EX B CONST 05 Operational Readiness Milestone Plan.xlsx
XLSX spreadsheet 43 KB Posted
- Solicitation number
- B27000433
- Issued by
- Hawaii
About this file
This file is an Operational Readiness Milestone Plan (CONST-05) developed by the Hawaii State Department of Education for the Regional Kitchen project, which represents the state's transition from centralized food production to a network of finishing kitchens serving approximately 85 schools statewide. The plan translates 17 defined construction milestones into operational actions required to achieve full operational capability by the planning target of June 2027, with Phase I implementation supporting 20 schools in the Leilehua-Mililani-Waialua complex. Critical milestones include obtaining the current construction schedule (CONST-01), approving utility configurations, achieving facility substantial completion, installing and commissioning production equipment, completing required regulatory inspections and occupancy approvals, establishing staffing baselines, conducting mandatory staff training, validating food safety and HACCP systems, freezing menu and production protocols, conducting logistics dry runs, executing integrated production trials, and obtaining integrated operational-readiness approval before Regional Kitchen activation. The plan identifies 14 milestones on the critical path, 3 at-risk or blocked milestones, and designates ownership across Facilities/Construction, Equipment, Operations, Training, Staffing, Food Safety, and Logistics workstreams, with all source planning dates acknowledged as reference points pending receipt of authoritative construction dates from CONST-01.
The milestone plan establishes dependencies between construction completion and operational readiness across multiple workstreams, requiring minimum lead time and buffer protection for equipment installation and commissioning, staff training and rehearsal, regulatory approvals, and food-production trials. Key dependencies include power energization by December 2026 to avoid schedule delays, loading dock and truck interface resolution (specifically addressing RFI 1043 regarding vehicle access compatibility), equipment room layout confirmation before equipment ordering, occupancy and staff access approval to protect the hands-on training window, and inspection approval allowing correction and reinspection time before operational launch. Four Phase I finishing kitchens—Wahiawa Elementary School, Wahiawa Middle School, Iliahi Elementary School, and Leilehua High School—each require customized construction strategies balancing operational continuity during facility modifications, with strategies ranging from advance exterior work to phased school-year construction to temporary storage solutions. The plan references supporting construction files (CONST-01, CONST-02, CONST-03, CONST-04), equipment documentation, training records, food-safety files, menu files, logistics files, and a decision log/risk register, with last review documented as July 22, 2026, and all milestone statuses currently showing as "Not Started" or "Not Confirmed" pending receipt of authoritative construction schedule data.
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Executive Summary
| CONST-05 | Operational Readiness Milestone Snapshot | ||||
| The first milestone is obtaining CONST-01. Until then, planning dates remain references rather than authoritative commitments. | ||||
| Defined Milestones | Critical Path | Not Confirmed | At Risk / Blocked | Complete |
| 17 | 14 | 3 | 0 | 0 |
Operational Milestone Plan
| CONST-05 | Regional Kitchen Operational Readiness Milestone Plan | |||||||||||||||||||||
| Translates construction milestones into operational actions. Source planning dates are retained for traceability but are not substitutes for CONST-01; replace them with authoritative construction dates when received. | |||||||||||||||||||||
| Milestone ID | Milestone Type | Milestone / Gate | Purpose / Exit Criterion | Source Planning Reference | Authoritative Date | Forecast Date | Actual Date | Status | Critical Path | Owner Area | Predecessor(s) | Downstream Work Enabled | Evidence / Deliverable | Gate Decision | Decision Authority / Role | Issue / Risk | Mitigation / Corrective Action | Related Binder Files | Last Reviewed | Source / Reference | Notes |
| MS-001 | Construction | Current Phase I construction schedule received | Current contractor/FDB schedule is loaded into CONST-01 and critical path is identified. | Required before this plan is finalized | Not Confirmed | Yes | Facilities / Construction | All downstream milestone dates | CONST-01 current schedule | Pending | Missing authoritative schedule | Insert current schedule and reconcile every downstream date. | CONST-01; CONST-03; CONST-05 | Turnover Binder Chapter 11 | |||||||
