AFSS II Questions and Answers 7_3.pdf

AFSS II – Questions and Answers Original Posting 7_3 Page 1 of 33

Question # Document Name and/or Attachment Number

Page # Section Paragraph Title (e.g.

clause/provision)

Question Response

48 reserved 49 None None None C1.1 The requirement of this work statement is to obtain integrated institutional facilities support services for NASA Ames Research Center (ARC) by means of a hybrid contract consisting of Firm Fixed Price (FFP) core requirements, Indefinite Delivery Indefinite Quantity (IDIQ) work that will be executed through FFP task orders, and Cost-Plus Fixed Fee (CPFF) environmental and emergency support services.

Question: What percentage of the current execution of AFSS I is FFP, and what percentage is CPFF?

The AFSS I contract is made up of both Firm Fixed Price CLINs and a Cost-Plus Fixed Fee CLIN. Exact percentages for the AFSS I contract will not be provided. The AFSS II Solicitation is currently made up of Cost-Plus Award Fee CLINS (For Operations and Maintenance, Reactive Maintenance, and Specialty Support Services) and a Firm Fixed Price CLIN (for Phase-In). The Contract type for each task order will depend on the scope of that task order and determined by the contracting officer. The Contract type for each task order will depend on the scope of that task order. A complete list of the CLINs in the AFSSII solicitation is located in DRFP Section B(1), page 1.

50 None None None RFI

80ARC024R0007

The Government RFI 80ARC024R0007 - AMES Facilities Support Services II (AFSS II) asked for comments on Performance-Based Contracting (PBC)?

Question: Does the Government still see AFSSII to follow a PBC framework to enhance efficiency and innovation?

Yes, the Government has moved forward with a performance work statement.

51 None None None None Are Key Personnel positions identified in the solicitation?

As defined in 1852.235-71 Key Personnel and Facilities, there are no Key Personnel identified in the PWS, there is no requirement stated in section L for offerors to propose key personnel and no key personnel will be evaluated as part of the award decision. Furthermore, no résumés or letters of commitment are required for Key Personnel.

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52 None None None RFI

80ARC024R0007

The Government RFI 80ARC024R0007 - AMES Facilities Support Services II (AFSSII) stated ARC is considering the use of a firm fixed priced structure to evaluate technical performance, schedule, and cost and asked for comments on view regarding types of incentive or options for contractor performance.

Question: Does the Government still see AFSS II to follow an incentive or options for contractor performance?

This question references the "Summary Performance Work statement" issued December 2023. This document has been superseded by the J.1(a) Attachment 1 Ames Facilities Support Services Performance Work Statement in the AFSS II Draft RFP posted April 2025. Any historical information referenced/provided in the DRFP, is for informational purposes only.

As stated in the DRFP, the AFSS II Contract is anticipated to contain CPAF and FFP contract types.

The draft award fee evaluation plan, attachment J.1.(a) 4, includes the factors that will be evaluated by the government for each award fee period.

Additionally, it is anticipated that there will be priced options included in this contract however this is not an award term contract.

53 None None None None Are there any minimum education, certification, or clearance requirements for Key Personnel?

Please see question 38 and 51 and their respective responses.

54 None None None None How much weight is given to Key Personnel in the evaluation criteria? Are they evaluated under the Technical Approach Case Study, Management Approach, or Past Performance?

Please see question 51 and the provided response.

55 None None None None What are/will be the dedicated contractor facilities?

The facilities that will be made available to the AFSS II contractor are stated in PWS Section 2.02.a.i.

However, this section of the PWS states that it will provide facilities "similar in size and type" to those listed in Attachment J2.02.04. Therefore, the precise facilities and their location are not solidified at this time due to potential changes in Ames footprint and other center priorities.

56 None None None None How many shutdowns does the data center have annually?

There is one Planned Annual Shutdown for the data center at N258. Please review PWS Section 7.01.f.iv.001.

57 None None None None Are temporary chillers allowed and for how long?

Yes, temporary chillers are permitted and are even in use today. Timeframe limitations may exist dependent upon facility and situation.

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58 None None None None What exactly is covered by our needs for leases?

