Exhibit A2 - Scope of Services Dreamswork & Kendrick BPC.pdf
PDF 138 KB Posted
- Attached to
- WVU Athletics Venue and Parking Lot Cleaning
- Solicitation number
- RFP202690000709
- Issued by
- West Virginia
About this file
This is a Scope of Services exhibit for a West Virginia University Department of Intercolongiate Athletics custodial and cleaning services contract covering three facilities: Dreamswork Field, Kendrick Family Ballpark, and the Baseball Biomechanics and Performance Center. The RFP seeks one qualified supplier to provide complete janitorial services including all cleaning supplies, materials, labor, supervision, tools, and equipment. Dreamswork Field, located at Monongahela Boulevard in Star City, WV, requires daily cleaning approximately 3 hours per day between 9:00 PM and 5:00 AM, with service frequency varying from 2 times weekly during out-of-season periods to 6 times weekly during the soccer season (August 1 – November 30). Kendrick Family Ballpark and the Baseball Biomechanics and Performance Center, located at 2040 Gyorko Drive in Morgantown, WV, require approximately 4 hours of daily cleaning with frequency ranging from 3 times weekly during out-of-season periods to 5 times weekly during baseball season (September 1 – October 31 and January 1 – May 31). Both facilities require pre-season and post-season deep cleaning services to be scheduled by WVU Athletics. All services must maintain WVU Modified APPA Level II cleaning standards.
The supplier must furnish all cleaning supplies including mops, buckets, sweepers, brooms, vacuums, disinfectants, polishing products, container liners, toilet paper, paper towels, sanitary bags, and soap products. Daily cleaning tasks encompass restroom sanitation and stocking, floor sweeping and mopping, carpet vacuuming and shampooing, window and door cleaning, trash removal and replacement of liners, pressure washing of ceramic floors and shower walls at Kendrick (monthly), and other assigned tasks. Cleaning must be scheduled to avoid conflicts with team facility usage, with typical availability between 9:00 PM and 5:00 AM, though schedules may vary based on practice and travel schedules provided by WVU Athletics. For Kendrick Family Ballpark, post-event cleaning following home WVU games is required with spaces prepared the evening prior, though on-site coverage during games is not required for the clubhouse.
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EXHIBIT A2 – Scope of Services – Dreamswork Field, Kendrick Family Ballpark, and the Baseball Biomechanics and Performance Center
All services requested pursuant to this RFP are to be awarded to ONE Supplier.
Dreamswork Field
A. Basic Janitorial Services:
Below are the service requirements to provide complete custodial and cleaning services for Dreamswork Field (“Dreamswork”). This facility is located on Monongahela Blvd, Star City, WV 26505, and is the WVU women’s soccer practice facility. The Supplier must furnish the following, including but not limited to, all cleaning supplies, materials, paper and soap products, labor, labor supervision, tools and equipment necessary to provide for the complete cleaning services for this WVU athletic venue. The Supplier shall maintain a clean and safe environment through the Agreement Term while maintaining or exceeding WVU Modified APPA Level II cleaning standards.
B. Cleaning Supplies:
1. Supplier shall supply all cleaning supplies, including but not limited to, mops, buckets, sweepers, brooms, vacuums, disinfectants, cleaning and polishing products, to maintain clean and safe facilities at Dreamswork.
2. Supplier shall provide container liners for all trash and recycling containers on site for all spaces/areas at the facility.
3. Supplier shall provide all toilet paper, paper towels, sanitary container liner bags, and soap for all restrooms at the facility. Supplier shall take delivery of and store all toilet paper, paper towels, and soap in WVU’s designated storage area.
4. Suppliers shall utilize all current dispensers, if possible.
C. Venue Cleaning Services (overview):
1. Supplier shall provide appropriate staff to clean all areas of the facility. This includes the office, restrooms, common areas, corridors, locker room, team lounge, exterior restrooms, practice field, and training room.
2. Daily cleaning shall consist of all custodial services, including, but not limited to:
• Cleaning and stocking restrooms
• Basins, urinals, and commodes
• Sweeping and mopping floors
• Cleaning showers/sinks
• Vacuum carpets
• Cleaning spills
• Cleaning windows and doors
• Cleaning office furniture
• Keeping walls clean
• Clean displays
• Shampoo carpets
• Empty trash cans and replace linear
• Restock paper products and hand soap in restrooms
• Report maintenance issues
• Dispose of all trash and debris in the dumpster located in the parking lot
• Turn off all lights following the cleaning
• Other tasks as assigned
3. Supplier shall provide pre-season and post-season deep clean, including but not limited to, carpet cleaning in entry halls, coaches’ office, lounge, locker room, window frames and doors, office blinds, etc. Heavy and extra cleaning in restrooms is also required.
4. Schedules may be adjusted to accommodate the days the teams are utilizing the facility. It may not be the same days every week, based on practice/travel schedules.
Planned time for completion of duties is approximately 3 hours each day of cleaning to complete all required tasks.