| MS-002 | Utility | Approved power-service configuration frozen | Final electrical service/transformer approach is approved and reflected in current design/schedule. | Power identified as schedule-critical; July 2026 source said permanent power was needed by Dec 2026 to avoid delay. | Not Confirmed | Yes | Facilities / Construction | MS-001 | Equipment startup, refrigeration, commissioning | Approved utility/service record | Pending | Service redesign / external utility dependency | Maintain utility coordination and elevate schedule impact. | CONST-03; CONST-04; EQUIP-01 | District 17 Project Summary Tracker revised July 22, 2026 | ||||||
| MS-003 | Construction | Facility substantially complete | Facility reaches condition suitable for final systems testing and turnover. | Estimated construction completion June 2027 in July project tracker; confirm in CONST-01. | Not Confirmed | Yes | Facilities / Construction | MS-001; MS-002 | Final inspections, equipment commissioning, staff access | Substantial-completion record | Pending | Construction schedule variance | Use current schedule and issue log; do not infer completion. | CONST-01; CONST-03; CONST-04 | District 17 Project Summary Tracker revised July 22, 2026 | ||||||
| MS-004 | Equipment | Facility ready to receive and secure equipment/smallwares | Loading/access/staging/security/storage conditions support safe receipt. | Binder requires confirmation before delivery/staging. | Not Started | Watch | Operations | MS-003 | Equipment/smallwares delivery and staging | Receiving/staging readiness confirmation | Pending | Site access/storage not ready | Coordinate delivery windows to avoid off-site storage/rehandling. | EQUIP-03; SMW-02; SMW-04; CONST-04 | Turnover Binder Chapter 11 | ||||||
| MS-005 | Equipment | Production equipment installed | Required Phase I equipment is placed, connected, and ready for startup. | After facility/utility readiness. | Not Started | Yes | Equipment | MS-002; MS-003; MS-004 | Startup, commissioning, training | Installation-completion record | Pending | Utility/clearance/submittal conflicts | Complete equipment-to-drawing reconciliation before final installation. | EQUIP-01; EQUIP-02; EQUIP-03; CONST-02 | Turnover Binder Chapter 11 | ||||||
| MS-006 | Equipment | Equipment startup and commissioning complete | Critical equipment passes manufacturer/startup and operational function checks. | After equipment installation. | Not Started | Yes | Equipment | MS-005 | Operator training, food-production trials | Commissioning/startup records | Pending | Open punch items / failed tests | Track corrections in CONST-04 and equipment files. | CONST-04; EQUIP-01; EQUIP-03; MHE-05 | Turnover Binder Chapter 11 | ||||||
| MS-007 | Construction | Required building/fire/utility approvals complete | Required regulatory/life-safety inspection and occupancy prerequisites are satisfied. | Before occupancy / routine operations. | Not Started | Yes | Facilities / Construction | MS-003; MS-006 | Routine staff access / operational release | Inspection approvals / occupancy evidence | Pending | Inspection deficiency / permit delay | Maintain punch list and retest/reinspection dates. | CONST-04 | Turnover Binder Chapter 11 | ||||||
| MS-008 | Staffing | Opening staffing baseline executable | Required RK/FK positions, vacancies, onboarding, and coverage plan are sufficient for training and launch. | Must align to actual opening schedule. | Not Started | Yes | Staffing / HR | MS-001 | Training, dry runs, first production | Staffing-readiness confirmation | Pending | Recruitment/classification timing | Sequence personnel actions to authoritative activation date. | STAFF-01; STAFF-04; PHASE-01 | Turnover Binder continuity plan | ||||||
| MS-009 | Training | Staff access available for training | Facility access is approved and systems are safe/available for hands-on training. | After access/life-safety conditions allow. | Not Started | Watch | Training | MS-006; MS-007; MS-008 | Equipment and operating training | Staff-access release / training schedule | Pending | Construction delays compress training window | Protect minimum hands-on training window. | CONST-04; TRAIN files; EQUIP-03; MHE-05 | Turnover Binder Chapter 11 | ||||||