The obligations of NASA Ames to its tenants (leases) are provided in PWS Section 7.03.f and in Attachment J2.07.09 Leased Facility Obligations.

Column E of Attachment J2.07.09 states the maintenance requirements that the AFSS II contractor needs to perform for each building that is subject to a lease agreement NASA ARC holds with its tenants.

60 None None None None If a building is LEED certified is that certification still required?

Yes. Per PWS Section 11.01.a "The contractor shall ensure that maintenance activities will allow the building to maintain any existing LEED certification(s)." At this point in time, however, Ames no longer has any facilities with a current LEED certification. Additionally, there are no buildings scheduled to be constructed with LEED certification or existing buildings brought to LEED certification status.

61 None None None 5.02(B) Do we need an LDE Manage or just a subcontractor performing maintenance on Cranes and Lifts? And an Operator is mentioned, does the bidder need an Operator?

The Lifting Devices and Equipment Manager (LDEM) is a civil servant position, but the contractor is to provide an LDEM alternate, per PWS Section 5.02.b "The contractor shall have at least one employee on staff trained as a Lifting Devices and Equipment Manager (LDEM) Alternate supporting PEB work."

The AFSS II contractor is responsible for providing crane operators as necessary to perform the requirements under the contract. The requirements for a crane operator are provided in PWS Section 5.02.b. It is the offeror's decision whether they elect to provide crane operators as employees of the prime contractor or subcontract employees. The Final RFP will clarify that the offeror is responsible for providing crane operators.

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62 None None None 5.02 (g) Are subtier subcontractors acceptable or do we need a staff person available?

The use of a Prime Contractor employee or subcontractor employee is an acceptable method for providing personnel under this contract to perform the requirements of the PWS. This includes the Industrial Hygienist that is required in PWS Section 5.02.g as referenced in the question.

63 None None None 5.02 ? (HVAC/R) HVAC Technicians, they need 4 years of experience, but do they need journeymen level experience?

In order to do HVAC work without supervision, an HVAC Technician must be a Journeyman and have minimum 4 years of experience (or equivalent). The PWS will be updated in the final RFP to make this requirement clearer. Additionally, allowance is made for apprentices or helpers to perform HVAC work with the supervision of journeymen, as stated in PWS Section 5.02.i: "All HVAC work may be performed by apprentices or helpers, under the direct supervision, visual sight and guidance of a documented HVAC journeyman at all times."

64 None None None 5.02 l and m In section 5.02 l and Section 5.02 m, notes that the personnel must have particular certifications. Are these subcontractors or personnel or could be both?

The use of Prime Contractor employees, subcontractor employees, or any combination of both types of employees, are an acceptable approach for providing personnel to perform the requirements of PWS Section 5.02.l Roofing and 5.02.m Water Distribution Operator.

65 None None None 5.03.a.ii Acceptance of new equipment installed by others, will it include warranty information, asset numbers, etc. or is it the expectation that the winning bidder apply that information?

When new equipment is installed by entities that are not performing under the AFSS II contract, the AFSS II Contractor is required to obtain the same information stated in PWS Section 7.09.b.iv.001 for equipment installed by the AFSS II Contractor directly and record that data in the CMMS Maximo system for recordkeeping and maintenance planning.

The Contractor will then include these new assets in overall maintenance planning in the future.

66 None None None None Will the Government provide the previously submitted RCM Annual Work Plan (AWP) from the incumbent?

No, the current RCM Annual Work Plan will not be provided.

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67 None None None None NASA's Ames Research Center, located in Moffett Field, California, collaborates with various government agencies and houses several federal entities on its premises.

Notable among these are: U.S. Army Aero flight dynamics Directorate (AFDD), United States Geological Survey (USGS), NASA Office of Inspector General (OIG), and Urban Search and Rescue California Task Force 3 (CA-TF3).

Question: Will this be discussed at the Industry Day for impacts to AFSS II scope?

See the answer to question #10 .

68 None None None Are Resumes or letters of commitment required for Key Personnel at proposal submission?

Please see question 51 and the provided response.

69 None None None Section 5.05 Asset Survey occurs during phase in?

Section 5.05 in a later section it calls out an asset survey occurring after phase in and in conjunction with the Ames M&O staff.

