ESBD_396277_1739553555834_TMD25-ANG-WJ-24150007 Hush House Transformer Replacement.pdf

TEXAS MILITARY DEPARTMENT

SOLICITATION

NIGP CODES

285 - 86 Transformers, Power Distribution, Including Fluid Filled, Pad and Pole Mount 287 - 66 Replacement and Component Parts: Capacitors, Chokes, Coils, Panel Meters, Potentiometers, Relays, Resistors, Solenoids, Transistors, Transformers, etc.

936 - 87 Transformer, High Voltage Maintenance and Repair

SOLICITATION NO.

TMD25-ANG-WJ-24150007

TYPE OF SOLICITATION

INVITATION FOR BID

(IFB)

DATE ISSUED

02/14/2025

INVITATION FOR BIDS (IFB) - TMD24-ANG-WJ-24150007 HUSH HOUSE TRANSFORMER REPLACEMENT

Respondent must submit their responses via email to:

procurement@military.texas.gov no later than 2:00 P.M. CT on 03/28/2025

FOR INFORMATION CONTACT:

Ronald Bullock

Contract Specialist, CTCD, CTCM

Contract Administrator

PHONE: 512-782-6786

EMAIL: Procurement@military.texas.gov

RESPONSE (Respondent must fully complete)

DISCOUNT FOR PROMPT PAYMENT:➔ 10 DAYS

20 DAYS

30 DAYS

___ DAYS

ACKNOWLEDGMENT OF ADDENDA:

Respondent acknowledges receipt of solicitation addenda and related documents numbered and dated:

ADDENDUM NO. DATE ADDENDUM NO. DATE

NAME AND ADDRESS

OF Respondent:➔

RESPONSE DATE

TELEPHONE NO. (Include area code)

SIGNATURE OF AUTHORIZED REPRESENTATIVE

NAME AND TITLE OF AUTHORIZED REPRESENTATIVE

CERTIFICATION, DISQUALIFICATION, and REMEDIES By signing this document, Respondent represents and warrants that all statements, certifications, and information submitted in response to this solicitation are true, current, complete, and accurate.

Failure to sign will disqualify response. TMD may pursue and enforce any available remedies against the Respondent for making false statements, including disqualifying the Respondent’s response, immediately cancelling any Contract awarded to Contractor, or recommending State of Texas debarment.

TERM, PRICING, and FUNDING The initial Contract term is effective on the effective date stated in the notice of award (or purchase order if there is no notice of award) and expires one (1) year from that effective date.

TMD will not allow changes after Date of Award to terms or pricing during either the initial term of the Contract or any optional renewal period. The continuation of the Contract for any period is subject to the availability of TMD’s funding source for the Contract.

mailto:procurement@military.texas.gov mailto:Procurement@military.texas.gov

ANTICIPATED SCHEDULE OF EVENTS

TMD currently anticipates that the selection of successful Respondent and award of the Contract, if any, will proceed according to the following schedule:

Date Time CT Events

02/13/2025 Solicitation Posted to ESBD

02/26/2025 or 02/28/2025

2:00-3:00 PM

MANDATORY Site Visits:

Failure to attend one (1) of the visits will result in disqualification of the response.

Project Manager will meet personnel for site visit at front gate at 2:00 PM sharp, if you arrive after 2:00 PM, you may not get entry.

Texas Air National Guard 147TH ATTACK WING Ellington Field JRB, 14657 Sneider Street, Bldg. 1256, Houston, TX 77034

03/10/2025 2:00 p.m. Last day to submit written questions for clarification to TMD

As Appropriate

Estimated date for TMD to post Question and Answer (Q&A) document to ESBD

03/28/2025 2:00 p.m. Deadline for TMD to receive Bids

Intentionally Left Blank

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ANTICIPATED SCHEDULE OF EVENTS

SECTION A—DEFINITIONS

SECTION B—SERVICES AND PRICES

B.1 PRICING REQUIREMENTS

B.2 INVOICE REQUIREMENTS

B.3 PAYMENTS

B.3.1 Billing and Payment B.3.2 Payment Adjustment B.3.3 Late Payment B.3.4 Deductions for Unacceptable Compliance B.3.5 Withholding of Payment B.3.6 Debts and Delinquencies B.3.7 Right to Offset

B.4 MANDATORY PRICING SCHEDULE

B.4.1 Contract Term Pricing

SECTION C - SPECIFICATIONS

C.1 INTRODUCTION

C.2 APPLICABLE CODES AND REFERENCES (CURRENT EDITIONS):

C.3 STATEMENT OF WORK

C.4 HOURS OF OPERATION/DAILY WORK HOURS

C.5 QUALITY ASSURANCE

C.6 COORDINATION AND MEETINGS

C.7 PROJECT COORDINATION

C.8 FIELD ENGINEERING

C.9 SAFETY POLICIES AND PROCEDURES

C.10 EMS HAZARDOUS MATERIAL PROCEDURES

C.11 TEXAS STANDARD OPERATING PROCEDURE (SOP) FOR INADVERTENT

DISCOVERY OF CULTURAL MATERIALS

C.12 HOUSTON, TEXAS STANDARD OPERATING PROCEDURE (SOP) FOR INADVERTENT

DISCOVERY OF UNMARKED BURIALS

C.13 OPERATION AND MAINTENANCE DATA

C.14 CONSTRUCTION FACILITIES AND TEMPORARY CONTROLS

C.15 MANUFACTURERS’ SERVICES

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C.16 STARTING OF SYSTEMS

C.17 CONTRACT CLOSEOUT

C.18 CUTTING AND PATCHING

C.19 EMS CONSTRUCTION WASTE MANAGEMENT AND DISPOSAL

C.20 SUBSTITUTIONS REQUEST FORM

C.21 POST AWARD SUBMITTALS

C.22 SUSTAINABLE DESIGN REQUIREMENTS

C.23 BASE CIVIL ENGINEERING WORK CLEARANCE REQUEST

C.24 VISITOR CONTRACTOR PASS REQUEST

C.25 ACCEPTANCE CRITERIA

C.26 TMD PERSONNEL

C.26.1 TMD’s Contract Administrator C.26.2 TMD’s Project Manager for 147th Civil Engineering Squadron (CES) C.26.3 TMD’s Assistant Project Manager for 147th Civil Engineering Squadron (CES) ... 25

