:

1. Has acted in good faith to obtain services of specified installer, but was unable to come to commercial, or other terms.

C. Document each request with complete data substantiating compliance of proposed substitution with Contract Documents. Burden of proof is on proposer.

D. Content: Include information necessary for tracking the status of each Substitution Request, and information necessary to provide an actionable response.

1. Forms indicated in the Project Manual are adequate for this purpose, and must be used.

E. Limit each request to a single proposed substitution item.

1. Submit an electronic document, combining the request form with supporting data into single document.

3.02 SUBSTITUTION PROCEDURES DURING PROCUREMENT

A. Submittal Time Restrictions:

1. Owner will consider requests for substitutions only if submitted at least 10 days prior to the date for receipt of bids.

B. Submittal Form (before award of contract):

1. Submit substitution requests by completing CSI/CSC Form 1.5C - Substitution Request.

See this form for additional information and instructions. Use only this form; other forms of submission are unacceptable.

Substitution Procedures 012500 - 2

3.03 SUBSTITUTION PROCEDURES DURING CONSTRUCTION

A. Submit request for Substitution for Cause within 14 days of discovery of need for substitution, but not later than 14 days prior to time required for review and approval by Owner in order to stay on approved project schedule.

B. Submit request for Substitution for Convenience within 14 days of discovery of its potential advantage to the project, but not later than 14 days prior to time required for review and approval by Owner, in order to stay on approved project schedule.

1. In addition to meeting general documentation requirements, document how the requested substitution benefits the Owner through cost savings, time savings, greater energy conservation, or in other specific ways.

2. Document means of coordinating of substitution item with other portions of the work, including work by affected subcontractors.

3. Bear the costs engendered by proposed substitution of:

C. Substitutions will not be considered under one or more of the following circumstances:

1. When they are indicated or implied on shop drawing or product data submittals, without having received prior approval.

2. Without a separate written request.

3. When acceptance will require revisions to Contract Documents.

3.04 RESOLUTION

A. Owner will notify Contractor in writing of decision to accept or reject request.

3.05 ACCEPTANCE

A. Accepted substitutions change the work of the Project. They will be documented and incorporated into work of the project by Change Order, Construction Change Directive, Ownerural Supplementary Instructions, or similar instruments provided for in the Conditions of the Contract.

3.06 CLOSEOUT ACTIVITIES

A. Include completed Substitution Request Forms as part of the Project record. Include both approved and rejected Requests.

END OF SECTION 012500

Administrative Requirements 013000 - 10

SECTION 013000

ADMINISTRATIVE REQUIREMENTS

PART 1 GENERAL

1.01 SECTION INCLUDES

A. General administrative requirements.

B. Web-based project software service.

C. Preconstruction meeting.

D. Site mobilization meeting.

E. Progress meetings.

F. Construction progress schedule.

G. Contractor's daily reports.

H. Coordination drawings.

I. Submittals for review, information, and project closeout.

J. Number of copies of submittals.

K. Requests for Interpretation (RFI) procedures.

L. Submittal procedures.

1.02 RELATED REQUIREMENTS

A. Section 016000 - Product Requirements: General product requirements.

B. Section 017800 - Closeout Submittals: Project record documents; operation and maintenance data; warranties and bonds.

C. Section 019113 - General Commissioning Requirements: Additional procedures for submittals relating to commissioning.

1. Where submittals are not indicated to be reviewed by Architect, submit directly to the

Commissioning Provider (CxP); otherwise, the procedures specified in this section apply to commissioning submittals.

1.03 GENERAL ADMINISTRATIVE REQUIREMENTS

A. Comply with requirements of Section 017000 - Execution and Closeout Requirements for coordination of execution of administrative tasks with timing of construction activities.

B. Make the following types of submittals to Owner and/or Architect:

1. Requests for Interpretation (RFI).

2. Requests for substitution.

3. Shop drawings, product data, and samples.

4. Test and inspection reports.

5. Design data.

6. Applications for payment and change order requests.

7. Progress schedules.

8. Coordination drawings.

9. Correction Punch List and Final Correction Punch List for Substantial Completion.

10. Closeout submittals.

1.04 COORDINATION

A. Coordination: Coordinate construction operations included in different Sections of the

Specifications to ensure efficient and orderly installation of each part of the Work. Coordinate construction operations, included in different Sections, that depend on each other for proper installation, connection, and operation.