See answer to question 34.

70 None None None Section 6.03.a.vii How often are the evaluation criteria provided and to whom?

Integrated Pest Management (IPM) evaluations are required no less than annually and also when regulations change. The PWS will be revised to clarify this requirement in the final RFP.

71 None None None None Are résumés or letters of commitment required for Key Personnel at proposal submission?

Please see question 51 and the provided response.

72 None None None None Can Key Personnel split time across contracts?

As defined in 1852.235-71 Key Personnel and Facilities, there are no Key Personnel identified in the PWS, there is no requirement stated in section L for offerors to purpose key personnel and no key personnel will be evaluated as part of the award decision (see answer to question 51). The AFSS II Contractor is responsible for determining how to utilize its personnel, including any subcontractors, to successfully perform the AFSS II contract requirements.

Original Posting 7_3 Page 6 of 33

73 None None None None How do these two similar contracts overlap?

• Facilities Maintenance Support Services (AFSS): Awarded a contract to deliver facilities maintenance at Ames, encompassing electrical, mechanical, plumbing, HVAC, environmental services, and maintenance engineering.

• Aerospace Testing and Facilities Operations and Maintenance (ATOM):

ATOM-5 was awarded in 2022. These contracts involve operating and maintaining aerospace test facilities, such as wind tunnels and arc jet facilities, supporting NASA's aeronautics and space technology programs.

The ATOM-5 contract is responsible for the internal systems and operations of their respective, contracted facilities. The AFSS II contract will maintain the institutional infrastructure of and to ARC facilities, including those operated by ATOM-5.

Institutional Infrastructure includes water, power, gas, HVAC, fire alarms, alarm monitoring, lighting, etc.

74 Reserved 75 None None None None NASA Facilities Maintenance and

Operations Management NPR 8831.2 expires in October 2025; is that being updated currently?

Yes, NPR 8831.2F is currently under revision by the Agency.

76 AFSS II PWS None None Section 8.01.d Please confirm that Custodial and Grounds are not part of this Subcontract effort

This is correct, Custodial and Grounds are not a part of AFSS II.

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77 None None None The DFARS amendment published in November 2024 updated Section 215.305(a)(2)(c ), now reads: When a past performance evaluation is required by FAR 15.304, and the solicitation includes the clause at FAR 52.219-8, When evaluating the past performance of an offeror that is a small business concern in response to a competitive solicitation, contracting officers shall consider relevant past performance information provided for affiliates of the offeror. Why does the RFP state we must bring an 8(a) affiliate on as a major subcontractor in order to provide that affiliate's Past performance example(s)?

This question appears to have an incorrect understanding of the requirements in the DRFP since the question infers that each Offeror is required to use an “8(a) affiliate on as a major subcontractor.”

The requirements in Section L.3(b) permit submission of past performance contract references that meet the criteria stated in Section L.3(b) which can include: (1) the Prime Offeror’s own past performance contract references; (2) the references of “major subcontractors” (which can include both large AND small businesses that meet the dollar thresholds stated in the DRFP); and (3) the references of first-tier small business subcontractors that don’t meet the dollar thresholds stated in the DRFP for a subcontractor to be considered a “major subcontractor” for evaluation purposes if the 8(a) Prime Offeror does not independently demonstrate capabilities and past performance necessary for award. Section L.3(b) will be updated in the Final RFP to improve clarity of the past performance requirements addressed in this response.

Please note, the DFARS provision referenced in the question governs the procurement activities of federal agencies falling under the Department of Defense (“DoD”). NASA is not a DoD agency;

therefore, NASA is not subject to the referenced requirements of 48 C.F.R. § 215.305(a)(2)(C).

Although the referenced DFARS provision does not apply to the AFSSII contract, NASA is otherwise subject to 13 C.F.R. § 125.2(g), which serves a similar purpose as the referenced DFARS provision, while having distinct differences.”

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78 None None None None Are there any Information Technology related request included in this project?

No Information Technology related operations and maintenance requirements are contained within AFSS II, though significant amounts of AFSS II is anticipated to utilize such systems (which will be maintained by others). It is worth noting that FMCS development and maintenance is included in AFSS II (see PWS Section 5.02.h) where similar electronic and mechanical control systems are maintained including computer/controller hardware and software changes.