C.27 INSURANCE REQUIRED UNDER THE CONTRACT

C.28 WARRANTY

SECTION D—CONTRACT COMPLIANCE REPORTS AND DATA

SECTION E—INSTRUCTIONS, CONDITIONS, AND NOTICES TO RESPONDENTS

E.1 RESPONSE PREPARATION INSTRUCTIONS

E.2 AMENDMENTS TO THE SOLICITATION

E.3 LATE SUBMISSIONS, MODIFICATIONS AND WITHDRAWALS OF RESPONSES

E.4 SIGNATURES ON RESPONSE SUBMITTED

E.5 RESPONSE ACCEPTANCE PERIOD

E.6 CONTRACT AWARD

E.7 TMD’s RIGHTS

E.8 RESPONSE SUBMISSION INSTRUCTIONS

E.8.1 Volume One – Contract Forms and Required Response Information E.8.2 Volume Two – Information Section E.8.3 Volume Three – Cost and Pricing Response

E.9 DISCUSSION AND CORRESPONDENCE

E.10 SUBMISSIONS SUBJECT TO THE Texas public information act

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E.11 AGENCY POSTING OF CONTRACTS

E.12 ANTICIPATED SCHEDULE OF EVENTS

E.13 MANDATORY SITE VISIT

SECTION F—EVALUATION CRITERIA

SECTION G—LIST OF ATTACHMENTS

BY NUMBER AND TITLE

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SECTION A—DEFINITIONS

The following terms and acronyms used in this solicitation have the meanings given in this section unless the context indicates otherwise.

“Bid” means the Bidder’s response to this solicitation. A Bid is an offer to contract based upon the terms, conditions, and specifications contained within the solicitation. Bids do not become contracts until they are accepted through an open market purchase order.

“Bidder” means the individual, business entity, or organization that submits a response in reply to this solicitation with intent to contract with TMD.

“Business Days” means Monday through Friday except for federal, state, and legal holidays observed by the State of Texas.

“Business Hours” means 8:00 a.m. to 5:00 p.m. Central Standard Time.

“CT” means Central Time.

“CFMO” means Construction and Facilities Management Office.

“Contract” means this formal, written, and legally enforceable agreement between TMD and Contractor.

“Contractor” means the individual, business or other entity awarded the Contract. In the context of submitting a response, “Contractor” also means “Bidder” and “Vendor.”

“Date of Award” means the date the Contract is fully executed.

“Days” means calendar days unless otherwise specified.

“TMD” means the Texas Military Department of the State of Texas, a state agency in the executive branch created under Texas Government Code Chapter 437.

“Fiscal Year” means any of the one (1) year periods beginning September 1 and ending August 31 used for annual budgetary purposes by the State of Texas.

“Parties” means Contractor and TMD.

“Vendor” means the individual, business entity, or organization at any stage in the procurement or contracting process (prior to response, during response, and after contract award).

“OSHA” means Occupational Safety and Health Administration.

“UL” means Underwriters Laboratories.

“FMRC” means Factory Mutual Research Corporation.

“NEMA” means National Electrical Manufacturers Association.

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SECTION B—SERVICES AND PRICES

B.1 PRICING REQUIREMENTS

B.1.1 Pricing Instructions A. TMD seeks and Contractor will provide the commodities or services described in Section

C, Specifications on a no minimum, as needed, as requested basis. Pricing is firm fixed price for the commodities and services requested and authorized by TMD as provided under the Contract. Respondent must price the response on this basis.

B. Contractor must deliver and provide the commodities and services in compliance with all requirements of the Contract with such payment to be processed by TMD after TMD’s receipt, testing and acceptance of the commodities and services.

C. Respondent must submit a response that include all costs, fees, licenses, and expenses for Contractor’s delivery of the commodities and services and performance under the Contract and will represent Contractor’s sole compensation under the Contract. No minimum compensation is guaranteed under the Contract. No payments may be approved or made prior to TMD’s acceptance as provided in the Contract.

D. TMD reserves the right to make an award on the basis of low line item bid, low total of line items, or in any other combination that will serve the best interest of TMD and to reject any and all items bid at the sole discretion of TMD. TMD also reserves the right to accept or reject all or any part of any response, waive minor technicalities and award the response to best serve the interests of TMD.

E. Catalogs, brand names, or manufacturer’s references are descriptive only, and indicate type and quality desired. Bids on brands of like nature and quality will be considered unless advertised under Texas Government Code Chapter §2155.067. If a Respondent believes it can satisfy these specifications, it should bid its goods or services and explain how the specifications will be adequately met.

F. If bidding on specifications other than those stated within this solicitation, bid should show manufacturer, brand, or trade name, and other description of product offered. If other than brand(s) specified is offered, specifications, illustrations, and complete descriptions of product offered must be included with bid. Failure to take exception to specifications or reference data will require Respondent to furnish specified brand names, model numbers, etc.

G. Unless otherwise specified, all items bid must be new and unused and of current production.

H. All electrical items must meet all applicable Occupational Safety and Health

Administration (OSHA) standards and regulations and bear the appropriate listing from Underwriters Laboratories (UL), Factory Mutual Research Corporation (FMRC), or National Electrical Manufacturers Association (NEMA).

I. Consistent and continued tie bidding may cause rejection of bids by TMD and investigation for anti-trust violations.

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B.2 INVOICE REQUIREMENTS

Invoices are Contractor’s billing for goods or services rendered. TMD will pay Contractor on the basis of itemized invoices submitted to and approved by TMD. The invoices must show the actual deliverables provided and the attendant charge. Itemized invoices must clearly identify the project phase or title, deliverables delivered, the number of hours that each allocated employee worked if applicable, and the date range of work performance for this associated charge.

A. Contractor’s invoice must include the following:

1. the Contract number or Purchase Order number;

2. remittance address; and

3. any prompt payment discount offered.

B. Contractor must send an email with the invoice copy to Payables@military.texas.gov and to the Contract Monitor (if applicable).

An original, hard-copy invoice, if required, will be submitted to the office designated below:

Texas Military Department (TMD) Attn: Accounts Payable Department

P.O. Box 5218, Building 11 Austin, Texas 78763-5218

The State of Texas will not incur any penalty for late payment if the invoice fails to conform to the requirements of this section or if Contractor did not mail the invoice to the appropriate addresses identified in this section.