Administrative Requirements 013000 - 10

1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair.

3. Make adequate provisions to accommodate items scheduled for later installation.

B. Prepare memoranda for distribution to each party involved, outlining special procedures required for coordination. Include such items as required notices, reports, and list of attendees at meetings.

1. Prepare similar memoranda for Owner and separate contractors if coordination of their

Work is required.

C. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

1. Preparation of Contractor's construction schedule.

2. Preparation of the schedule of values.

3. Installation and removal of temporary facilities and controls.

4. Delivery and processing of submittals.

5. Progress meetings.

6. Preinstallation conferences.

7. Project closeout activities.

8. Startup and adjustment of systems.

9. Project closeout activities.

D. Conservation: Coordinate construction activities to ensure that operations are carried out with consideration given to conservation of energy, water, and materials. Coordinate use of temporary utilities to minimize waste.

1. Salvage materials and equipment involved in performance of, but not actually incorporated into, the Work. Refer to other Sections for disposition of salvaged materials that are designated as Owner's property.

PART 2 PRODUCTS - NOT USED

PART 3 EXECUTION

3.01 ELECTRONIC DOCUMENT SUBMITTAL SERVICE

A. All documents transmitted for purposes of administration of the contract are to be in electronic (PDF) format, as appropriate to the document, and transmitted via an Internet-based submittal service that receives, logs and stores documents, provides electronic stamping and signatures, and notifies addressees via email.

1. Besides submittals for review, information, and closeout, this procedure applies to

Requests for Interpretation (RFIs), progress documentation, contract modification documents (e.g. supplementary instructions, change proposals, change orders), applications for payment, field reports and meeting minutes, Contractor's correction punchlist, and any other document any participant wishes to make part of the project record.

2. Contractor and Architect are required to use this service.

3. It is Contractor's responsibility to submit documents in allowable format.

4. Subcontractors, suppliers, and Architect's consultants are to be permitted to use the service at no extra charge.

5. Users of the service need an email address, internet access, and PDF review software that includes ability to mark up and apply electronic stamps (such as Adobe Acrobat, www.adobe.com, or Bluebeam PDF Revu, www.bluebeam.com), unless such software capability is provided by the service provider.

6. All other specified submittal and document transmission procedures apply, except that electronic document requirements do not apply to samples or color selection charts.

Administrative Requirements 013000 - 10

B. Cost: The cost of the service is to be paid by Contractor with no costs passed onto the Owner.

C. Submittal Service: The selected service is:

1. Newforma ConstructEx: www.newforma.com/our-solutions/constructex/#sle.

2. ProCORE.

3. Any additional nationally recognized service.

D. Project Closeout: Architect will determine when to terminate the service for the project and is responsible for obtaining archive copies of files for Owner.

3.02 PRECONSTRUCTION MEETING

A. Schedule meeting after Notice of Award.

B. Attendance Required:

1. Owner.

2. Architect.

3. Contractor.

C. Agenda:

1. Execution of Owner-Contractor Agreement.

2. Submission of executed bonds and insurance certificates.

3. Distribution of Contract Documents.

4. Submission of list of subcontractors, list of products, schedule of values, and progress schedule.

5. Procedures and processing of field decisions, submittals, substitutions, applications for payments, proposal request, Change Orders, and Contract closeout procedures.

6. Scheduling.

D. Record minutes and distribute copies within two days after meeting to participants, with one copy to Architect, Owner, participants, and those affected by decisions made.

3.03 PROGRESS MEETINGS

A. Schedule and administer meetings throughout progress of the work at maximum weekly intervals.

B. Make arrangements for meetings, prepare agenda with copies for participants, preside at meetings.

C. Attendance Required:

1. Contractor.

2. Owner.

3. Architect.

4. Special consultants.

5. Contractor's superintendent.

6. Major subcontractors.

D. Agenda:

1. Review minutes of previous meetings.

2. Review of work progress.

3. Field observations, problems, and decisions.

4. Identification of problems that impede, or will impede, planned progress.

5. Review of submittals schedule and status of submittals.

6. Review of RFIs log and status of responses.

7. Maintenance of progress schedule.

8. Corrective measures to regain projected schedules.

9. Planned progress during succeeding work period.

10. Maintenance of quality and work standards.

11. Effect of proposed changes on progress schedule and coordination.

12. Other business relating to work.

Administrative Requirements 013000 - 10

E. Record minutes and distribute copies within two days after meeting to participants, with one copy to Architect, Owner, participants, and those affected by decisions made.