79 AFSS II

DRFP

None None Pricing Does the government want the contractor to identify any formula corrections made in the Pricing Narrative?

Yes. In accordance with section L of the RFP, selected templates have formulas pre-populated by the Government as a courtesy. The Offeror is responsible for ensuring the accuracy of these formulas and only edit the formulas to correct an error, if found. Additionally, Offerors shall identify the formula that has been updated/altered and the reason for changing the formula in its Cost/Price Proposal narrative.

80 None None None None Trouble Call History is located in Attachment 2.02.03, Section J2. I do not see this attachment in the Draft Solicitation. Has this been released yet, if so, where is it located?

PWS attachments will be released as part of the RFP package. The Trouble Call History will be included in those attachments.

81 None None None None Will you provide then the labor rates for the incumbent so we can make a recommendation of using them?

This information is not available for public distribution.

82 None None None None Seems to make sense that you should be providing the FTEs per LCAT to standardize the overall pricing model and compare offerors

Labor Hours estimates, per labor category, are provided for all of the CPAF CLINs for the RFP.

83 reserved

Original Posting 7_3 Page 9 of 33

84 None None None None President Trump has recently issued Executive Order 14151. This order mandates the elimination of Diversity, Equity, Inclusion, and Accessibility (DEIA) initiatives across federal agencies. In compliance, NASA dissolved its DEIA branch, placing affected employees on administrative leave. NASA has also announced the closure of its Office of Technology, Policy, and Strategy; the Office of the Chief Scientist; and the DEIA branch. These closures are part of a phased reduction in force to align with the executive orders.

Question: How does Executive Order 14151, and the closures of its Office of Technology, Policy, and Strategy; the Office of the Chief Scientist; and the DEIA branch affect the next AFSS II acquisition?

The Draft RFP was posted to sam.gov on April 3rd, 2025, and is consistent with current regulations and guidance, including Executive Order 14151.

85 None None None None President Trump has recently issued Executive Order 14168: Aimed at "Defending Women from Gender Ideology Extremism and Restoring Biological Truth," this order led NASA to remove references to LGBTQ+ employee resource groups and diversity initiatives from its websites. Employees were reportedly instructed that displaying LGBTQ+ symbols, such as pride flags, could result in administrative leave.

Question: How does Executive Order 14151 potentially affect the next AFSS II acquisition and the Contractor’s workforce?

The Draft RFP was posted to sam.gov on April 3rd, 2025, and is consistent with current regulations and guidance, including Executive Order 14168.

86 None None None None On March 4, 2025, the Trump administration, aiming to reduce federal expenditures, identified 443 federal properties nationwide for potential sale.

However, the General Services Administration (GSA) subsequently removed this list from its website, citing

Any GSA list, posted to their website, are not relevant to this solicitation.

Original Posting 7_3 Page 10 of 33 the need to reassess and clarify the properties included.

Question: Are any of the NASA Ames Facilities one of the 443 properties?

87 None None None None As of March 2025, it is reported that the Department of Government Efficiency (DOGE), led by Elon Musk under President Trump's administration, has initiated a comprehensive audit of NASA's operations. This initiative aims to identify and eliminate inefficiencies within the agency. DOGE is scrutinizing NASA's contracts to pinpoint areas for potential cost reductions. Specific contracts under review have not been publicly disclosed, leading to uncertainty about which programs might be affected.

Question: Is the AFSS II contract part of DOGE’s focus currently?

The agency is collaborating with the DOGE team. At this time, there are no known impacts to the potential AFSS II contract.

88 None None None None On March 27, 2025, President Donald Trump signed an executive order that effectively eliminates collective bargaining rights for federal employees in agencies with national security responsibilities.

Question: Does this Executive Order affect NASA Ames and the AFSSS II Contract?

The Draft RFP was posted to sam.gov on April 3rd, 2025, and is consistent with current regulations and guidance. At this time, there are no known impacts to the potential AFSS II contract.