B.3 PAYMENTS

A. TMD recommends that Contractor receive payments by electronic funds transfer (EFT), also known as direct deposit. If Contractor elects to be set up for direct deposit payment, Contractor must submit a completed Direct Deposit Authorization Form (Reference ATTACHMENT G.1 Direct Deposit Authorization Form 74-176 (Rev.9-2121)).

B. Regardless as to whether Direct Deposit is chosen, Respondent must submit a completed Application for Texas Identification Number (Reference ATTACHMENT G.2 Application for Texas Identification Number #_AP_152) to the following address:

Texas Military Department (TMD) Attn: Accounts Payable Department

P.O. Box 5218, Building 11 Austin, Texas 78763-5218

Reference: Contractor Set-up for Solicitation TMD25-ANG-WJ-24150007

Notes: Contact Ronald Bullock when completed 512-782-3826 or Procurement@military.texas.gov mailto:Payables@military.texas.gov

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C. If Contractor has previously submitted a completed Contractor Direct Deposit Authorization Form to TMD for another separate contract, another form is not required to be submitted.

B.3.1 Billing and Payment

A. TMD will not make any payments of any amount to Contractor until an accurate invoice is received that complies with Section B.2 above. TMD will notify Contractor if invoice is deemed to be inaccurate within 20 days of receipt.

B. Texas Government Code Chapter§2251 (the Prompt Payment Act) will govern payment and accrual of interest on any overdue payments.

C. If TMD, for any reason, including lack of supporting documentation, disputes any items in any invoices submitted by Contractor, TMD will place a hold on the disputed items and may pay the remaining amount of the invoice. TMD will timely notify Contractor of the dispute and request clarification or remedial action.

D. If the dispute is resolved in Contractor’s favor, TMD will pay the remaining portion of the original invoice in accordance with the Prompt Payment Act. If the dispute is resolved in TMD’s favor, Contractor must resubmit an invoice reflecting all corrections.

B.3.2 Payment Adjustment

A. TMD may elect to deduct from Contractor payment as specified in this section or any amount specified or any money determined to be due as specified in the Contract.

B. If it is determined that the remaining amount of Contractor payment is not adequate to cover the money determined to be due to TMD, then all remaining Contractor payments will be withheld and an invoice issued to Contractor for the remaining amount due.

C. Contractor must pay the invoiced amount within 30 days of receipt unless Contractor and TMD mutually agree on an alternative payment method.

B.3.3 Late Payment

Any amount owed to Contractor more than one (1) day beyond the date such amount is due as described in this section will accrue interest each day that such amount is not paid at the rate specified by Texas Government Code Chapter §2251.025, provided; however, that this provision will not excuse failure by TMD to make payment in strict accordance with the Contract.

B.3.4 Deductions for Unacceptable Compliance

If Contractor fails to comply with the terms of the Contract, TMD may withhold Contractor’s payment. If non-compliance results in TMD purchasing goods or services from another entity to remedy the non-compliance, TMD will deduct those costs from Contractor’s payment.

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B.3.5 Withholding of Payment

A. TMD will have the right to withhold Contractor’s payment until the failures described below have been corrected.

1. Failure to submit reports or other documentation required in Section D—Contract Compliance Reports and Data required from Contractor;

2. Failure to comply with background check or security requirements;

3. Failure to respond to audit reports; and

4. Failure to correct identified areas of non-compliance to the satisfaction of TMD within ten days upon receipt of written notification.

B. TMD will not pay interest to Contractor for monies so withheld.

C. Contractor’s withheld payment will be released upon TMD’s satisfaction that compliance has been achieved for 30 consecutive days.

D. In the event that money is due to TMD for Contractor’s failure to provide adequate maintenance or replacement of the property as required in the Contract, the amount required for TMD to correct deficiencies and replace property will be withheld from the final payment.

E. With the exception of disputed issues, such withholding of final payment by TMD will not exceed 120 days from date of the Contract’s termination.

B.3.6 Debts and Delinquencies

TMD is prohibited from issuing any payment to a person or entity that has been reported as having an indebtedness or delinquency to the State of Texas. Contractor agrees and understands that, to the extent Contractor owes any debt or delinquent taxes to the State of Texas, TMD will apply any payments or other amounts Contractor is otherwise owed under the Contract toward the debt or delinquent taxes until the debt or delinquent taxes are paid in full. Contractor must comply with all applicable laws regarding satisfaction of debts or delinquencies to the State of Texas.

B.3.7 Right to Offset

In the event TMD determines that Contractor owes money to TMD under any contract or purchase order, TMD, upon providing Contractor with written notice of its intent to offset, will have the right to withhold monies due to Contractor with respect to the Contract or with respect to any other contract or purchase order with TMD and apply such monies to the money due to TMD.

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B.4 MANDATORY PRICING SCHEDULE

B.4.1 Contract Term Pricing

The Respondent must submit its bid price within the Pricing Table located in ATTACHMENT G.4 Mandatory Pricing Schedule, replicating, as necessary, in its exact format.

Bid price must be submitted on the Mandatory Pricing Schedule. Respondents will price per unit shown. Unit prices will govern in the event of extension errors. If a price quotation is submitted as part of Bid, the quotation must be referenced in the response and signed by Respondent to establish formal linkage to the Bid.

Prices bid are firm throughout the term of the Contract. “Discount from List” bid pricing is not acceptable unless requested. Cash discounts are not considered in determining an award. Cash discounts offered will be taken if earned.

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SECTION C - SPECIFICATIONS

C.1 INTRODUCTION

Texas Military Department (TMD), Texas Air National Guard (ANG) 147th Attack Wing is soliciting competitive bids to remove replace the existing transformer with a new 150 kVA (1,000-Volt Amps) three (3) phased pad-mount transformer. Contractor must provide and install all necessary material, equipment, and wiring for the transformer installation located at Ellington Field, Building B1395, Houston, Texas 77034 (Reference ATTACHMENT G.7 Project Map-Hush House Map).

C.2 APPLICABLE CODES AND REFERENCES (CURRENT EDITIONS):

Major codes and standards, which are applicable to all Air National Guard (ANG) projects, are indicated below. This listing is not intended to be all-inclusive, and it is the Contractor’s responsibility to adhere to all applicable codes and standards. Where there is a conflict between the Statement of Work (SOW) and building codes, the most stringent shall apply. When codes are in conflict, the most stringent shall apply. Applicable codes and standards can be found in The Whole Building Design Guide website by the National Institute of Building Sciences (https://www.wbdg.org/).