3.04 CONSTRUCTION PROGRESS SCHEDULE

A. Within 10 days after date of the Agreement, submit preliminary schedule defining planned operations for the first 60 days of work, with a general outline for remainder of work.

B. If preliminary schedule requires revision after review, submit revised schedule within 10 days.

C. Within 20 days after review of preliminary schedule, submit draft of proposed complete schedule for review.

1. Include written certification that major contractors have reviewed and accepted proposed schedule.

D. Within 10 days after joint review, submit complete schedule.

E. Submit updated schedule with each Application for Payment.

3.05 COORDINATION DRAWINGS

A. General: Prepare coordination drawings in accordance with requirements in individual Sections, where installation is not completely shown on Shop Drawings, where limited space availability necessitates coordination, or if coordination is required to facilitate integration of products and materials fabricated or installed by more than one entity.

1. Content: Project-specific information, drawn accurately to a scale large enough to indicate and resolve conflicts. Do not base coordination drawings on standard printed data. Include the following information, as applicable:

a. Use applicable Drawings as a basis for preparation of coordination drawings. Prepare sections, elevations, and details as needed to describe relationship of various systems and components.

b. Coordinate the addition of trade-specific information to the coordination drawings by multiple contractors in a sequence that best provides for coordination of the information and resolution of conflicts between installed components before submitting for review.

c. Indicate functional and spatial relationships of components of architectural, structural, civil, mechanical, and electrical systems.

d. Indicate space requirements for routine maintenance and for anticipated replacement of components during the life of the installation.

e. Show location and size of access doors required for access to concealed dampers, valves, and other controls.

f. Indicate required installation sequences.

g. Indicate dimensions shown on the Drawings. Specifically note dimensions that appear to be in conflict with submitted equipment and minimum clearance requirements. Provide alternate sketches to Architect indicating proposed resolution of such conflicts. Minor dimension changes and difficult installations will not be considered changes to the Contract.

3.06 REQUESTS FOR INTERPRETATION (RFI)

A. Definition: A request seeking one of the following:

1. An interpretation, amplification, or clarification of some requirement of Contract Documents arising from inability to determine from them the exact material, process, or system to be installed; or when the elements of construction are required to occupy the same space (interference); or when an item of work is described differently at more than one place in Contract Documents.

2. A resolution to an issue which has arisen due to field conditions and affects design intent.

B. Preparation: Prepare an RFI immediately upon discovery of a need for interpretation of

Contract Documents. Failure to submit a RFI in a timely manner is not a legitimate cause for claiming additional costs or delays in execution of the work.

1. Prepare a separate RFI for each specific item.

Administrative Requirements 013000 - 10

a. Review, coordinate, and comment on requests originating with subcontractors and/or materials suppliers.

b. Do not forward requests which solely require internal coordination between subcontractors.

2. Prepare PDF using software provided by the Electronic Document Submittal Service.

3. Combine RFI and its attachments into a single electronic file. PDF format is preferred.

C. Reason for the RFI: Prior to initiation of an RFI, carefully study all Contract Documents to confirm that information sufficient for their interpretation is definitely not included.

1. Include in each request Contractor's signature attesting to good faith effort to determine from Contract Documents information requiring interpretation.

2. Improper RFIs: Requests not prepared in compliance with requirements of this section, and/or missing key information required to render an actionable response. They will be returned without a response, with an explanatory notation.

3. Frivolous RFIs: Requests regarding information that is clearly indicated on, or reasonably inferable from, Contract Documents, with no additional input required to clarify the question. They will be returned without a response, with an explanatory notation.

D. Content: Include identifiers necessary for tracking the status of each RFI, and information necessary to provide an actionable response.

1. Official Project name and number, and any additional required identifiers established in

Contract Documents.

