Draft Request For Proposal (DRFP) Cover Letter.pdf

April 2nd, 2025

ARC-JAC

TO: All Potential Offerors

SUBJECT: Draft Request for Proposal (DRFP), Solicitation No. (80ARC025R0001), for Ames Facilities Support Services II (AFSS II)

You are invited to review and comment on the National Aeronautics and Space Administration (NASA) Ames Research Center’s (ARC) Ames Facilities Support Services II (AFSS II) solicitation. The principal purpose of this requirement is to provide operations, maintenance, and repair services to the Moffett Field site comprising of approximately 1960 acres, of which the ARC campus occupies approximately 389 acres. The ARC campus includes large wind tunnels, clean rooms, laboratories, computing facilities, shops, warehouses, administrative offices, research and mission support complexes, as well as overhead and underground utility systems, utility yards and vaults, and paved surfaces. Moffett Field contains approximately 5 million square feet of floor space including (primarily) office space, technical/laboratory space, and mechanical/storage spaces.

Potential offerors are encouraged to comment on all aspects of the draft solicitation, including the requirements, schedules, proposal instructions, and evaluation approaches; and any perceived safety, occupational health, security (including information technology security), environmental, export control, and/or other programmatic risk issues associated with performance of the work.

Potential offerors are also encouraged to comment on the DRFP Contract Line-Item Number (CLIN) structure, Performance Work Statement (PWS), classification of any labor categories, and any unique terms and conditions. ARC is interested in lowering maintenance costs by extensively using predictive testing and inspection (PT&I) and remotely monitored condition-based maintenance (CBM) techniques and technologies. Additionally potential offerors are encouraged to comment specifically on any requirements or evaluation terms that are unclear and what revisions, if any, would make it more likely for a potential offeror to submit a proposal to a future RFP for this procurement.

NASA will conduct this acquisition as an 8(a) set-aside. This competitive acquisition will result in a hybrid performance-based contract with Cost Plus Award Fee (CPAF) Core requirements and an IDIQ requirement with the ability to issue CPAF or Firm Fixed Price (FFP) task orders.

This Performance-based contract will acquire these services through the following:

1. FFP Phase-In Services: Phase-in Activities, which includes all activities necessary to start-up the contract during the 60-day Phase-in period.

2. Core CPAF Operations and Maintenance: Operations & Maintenance of Ames Research Center Facilities. This CLIN represents the majority of the work in this AFSS II contract and includes, most notably, the Preventative Maintenance (PM’s) for all systems on center (other than in Divestment or Leased buildings).

3. Core CPAF Reactive Maintenance: Reactive Maintenance which includes Trouble Call (TC) response and management, and any other immediate response activities.

4. Core CPAF Specialty Support Services: Specialty Support Services includes preparation and readiness to respond to Environmental cleanup needs and Emergencies. Preparation includes maintenance of emergency equipment so that this equipment is always at the ready, as well as training & certification needs for contractor personnel to be able and ready to provide a response for Environmental Cleanup.

5. IDIQ Task Orders: Task orders under the IDIQ portion will be issued as FFP, or CPAF.

IDIQ requirements cannot be adequately defined for inclusion in the Core Mission Services portion of the contract; therefore, the establishment of this IDIQ portion will allow the Government to acquire IDIQ services.

The contract will consist of a 60-day Phase-In period, a 12-month Base period, and four one-year Option periods for a total of five years. The IDIQ CLIN will have an ordering period of five (5) years.

The following potential periods of performance are estimates and subject to change. The current estimated period of performance is inclusive of the following:

Phase-In Period December 12, 2025, through February 11, 2025 Base Contract Period February 12, 2026, through February 11, 2027 Option Period 1 February 12, 2027, through February 11, 2028 Option Period 2 February 12, 2028, through February 11, 2029 Option Period 3 February 12, 2029, through February 11, 2030 Option Period 4 February 12, 2030, through February 11, 2031

The North American Industry Classification System (NAICS) code for this acquisition is 561210

– Facilities Support Services and the small business size standard is $47M.