Contractor must abide by all the applicable regulations, publications, manuals, and local policies and procedures:

• Unified Facilities Criteria (UFC): https://www.wbdg.org/ffc/dod/unifiedfacilities-criteria-ufc and https://www.wbdg.org/ffc/ang

• Unified Facilities Guide Specifications (UFGS): http://www.wbdg.org/ffc/dod/unified-facilities-guide-specifications-ufgs

• UFC 1-200-01 DoD Building Code

• UFC 1-200-02 High Performance and Sustainable Building Requirements

• UFC 3-101-01 Architecture

• UFC 3-110-03 Roofing

• UFC 3-120-10 Interior Design

• UFC 3-190-06 Protective Coatings and Paints

• UFC 3-201-01 Civil Engineering

• UFC 3-250-01 Pavement Design for Roads and Parking Areas

• UFC 3-410-01 Heating, Ventilating, and Air Conditioning Systems

• UFC 3-520-01 Interior Electrical Systems

• UFC 3-530-01 Interior and Exterior Lighting Systems

• UFC 3-550-01 Exterior Electrical Power Distribution

• UFC 3-570-01 Cathodic Protection

• UFC 3-575-01 Lightning and Static Electricity Protection Systems

• UFC 3-580-01 Telecommunications Interior Infrastructure Planning and Design

• UFC 3-600-01 Fire Protection Engineering for Facilities

• UFC 4-010-01 DoD Minimum Antiterrorism Standards for Buildings

• UFC 4-010-06 Cybersecurity of Facility-Related Control Systems

• UFC 4-020-01 DoD Security Engineering Facilities Planning Manual

• UFC 4-215-01 Armories and Arms Rooms

• UFC 4-211-01 Aircraft Maintenance Hangars https://www.wbdg.org/ https://www.wbdg.org/ffc/dod/unifiedfacilities-criteria-ufc https://www.wbdg.org/ffc/ang http://www.wbdg.org/ffc/dod/unified-facilities-guide-specifications-ufgs http://www.wbdg.org/ffc/dod/unified-facilities-guide-specifications-ufgs

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• Air National Guard Handbook 32-1084 Facility Space Standards

• ANGETL 10-03 Air National Guard Design Objectives and Procedures (Tab C)

• ANGETL 12-05 Design and Construction Handbook

• ANGETL 12-06 Design Meetings and Presentations

• ANGETL 12-07 Preparation of Project Documentation Package

• ANGETL 15-01 Air National Guard Design Policy

• ANGETL 15-01-01 Sustainable Design, Development and Resource Conservation

• ANGETL 15-01-02 SKIF & ATFP Guidance

• ANGETL 15-01-03 Fire Protection Design Guidance

• ANGETL 15-01-04 Mechanical Engineering

• ANGETL 15-01-05 Electrical & Communication Engineering

• ANGETL 15-01-06 Roof Design Guidance

• DODI 6055.06 DoD Fire and Emergency Services (F&Es) Program

• DAFI 32-2001 Fire Emergency Services Program

• AFMAN 32-1062 Electrical Systems, Power Plants and Generators

• DESR 6055.09_AFMAN 91-201 Explosive Safety Standards

• DAFMAN 91-203 Air Force Occupational Safety, Fire and Health Standards

• TO 1-1-3 Inspection and Repair of Aircraft Integral Tanks and Fuel Cells

• TO 00-25-172 Ground Servicing of Aircraft and Static Grounding/Bonding

• Architectural Barriers Act (ABA)

• American Concrete Institute (ACI)

• American National Standards Institute Standards (ANSI)

• American Society of Civil Engineers (ASCE)

• ANSI/ASCE Minimum Design Loads for Buildings and Other Structures

• ACI 318 Building Code Requirements for Reinforced Concrete

• ACI 530 Building Code Requirements for Masonry Structures

• AISC Manual of Steel Construction

• American Society for Heating, Refrigeration and Air-Conditioning Engineers

• (ASHRAE)

• American Society for Testing and Materials (ASTM)

• Building Officials and Code Administrators (BOCA)

• ICD 705 v1.5

• Electronic Industries Association (EIA)

• Engineering Technical Letters (ETL)

• International Building Code (IBC)

• Institute of Electrical and Electronics Engineers (IEE)

• Illuminating Engineering Society Lighting Handbook (IES)

• International Fire Code (IFC)

• International Mechanical Code (IMC)

• International Plumbing Code (IPC)

• National Fire Protection Association (NFPA)

• NFPA 70: National Electric Code (NEC)

• NFPA 72 International Fire Alarm Code

• NFPA 101 Life Safety Code

• NFPA 780 Standard for the Installation of Lightning Protection Systems

• National Roofing Contractors Association (NRCA)

• National Electrical Code (NEC)

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• National Electrical Manufacturer's Association (NEMA)

• National Electrical Safety Code (NESC)

• Occupational Safety and Health Administration (OSHA)

• Sheet Metal & Air Conditioning Contractors National Association (SMACNA)

• Technical Instructions (TIs)

• Technical Manuals (TMs)

• Underwriter's Laboratories (UL)

C.3 STATEMENT OF WORK

Contractor must remove one (1) existing Ohio Transformer Corp MFG, NECO 150 kVA (1,000-Volt Amps) three (3)-phase transformer and replace with a new transformer (Reference ATTACHMENT G.5 Photo of Hush House Transformer) with the equivalent or better specifications (preferred model: ALAMO 150kVA 3Ph Padmount Transformer, 12470GY/7200 – 208Y/120 (Reference ATTACHMENT G.6 Preferred ALAMO Transformer Schematic). Contractor must provide and install all necessary labor, material, equipment and wiring needed for the transformer installation.

The current pad the transformer sits may or may not be adequate to support for the new transformer. Contractor will need to replace or extend the current pad to accommodate the new transformer in the event the current pad is insufficient.

SPECIFICATIONS

1. Contractor must remove the existing Ohio Transformer Corp MFG, NECO kVA 150 three (3)-phase transformer and dispose of it off site in accordance with all Federal, State, and local requirements.

2. Contractor must provide and install a new ALAMO 150kVA 3Ph Padmount Transformer, 12470GY/7200 – 208Y/120, or TMD approved alternative with equivalent or better specifications.

3. If Contractor must provide specifications with bud submissions for the transformer the

Contractor is bidding regardless if it is the preferred model or an equivalent.