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89 PWS None 2.01.f C1.3 The Summary PWS states the Government's normal (regular) working hours range from 0600 to 1730 hours local (6:00 AM to 5:30 PM)?

Question: Are the Contractor’s expected hours to also be from 0600 to 1730 hours local (6:00 AM to 5:30 PM)?

The PWS will be revised in the final RFP to clarify this requirement to establish the normal working hours for the AFSS II Contractor to be 0600 to 1730 local. Per PWS Section 2.01.f, the AFSS II contractor may schedule their employees in any manner it sees fit within this range of normal business hours in order to perform the requirements in the PWS in a cost-effective manner. While the AFSS II contractor is expected to provide coverage of all AFSS II requirements during normal working hours, there is no requirement that an individual employee is required to work 0600 to 1730 as the contractor is required to perform the PWS requirement in a cost efficient manner and in compliance with all CBA's, WD's, and labor regulations.

However, there are requirements within the PWS that mandate specific working hours or hours of operation such as Section 6.03.a.iv which states: "The Contractor shall schedule pesticide application work to coincide with other than normal working hours of all occupied landscaped areas, buildings, facilities, or structures." In addition, per PWS 2.01.g, when work is to be done outside of normal business hours, the CO must approve of this work.

Please note, this question references the "Summary Performance Work Statement" issued December 2023. This document has been superseded by the J.1(a) Attachment 1 Ames Facilities Support Services Performance Work Statement in the AFSS II Draft RFP posted April 2025. Any historical information referenced/provided in the DRFP, is for informational purposes only.

90 PWS None 7.09.b None What CMSS will be used? See answer to question number 16.

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91 None None None Pricing During the call last week, the pricing analyst said the as part of our proposal, bidders were required to submit evidence of an adequate accounting system – as well as three years history for indirect rates. We have recently had our accounting system audited by an independent advisory firm (Cherry Bekaert) who has performed a pre-award survey and deemed our accounting firm adequate to support cost type contracts.

However, this assessment was completed in October 2024. We do not have three years of history for our indirect rates. Our question is will NASA Ames accept our built-up rate without the three years history? Since we don’t have the historical data, we are willing to cap our indirect rates.

In accordance with FAR 16.301-3, contractors are required to have an adequate accounting system for determining costs applicable to the contract prior to the award of a cost reimbursement contract. In accordance with section L of the RFP, "If an Offeror does not have a current FPRA, it shall provide its current Forward Pricing Rate Submission/Proposal submitted to DCMA/DCAA (if applicable) and the past three years of historical actual indirect rates."

Offerors shall provide the last three years of historical actual indirect rate data for it's company even if some of those years used a different accounting system. As a reminder, per Section L "Failure to provide supporting documentation for the unburdened direct labor rates may result in an adjustment to the proposed price by taking the higher of the proposed unburdened direct labor rate and readily available market data."

92 General None None General Would it be possible for the ARC group to move elevator maintenance out of the O&M contract and put it into its own separate requirement?

No, at this time, this is a core requirement of the AFSS II RFP. Subcontracting is an acceptable means of meeting various contract requirements.

93 None None None None As a small business contractor with AFSS II, is a top security clearance required to provide services?

No, a top-secret clearance is not required.

Also see answer to question 21.

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94 None None None None Does Ames Research Center have a plan to procure environmentally friendly products such as: Compostable and biodegradable alternatives, Eco-friendly office supplies and packaging, Compostable single-use tableware (bowls, plates, utensils, food containers, straws), Compostable personal hygiene and protective items (wipes, personal care, protective gear), Sustainable laboratory equipment and packaging (containers, bottles, jars, trays), Biodegradable cleaning and sanitation products (wipes, heave oil clean wipes, cleaning supplies, disinfectants), Sustainable bags, clothing, and reusable materials?

The AFSS II DRFP complies with all laws and regulations. The AFSS II requirements are defined in the PWS included with the Draft RFP as Attachment J.1(a)1.

95 None None None None Does AFSS II have procurement policies that prioritize purchasing green and biodegradable products to replace single-use plastic packaging and plastic-based products?

The AFSS II DRFP complies with all laws and regulations. The AFSS II requirements are defined in the PWS included with the Draft RFP as Attachment J.1(a)1.

