Exhibit 3 - Certified Payroll Instructions.pdf

CERTIFIED PAYROLLS INSTRUCTIONS

1. Prime contractor is responsible for submitting a completed Standard Form (SF) 1413 on all subcontractors prior to their start of work at the work site. The SF1413 shall be submitted only as an electronic pdf document.

2. Prime contractor is required to submit WEEKLY certified payrolls for their company and any subcontractor along with applicable apprentice documents. Certified payrolls shall be submitted only as an electronic pdf document.

3. All electronic pdf documents shall be received as a good quality document; very legible.

4. Certified payroll naming conventions are as follows:

a. Prime Contractor:

“Payroll #_Company Name_we_Date;” WE =Week Ending.

Example: “01_JohnConstruction_we_15Sep13.pdf.”

b. Subcontractor:

“Payroll #_Company Name_we_Date;” WE =Week Ending

Example: “01_SCI Infrasture_we_15Sep13.pdf”

c. Lower Tier (LT) to Subcontractor:

“Payroll #_Company Name LT to Subcontractor Name_we_Date;” WE =Week Ending

Example: “01_Ground Up Road LT to SCI_we_15Sep13.pdf” “01_Ground Up Road LT to JohnConstruction_we_23Sep13.pdf”

Note: Some subcontractors may do work for more than one contractor on the same work site. Therefore, shall distinguish contractor.

5. When naming payrolls: The company name you start with shall be used through final payroll.

6. All payroll documents received shall include the following:

a. All pdf pages must be readable upon opening the document. The pages should be straight without having to rotate a page.

b. Have contract number and delivery order number listed on all pages, which can be found in blocks 1 and 2 of this task order.

c. Apprentice documents must accompany certified payrolls on all apprentice employees.

(1) A separate pdf document is required for each apprentice employee with the apprentice name. (Example: Apprentice_John Smith_JohnConstruction.pdf.

(2) To obtain apprenticeship document; use Washington Sate website at:

https://fortress.wa.gov/lni/arts/ApprenticeLookup.aspx?Action=Lookup

d. The payroll number must be listed on page one (1).

e. When no work is performed for a period; submit a Payroll Supplementary Sheet

(Statement of No Work Performed), which is required weekly until final certified payroll is established.

7. The email subject line name shall read: “Certified Payroll Transmittal #1, Contract

TBD.”

EXAMPLE “Certified Payroll Transmittal #1, Contract W911S8-15-D-0001-0001”

8. Email electronic certified payrolls directly to: Task Order Contract Administrator’s email address.

9. If payroll administrator has questions, please call Task Order Contract Administrator.

https://fortress.wa.gov/lni/arts/ApprenticeLookup.aspx?Action=Lookup