2. Discrete and consecutive RFI number, and descriptive subject/title.

3. Issue date, and requested reply date.

4. Annotations: Field dimensions and/or description of conditions which have engendered the request.

5. Contractor's suggested resolution: A written and/or a graphic solution, to scale, is required in cases where clarification of coordination issues is involved, for example;

routing, clearances, and/or specific locations of work shown diagrammatically in Contract Documents. If applicable, state the likely impact of the suggested resolution on Contract Time or the Contract Sum.

E. Attachments: Include sketches, coordination drawings, descriptions, photos, submittals, and other information necessary to substantiate the reason for the request.

F. RFI Log: Prepare and maintain a tabular log of RFIs for the duration of the project.

1. Indicate current status of every RFI. Update log promptly and on a regular basis.

2. Note dates of when each request is made, and when a response is received.

3. Highlight items requiring priority or expedited response.

4. RFI description.

G. Review Time: Owner or Architect will respond and return RFIs to Contractor within Ten calendar days of receipt. For the purpose of establishing the start of the mandated response period, RFIs received after 1:00 PM will be considered as having been received on the following regular working day.

1. Response period may be shortened or lengthened for specific items, subject to mutual agreement, and recorded in a timely manner in progress meeting minutes.

H. Responses: Content of answered RFIs will not constitute in any manner a directive or authorization to perform extra work or delay the project. If in Contractor's belief it is likely to lead to a change to Contract Sum or Contract Time, promptly issue a notice to this effect, and follow up with an appropriate Change Order request to Owner.

1. Response may include a request for additional information, in which case the original RFI will be deemed as having been answered, and an amended one is to be issued forthwith.

Identify the amended RFI with an R suffix to the original number.

2. Do not extend applicability of a response to specific item to encompass other similar conditions, unless specifically so noted in the response.

Administrative Requirements 013000 - 10

3. Upon receipt of a response, promptly review and distribute it to all affected parties, and update the RFI Log.

4. Notify Architect in writing within 4 calendar days if the RFI response warrents change in the Contract Time or the Contract Sum.

3.07 SUBMITTAL SCHEDULE

A. Submit to Owner for review a schedule for submittals in tabular format.

1. Format schedule to allow tracking of status of submittals throughout duration of construction.

2. Arrange information to include scheduled date for initial submittal, specification number and title, and description of item of work covered.

3. Account for time required for preparation, review, manufacturing, fabrication and delivery when establishing submittal delivery and review deadline dates.

a. For assemblies, equipment, systems comprised of multiple components and/or requiring detailed coordination with other work, allow for additional time to make corrections or revisions to initial submittals, and time for their review.

3.08 SUBMITTALS FOR REVIEW

A. When the following are specified in individual sections, submit them for review:

1. Product data.

2. Shop drawings.

3. Samples for selection.

a. Number of samples: Submit one full set of available choices where color, pattern, texture, or similar characteristics are required to be selected from manufacturer's product line. Architect will return submittal to Construction Manager with options selected.

4. Samples for verification.

a. Number of Samples: submit three sets of samples. Architect will retain one Sample set; remainder will be returned. Mark up and retain one returned Sample set as a Project record sample.

1) Submit a single sample where assembly details, workmanship, fabrication techniques, connections, operation, and other similar characteristics are to be demonstrated.

2) If variation in color, patter, texture, or other characteristic is inherent in material or product represented by a sample, submit at least three sets of paired units that show approximate limits of variations.

B. Submit to Owner and Architect for review for the limited purpose of checking for compliance with information given and the design concept expressed in Contract Documents.

C. Samples will be reviewed for aesthetic, color, or finish selection.

D. Product Schedule: As required in individual Specification Sections, prepare a written summary indicating types of products required for the Work and their intended location. Include the following in tabular form:

1. Type of product. Include unique identifier for each product indicated in the Contract

Documents.

2. Manufacturer and product name, and model number if applicable.

3. Number and name of room or space.

4. Location within room or space.

5. Submit product schdule in PDF format.

E. Coordination: Coordinate preparation and processing of submittals with performance of construciton activities.

1. Coordinate each submittal with fabrication, purchasing, testing, delivery, other submittals, and related activities that require sequential activity.