96 None None None None Does AFSS II have any active life support research programs or SBIR funding opportunities for eco-friendly toilets and waste conversion technologies to support zero-waste initiatives within NASA facilities and space missions?

No, there are no research programs or SBIR funding opportunities as part of AFSS II.

97 None None None None What's your perspective on the culture at Ames? Are things stove piped because that usually flows down to the, you know, to the people in the field.

ARC is working to move from a reactive maintenance culture to a more proactive maintenance stance.

98 None None None None Why are you not already more proactive?

And because NASA has been operating under these same NPRs, for some time.

What kind of level of maturity is your RCM program on a scale of, 1 to 10?

No level of maturity assessment of ARC's RCM program has been done

99 None None None None Will the government, or do you know if the government will provide as government furnished property the RCM equipment that's there rather than having contractors purchase that?

All provided Government-Furnished Property (GFP) can be found in attachments J2.02.05-1 thru J2.02.05-7, and for Facilities available to the Contractor to use, see Attachment J2.02.04.These attachments will be provided with the final RFP.

Original Posting 7_3 Page 14 of 33

100 AFSS II

DRFP

None None Award Fee Plan Award Fee Plan Clarification. Can the Government provide the finalized Award Fee Evaluation Plan referenced in Section G.1 and Attachment 4, Section J.1(a)? If not yet available, when is it expected to be released?

The Government released the Draft Award Fee Evaluation Plan as Attachment 4, Section J.1(a) to the Draft RFP.

101 Reserved 102 None None None None Transition from Award Fee to Fixed Fee If the Government exercises the clause to transition from Award Fee to Fixed Fee, will fee negotiation occur at that time, or are we required to propose fixed-fee rates up front for all CLINs?

Offerors are required to propose the fixed fee percentages for each contract year of the contract, if any portion of the contract is converted to CPFF. The proposed fixed fee percentages for each calendar year will then be applied to each CLIN that has a potential period of performance during that respective contract year and is converted to a CPFF contract type. These fixed fee percentages for each calendar year shall be proposed in Section H.1

OPTION TO TRANSITION FROM AWARD-FEE TO

FIXED-FEE. Note, if the decision is to convert the contract to CPFF than that conversion will only apply from that point in the performance period forward.

103 None None None None Does the Government have any benchmark or performance expectations regarding the ratio of preventive to reactive maintenance tasks under Section 8?

If/when there are performance expectations with respect to Preventative vs. Reactive Maintenance, this will be conveyed in the Performance Requirement Statement, J.1(a) Attachment 3.

104 None None None None What are the expectations for property transfer from the incumbent contractor, including inventory audits or system transitions (e.g., Maximo data continuity)?

The 60-day Phase-in period (See PWS Section 4) will be utilized, in part, to plan and coordinate property & information transfers.

See also answer to question 34 regarding inventory audits

105 None None None None Will the contractor have full access to existing CMMS/Maximo data, historical maintenance logs, and performance metrics from the incumbent?

No, Ames will be establishing a new instance of Maximo for the purpose of AFSS II as well as to modernize our system. Historical data will still be available to government employees.

106 None None None None Can the Government confirm whether the final PWS will include a redlined version compared to the current AFSS contract to clarify changes in scope?

Yes, the Government will provide an RFP that does clearly demonstrates the changes, updates and alterations made to all documents. Additionally, a brief summary of the most significant changes to the

Original Posting 7_3 Page 15 of 33 requirement will be provided at the top of the RFP document.

107 None None None None Will the Government provide detailed descriptions or examples of “Specialty Support Services” under CLIN 0004 to clarify what differentiates them from Core O&M?

The requirements specified in PWS Section 9, such as hazardous material handling, will be performed under CLIN 0004 when and if the need arises.

108 None None None None Is there a requirement to maintain or operate specific technical systems such as Building Automation Systems (BAS), CMMS, or backup power systems under this contract?

Yes, the PWS provides requirements for operating and maintaining various technical systems. With regards to the specific systems referenced in the question, operation of BAS's (including the Facility Management Control System per PWS Section 5.02.h) and CMMS's (PWS Section 7.09) are requirements of AFSS II as well as the maintenance of BAS hardware & software. CMMS hardware (i.e.

servers, licenses) and software is not a requirement of AFSS II and will be provided by the government.