4. Contractor must coordinate with the transformer supplier to verify whether or not the current concrete pad dimensions are adequate for the new transformer.

5. Contractor must annotate N/A on ATTACHMENT G.4 Mandatory Pricing Schedule if current pad is sufficient.

6. If the current concrete pad is insufficient, Contractor must remove current concrete pad and replace with a new concrete pad with adequate dimensions for new transformer.

GENERAL REQUIREMENTS

A. Contractor must perform a pre-work walk-through of entire job site with the TMD Contract

Manager to verify current conditions before any work begins.

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B. Photographs during the pre-work walk-through will only be permitted with preapproval from the TMD Project Manager in writing.

C. Contractor must provide the number of calendar days to perform the work from notice of award to Substantial Completion at the bid time with their proposal (ATTACHMENT G.4 Mandatory Pricing Schedule).

D. Contractor must receive Network Time Protocol (NTP) from Project Manager in writing before mobilization.

E. Contractor must coordinate access to the site with the TMD Project Manager, coordination will be done in writing.

F. Contractor must provide a site-specific safety plan for review by the TMD Project Manager before beginning Work in writing to the TMD Project Manager in writing prior to any work beginning.

G. Contractor must provide full-time, on-site, supervision whenever work is performed.

H. Contractor must provide the name of the full-time, on-site, supervisor in writing, to the TMD

Project Manager before work begins each day.

I. Contractor provided supervisor must be a direct employee of the awarded contractor.

J. Contractor must provide a qualified superintendent with five years of experience as a general contractor on demolition work, Quality Check (QC) qualified, OSHA 30 hours to be onsite during all phases of work. NOTE: THE SUPERINTENDENT/QC MUST NOT PERFORM MANUAL

LABOR NOR BE A PARTS RUNNER.

K. Contractor must coordinate with the TMD Project Manager for approval prior to assigning a new superintendent that was not previously listed in the bid submission. Certificate of qualifications must be provided with bid submission.

L. Contractor shall ensure any potentially sensitive documentation, military equipment, or ordinances discovered during the contract period is immediately reported to the TMD Project manager for consultation on proper disposal or recovery procedures & methods.

M. Contractor must ensure that all items, and debris, that require disposal are removed from the site and are disposed of in accordance with all Federal, State, and local laws, rules, and regulations.

N. Contractor must provide daily cleanup.

O. Contractor must provide tracking logs and manifests for all hazardous materials, trash, and recycling materials.

P. Contractor must separate all recyclable materials separate from the rest of the disposable materials in an area for TMDs recycling manager.

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Q. Contractor must keep a clean and safe work area at all times.

R. Contractor must mitigate/isolate dust in work area at all times.

S. Contractor must clean up and dispose of all debris related to, but not necessarily identified, upon completion of all work covered in the SOW.

T. Contractor must ensure all rules, laws, and regulations are followed when transporting and disposing of any items generated from the statement of work.

U. Contractor must ensure that TMD has first rights to any salvageable materials.

V. TMD Project Manager will coordinate with TMD Recycling Program or Department (?) for the pick-up of the recyclables.

W. Contractor must provide all safety, OSHA, and wage information to the Project Manager prior to any work begins.

X. Contractor must always enforce Personal Protective Equipment (PPE) requirements.

Y. Contractor must provide daily written progress reports to TMD Project manager in writing.

Z. Contractor must provide weekly safety meetings and provide them to TMD Project Manager in writing.

AA. Contractor must conduct pre-task and pre-construction meetings with subcontractors and send minutes to the TMD Project manager in writing before any work begins.

BB. Contractor must provide protection to existing assets.

CC. Contractor must protect all existing improvements, road surfaces, curbs, sidewalks, trees, shrubbery, sprinkler systems, drainage structures, and other like items to prevent damage.

DD. Contractor must repair any damage caused by any work provide in the performance of this scope of work at the expense of Contractor.

EE. Contractor must provide a temporary barrier around construction limits; to be removed at

Substantial Completion.

FF. Contractor must maintain access on adjacent roads for traffic.

GG. Contractor must provide traffic signage, flagmen, and other safety items to ensure the safety of workers and the host site occupants.

HH. Contractor must provide a written notification of any interruption of services to adjacent buildings to the Program Manager within 72 hours of discovery.

II. Contractor must coordinate with the TMD Project Manager for written approval locations to place Contractor provided porta-potties.

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JJ. Contractor must provide porta-potties for Contractor’s workers and provide numbers and locations to the TMD Project Manager.

KK. Contractor must ensure Contractor caused damage to other areas is returned to its previous condition.

LL. Contractor must ensure any subcontracted trades, such as plumbing or electrical contractors, provide license copies to the TMD Project Manager before they perform any work.

MM. Contractor must provide a bar chart schedule to TMD’s Project Manager for approval before any beginning via email.

NN. Contractor must provide written notification to TMD’s Project Manager when the work is complete and provide a preferred date that the Contractor must be prepared for a Substantial Completion Inspection.

OO. TMD’s Project Manager shall inspect the work and provide the contractor with a list of deficiencies (Punch List) that the contractor must remedy within 21 days.

PP. Contractor must notify TMD’s Project Manager, in writing, when the Contractor is ready for a

Final Inspection.

QQ. TMD is not responsible for any additional work the contractor completes that has not been approved by the Contract Administrator in the form of a change order (in writing).

INSTALLATION

A. Contractor must coordinate with TMD’s Project Manager prior to beginning work and throughout the duration of the project;

B. Contractor must coordinate with the transformer provider to ensure that the matching ends between the wire to support the power and the transformer are met.

1. Contractor must ensure all grounding requirements are met.

2. Contractor must ensure any additional transformer requirements not specified in this statement of work are met.

C. Contractor must ensure that all new cabling will meet installation requirements.

D. Contractor must provide and install material, wire, and all necessary material/equipment for installation.

E. Contractor shall verify that proposed replacement is suitable.

F. Contractor must remove one (1) existing transformer (Ohio Transformer Corp MFG, NECO 150 kVA (1,000-Volt Amps) three (3)-phase transformer);

G. Contractor must disconnect existing wires and replace with new wiring;

Page 18 of 37 Approved 10/16/2021

H. Contractor must remove current transformer from the pad;

I. Contractor must comply with the transformer manufacturers criteria to ensure current pad is sufficient for new transformer.