Administrative Requirements 013000 - 10

2. Submit all submittal items required for each Specification Section concurrently unless partial submittals for portions of the Work are indicated on approved submittal schedule.

Partial submittals will be rejected for re-submittal.

3. Coordinate transmittal of different types of submittals for related parts of the Work so processing will not be delayed because of need to review submittals concurrently for coordination

a. Architect reserves the right to withhold action on a submittal requiring coordination with other submittals until related submittals are received.

F. After review, provide copies and distribute in accordance with SUBMITTAL PROCEDURES article below and for record documents purposes described in Section 017800 - Closeout Submittals.

3.09 SUBMITTALS FOR INFORMATION

A. When the following are specified in individual sections, submit them for information:

1. Design data.

2. Certificates.

3. Test reports.

4. Inspection reports.

5. Manufacturer's instructions.

6. Manufacturer's field reports.

7. Manufacturer's catalog cuts.

8. Manufacturer's product specifications.

9. Standard color charts.

10. Statement of compliance with specified referenced standards.

11. Notation of coordination requirements.

12. Availability and delivery time information.

13. Other types indicated.

B. Submit for Architect's knowledge as contract administrator or for Owner.

3.10 SUBMITTALS FOR PROJECT CLOSEOUT

A. Submit Correction Punch List for Substantial Completion.

B. Submit Final Correction Punch List for Substantial Completion.

C. When the following are specified in individual sections, submit them at project closeout in compliance with requirements of Section 017800 - Closeout Submittals:

1. Project record documents.

2. Operation and maintenance data.

3. Warranties.

4. Bonds.

5. Other types as indicated.

D. Submit for Owner's benefit during and after project completion.

3.11 NUMBER OF COPIES OF SUBMITTALS

A. Electronic Documents: Submit one electronic copy in PDF format; an electronically-marked up file will be returned. Create PDFs at native size and right-side up; illegible files will be rejected.

B. Samples: Submit the number specified in individual specification sections; one of which will be retained by Architect.

1. After review, produce duplicates.

2. Retained samples will not be returned to Contractor unless specifically so stated.

3.12 SUBMITTAL PROCEDURES

A. General Requirements:

1. Use a single transmittal for related items.

2. Transmit using approved form.

Administrative Requirements 013000 - 10

a. Use Contractor's form, subject to prior approval by Owner and Architect.

3. Sequentially identify each item. For revised submittals use original number and a sequential numerical suffix.

a. File name shall include specification division and title (i.e. 081416-1 - flush wood doors.pdf)

4. Apply Contractor's stamp, signed or initialed certifying that review, approval, verification of products required, field dimensions, adjacent construction work, and coordination of information is in accordance with the requirements of the work and Contract Documents.

a. Submittals from sources other than the Contractor, or without Contractor's stamp will not be acknowledged, reviewed, or returned.

5. Options: Identify options requiring selection by the Architect on the Cover Sheet.

6. Deviations: Identify deviations from the Contract Documents on submittals on Cover

Sheet.

7. When revised for resubmission, identify all changes made since previous submission.

8. Incomplete submittals will not be reviewed, unless they are partial submittals for distinct portion(s) of the work, and have received prior approval for their use.

9. Submittals not requested will be recognized, and will be returned "Not Reviewed", B. Product Data Procedures:

1. Submit only information required by individual specification sections.

2. Collect required information into a single submittal.

3. Submit concurrently with related shop drawing submittal.

4. Do not submit (Material) Safety Data Sheets for materials or products.

C. Shop Drawing Procedures:

1. Prepare accurate, drawn-to-scale, original shop drawing documentation by interpreting

Contract Documents and coordinating related work.

2. Generic, non-project-specific information submitted as shop drawings do not meet the requirements for shop drawings.

D. Samples Procedures:

1. Transmit related items together as single package.

2. Identify each item to allow review for applicability in relation to shop drawings showing installation locations.

3.13 SUBMITTAL REVIEW

A. Submittals for Review: Architect will review each submittal, and approve, or take other appropriate action.

B. Processing Time: Allow time for submittal review, including time for resubmittals, as follows.

Time for review shall commence on Architect's receipt of submittal. No extension of the Contract Time will be authorized because of failure to transmit submittals enough in advance of the Work to permit processing, including resubmittals.

