ELibrary 18-Lunar Data Analysis Program Work Plan S-311-Redacted.pdf

Work Plan S-311: LDAP ROSES 2018 Page 3 of 7 Pages

• Support the preparation of final PI notification letters via NSPIRES for approval of the Program Scientist from NASA.

• Prepare technical requirements packages in the selection module of NSPIRES for approval of the Program Scientist. This procurement material will be accessible through NSPIRES to procurement staff.

• Support the preparation of Procurement Requests for Work Plans and Contracts, where applicable.

• Provide a file listing successful awards, with their abstracts, for posting on

NSPIRES.

• Support entry of award data into database

• As required, conduct a debriefing with NASA and/or Panel Chairs and receive feedback on how to improve the process.

• Conduct and receive customer surveys from responsible NASA official and the peer reviewers.

Deliverables include: Proposal Logs; draft evaluation forms; draft reviewer instructions;

logistics and on-site support for the review panel; travel report; final Panel Evaluation Forms; electronic selection and procurement materials via NSPIRES; abstracts posted on NSPIRES; and honoraria, travel and per diem.

Performance Schedule

The following performance schedule and Work Plan milestones are proposed:

Activity 1: Support for the LDAP18 Program Element

11/29/18 Step 1 Proposals due 12/4/18 Confirm Step 1 Proposal Log for NASA 1/4/19 Send decision notifications to PI’s 2/28/19 Step 2 Proposals Due 3/5/19 Confirm Step 2 Proposal log for NASA 5/6/19 NASA finalizes reviewers and assignments

6/24-28/19 Panel Reviews 7/29/19 Provide initial notifications 9/2/19 Receive final award data and approved documentation from NASA (tentative) 9/9/19 Provide uploaded documentation in NSPIRES for NASA approval 9/16/19 Upload to and Q/A data in RAPTOR 9/23/19 Send abstracts to NASA for approval 10/7/19 Post abstracts

November, 2019 Close out activities

Reporting

Cost reporting (NF 533) will be by Activity. In addition, frequent, informal communication with the COR and the Customer Performance Monitor will be maintained.

Page 6 of 7 Pages

Attachment 1 SMD NRA Support Work Plan

S-311

This Work Plan authorizes the NASA Research and Education Support Services (NRESS) contractor to support activities related to the Lunar Data Analysis Program, as stated in the attachment for the Science Mission Directorate (SMD). This Work Plan covers activities, and specialized reporting requirements as stipulated in Section A - Performance Requirements. Work and costs directly associated with any other Work Plan is not covered by this Work Plan.

The period of performance for this Work Plan is January 1, 2019 through November 30, 2019.

A. Performance Requirements

This Work Plan invokes the following WBS Sections:

WBS 1.0 Research Announcement and Solicitation Planning and Support

Applies – All Sections AS REQUIRED

WBS 2.0 Notice of Intent to Propose

WBS 3.0 Proposal Documents, Panel, Review, and Selection Decision Support

Applies – All Sections AS REQUIRED

WBS 4.0 Panel and Peer Review Planning, Operations, Logistics, and Close-Out

Applies – All Sections AS REQUIRED

WBS 5.0 Programmatic Documentation, Analytics, and Reporting

Applies – All Sections AS REQUIRED

WBS 6.0 Process or Systems Improvements and User Acceptance

Page 7 of 7 Pages

Requirements for delivery of specific items:

• At least two weeks prior to each panel meeting, provide the following to the appropriate NASA Program Official: 1) a spreadsheet of proposals to be considered,

2) list of approved reviewer assignments.

• Electronic versions of preliminary critiques are to be made available to the appropriate NASA program official within calendar days of completion of a review panel meeting.

• Procurement packages containing a copy of the NRA, AO, or CAN, cover page, original proposals, and copies of selection letters, to be delivered to the Headquarters Program Official for grant processing within workdays after selection letters have been mailed.

B. Reporting Requirements

The following reporting requirements are for the overall contract. All other reporting requirements will be specified in other Work Plans.

• Performance Reporting (to Customer Performance Monitor)

• Ad hoc reporting

This request requires a report from the contractor naming each individual traveler, stating the purpose of their travel (e.g., AIAA conference), and with a breakdown of estimated costs for each traveler, e.g., for airfare, per diem, etc. This report is to be provided to NASA before the travel occurs and must be approved by a civil servant that will serve as the authorization necessary for “invitational travel orders.” This report can be provided by email to the Program Manager and should be approved via return email to the contractor. Updates and changes to the report can be communicated also via email to the Program Manager. This report will be due at least three weeks before the travel is to commence.

C. Performance Schedule (Tentative)

Program Element

Step-1 Props Due

Step-2 Props Due

# Step-2 Proposals

External Reviewers

Panel Dates (tentative) # Panelists # Panels

LDAP18 11/29/18 2/28/19 48 200 6/24-28/19 30 (25 non govt) 4