J. If a new concrete pad is required, Contractor must coordinate with the transformer provider to understand the dimensions and extend the existing concrete pad to fit the new transformer;

K. Contractor must install one (1) new transformer, Alamo 150kVA (1,000-Volt Amps) three

(3)phased pad-mount transformer (make and model #) or equivalent.

L. Contractor must pull new wires and connect the wires to the new transformer;

M. Contractor must complete cable testing in accordance with the specifications listed in Section

C.2 APPLICABLE CODES AND REFERENCES (CURRENT EDITIONS);

N. Contractor must complete a transformer test after final set; and

O. Contractor must remove all debris, including old transformer from TMD property and dispose of all materials according to all federal, state, and local regulations.

P. For soils, Contractor must coordinate with TMD’s Project Managers for soils deposit location.

SPACE TILE, FUNCTION AND SPECIAL REQUIREMENTS

A. Architectural: Per Standard Finish and Colors

B. Structural: Required to meet hurricane level wind loads per American Society of Civil Engineers

(ASCE) 7

C. Mechanical: No Special Requirement (NSR)

D. Electrical: No Special Requirement (NSR)

E. Communications: No Special Requirement (NSR)

F. Fire Protection: No Special Requirement (NSR)

G. Equipment: Reference No Special Requirement (NSR)

H. Security: Special Requirements per ACA facility standards.

I. Technical Order (TO): Special Requirements per ACA facility standards.

J. Environmental: Reference No Special Requirement (NSR)

K. Structural Interior Design: Reference No Special Requirement (NSR)

Page 19 of 37 Approved 10/16/2021

GOVERNMENT FURNISHED ITEMS

A. The TMD’s Project Manager will provide the Contractor access to existing engineering plans, drawings, diagrams, aerial photographs, digitized map files, etc., to facilitate evaluation of the site(s), as needed or requested for reference only.

B. TMD’s Project Manager will arrange for the following as needed:

a. Personnel identification badges, vehicle passes, and/or entry permits.

b. As required, provide escorts for Contractor’s personnel working in secured areas.

NOTIFICATION OF PROBLEMS

The Contractor shall report to TMD’s Project Manager any evidence of potential problems at the time the condition is first noticed.

PROJECT MANAGEMENT COORDINATION

The Contractor shall use ProjectMates Management System for reporting and communications to the TMD’s Project Manager. The monthly fee is $125/project and set up fee of $750. This will be coordinated with the TMD’s Project Manager at project start up.

C.4 HOURS OF OPERATION/DAILY WORK HOURS

The TMD's regular hours are from 6:30 a.m. to 5:00 p.m., Tuesday through Friday, except Federal Holidays as listed below and other days specifically designated by the Contracting Officer. There may be certain days that are deemed down days for TMD approved by the installation commander that are not listed below. These days will be conveyed to the Contractor in a timely manner.

Date Holiday

January 01 New Year’s Day

3rd Monday in January Birthday of Martin Luther King, Jr.

3rd Monday in February Washington’s Birthday

Last Monday in May Memorial Day

June 19th Juneteenth National Independence Day

July 4th Independence Day

1st Monday in Sept. Labor Day

2nd Monday in Oct. Columbus Day

November 11th Veterans Day

4th Thursday in Nov. Thanksgiving Day

December 25th Christmas Day

C.5 QUALITY ASSURANCE

A. The contractor shall employ certified personnel and/or sub-contractors with appropriate licenses and will provide their credentials to TMD’s Project Manager prior to work beginning.

B. Contractor shall conduct daily cleanup of jobsite and removal of trash.

Page 20 of 37 Approved 10/16/2021

C. Contractor shall comply with all OSHA requirements and have barriers and safety measures in place at all times.

D. The project shall be regulatory compliant with all environmental laws for Federal, State, and Local criteria and follow local environmental specifications as noted in the:

1. Reference ATTACHMENT G.A - Ellington AFB General Requirements

2. Reference ATTACHMENT G.G - Ellington AFB (EF) Quality Control

3. Reference ATTACHMENT G.H - Ellington AFB (EF) EMS Environmental Protection

E. The contractor shall receive approval for layout and/or final site preparation and prepared surfaces by the Project Manager prior to construction.

C.6 COORDINATION AND MEETINGS

Coordinate scheduling, submittals, and work of the various sections of the Project Manual to assure efficient and orderly sequence of installation of interdependent construction elements, [with provisions for accommodating items installed later]: (Reference ATTACHMENT G.B - Ellington Field (EF) Coordination And Meetings)

C.7 PROJECT COORDINATION

General: (Reference ATTACHMENT G.C - Ellington AFB (EF) Project Coordination ) A. Project Engineer: Schedule physical arrangements for meetings throughout progress of work, prepare meeting agenda with appropriate government, Base Representative and Contractor input, and distribute with written notice (email acceptable) of each meeting, preside at meetings, record minutes to include significant proceedings and decisions, and reproduce and distribute copies of minutes within three (3) days after each meeting to participants and parties affected by meeting decisions.

B. Representatives from the Project Engineer’s Office, the Project Manager, Base, Contractor, and Subcontractors shall attend meetings, as needed.

C.8 FIELD ENGINEERING

A. The Contractor shall provide and pay for field engineering services for: (Reference ATTACHMENT G.D - Ellington AFB (EF) Field Engineering )

1. Survey work required in execution of work.

2. Civil, structural, or other professional engineering services specified or required to execute the Contractor’s construction method.

B. The method of field staking for the construction of the work shall be at the option of the Contractor.

C. The accuracy of any method of staking shall be responsibility of the Contractor. All engineering for vertical and horizontal control shall be the responsibility of the Contractor.

1. The Contractor shall be held responsible for the preservation of all stakes and marks. If any stakes or marks are carelessly or willfully disturbed by the Contractor, the Contractor shall

Page 21 of 37 Approved 10/16/2021 not proceed with any work until he has re-established such points, marks, lines, and elevations as may be necessary for the prosecution of the work.

2. The Contractor shall retain the services of a competent surveyor, registered in the State of Texas, to lay out the work and maintain a survey during construction. The Contractor shall be solely responsible for proper location of the work.