1. Initial Review: Allow fifteen (15) days for initial review of each submittal. Allow additional time if coordination with subsequent submittals in required. Architect will advise Construction Manager when a submittal being processed must be delayed for coordination.

2. Intermediate Review: If intermediate submittal in necessay, process it in same manner as initial submittal.

3. Resubmittal Review: Allow 15 days for review of each resubmittal.

4. Sequential Review: Where sequential review of submittals by Architect's consultants, Owner, U.S. Forest Service, or other parties is indicated, allow 21 days for initial review of each submittal.

C. Submittals for Information: Architect will acknowledge receipt and review. See below for actions to be taken.

D. Architect's actions will be reflected by marking each returned submittal using virtual stamp on electronic submittals.

Administrative Requirements 013000 - 10

1. Notations may be made directly on submitted items and/or listed on appended Submittal Review cover sheet.

E. Architect's and consultants' actions on items submitted for review:

1. Authorizing purchasing, fabrication, delivery, and installation:

a. "Approved", or language with same legal meaning.

b. "Approved as Noted, Resubmission not required", or language with same legal meaning.

1) At Contractor's option, submit corrected item, with review notations acknowledged and incorporated.

2. Not Authorizing fabrication, delivery, and installation:

a. "Revise and Resubmit".

1) Resubmit revised item, with review notations acknowledged and incorporated.

b. "Rejected".

1) Submit item complying with requirements of Contract Documents.

F. Architect's and consultants' actions on items submitted for information:

1. Items for which no action was taken:

a. "Received" - to notify the Contractor that the submittal has been received for record only.

2. Items for which action was taken:

a. "Reviewed" - no further action is required from Contractor.

END OF SECTION 013000

Administrative Requirements 013000 - 10

Construction Progress Schedule 013216 - 2

SECTION 013216

CONSTRUCTION PROGRESS SCHEDULE

PART 1 GENERAL

1.01 SECTION INCLUDES

A. Preliminary schedule.

B. Construction progress schedule, bar chart type.

1.02 SUBMITTALS

A. Within 10 days after date of Agreement, submit preliminary schedule.

B. Within 20 days after review of preliminary schedule, submit draft of proposed complete schedule for review.

C. Submit updated schedule with each Application for Payment.

1.03 SCHEDULE FORMAT

A. Listings: In chronological order according to the start date for each activity. Identify each activity with the applicable specification section number.

B. Diagram Sheet Size: Maximum 22 x 17 inches.

PART 2 PRODUCTS - NOT USED

PART 3 EXECUTION

3.01 PRELIMINARY SCHEDULE

A. Prepare preliminary schedule in the form of a horizontal bar chart.

3.02 CONTENT

A. Show complete sequence of construction by activity, with dates for beginning and completion of each element of construction.

B. Identify each item by specification section number.

C. Identify work of separate stages and other logically grouped activities.

D. Show accumulated percentage of completion of each item, and total percentage of Work completed, as of the first day of each month.

E. Indicate delivery dates for owner-furnished products.

F. Provide legend for symbols and abbreviations used.

3.03 BAR CHARTS

A. Include a separate bar for each major portion of Work or operation.

B. Identify the first work day of each week.

3.04 REVIEW AND EVALUATION OF SCHEDULE

A. Evaluate project status to determine work behind schedule and work ahead of schedule.

B. After review, revise as necessary as result of review, and resubmit within 10 days.

3.05 DISTRIBUTION OF SCHEDULE

A. Distribute copies of updated schedules to Contractor's project site file, to subcontractors, suppliers, Architect, Owner, and other concerned parties.

B. Instruct recipients to promptly report, in writing, problems anticipated by projections indicated in schedules.

END OF SECTION 013216

Construction Progress Schedule 013216 - 2

Quality Requirements 014000 - 4

SECTION 014000

QUALITY REQUIREMENTS

PART 1 GENERAL

1.01 SECTION INCLUDES

A. Submittals.

B. Quality assurance.

C. References and standards.

D. Testing and inspection agencies and services.

E. Control of installation.

F. Mock-ups.

G. Tolerances.

H. Manufacturers' field services.

I. Defect…