Potential offerors should ensure its company is listed in the online database(s) for the following:

(1) System for award management: https://www.sam.gov/SAM/

(2) U.S. Department of Labor Veterans’ Employment and Training Service, VETS-4212

Reports: https://vets4212.dol.gov/vets4212/

(3) US Government’s unique entity identifier (UEI): https://www.gsa.gov/about-us/organization/federal-acquisition-service/technology-transformation-services/integrated-award-environment-iae/iae-systems-information-kit/unique-entity-identifier-update

The current planned release date for the Final Request for Proposal (RFP) is on or about June 1, 2025 with proposals being due approximately 30 calendar days later.

The anticipated contract award date is November 1, 2025, with an December 12, 2025, contract effective date. The contract will be performed onsite at NASA ARC.

The following additional information is provided to assist in understanding this acquisition:

1. A phase-in period will be conducted. The phase-in period will be 60 days in duration and will be established on a separate CLIN.

2. The Government will make available existing Installation-Accountable Government Property (IAGP) for contract performance and Government-Furnished Property (GFP) for use at the Government’s facility as described in the DRFP.

3. After release of the DRFP, an on-site industry day will be held on March 26th, on-site one on one meetings will be held March 27th, the AFSS II virtual DRFP walk-through will be held on or about April 9th and virtual one on one meetings will be held on or about the week of April 7th. Notice will be posted on the acquisition website noted below.

4. NASA has determined that this acquisition may give rise to a potential organizational conflict of interest (OCI).

5. Proposals for this solicitation are required to be submitted through NASA’s Enterprise File Sharing and Sync Box (EFSS Box), a FedRAMP Moderate certified platform.

Potential offerors, especially those that have not previously submitted a proposal utilizing NASA’s EFSS Box, are encouraged to review the solicitation instruction entitled “Electronic Proposal Delivery - Proposal Marking and Delivery Through NASA’s EFSS Box” which provides instructions related to the submission of proposal via EFSS Box.

Offerors are encouraged to check with their corporate IT staff to determine if there are firewall restrictions that would need to be addressed prior to the submission of proposal files through NASA’s EFSS Box.

In order to control and protect sensitive data owned by the Government and its Contractors, NASA policy requires all acquisition-related documents be released in Adobe Portable Document Format (PDF) and Microsoft Excel.

Documents related to this acquisition, including this letter, the solicitation, attachments, exhibits, any amendments and links to online reference/technical/bidders library will be attainable electronically from the World Wide Web through the Government-wide point of entry website at www.SAM.gov. It is the responsibility of potential Offerors to actively monitor the websites for updates.

NASA FAR Supplement (NFS) clause 1852.215-84, OMBUDSMAN, is applicable. The Ombudsman for this acquisition is Mr. Dave Korsmeyer, Associate Director for Research & Technology, david.korsmeyer@nasa.gov.

This DRFP is not a solicitation and NASA is not requesting proposals. This DRFP neither commits NASA ARC to pay any proposal preparation costs, nor does it obligate NASA ARC to procure or contract for this requirement. This request is not an authorization to proceed, and does not authorize payment for any charges incurred by the offeror for performing any of the work called for in this solicitation.

System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations, including 52.223-22, Public Disclosure of Greenhouse Gas Emissions and Reduction Goals—Representation, and paragraph (t) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Agencies will not consider or use these representations. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

Any comments regarding the DRFP should be submitted electronically in writing, to Anna Foreman, Contracting Officer, at Anna.m.foreman@nasa.gov, within 21 calendar days after the release of this DRFP. If a respondent believes their comments contain confidential, proprietary, competition sensitive, or business information, those questions/comments shall be marked appropriately. However, questions that are marked as containing confidential, proprietary, competition sensitive or business information will not be provided a Government response. The Government will consider all comments received in preparation of the Final RFP. To the extent a comment leads the Government to revise the acquisition approach or requirements, the change will be reflected in the Final RFP. Some DRFP questions and comments may receive a posted response to the Government Point of Entry if the Contracting Officer determines that a response would facilitate additional understanding of the solicitation.

Anna Foreman Contracting Officer

Enclosure:

Draft RFP 80ARC025R0001