C.9 SAFETY POLICIES AND PROCEDURES

A. SECTION INCLUDES: (Reference ATTACHMENT G.E - Ellington Field (EF) Safety Policies And Procedures )

1. Statement of Qualification (SOQ) for land surveyor or civil engineer.

2. Contractor required health and safety plan.

3. Contractor required construction hazard plan.

4. Contractor required temporary utility plan.

B. RELATED DOCUMENTS

1. Drawings and general provisions of the Contract apply to this section.

2. The publication listed below is a part of this specification to the extent referenced. The publication is referred to in text by the basic designation only. OSHA 1926 R.E.G. – 29 CFR, OSHA, 1926 https://osha-safety-training.net/product/1926-osha-construction-industry-regulations-2024-edition/?utm_term=&utm_campaign=Sales-Performance+Max-New-Best- Performers&utm_source=adwords&utm_medium=ppc&hsa_acc=8236925820&hsa_cam=2 0512594485&hsa_grp=&hsa_ad=&hsa_src=x&hsa_tgt=&hsa_kw=&hsa_mt=&hsa_net=adw ords&hsa_ver=3&gad_source=1&gclid=CjwKCAjwmYCzBhA6EiwAxFwfgJVWf9HY61rBhtXur_ Io3VglVfgQvpEpOhJk09i_V8vuqPKP3SwFTxoCoZwQAvD_BwE

C.10 EMS HAZARDOUS MATERIAL PROCEDURES

A key element to the Pollution Prevention program at Ellington Field is the control of Hazardous Material (HM). To control HM use, a Hazardous Materials Pharmacy (HAZMART) program has been fully implemented within Ellington Field. The HAZMART focuses on source reduction as the preferred method of pollution prevention. Control of HM includes reducing the number of types and amounts of HM used, and controlling its proper distribution, storage, use, and disposal. The Contractor shall comply with all Federal, state, and local Environmental Management System (EMS) environmental standards: (Reference ATTACHMENT G.F - Ellington Field (EF) EMS Hazardous Material Procedures).

C.11 TEXAS STANDARD OPERATING PROCEDURE (SOP) FOR INADVERTENT DISCOVERY OF CULTURAL

MATERIALS

Contact: Mark Garcia, Ellington Field Environmental Manager (CEV) 281-929-2013, Mark.Garcia.16@us.af.mil, (Reference ATTACHMENT G.I - Ellington Field (EF) Houston Texas Standard Operating Procedure (Sop) For Inadvertent Discovery Of Cultural Materials )

C.12 HOUSTON, TEXAS STANDARD OPERATING PROCEDURE (SOP) FOR INADVERTENT DISCOVERY OF

UNMARKED BURIALS

Contact: Mr. Mark Garcia, Ellington Field Environmental Manager (CEV) 281-929-2013, Mark.Garcia.16@us.af.mil https://osha-safety-training.net/product/1926-osha-construction-industry-regulations-2024-edition/?utm_term=&utm_campaign=Sales-Performance+Max-New-Best-Performers&utm_source=adwords&utm_medium=ppc&hsa_acc=8236925820&hsa_cam=20512594485&hsa_grp=&hsa_ad=&hsa_src=x&hsa_tgt=&hsa_kw=&hsa_mt=&hsa_net=adwords&hsa_ver=3&gad_source=1&gclid=CjwKCAjwmYCzBhA6EiwAxFwfgJVWf9HY61rBhtXur_Io3VglVfgQvpEpOhJk09i_V8vuqPKP3SwFTxoCoZwQAvD_BwE https://osha-safety-training.net/product/1926-osha-construction-industry-regulations-2024-edition/?utm_term=&utm_campaign=Sales-Performance+Max-New-Best-Performers&utm_source=adwords&utm_medium=ppc&hsa_acc=8236925820&hsa_cam=20512594485&hsa_grp=&hsa_ad=&hsa_src=x&hsa_tgt=&hsa_kw=&hsa_mt=&hsa_net=adwords&hsa_ver=3&gad_source=1&gclid=CjwKCAjwmYCzBhA6EiwAxFwfgJVWf9HY61rBhtXur_Io3VglVfgQvpEpOhJk09i_V8vuqPKP3SwFTxoCoZwQAvD_BwE https://osha-safety-training.net/product/1926-osha-construction-industry-regulations-2024-edition/?utm_term=&utm_campaign=Sales-Performance+Max-New-Best-Performers&utm_source=adwords&utm_medium=ppc&hsa_acc=8236925820&hsa_cam=20512594485&hsa_grp=&hsa_ad=&hsa_src=x&hsa_tgt=&hsa_kw=&hsa_mt=&hsa_net=adwords&hsa_ver=3&gad_source=1&gclid=CjwKCAjwmYCzBhA6EiwAxFwfgJVWf9HY61rBhtXur_Io3VglVfgQvpEpOhJk09i_V8vuqPKP3SwFTxoCoZwQAvD_BwE https://osha-safety-training.net/product/1926-osha-construction-industry-regulations-2024-edition/?utm_term=&utm_campaign=Sales-Performance+Max-New-Best-Performers&utm_source=adwords&utm_medium=ppc&hsa_acc=8236925820&hsa_cam=20512594485&hsa_grp=&hsa_ad=&hsa_src=x&hsa_tgt=&hsa_kw=&hsa_mt=&hsa_net=adwords&hsa_ver=3&gad_source=1&gclid=CjwKCAjwmYCzBhA6EiwAxFwfgJVWf9HY61rBhtXur_Io3VglVfgQvpEpOhJk09i_V8vuqPKP3SwFTxoCoZwQAvD_BwE https://osha-safety-training.net/product/1926-osha-construction-industry-regulations-2024-edition/?utm_term=&utm_campaign=Sales-Performance+Max-New-Best-Performers&utm_source=adwords&utm_medium=ppc&hsa_acc=8236925820&hsa_cam=20512594485&hsa_grp=&hsa_ad=&hsa_src=x&hsa_tgt=&hsa_kw=&hsa_mt=&hsa_net=adwords&hsa_ver=3&gad_source=1&gclid=CjwKCAjwmYCzBhA6EiwAxFwfgJVWf9HY61rBhtXur_Io3VglVfgQvpEpOhJk09i_V8vuqPKP3SwFTxoCoZwQAvD_BwE https://osha-safety-training.net/product/1926-osha-construction-industry-regulations-2024-edition/?utm_term=&utm_campaign=Sales-Performance+Max-New-Best-Performers&utm_source=adwords&utm_medium=ppc&hsa_acc=8236925820&hsa_cam=20512594485&hsa_grp=&hsa_ad=&hsa_src=x&hsa_tgt=&hsa_kw=&hsa_mt=&hsa_net=adwords&hsa_ver=3&gad_source=1&gclid=CjwKCAjwmYCzBhA6EiwAxFwfgJVWf9HY61rBhtXur_Io3VglVfgQvpEpOhJk09i_V8vuqPKP3SwFTxoCoZwQAvD_BwE mailto:Mark.Garcia.16@us.af.mil mailto:Mark.Garcia.16@us.af.mil

