ELibrary 13-Office of Education Work Order D-22-Redacted.pdf
PDF 1 MB Posted
- Attached to
- NRESS III RFP 80HQTR26R0002
- Solicitation number
- 80HQTR26R0002
About this file
This is a NASA Research and Education Support Services Work Plan for the NASA Office of Education (OE) Fellowships Project (Work Order D-22), performed by Arctic Slope Technical Services, Inc. The work plan covers support for the entire solicitation, review, and selection process for new and renewal Fellowship applicants from August 20, 2018 to January 31, 2019. Key activities include posting the solicitation on NSPIRES, performing compliance checks, identifying and coordinating potential reviewers and panelists, supporting online and panel review processes, and preparing procurement packets for funding release to selected institutions.
The project anticipates handling 300 fellowship applications across 5 sub-panels, with a panel meeting scheduled for April 2019 in New Orleans, LA. The contractor will provide comprehensive project management support, including coordinating online reviewer assignments, managing the application process, preparing status reports, providing logistics support for panel meetings, and collecting student verification data. The work encompasses six work breakdown structure (WBS) sections: research announcement planning, notice of intent, proposal document support, panel and peer review operations, programmatic documentation, and process improvements.
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Work Plan D-22, OE Fellowships Project Page 4 of 7 Pages
Nov. – Jan. 2019 Application due date; compliance check; report provided to NASA Jan. – Feb. 2019 Contractor coordinates reviewer assignments and submits report to NASA for approval; contractor supports online review March 2019 Produce roll-up report and submit to NASA; contractor identifies a pool of potential panelists and submits list to NASA for approval; contractor coordinates panel assignments and submits to NASA for approval
April 2019 Contractor supports face-to-face Fellowship Project panel meeting May – June 2019 Contractor prepares selection and rejection notification letters; contractor prepares procurement packages; contractor identifies and supports the Phase II applicants; contractor collects and verifies renewal document and prepares procurement packages
July - Sept. 2019 Statistical reports, progress reports, and close-out reports. Lessons Learned.
Period of Performance
The performance period for this Work Plan is August 20, 2018 to January 31, 2019.
[Note: For the purpose of estimating costs, no projections are included for support that is requested beyond January 31, 2019, which is the current performance period end date for the OE Task Plan.]
Reporting
ASTS/NRESS will provide responses to inquiries and status updates as required by NASA. The reporting requirements are for the length of the performance period of this Work Plan.
Cost reporting (NF 533) will be by activity. In addition, frequent, informal communication with the COTR and the Customer Performance Monitor will be maintained. The contractor will provide responses to inquiries and status updates as required by NASA. The reporting requirements are for the length of the performance period of this task order.
A report will be provided naming each individual traveler, stating the purpose of their travel (e.g., peer review panel meeting), and with a breakdown of estimated costs for each traveler; e.g., for airfare, per diem, etc. This report will be provided to NASA before the travel occurs and must be approved by a civil servant that will serve as the authorization necessary for “invitational travel orders.” This report can be provided by email to the Program Manager and should be approved via return email to the contractor. Updates and changes to the report will be communicated also via email to the Program Manager. This report will be due at least three weeks before the travel is to commence.
Labor Summary
A summary of proposed labor hours by labor category and Activity number is provided in the following table. Additional labor details and all cost information are provided in the attached cost sheets.
Work Plan D-22, OE Fellowships Project Page 6 of 7 Pages
Attachment 1 NASA Office of Education Fellowships Project
D-22
A. Performance Requirements
This work order invokes the following WBS Sections:
WBS 1.0 Research Announcement and Solicitation Planning and Support
Applies – All Sections AS REQUIRED
WBS 2.0 Notice of Intent to Propose
WBS 3.0 Proposal Documents, Panel, Review, and Selection Decision Support
Applies – All Sections AS REQUIRED
WBS 4.0 Panel and Peer Review Planning, Operations, Logistics, and Close-Out
Applies – All Sections AS REQUIRED
WBS 5.0 Programmatic Documentation, Analytics, and Reporting
Applies – All Sections AS REQUIRED
WBS 6.0 Process or Systems Improvements and User Acceptance
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