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Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

A0003 HSHQDN-17-R-0002 SF30

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Description[0]: The purpose of this amendment to Solicitation HSHQDN-17-R-0002 is to provide a revised Request for Proposal RFP document. Changes are highlighted in yellow.

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IssuedBy[0]: Department of Homeland Security Office of Procurement Operations Domestic Nuclear Detection Office 245 Murray Drive, SW, BLDG 410 Washington, DC 20526

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2017-02-24T19:58:53-0500

TISHA L BLUE

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RADIATION PORTAL MONITOR

REPLACEMENT PROGRAM

REQUEST FOR PROPOSAL (RFP)

HSHQDN-17-R-0002

DHS Office of Procurement Operations

Domestic Nuclear Detection Office

Product Acquisition and Deployment Directorate

January 19, 2017

Revised February 24, 2017 ii

Contents

STANDARD FORM 1449

SECTION I – Supplies or Services and Pricing/Cost

1.1 Contract Type

1.2 Contract Term

1.3 Contract Minimum/Maximum

1.4 Contract Pricing

1.5 Contract Line Item Descriptions

SECTION II– DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

2.1 Background

2.2 Mission and Objectives

2.3 Definitions

2.4 Requirements Overview

2.5 Enterprise Architecture Requirements

2.6 Post Contract Award Government Testing

2.7 Other Contract Details

2.7.1 Post-Award Conference

2.7.2 Reporting Requirements

2.7.3 Method of Shipment

2.7.4 Place of Task or Delivery

SECTION III – PACKAGING AND MARKING

3.1 Branding/Marking

SECTION IV – INSPECTION AND ACCEPTANCE

4.1 Clauses Incorporated by Reference FAR 52.252-2 (FEB 1998)

4.2 Inspection and Acceptance Official

SECTION V – DELIVERABLES OR PERFORMANCE

5.1 Period of Performance

5.2 Deliverables and Delivery Schedule

SECTION VI – CONTRACT ADMINISTRATION DATA

6.1 CO and COR Contact Information

6.2 Contracting Officer

iii

6.3 Contracting Officer’s Representative

SECTION VII: Invoice and Payment Provisions

SECTION VIII – SPECIAL CONTRACT REQUIREMENTS

8.1 Equipment Modifications/Substitution under Issued Task/Delivery Orders

8.2 Information Security Requirements

8.3 Advertisements, Publicizing Awards and News Releases

8.4 Authorized Users

SECTION IX – CONTRACT CLAUSES

SECTION X – LIST OF ATTACHMENTS

SECTION XI – SOLICITATION PROVISIONS

SECTION XII – INSTRUCTIONS, CONDITIONS & NOTICES

12.1 Submission Requirements

12.2 Interested Offeror’s Questions

12.3 Proposal Validity Period

12.4 Proposal Format and Submission

12.5 Notification to Offerors of Contractor Support Services in Support of the Selection Process

12.6 VOLUME CONTENT

12.6.1 Volume 1 Technical

12.6.2 Volume 2: Price

12.7 – GOVERNMENT TESTING INSTRUCTIONS

12.7.1 Government Testing

12.7.2 Government Testing Equipment, Time and Location

12.7.3 Government Testing Opt-Out

12.7.4 Optional Bailment Conversion to Purchase

SECTION XIII – EVALUATION

13.1 EVALUATION CRITERIA AND BASIS FOR AWARD

13.2 Phase I EVALUATION FACTORS

13.3 Phase II EVALUATION FACTORS

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE 1 OF 39

Offeror to complete blocks 12, 17, 23, 24, & 30 Including Attachments

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

HSHQDN-17-R-0002

7. FOR SOLICITATION

A. NAME B. TELEPHONE (No Collect Calls)

E-MAIL:

8. OFFER DUE DATE/

LOCAL TIME (EST)

INFORMATION CALL

Tisha Blue tisha.blue@hq.dhs.gov

202-254-6751

9. ISSUED BY CODE DHS 10. THIS ACQUISITION IS 11. DELIVERY FOR FOB

DESTINATION UNLESS

12. DISCOUNT TERMS

DEPARTMENT OF HOMELAND SECURITY UNRES TRICTED BLOCK IS MARKED

x SEE SCHEDULE

OFFICE OF PROCUREMENT OPERATIONS SET-ASIDE: 100% FOR 13a. THIS CONTRACT IS A RATED ORDER

DOMESTIC NUCLEAR DETECTION OFFICE SMALL BUSINESS UNDER DPAS (15 CFR 700)

245 MURRAY DRIVE, SW, BLDG 410 SMALL DISADV. BUSINSESS 13b. RATING

WASHINGTON, DC 20526 8(A)

NAICS: 334519 14. METHOD OF SOLICITATION

SIZE STANDARD: 500 RFQ IFB RFP

15. DELIVER TO: CODE 16. ADMINSTERED BY CODE DHS

DEPARTMENT OF HOMELAND SECURITY

TO BE SPECIFIED ON INDIVIDUAL ORDERS OFFICE OF PROCUREMENT OPERATIONS

DOMESTIC NUCLEAR DETECTION OFFICE

245 MURRAY DRIVE, SW, BLDG 410

WASHINGTON, DC 20526

17a. CONTRACTOR/OFFEROR CODE FACILITY 18a. PAYMENT WILL BE MADE BY CODE

TO BE SPECIFIED ON INDIVIDUAL ORDERS

TELEPHONE: 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER SEE ADDENDUM

19.