Page 22 of 37 Approved 10/16/2021

(Reference ATTACHMENT G.V - Ellington Field (EF) Houston Texas Standard Operating Procedure (Sop) For Inadvertent Discovery Of Unmarked Burials)

C.13 OPERATION AND MAINTENANCE DATA

Maintenance Operation: As used in the Maintenance Summary Form is defined to mean any routine operation required to ensure satisfactory performance and longevity of equipment.

Examples of typical maintenance operations are lubrication, belt tensioning, adjustment of pump packing glands, and routine adjustments: (Reference ATTACHMENT G.J - Ellington Field (EF) Operation And Maintenance Data)

C.14 CONSTRUCTION FACILITIES AND TEMPORARY CONTROLS

The following is a list of standards which may be referenced in this section: (Reference ATTACHMENT G.K - Ellington AFB (EF) Construction Facilities And Temporary Controls) A. American Association of Nurserymen: American Standards for Nursery Stock.

B. U.S. Weather Bureau, “Rainfall-Frequency Atlas of the U.S. for Durations from 30 Minutes to 24

Hours and Return Periods from 1 to 100 Years.”

C. U.S. Department of Agriculture, “Urban Hydrology for Small Watersheds”

D. Federal Emergency Management Agency

E. NFPA, National Fire Prevention Standard for Safeguarding Building Construction Operations.

C.15 MANUFACTURERS’ SERVICES

Drawings and general provisions of the Contract, including General and Supplementary Conditions, apply to this Section (Reference ATTACHMENT G.M - Ellington AFB (EF) Material Equipment)

C.16 STARTING OF SYSTEMS

This Section includes: (Reference ATTACHMENT G.O - Ellington Field (EF) Starting Of Systems) A. Starting systems.

B. Demonstration and instructions.

C. Testing, adjusting, and balancing.

D. Third party testing, adjusting, and balancing.

C.17 CONTRACT CLOSEOUT

This Section includes: (Reference ATTACHMENT G.P - Ellington Field (EF) Contract Closeout) A. Procedures for final acceptance of the Project.

B. Closeout procedures.

Page 23 of 37 Approved 10/16/2021

C. Final cleaning.

D. Adjusting.

E. Project record documents.

F. Operation and maintenance data.

G. Warranties.

H. Spare parts and maintenance materials.

C.18 CUTTING AND PATCHING

This Section includes procedural requirements for cutting and patching. (Reference ATTACHMENT G.Q - Ellington AFB (EF) Cutting And Patching)

C.19 EMS CONSTRUCTION WASTE MANAGEMENT AND DISPOSAL

Section includes administrative and procedural requirements for the following: (Reference ATTACHMENT G.R - Ellington Field (EF) EMS Construction Waste Management And Disposal Part 1 - General) A. Salvaging nonhazardous demolition and construction waste.

B. Recycling nonhazardous demolition and construction waste.

C. Disposing of nonhazardous demolition and construction waste.

C.20 SUBSTITUTIONS REQUEST FORM

This form is used then a substitution action or item is being requested after award of contract.

(Reference ATTACHMENT G.S - Ellington AFB (EF) Substitutions Request Form)

C.21 POST AWARD SUBMITTALS

Contractor shall direct all inquiries directly to the Project Manager regarding procedure, purpose, or extent of Submittal. Timeliness: Schedule and make submissions in accordance with requirements of individual Specification sections and in such sequence as to cause no delay in Work or in work of other contractors. (Reference ATTACHMENT G.T - Ellington Field (EF) Post Award Submittals)

C.22 SUSTAINABLE DESIGN REQUIREMENTS

Drawings and general provisions of the Contract apply to this Section. (Reference ATTACHMENT G.U - Ellington Field (EF) Sustainable Design Requirements)

Page 24 of 37 Approved 10/16/2021

C.23 BASE CIVIL ENGINEERING WORK CLEARANCE REQUEST

This form is used to coordinate the required work with key base activities and keep customer inconvenience to a minimum: (Reference ATTACHMENT G.W - Ellington AFB (EF) AF103_REV)

C.24 VISITOR CONTRACTOR PASS REQUEST

The Ellington Field (EF) Form 17 - Visitor Contractor Pass Request (01OCT23) (Reference Attachment G.Y) must be emailed into the Contract Administrator no later than 5 days prior to arriving at Ellington Field so that a visitor pass can be generated.

NOTICE: While on this Installation, all personnel and property are subject to search.

Controlled radioactive or explosive materials being brought onto Ellington Field JRB must first be approved by the 147 ATKW Safety Office. (Reference ATTACHMENT G.Y - Ellington AFB (EF) Form 17

- Visitor Contractor Pass Request (01OCT23))

C.25 ACCEPTANCE CRITERIA

In determining the best value, TMD shall consider the following best value factors:

A. Price of the item, to include total cost of ownership, such as, but not limited to, installation costs, life cycle costs, and warranty provisions.

B. Compliance with the stated specifications coupled with the quality and reliability of the goods and services, such as, but not limited to, fitness for use that meets or exceeds Customers expectations and the characteristics of the product or service that bear on its ability to meet the stated/implied needs.

C. Delivery timeframe from receipt of purchase order, After Receipt of Order (ARO).

D. Indicators of probable performance under the Contract to include, but not limited to: past vendor performance; financial resources; ability, capacity, and skill to perform the Contract or provide the serviced required; experience or demonstrated capability and responsibility;

references; and the vendor’s ability to provide reliable maintenance agreements and support.

E. Other relevant factors, such as, but not limited to, the vendor’s ability to comply with laws relating to the goods or services, the vendor’s anticipated economic impact to the State or a subdivision of the State, including potential tax revenue and employment, the effect of a purchase on agency productivity, and the cost of any employee training associated with the purchase.

C.26 TMD PERSONNEL

C.26.1 TMD’s Contract Administrator

A…