| MS-010 | Training | Required role/equipment/food-safety training complete | Personnel complete mandatory and role-based training needed for assigned duties. | Before integrated dry runs / first production. | Not Started | Yes | Training | MS-009 | Operational trials and readiness validation | Training matrix / completion records | Pending | Incomplete qualifications | Close critical training gaps or document controlled conditions. | TRAIN files; FOODSAFE files; MHE-05 | Operational Support Contract training requirements | ||||||
| MS-011 | Food Safety | HACCP / food-safety system ready | Required plans, SOPs, logs, traceability and corrective-action tools are approved and usable. | Before food-production trials. | Not Started | Yes | Food Safety / HACCP | MS-006; MS-010 | Food production trials | Approved HACCP / forms / logs | Pending | Food-safety documents not operationalized | Validate through simulations and mock recall. | FOODSAFE files; SOP files | Operational Support Contract | ||||||
| MS-012 | Operations | Menu / recipe / production launch baseline frozen | Approved menu, validated recipes, count/scaling tools, and source-controlled manager workflow are ready for trial. | Before production trials. | In Progress | Yes | Menu / Production | Production and purchasing trials | MENU-01 through MENU-06 launch baseline | Pending | Recipe/workbook changes remain | Freeze controlled launch version and archive superseded copies. | MENU-01 through MENU-06 | Turnover Binder menu chapter | |||||||
| MS-013 | Logistics | Distribution route / receiving dry run complete | Actual vehicle, dock, route, delivery window, temperature, receiving and return processes are demonstrated. | After dock/access and product-handling systems are ready. | Not Started | Yes | Logistics / Transportation | MS-004; MS-006; MS-007 | Integrated RK-to-FK trial | Dry-run record and corrective actions | Pending | Dock/RFI/route incompatibility | Resolve RFI 1043 and validate actual vehicle assumptions. | LOG files; CONST-03; CONST-04 | Turnover Binder construction/logistics requirements | ||||||
| MS-014 | Operations | Integrated RK-to-FK production trial complete | Production, cooling/packaging, loading, transport, FK receiving, rethermalization/finishing, service and food-safety records perform as intended. | Operational Support Contract calls for operational simulations/trials when directed and facility conditions permit. | Not Started | Yes | Operations | MS-006; MS-010; MS-011; MS-012; MS-013 | Final operational-readiness decision | Trial record, issues and corrections | Pending | Cross-workstream failure | Repeat trial after critical corrections. | TEST files; MENU files; LOG files; FOODSAFE files | Operational Support Contract | ||||||
| MS-015 | Operations | Integrated operational-readiness review complete | Major operating systems are sufficiently complete/aligned and unresolved issues have controlled mitigations. | Required prior to Regional Kitchen activation. | Not Started | Yes | Leadership | MS-014 | First production / activation | Integrated readiness review / approval | Pending | Residual critical risk | Hold launch if critical entry criteria are not met. | PHASE-03; CONST-04; TEST files; Risk Register | Operational Support Contract | ||||||
| MS-016 | Operations | Regional Kitchen first production / activation | Authorized production begins under the frozen launch baseline. | Operational Support Contract planning target: by June 2027; verify against CONST-01/current leadership direction. | Not Started | Yes | Operations | MS-015 | Routine operations and scale-up | Launch authorization / first production record | Pending | Schedule/readiness mismatch | Do not launch based on calendar date alone. | CONST-05; PHASE-01; TEST files | Operational Support Contract / turnover binder | ||||||
| MS-017 | Operations | Post-opening stabilization review | Issues, performance, waste, staffing, quality, routes, inventory and corrective actions are reviewed after launch. | 30-/90-day post-opening review recommended in continuity plan. | Not Started | No | Operations | MS-016 | Controlled improvement / scale-up | Post-opening review and issue log | N/A | Uncontrolled local workarounds | Use controlled change logs and update SOPs/training as needed. | Decision Log; Risk Register; SOP files | Turnover Binder continuity plan |
Dependency Map
| CONST-05 | Construction-to-Operations Dependency Map | |||||||
| Translate construction movement into the workstreams that must move with it. | |||||||
| Construction / Facility Event | Immediate Operational Dependency | Affected Workstreams | Minimum Lead / Buffer to Protect | Trigger to Rebaseline | Primary Control File | Escalation Threshold | Notes |