ITEM NO,

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

SEE ATTACHED CONTINUATION SHEETS

(Attach Continuation Sheet as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATIONS INCORPORATE IN FULL TEXT, FAR 52.212-1 & 52.212-3, WHICH ARE ATTACHED (SEE CHAPTER B). ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACTS/PURCHASE ORDERS INCORPORATE FAR 52.212-4 (BY REFERENCE) & 52.212-5 (IN FULL TEXT) (SEE CHAPTER B) ARE ARE NOT ATTACHED.

28.

CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 1 COPIES TO ISSUING

OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS

SPECIFIED HEREIN.

29.

AWARD OF CONTRACT: REFERENCE OFFER DATED .

YOUR OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY ADDITIONS OR

CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER 31c. DATE SIGNED

Tisha Blue

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 1449 (Rev 4/2002) PREVIOUS EDITION NOT USABLE Prescribed by GSA – FAR 53.212

STANDARD FORM 1449

mailto:tisha.blue@hq.dhs.gov

RPM RP Request For Proposal Section I – Supplies or Services and Pricing/Cost RFP No. HSHQDN-17-R-0002

SECTION I – Supplies or Services and Pricing/Cost

(CONTINUATION OF SF 1449, BLOCK 10)

1.1 Contract Type

This is a Firm Fixed Price Indefinite Delivery Indefinite Quantity (IDIQ) Contract with Time and Materials (T&M) CLINs for Ad Hoc Engineering Services and Ad Hoc Maintenance Services and Material. This Contract will be issued in accordance with Federal Acquisition Regulations (FAR) Part 12, Acquisition of Commercial Items for Radiation Portal Monitors (RPMs) in support of the Department of Homeland Security (DHS), Domestic Nuclear Detection Office

(DNDO).

1.2 Contract Term

The term of the contract(s) will be a five-year base ordering period, with two five-year option ordering periods for a total term, if all options are exercised, of fifteen years.

1.3 Contract Minimum/Maximum

(a) The minimum guaranteed amount for each IDIQ contract is three (3) RPM systems. The minimum guarantee will be obligated on the base IDIQ contract at the time of award. Orders beyond the guaranteed minimum will be determined by user needs. The exercise of an option does not re-establish the contract minimum for the IDIQ contracts. The Government has no contractual obligation to issue Orders beyond the guaranteed minimum.

(b) The maximum order amount for each IDIQ contract is 420 complete RPM systems and 440 modification kit solutions. The Government anticipates procuring at least 200 complete systems before any modification kits will be considered for purchase and up to 20 spare systems (or system components).

1.4 Contract Pricing

Firm Fixed Price (FFP) Orders for RPMs will be placed under the resulting contract(s). The fixed unit prices on which orders will be based are contained in Attachment 1, IDIQ Pricing List.

Time and Materials Contract Line Item Numbers (CLINs) will be used to order Engineering Services for white papers, non- recurring engineering, etc.

1.5 Contract Line Item Descriptions

Each IDIQ contract entered into as a result of this Solicitation will carry the same series of (CLINs) as described in the section below. Sub-CLINs 0001C and 0001D identified below are optional and can be tailored by each Offeror to best describe the configurations being proposed.

An example of a Special Configuration RPM might be a system that requires an add-on heater (at additional cost) to support cold climate operations. Whenever possible, the Government would prefer to minimize the number of Special Configurations being procured, and instead field systems that are suitable for a broad range of operational conditions.

0001 – Radiation Portal Monitor: The Contractor shall provide non-developmental or commercially available RPMs and associated support equipment (including items such as, but not limited to, detector panels, power supplies, programmable controllers, network interface equipment, supervisor/analysis/monitor computer(s), and ancillary hardware interfaces).

Standard Cargo RPM:

0001A: Base Period 1001A: Option Period 1 2001A: Option Period 2

Wide-Lane Cargo RPM:

0001B: Base Period 1001B: Option Period 1 2001B: Option Period 2

Special Configuration RPM: [Optional / Tailorable] (Note: See “Special Configurations” under Section 12.4 Proposal Format and Submission.)

0001C: Base Period 1001C: Option Period 1 2001C: Option Period 2

Modification Kits: [Optional / Tailorable]

(Note: See “Modification Kits” under Section 12.4 Proposal Format and Submission) 0001D: Base Period 1001D: Option Period 1 2001D: Option Period 2

Deliverables for CLIN 0001 (See Contract Data Requirements List (CDRL), Atch 3):

Data Items 001, 002, 003, 011

0002 – Supervisory Control Console: The Contractor shall provide supervisory consoles as described in Attachment 2 to the RFP.