Maintenance and readiness of backup power systems is a requirement of PWS Section 9.

109 reserved 110 reserved 111 Management

Approach – Clarification Questions

None None None Does the Government intend to facilitate an incumbent workforce meet-and-greet or provide a list of current positions and labor categories to support transition planning?

The Government can attempt to facilitate such an event during the AFSS II Contract phase-in.

112 Management Approach – Clarification Questions

None None None What specific metrics or KPIs (Key Performance Indicators) will be used by NASA to assess contractor performance under the Award Fee Plan?

The Award Fee Evaluation Plan, Attachment J.1(a) 4, Section 4 provides the Evaluation Factors for each Award Fee Period.

113 Management Approach – Clarification Questions

None None None Are there existing Government tools or dashboards the contractor will be expected to use (e.g., NASA ERP systems, internal PM dashboards, or Maximo reporting)?

Yes, CMMS MAXIMO will be the primary government provided tool that the AFSS II contractor will be required to use (per PWS Section 7.09.b) on a day-to-day basis in order for the contractor to meet the operations and maintenance requirements of the contract. Most data entry & reporting will be conducted in the CMMS MAXIMO System. There are additional government provided tools that the AFSS II contractor is required to use, per the PWS, such as MACTEC Vertex and Tridium Niagara N4.

114 Reserved 115 Reserved

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116 Reserved 117 Reserved 118 Management

Approach – Clarification Questions

None None None Are there any specific success measures or deliverables expected during the 60-day Phase-In (CLIN 0001)?

There are various requirements the need to be completed and deliverables that need to be submitted during the Phase-in period of performance which are stated in the PWS and CDRL. The AFSS II contractor is responsible for completing all tasks necessary to enable it to assume full responsibility for the performance of all contractual requirements by the completion of Phase-in.

119 Management Approach – Clarification Questions

None None None Will NASA provide access to incumbent systems, facilities, or data during the phase-in period for continuity planning?

During phase-in, the Contractor will gain access to the Maximo system while being provided temporary facilities while the incumbent is still on site.

120 Management Approach – Clarification Questions

None None None Does NASA expect a dedicated on-site management office and what level of authority should this on-site presence have for day-to-day decisions?

The Offeror is able to determine its approach to manage and perform the AFSS II requirements which includes decisions on whether to have certain personnel on-site or an alternate worksite as approved by the Contracting Officer. Ultimately, it is the offeror's responsibility to successfully perform all of the AFSS II contractual requirements.

121 Management Approach – Clarification Questions

None None None What are NASA’s preferences for communication protocols between the contractor PM and the COR/CO—weekly reporting, dashboards, or onsite briefings?

Formal weekly and monthly meetings between the government and the contractor are required by the PWS & detailed in the QASP, as well as regular reporting requirements as provided in Attachment J.1(a) Attachment 2 Contract Data Requirements List (CDRLs).pdf. In addition, the government and the contractor will determine if situations arise that require more frequent formal communication for successful operation of the AFSS II contract.

122 Reserved 123 Reserved 124 Management

Approach – Clarification Questions

None None None Section L states: "Volume I, Business Proposal Information & Model Contract;

Volume II, Mission Suitability; and Volume III, Past Performance shall be submitted in Microsoft Word. The SF33 shall be submitted in Adobe Acrobat PDF.” We suggest the Government allow Section B

The RFP has been updated. The Cover Letter, the Model Contract and the Past Performance Narratives shall all be submitted in Microsoft Word. The SF 33 shall be submitted in Adobe.

Original Posting 7_3 Page 17 of 33 and Section K to also be submitted as a pdf?

125 reserved 126 Labor, Staffing, and Transition

None None None Will the Government release a list of incumbent labor categories, including FTE levels, union coverage, and current CBAs to support cost estimating and the Right of First Refusal process (FAR 52.207-3)?

See response to question 17. The current CBA's will be provided with the Final RFP; however, the government is not permitted to release the seniority lists.