| Construction schedule change | All downstream dates | Staffing; equipment; procurement; training; logistics; menu trials; opening | Protect enough time for installation, commissioning, training and dry runs | Any material shift to a critical-path milestone | CONST-01 / CONST-05 | Opening-critical milestone slips or compresses readiness window | |
| Power energization change | Equipment/refrigeration startup | Equipment; food safety; training; menu trials | Vendor/startup windows plus test time | Energization forecast changes | CONST-03 / CONST-04 | Threatens commissioning or cold-storage readiness | |
| Loading dock / truck interface change | Receiving and dispatch capability | Logistics; equipment; distribution dry runs | Resolve before route validation | Dock geometry or vehicle assumption changes | CONST-03 / LOG files | Actual route vehicle cannot safely use dock | RFI 1043 is current source example. |
| Equipment room/layout change | Equipment fit, utilities and workflow | Equipment; smallwares; menu; sanitation; staffing | Before order/installation | Drawing/RFI/change affects footprint, connection or clearance | CONST-02 / EQUIP-01 | Required equipment no longer fits or utility unavailable | |
| Occupancy/access delay | Staff training and staging | Training; staffing; equipment; smallwares; operations | Protect hands-on training and rehearsal window | Staff cannot enter as planned | CONST-04 / CONST-05 | Launch window remains but training window collapses | |
| Inspection failure / conditional approval | Operational release | Food safety; operations; facilities | Allow correction/reinspection time | Fail/conditional result | CONST-04 | Critical deficiency unresolved before launch |
Initial FK Construction Link
| CONST-05 | Initial Finishing Kitchen Construction Link | ||||||||
| Source-derived July 2026 strategy for the first four finishing kitchens. Replace/update these assumptions from the current construction record. | ||||||||
| School | Source Construction Strategy | Key Dependency / Need | Continuity Consideration | Current Status | Authoritative Schedule Date | Operational Readiness Link | Source / Reference | Notes |
| Wahiawa Elementary School | Advance exterior work where possible; major interior trenching/utility work was considered impractical during normal meal production. | Loading dock modifications; security-gate relocation; exterior walk-in work; compressor pad; potential roof/weatherproofing. | Source said reach-in refrigeration could support operations while existing walk-in freezer is removed. | Not Confirmed | PHASE-03 / EQUIP-04 / LOG files | Finishing Kitchen Construction Strategy, July 2026 | ||
| Wahiawa Middle School | Phased school-year construction considered feasible with dust containment; build new warewashing/dry storage before converting existing dry storage to walk-in cooler/freezer. | Warewashing room; dry-storage room; walk-in cooler/freezer; compressor pad. | Source said facility could maintain daily kitchen operations during substantial portions of work. | Not Confirmed | PHASE-03 / EQUIP-04 | Finishing Kitchen Construction Strategy, July 2026 | ||
| Iliahi Elementary School | Walk-in cooler/freezer work within existing dry storage. | Temporary dry-storage container required because no practical alternate dry-storage location was identified. | Temporary storage must preserve food safety, sanitation, product security and operational continuity. | Not Confirmed | PHASE-03 / SMW-04 | Finishing Kitchen Construction Strategy, July 2026 | ||
| Leilehua High School | Use front of dry storage while rear is converted to walk-in cooler/freezer; shift inventory into completed spaces afterward. | Walk-in cooler/freezer and exterior compressor pad. | Source described relatively minor operational impacts; also identified as a contingency-priority site if summer delays occur. | Not Confirmed | PHASE-03 / EQUIP-04 | Finishing Kitchen Construction Strategy, July 2026 |
Lists
| Status | Milestone Type | Critical Path | Gate Decision | Yes/No | Owner Area |
| Not Started | Construction | Yes | Pending | Yes | Facilities / Construction |
| Planned | Utility | Watch | Proceed | No | Operations |
| Scheduled | Procurement | No | Proceed with Conditions | Procurement | |
| In Progress | Equipment | Hold | Equipment | ||
| Complete | Staffing | N/A | Staffing / HR | ||
| At Risk | Training | Training | |||
| Blocked | Food Safety | Food Safety / HACCP | |||
| Not Confirmed | Logistics | Logistics / Transportation | |||
| Operations | Menu / Production | ||||
| Technology / Data | |||||
| Leadership | |||||
| External |
File details come from the government source that posted it. Updated .