0002: Base Period 1002: Option Period 1 2002: Option Period 2

Deliverables for CLIN 0002 (See CDRL, Atch 3): Data Items 001, 003, 011

0003 – Ancillary Equipment: The Contractor shall provide Visual Imaging Systems, Vehicle Barrier Gate Operators, and Traffic Lights.

0003: Base Period 1003: Option Period 1

2003: Option Period 2

Deliverables for CLIN 0003 (See CDRL, Atch 3): Data Items 001, 003, 011

0004 – Analysis/Display Software Package: The Contractor shall provide licenses, installation media, and user manuals for RPM data analysis and management software.

The software will be used by the Government’s analytical reach back capability to view and adjudicate occupancy data collected by RPMs in the field during certain referral scenarios, and by the Government’s radiation detection enterprise to analyze long-term system performance, compile stream of commerce data, troubleshoot outlier occupancies, etc.

0004: Base Period 1004: Option Period 1 2004: Option Period 2

Deliverables for CLIN 0004 (See CDRL, Atch 3): Data Item 004, 011

0005 – Scheduled Maintenance: The Contractor shall provide supplies, replacement parts, special tools, and services required to maintain operations of RPMs procured under this Solicitation. All planned and unplanned maintenance, to include part failures and latent defects, with the exception of unforeseeable occurrences, such as accidents and acts of God, will be captured in this CLIN. The ordering period for maintenance for a specific RPM is expected to begin upon warranty expiration and extend until the end of the period of performance unless cancelled by the Government. This support is required at locations throughout the United States and includes, at a minimum, preventive maintenance, corrective maintenance, and system administration services. In addition, other services encompassed within this CLIN shall include the services contained in the Contractor's proposed / accepted maintenance plan such as troubleshooting, engineering parts provisioning, retrofits disposal, and on-demand services, as required. Under this CLIN the Contractor shall provide detailed corrective action reports for all maintenance actions, to include parts replaced and labor performed. Additionally, as a quarterly deliverable under this CLIN, the Contractor shall provide Reliability, Availability, and Maintainability (RAM) data to demonstrate each device’s operational availability (Ao).

The ordering period for this CLIN shall terminate 5 years from the effective date of the contract. Contractor shall provide a maintenance after-action report following maintenance sustainment activity performed under this CLIN, to include any repairs covered under warranty.

0005: Base Period 1005: Option Period 1 2005: Option Period 2

Deliverables for CLIN 0005 (See CDRL, Atch 3): Data Items 005, 006, 011

NOTE: One Year Included Warranty. Under CLINs 0001 and 0002, the Contractor shall provide supplies, replacement parts, special tools, and services required to sustain RPMs and supervisory consoles under this acquisition for their first year of use. This includes, at a minimum, preventive maintenance, corrective maintenance, and system administration services. In addition, other services encompassed by this warranty shall include the services contained in the Contractor's proposed / accepted maintenance plan such as troubleshooting, engineering parts provisioning, retrofits disposal, and on-demand services, as required.

The warranty period for each device starts upon completion of Installation and Checkout by the end-user of the device at a port of entry or a laboratory test bed.

0006 – Supply Support: The Contractor shall provide repair parts, modules, and consumables as requested. Under this CLIN the Contractor shall also provide a listing of the primary components for both spares and repairs, electronic circuit boards, special tooling, and test equipment needed to return RPMs to full functionality.

0006: Base Period 1006: Option Period 1 2006: Option Period 2

Deliverables for CLIN 0006 (See CDRL, Atch 3): Data Item 007, 011

0007 – Training: The Contractor shall provide the training courseware, material, and instruction suitable to support the deployment, operation, and maintenance of RPM equipment procured under CLIN 0001. Training shall include instructor-led Operator/User Training, instructor-led Train-the-Trainer Training, instructor-led Technical Maintenance training, and instructor-led Technical Staff Training.

Training materials shall be included as part of the training courses and may consist of:

handbooks and/or downloads, reference guides, user manuals, and quick start guides for operation of the system and required software components.

For Annual Web-Based Refresher training, the Contractor shall provide an initial set of training materials suitable for hosting on CBP online training systems, and, if ordered again by the Government, subsequent revisions or updates to the training materials. See Attachment 19, List of Documentation Available Only from the Contracting Officer (CO), for Microsoft Office templates to use in developing training materials.

0007A: Operator/User Training 0007A: Base Period 1007A: Option Period 1

2007A: Option Period 2

0007B: Train-the-Trainer Training

0007B: Base Period 1007B: Option Period 1 2007B: Option Period 2

0007C: Technical Maintenance Training

0007C: Base Period 1007C: Option Period 1 2007C: Option Period 2

0007D: Technical Staff Training

0007D: Base Period 1007D: Option Period 1 2007D: Option Period 2

0007E: Annual Web-Based Refresher Training 0007E: Base Period 1007E: Option Period 1 2007E: Option Period 2

Deliverables for CLIN 0007 (See CDRL, Atch 3): Data Item 008, 011

0008 – Ad Hoc Engineering Services: (Time and Materials) Technological changes and advances over time may result in the need to update the RPM systems procured under this Solicitation, provided the fundamental commodity remains unchanged. This unpriced CLIN will be used to perform nonrecurring engineering efforts to incorporate periodic technology refresh changes within the overall scope of the contract, if needed. To ensure that these changes are properly documented and managed, the contractor shall be required to submit a Configuration Management Plan for Government approval as a deliverable under the resulting contract. As part of this Plan, the contractor may be required, or elect to, submit Engineering Change Proposals (ECPs) for technology refresh with respect to replacement or updating of existing commodity products, or technology insertion for new hardware or software deemed within the general scope of the contract by the CO. In addition, at the request of the Government, this CLIN may be used to perform engineering studies or analyses pertaining to the RPM systems procured under this Solicitation, including but not limited to: long-term performance/trend analysis, targeted component replacement studies, feasibility studies, and analysis of upgrade alternatives.