5. Cleaning is to take place to avoid conflict with the use of the facility by the team.
Typical cleaning availability is 9:00 PM – 5:00 AM, although some days may vary.
WVU Athletics will provide a full schedule of the facility use.
Kendrick Family Ballpark and Baseball Biomechanics and Performance Center (“BPC”)
A. Basic Janitorial Services:
This facility is located at 2040 Gyorko Drive, Morgantown, WV 26534 and is shared between WVU Baseball and the West Virginia Black Bears. This Agreement will be solely for the WVU Baseball clubhouse section of the facility and the Biomechanics and Performance Center (BPC). WVU Baseball camps, practices, and games, both fall games, ranging between 3-5 per year, and the regular season in the spring, ranging between 25-30 games. The Supplier must furnish the following, including but not limited to, all cleaning supplies, materials, paper and soap products, labor, labor supervision, tools and equipment necessary to provide for the complete cleaning services. The Supplier shall maintain a clean and safe environment through the contract period while maintaining or exceeding WVU Modified APPA Level II cleaning standards.
B. Cleaning Supplies:
1. Supplier shall supply all cleaning supplies, including but not limited to, mops, buckets, sweepers, brooms, vacuums, disinfectants, cleaning and polishing products, to maintain clean and safe facilities at the Kendrick Family Ballpark and Baseball Biomechanics and
Performance Center.
2. Supplier shall provide container liners for all trash and recycling containers on site for all spaces/areas at the facility.
3. Supplier shall provide all toilet paper, paper towels, sanitary container liner bags, and soap for all restrooms at the facility. Supplier shall take delivery of and store all toilet paper, paper towels, and soap in WVU’s designated storage area.
4. Suppliers shall utilize all current dispensers, if possible.
C. Venue Cleaning Services (overview):
1. Supplier shall provide appropriate staff to clean all areas of the facility. This includes the WVU coaches offices, WVU locker room and showers, common restrooms, WVU player lounge, athletic training room, WVU team theater, WVU dining area, hallways and corridors, visiting team locker room, and umpire’s locker room.
2. Daily cleaning shall consist of all custodial services, including, but not limited to:
• Cleaning, disinfecting, and stocking restrooms/showers (basins, urinals, commodes, and showers)
• Sweeping and mopping floors
• Cleaning showers and sinks
• Vacuum carpets
• Shampoo carpets
• Cleaning spills
• Cleaning counters and tables
• Cleaning windows and doors
• Cleaning office furniture
• Keeping walls clean
• Clean displays
• Empty trash cans and replace liners
• Clean trash cans and take trash to the dumpster
• Restock paper products and soap in restrooms and showers
• Pressure wash ceramic floors and shower walls (monthly)
• Ensure areas are cleaned prior to and following home WVU games and ready for the next home WVU game
• Report maintenance issues
• Turn off all lights following the cleaning
• Other tasks as assigned
3. Supplier shall provide pre-season and post-season deep clean, including but not limited to, carpet cleaning in entry halls, coaches’ office, lounge, locker room, window frames and doors, office blinds, etc. Heavy and extra cleaning in restrooms is also required.
4. Schedules may be adjusted to accommodate the days the teams are utilizing the facility.
It may not be the same days every week, based on practice/travel schedules. Planned time for completion of duties is approximately four (4) hours each day of cleaning to complete all required tasks.
5. Cleaning is to take place to avoid conflict with the use of the facility by the team.
Typical cleaning availability is 9:00 PM – 5:00 AM, although some days may vary.
WVU Athletics will provide a full schedule of facility use. Schedules may be adjusted to accommodate the days the teams are utilizing the facility. It may not be the same days every week, based on practice/travel schedules. Planned time for completion of duties is approximately four (4) hours each day of cleaning to complete all required tasks.
6. On-site coverage is not required for baseball games for the Clubhouse. It is required that during post-event cleaning, the spaces are ready for the teams (toilet paper restocked, paper towels restocked, soap restocked the evening prior, etc.).
Baseball Biomechanics and Performance Center (Additional Notes)
1. Space includes resilient rubber flooring that will need cleaned in the main areas with walk off carpet at each entrance. Supplier is NOT responsible for cleaning the turf.
2. Cleaning will consist of one restroom, one office space, and training area.
Time Frame of Required Cleaning
Facility In Season/Out of Season
Weekly Cleaning Days Dates
Dreamswork
In Season 6x/Week August 1 – November 30 Spring Season 4x/Week April 1 – April 30
Out of Season 2x/Week December 1 – March 31
AND
May 1 – July 31
Pre-Season & Post- Season Deep Clean
One (1) Pre-Season & One (1) Post- Season
TBD by WVU
Kendrick Family Ballpark/BPC
In Season 5x/Week September 1 – October 31
AND
January 1 – May 31
Out of Season 3x/Week June 1 – August 31
AND
November 1 – December 31
Pre-Season & Post- Season Deep Clean
One (1) Pre-Season & One (1) Post- Season
TBD by WVU
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