0008: Base Period 1008: Option Period 1 2008: Option Period 2

Deliverables for CLIN 0008 (See CDRL, Atch 3): 009, 010, 011

0009 – Ad Hoc Maintenance Services and Material: (Time and Materials) Damage to RPMs may occur due to causes beyond the control of the manufacturer. This unpriced CLIN may be used to procure repairs for such damage only at the request of the Government. If the Government desires to exercise this CLIN, the Government will provide a trouble report or a description of damage, and Contractor shall provide a quotation for resolution.

Upon direction from the CO, Contractor shall provide services and material to resolve the problem. Contractor shall provide a maintenance after-action report following resolution.

0009: Base Period 1009: Option Period 1 2009: Option Period 2

Deliverables for CLIN 0009 (See CDRL, Atch 3): 006, 011

0010 – Interface Control Documentation: Provide Interface Control Documents and Data Dictionaries.

0010: Base Period 1010: Option Period 1 2010: Option Period 2

Deliverables for CLIN 0010 (See CDRL, Atch 3): 011, 012, 013

Data

The contractor shall provide the technical data specified by CLIN. Such data shall include, but not be limited to, operator and maintenance manuals, reliability data, training materials, interface control documents, and data dictionaries. CLINs requiring data deliverables will identify the data by item number in the Contract Data Requirements List (CDRL) included in this Solicitation as Attachment 3. See the CDRL for Data Item Descriptions (DID) and submission instructions.

(End of Section I)

RPM RP Request For Proposal Section II – Description/Specifications/Statement of Work

SECTION II– DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

INTRODUCTION

2.1 Background

One of the highest-consequence terrorist threats to the nation is the potential detonation of a nuclear weapon on U.S. soil. Other nuclear and radiological threats, such as the use of an improvised nuclear device, radiological dispersal device (RDD), or a radiation exposure device (RED) may also result in significant loss of life and economic damage. As the unified border security agency, U.S. Customs and Border Protection (CBP) has a priority mission to prevent terrorists and terrorist weapons from entering the United States, and to interdict potentially dangerous cargo or individuals attempting entry. Concurrently, CBP must ensure the timely and efficient movement of legitimate trade and travel in support of the U.S. economy. CBP’s mission integrates homeland security, safety, and border management to ensure all goods and persons crossing U.S. borders do so in accordance with applicable laws and regulations including Nuclear Regulatory Commission and Department of Transportation regulations for the importation and movement of radiological material.

CBP employs a layered enforcement protocol to execute this mission, including cooperative supply chain security efforts at ports of departure, industry partnerships, screening of inbound shipment data, and scanning and inspection at ports of entry (POEs). CBP’s inbound advanced targeting activities ensure high-risk shipments are pre-selected for inspection prior to being allowed entry into the United States. Furthermore, CBP employs a variety of advanced inspection technologies or physical examinations to locate threat objects which may be smuggled in legitimate commerce. Scanning for radiological/nuclear (R/N) threats and materials at POEs is one of CBP’s primary methods to detect the presence of R/N material. CBP currently uses Radiation Portal Monitors (RPMs) to conduct this scanning. See Attachment 16, Radiation Portal Monitor Role, for a more detailed description of how the RPM is used at US POEs.

The Domestic Nuclear Detection Office (DNDO) was established within the Department of Homeland Security (DHS) on April 15, 2005, with National Security Presidential Directive- 43/Homeland Security Presidential Directive-14 (NSPD-43/HSPD-14). It directed the DHS Secretary, in coordination with the Attorney General and Secretaries of State, Defense, and Energy, to establish the national-level DNDO. Although CBP began working to procure, install, and operate RPMs in direct response to the September 2001 terrorist attacks, DNDO assumed authority for all RPM Program acquisition activities in October 2006 upon enactment of the Security and Accountability for Every Port Act (SAFE Port Act) of 2006.

The SAFE Port Act mandates radiation scanning at the 22 seaports through which the greatest volume of containers enters the United States. It further mandates the deployment of next generation radiation detection technology, where practicable. The act also requires development of a strategy for deploying radiation detection capabilities to all other U.S. POEs.

CBP now scans 99.8% of the containerized cargo entering the United States through sea POEs using polyvinyl toluene (PVT) gamma detectors and helium-3-based neutron detectors. These RPMs employ an energy windowing algorithm to discriminate potential special nuclear material (SNM) from naturally occurring radioactive material (NORM). The remaining 0.2% of containerized cargo arrives at lower volume sea ports and is scanned via a mixture of fixed RPMs, mobile RPMs, or handheld radiation detection equipment (RDE) based on risk. CBP also uses RPMs to scan 100% of passenger and cargo vehicles entering at land POEs.

See Attachment 15, Benchmarks for a description of general performance characteristics of related detection systems and a broad overview of how systems are evaluated against the threat.

2.2 Mission and Objectives

The mission of the DNDO is to coordinate development and implementation of the Global Nuclear Detection Architecture (GNDA), including the trans-border sub-layer, to detect (through technical and non-technical means), analyze, and report on nuclear and other radioactive materials out of regulatory control. In support of this mission, RPMs are utilized at U.S. sea and land POEs by CBP to scan cargo and conveyances in order to prevent the smuggling of R/N threats or threat materials into the United States, while facilitating the flow of legitimate trade and commerce.

DNDO’s objective is to protect the United States, its people, territory, and its interests against the unauthorized importation, possession, storage, transportation, development, or use of an unauthorized nuclear explosive device, fissile material, or radiological material, and protect against attacks using such devices or material. It accomplishes this objective, in part, through the acquisition of radiological/nuclear detection systems for DHS components.

2.3 Definitions

The following terms are defined for use in this document:

• Ancillary: Providing something additional to a main part or function; auxiliary or assisting. For the scanning of R/N material at Sea and Land POE, the traffic control equipment (such as gate arm, traffic lights, monitoring cameras, etc.) at the POE Gate/Lane is considered ancillary.

• AOE: Equipment Operational Availability. AOE = Mean Up Time/(Mean Up Time + Mean Down Time).

• Average Turn-Around Time (ATAT): The average amount of time the system is not available for operations when removed from service (i.e., tagged out of operation) for repair or scheduled maintenance, to include logistics delays in obtaining necessary components, parts, tools, and technicians to complete the repair or maintenance.

ATAT is the combined total of MTTR and logistics delay time.

• Configuration: A form of the RPM designed for a specific location or scanning purpose using the same model gamma sensor and same model neutron sensor as the Standard Cargo RPM.

• Conveyance: A transport which carries some form of cargo, persons, or both.

Conveyances include, but are not limited to, motorcycles, personally operated vehicles, semi-trucks and trailers, motor homes and farm or construction equipment, such as tractors or dump trucks.

• Cumulative Operating Hours: Total amount of time the system (or fleet of systems) has been on line in actual operation during a specified period of calendar time.

• Diagnostics Data: System software data used to determine or troubleshoot the cause(s) of faulty function or error in the system’s operations.

• Downtime: The amount of time that the system is not capable of being operated for any reason, such as breakage, being out for repair, or the logistics associated with the repair. Mean Downtime is the average downtime for a fleet of systems, or a single system unit, over a specified period of calendar time.

• Error Logs: System software data files containing recorded instances of system software malfunctions during system operations.

• False Alarm: Referrals for additional inspection of occupancies that contain no radiation signature above normal background levels. False alarms take time to adjudicate, delay legitimate commerce, and divert limited CBP resources away from other inspection functions.

• Line Replaceable Unit (LRU): A modular component that is designed to be replaced quickly at an operating location. Each is assigned a unique logistics control number.

• Locally Accessible: System operation, status, and maintenance data can be accessed from the system interface located nearest to the scanning site.

• Mean Time Between Maintenance (MTBM): The average time interval that the system successfully operates without being removed from service due to maintenance, be it scheduled preventive maintenance or unscheduled repair from system failure.

• Mean Time to Repair (MTTR): The average time required to repair the system after failure or for preventive maintenance (active repair time only). MTTR activities include tag-out, troubleshooting, disassembly, repair, removal, replacement, reassembly, alignment, adjustment, and checkout. The logistics delay time is not part of MTTR.

• Micro-Roentgen: Unit of measure depicting radiation energy in 1 gram of air.

• Modification Kit: A set of replacement hardware designed to modify/upgrade an existing system. The new hardware replaces specific components in the legacy system, and relies on the remaining legacy hardware to provide complete system functionality.

• Nuisance Alarm: Referrals for additional inspection of legitimate commerce where a Naturally Occurring Radioactive Material (NORM) signal above normal background is present in the occupancy. Nuisance alarms are generated by NORM, which is primarily composed of the nuclides K-40, Th-232, Ra-226 and daughters, both individually and in combinations. Nuisance alarms take time to adjudicate, delay legitimate commerce, and divert limited CBP resources away from other inspection functions. Nuisance alarms also have the effect of diverting officer attention away from potentially more serious threats. The RPM system must have the capability to detect and categorize/identify NORM levels spanning the range from less than one pallet to a whole container-full.

• Occupancy: When the detection zone is occupied with an object (e.g., person, vehicle, package) that is being monitored.

• Parameter Settings: Specified metrics that define the objects, radionuclides, categories, alarm settings, etc., which the system uses to recommend referral for additional inspection or release.

• Predictive Maintenance Data: Data regarding key operational parameters of system components and communications that, through periodic analytical review by maintenance technicians, can reveal emerging signs of upcoming failure or degradation, enabling corrective maintenance actions that preempt a system casualty.

• Referral: Alarm condition of a primary RPM detector, in which an occupancy is referred to secondary screening for further inspection and adjudication.

• Release: Non-alarm condition of a primary RPM detector, in which an occupancy is released for onward travel. Note that this condition includes situations where the RPM detects the presence of legitimate medical nuclides or NORM in permissible quantities.

• Remotely Accessible: System operation, status, and maintenance data can be accessed from system interface sites located in CBP command centers away from the scanning site.

• Replay Tool: A stand-alone software tool that mimics, given an input file, the signal processing, recognition algorithm, and alarm logic of a radiation detection system.

• Spare: A complete system, or equivalent number of subsystem components, that is/are held in inventory as a contingency for unexpected repairs or system demands.

• Special Configuration: An alternative configuration of a standard cargo RPM that uses add-on options, such as additional LRUs or different enclosures, to meet specific subsets of requirements (for example, cold environments, hot environments, and flood zones). Note: if the alternative configuration requires substantively different hardware from the standard cargo RPM configuration (for example, different gamma or neutron detectors), then the configuration is considered a separate, different system.

• System Health/Maintenance Status: A summary description of the system’s state of readiness to operate, compliance with performance parameters, and compliance with preventive maintenance and calibration schedules.

• Uptime: The amount of time that the system is operating or capable of operating, not including scheduled preventive maintenance. Mean Uptime is the average uptime for a fleet of systems, or a single system unit, over a specified period of calendar time.

2.4 Requirements Overview

RPM Definition

A Radiation Portal Monitor, as defined in the American National Standards Institute (ANSI) N42.35-2016, is a “radiation detection system that measures radiation intensity, compares it to alarm criteria, and produces an alarm if the measured radiation intensity exceeds the criteria when monitored material passes through the detection zone.” In this case, the detection system monitors “people, packages, containers, and vehicles.”

Program Focus

The focus of the RPM Replacement Program (RPM RP) is the selective deployment of new RPMs to enhance mission effectiveness, gain operational efficiencies, and to address emerging mission needs. Currently, plans are to acquire and deploy approximately 200 RPMs between Fiscal Year (FY) 2018 and FY 2020. The new RPMs will be targeted for installation at high-volume POEs, particularly those that experience higher nuisance alarm rates than typically found at other locations.

2.5 Enterprise Architecture Requirements

The Contractor shall ensure that products and services conform to the applicable enterprise architecture—including DHS and DHS component business reference model (BRM), technical reference model (TRM), data reference model (DRM), service reference model (SRM)—of DHS and any DHS component to which the Contractor products and services are provided/fielded.

The Contractor shall provide documentation and technical assistance to support validation of product and service alignment and compliance with the enterprise architectures of DHS and any DHS component to which the Contractor products and services are provided/fielded. The Contractor shall also provide documentation and technical assistance, as required to support insertion of Contractor provided products and services, as directed by DHS and DHS component architecture governance bodies.

The Government will coordinate the details of DHS and DHS component enterprise architecture governance reviews and insertions and will determine requirements for supporting Contractor documentation and technical assistance. Modifications to equipment to ensure TRM compliance are not permitted unless authorized in writing by the IDIQ CO.

2.6 Post Contract Award Government Testing

Following contract award, DNDO and CBP will determine the changes required to optimize and deploy contracted systems at operational ports of entry. Systems installed at land and sea POEs will undergo System Optimization which involves adjusting parameters in order to maximize detection performance while minimizing nuisance alarms. Later, these same systems will be used for Field Validation (FV) and Operational Testing (OT).

In parallel with these test activities, the third group of systems will be tested at a national laboratory to ensure that they can be integrated on the CBP Information Technology network, that they meet CBP’s cybersecurity requirements, and to validate performance against selected sources using System Optimization settings. The Ordering Decision will be made in coordination with CBP based the Government’s needs at the time of ordering. The Government will purchase the selected systems for fielding at selected POEs via the existing IDIQ contract(s).

CBP Government requirements may necessitate procurement of the 200 RPM systems from more than one vendor. Examples of this possibility would include RPM solutions that work better than others in a given operating environment (e.g., hot versus cold weather, low versus high humidity/moisture conditions, etc.) or the use of more capable systems as secondary screening devices. Alternately, it is possible that one RPM solution may be capable of meeting all the distinct requirements of CBP at the time of the final ordering decision.

Note: the Government will conduct security vulnerability testing during post award testing, as a part of the cybersecurity assessment described above. For systems that are selected for fielding, the Using Component will conduct recurring security vulnerability testing unless a more advantageous solution is proposed as part of the contractor’s annual maintenance.

2.7 Other Contract Details

2.7.1 Post-Award Conference

The Contractor shall participate in a post-award conference. The Contractor will be notified of the exact time and location of the conference no later than seven calendar days prior to the scheduled date of the conference.

The purpose of the post-award conference is to aid both the Contractor and the Government in achieving a clear and mutual understanding of all contract requirements and identify and resolve potential problems.

2.7.2 Reporting Requirements

DHS requires reporting and data at the IDIQ contract level as detailed below. Unless otherwise prescribed the Contractor shall provide all IDIQ contract level reports to the CO via email.

The contractor shall provide current and accurate data regarding the description of purchases, the amounts awarded and the components making the awards. The report shall be submitted on a quarterly basis using the template provided in Attachment 18 (Quarterly Report Template) and transmitted electronically.

Starting from the date of contract award the report is due on a quarterly basis (i.e., every three months) 15 calendar days after the conclusion of the reporting period. For example, if the contract is awarded January 15, 2017 then the first quarter for which reporting is required would conclude April 15, 2017 and the first report would be due 15 calendar days thereafter on April 30, 2014. If the 15th calendar day falls on a weekend or holiday the report is due the following business day. If there is no activity during the reporting period a “no activity” report shall be submitted. A copy of the Orders and Order modifications awarded during the reporting period shall be submitted with the report. The report and attached Order / modification copies shall be submitted via email to the IDIQ Level CO. The subject line of the email shall be annotated with “Quarterly Spend Management Report (Reporting Period) (Contract No.).

2.7.3 Method of Shipment

The Contractor shall use industry best commercial practices. All shipments of items to the government.

2.7.4 Task or Delivery and Acceptance

All goods ordered under this contract shall be shipped F.O.B. Destination within Consignees Premises, unless otherwise specified on individual Orders. The Contractor shall use DHS Form 700-21, Material Inspection and Receiving Report and Continuation Sheet to document all goods ordered and accepted.

2.7.5 Partial Task or Delivery and Acceptance

Partial deliveries will be allowed solely at the discretion of the Government. In the event the Government determines that partial deliveries are allowable, the Order must specifically state that they are allowable. If the Contractor is granted partial shipment authorization, the original packing slip shall clearly identify those items not shipped. The balance of the order shall also be accompanied by packing slip(s) and shall clearly indicate that the shipment(s) constitutes the balance of the original order.

(End of Section II)

RFP RP Request For Proposal Section III – Packaging and Marking

SECTION III – PACKAGING AND MARKING

3.1 Branding/Marking

The contractor shall comply with the requirements of any DHS Branding and Marking policies.

As a matter of law, Federal criminal statutes prohibit unauthorized uses of the DHS Seal. In addition, DHS policy prohibits granting authorization for certain commercial uses of the Seal. It is permissible to reference DHS in materials if the reference is limited to true, factual statements.

The words DHS and/or Homeland Security should appear in the same color, font, and size as the rest of the text in the document. Moreover, such references shall not imply in any way an endorsement of a product, company, or technology.

Requests to use the DHS seal shall be submitted using DHS Official Seal Usage Approval, available from the Contracting Officer’s Representative (COR). The Comments section should be used to describe why use of the seal is being requested, and how it will be used. Completed forms should be sent via e-mail to the DHS Director of New Media & Web Communications, and to the CO, with a copy to the COR.

All information submitted to the CO or COR by the Contractor shall clearly indicate the:

1) Name and business address of the Contractor

2) Contract Number

3) Order Number for which the information is being submitted.

(End of Section III)

RPM RP Request For Proposal Section IV – Inspection and Acceptance

SECTION IV – INSPECTION AND ACCEPTANCE

4.1 Clauses Incorporated by Reference FAR 52.252-2 (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the CO will make their full text available. Also, the full text of a clause may be accessed electronically at this address: www.acquisition.gov/far.

FAR Clause Number Clause Title and Date 52.246-2 Inspection of Supplies – Fixed Price (Aug 1996) 52.246-4 Inspection of Services – Fixed Price (Aug 1996) 52.246-6 Inspection - Time-and-Material and Labor-Hour (May 2001) 52.246-16 Responsibility for Supplies (Apr 1984)

4.2 Inspection and Acceptance Official

Inspection and acceptance of all work performed under this contract shall be by the Contracting Officer and duly authorized representative.

(End of Section IV) http://www.acquisition.gov/far

RPM RP Request For Proposal Section V – Deliverables or Performance

SECTION V – DELIVERABLES OR PERFORMANCE

5.1 Period of Performance

The IDIQ shall consist of a fifteen (15)-year ordering period as shown below.

IDIQ Period Ordering Period Base Ordering Period 5 years Option 1 – Ordering Period Two 5 years Option 2 – Ordering Period Three 5 years

5.2 Deliverables and Delivery Schedule

Deliverable Date Required Post Award Conference TBD IDIQ Quarterly Report Template Quarterly

(End of Section V)

RPM RP Request For Proposal Section VI – Contract Administration Data

SECTION VI – CONTRACT ADMINISTRATION DATA

6.1 CO and COR Contact Information

6.1.1 The Contracting Officer is:

Name: Tisha Blue Address: MGMT/OPO/DNDO/Mailstop 0115

Department of Homeland Security Office of Procurement Operations Domestic Nuclear Detection Office 245 Murray Lane, Bldg. 410, SW Washington, DC 20528-0115

Telephone: (202) 254-6751 Facsimile: (202) 254-8600 Email: tisha.blue@hq.dhs.gov

6.1.2 The Contract Specialist is:

Name: Matthew Robertson

Office of Procurement Operations Domestic Nuclear Detection Office 245 Murray Lane, Bldg. 410, SW

Telephone: (202) 254-7163 Facsimile: (202) 254-8600 Email: matthew.robertson@hq.dhs.gov

6.1.3 The COR is:

Name: (To be completed at award)

245 Murray Lane, SW

Telephone:

Facsimile:

Email:

mailto:tisha.blue@hq.dhs.gov

RPM RP Request For Proposal Section VI – Contract Administration Data

6.2 Contracting Officer

The CO is the only person authorized to approve changes in any of the requirements under this contract. Notwithstanding any clause contained elsewhere in this contract, the said authority remains solely with the CO. In the event the Contractor effects any change at the direction of any person other than the CO, including any change beyond the scope of authority given to the duly authorized Contracting Officer’s Representative (COR) identified in the contract, the change will be considered to have been made without authority and no adjustment will be made in the contract cost to cover any increase in charges incurred as a result thereof. The Contracting Officer has the authority to perform any and all post-award functions in administering and enforcing this contract in accordance with its terms and conditions.

6.3 Contracting Officer’s Representative

The CO may designate Government personnel to act as the COR to perform functions under the contract such as review or inspection and acceptance of supplies, services, including construction, and other functions of a technical nature. The CO will provide a written notice of such designation to the Contractor within five working days after contract award or for construction, not less than five working days prior to giving the contractor the notice to proceed.

The designation letter will set forth the authorities and limitations of the COR under the contract.

The CO cannot authorize the COR or any other representative to sign documents, such as contracts, contract modifications, etc., that require the signature of the Contracting Officer.

(End of Section VI)

RPM RP Request For Proposal Section VII – Invoice and Payment Provisions

SECTION VII: Invoice and Payment Provisions

7.1 Invoices

For orders issued by the Domestic Nuclear Detection Office (DNDO), the Contractor shall submit an original invoice or send via email to the following address:

Invoicing PPB Coast Guard Finance Center DNDO Invoices P.O. Box 4141 Chesapeake, VA 23327 Email address:

FIN-SMB-DNDOInvoices@uscg.mil

The invoice shall include the following:

Contract/Modification Number Contractor Name Date of Invoice Invoice/Voucher Number Contract Line Item Number (CLIN) Invoice Amount

The Contractor can obtain status of each invoice by calling or emailing to:

USCG FINCEN Customer Service Call: 1-800-564-5507 or 757-523-6940 Email: FIN-SMB-DNDOInvoices@uscg.mil Website: http://www.fincen/uscg.mil/vendorinfor.htm

(End of Section VII) http://www.fincen/uscg.mil/vendorinfor.htm

RPM RP Request For Proposal Section VIII – Special Contract Requirements RFP No. HSHQDC-17-R-0002

SECTION VIII – SPECIAL CONTRACT REQUIREMENTS

8.1 Equipment Modifications/Substitution under Issued Task/Delivery Orders For Task/Delivery Orders issued under the base contract, the Contractor shall not substitute equipment or make any modifications to equipment ordered under issued Task/Delivery which would result in any change to the Contractor model number, part number, or series on deliverable equipment unless authorized in writing by the TDO CO.

8.2 Information Security Requirements

The Contractor shall comply with Government program security requirements for safeguarding DHS sensitive information and operational data. Relevant guidance is provided in DHS Management Directive (MD) 11042.1, Safeguarding Sensitive But Unclassified (For Official Use Only) Information, and applicable Government program documentation.

Although the detailed threat basis cannot be released to Offerors due to classification issues, the Government is considering sharing classified information with vendors selected for award at Phase 2, once a contractual relationship has been established. In that scenario, the Government will work with selected vendors to finalize facility and personnel security requirements and ensure appropriate terms and conditions are included on each contract.

Contractor products and services must comply with applicable information security policies and security controls of DHS and DHS components to which the Contractor products and services are provided/fielded. When DHS and DHS component information security policies and security controls differ, the Contractor shall comply with the most restrictive of applicable information security policies and security controls. Applicable information security policies and security controls are determined by results of DHS component information security categorization.

Depending on the nature and implementation of Contract provided products and services, applicable controls might include identification and authentication, access control, cryptography, systems engineering life cycle, and configuration management.

The Contractor shall provide documentation and technical assistance as required to support validation of product and service compliance with DHS and DHS component information security policies and security controls.

DHS and DHS component information security programs are directed to follow guidelines and policies as outlined DHS MD 140-01, Information Technology Systems Security, and associated IT Security Program Publications. For sensitive systems, DHS requirements are detailed in DHS Sensitive Systems Policy Directive 4300A and DHS 4300A Sensitive Systems Handbook. DHS Information security categorization is performed with Federal Information Processing Standards (FIPS) Publication 199, Standards for Security Categorization of Federal Information and Information Systems, DHS Information Security Categorization Guide, and DHS FIPS 199 Security Categorization Template.

RPM RP Request For Proposal Section VIII – Special Contract Requirements

The Government will coordinate the details of DHS and DHS component information security reviews,…