127 Labor, Staffing, and Transition

None None None To support accurate proposal development and effective planning for CLIN 0001 (Phase-In), we respectfully request the following information regarding incumbent staffing: a list of incumbent labor categories, including job titles and functional descriptions, the full time equivalent (FTE) level associated with each labor category and identification of any labor categories covered under collective bargaining agreements and if applicable a copy of CBAs

See response to question 17.

128 Reserved 129 Pricing and

Rate Structure

None None None Will historical labor hour data by category and CLIN be provided to support CPAF rate development and phase-in planning?

See response to question 82.

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130 Pricing and Rate Structure

None None None Please confirm that labor rates submitted for CLIN 0005 (IDIQ) in Attachment 13 are ceiling rates and may not be exceeded for future task orders.

Offerors are required to complete the Cost/Price Template Workbook as part of the Cost/Price Proposal. The direct labor rates proposed for the IDIQ CPAF task orders and the fully burdened rates proposed for the FFP task orders in the Cost/Price workbook will be incorporated into the contract as Attachment J(a)13 by the Contracting Officer. These rates will be the maximum rates that the contractor will be able to propose in any future task order proposal. Offerors are not required to submit a separate Section J.1(a)13 in its proposal as the completed Cost/Price Template Workbook contains the required information for the Contracting Officer to complete this attachment for the successful Offeror.

131 Pricing and Rate Structure

None None None CPAF Rates Ceiling. For IDIQ CLIN 0005, can the Offeror propose different CPAF labor rates per task order, or are the labor rates proposed at award binding throughout the life of the contract?

The CPAF IDIQ direct labor rates proposed for CLIN 0005 & 0006 will be incorporated into the contract and be the maximum direct labor rates the contractor is able to propose on any future CPAF task order.

However, the contractor may propose CPAF direct labor rates lower than the maximum CPAF direct labor rates incorporated into the contract as Attachment J(a)13 on future CPAF task orders during contract performance.

132 Pricing and Rate Structure

None None None CPAF and FFP Task Orders. What is the Government’s anticipated mix of CPAF vs.

FFP task orders under the $100M IDIQ ceiling?

The nature of the requirements that will be placed under the IDIQ CLINs are unknown and therefore there is no assessment of the anticipated mix of CPAF IDIQ task orders and FFP IDIQ task orders that will be executed under the AFSS II Contract.

133 Pricing and Rate Structure

None None None Base Fee for CPAF CLINs. The solicitation states that the base fee is $0. Is this fixed for the duration of the contract, or may it be adjusted under certain conditions (e.g., transition to CPFF)?

A base fee under a CPAF contract is a fixed fee amount that is separate from the award fee. As the Draft RFP states, there is no base fee for the CPAF portions of the contract. In the event that the CPAF portions of the contract are converted to a CPFF contract type, the fixed fee percentages incorporated into the contract in accordance with H.1 OPTION TO

TRANSITION FROM AWARD-FEE TO FIXED-FEE

will be applied to the applicable CLINs.

134 Pricing and Rate Structure

None None pricing Are offerors required to provide backup documentation or detail for the Phase In amount?

Per Section L.3(c)(1)iii.F.1., there is no supporting information required in the Cost/Price Proposal (Volume IV) for the proposed FFP Phase-in price.

135 Reserved

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136 Pricing and

Structure

None None None Will the Task Order Management Factor rate identified in PWS section 10.02.a be adjusted in the Option Years if personnel utilized for the management of the task order fall under the Service Contract Act or a Collective Bargaining Agreement?

The intent by the government is not to make a yearly adjustment for the management factor referenced in PWS section 10.02.a Task order Management Services. Service contract act or collective bargaining agreement changes may be considered per the discretion of the CO.

137 Pricing and Rate Structure

None None None Will the fully burdened FFP labor rates be allowed to be adjusted in the Option Years if the LCATs fall under the Service Contract Act or a Collective Bargaining Agreement?

Yes, the FFP labor rates incorporated into the contract in Attachment J(a)13 may potentially be adjusted if the labor category is subject to SCLS or CBAs if the situation warrants it. Any adjustment to the labor rates for labor categories subject to SCLS or CBA(s) will be handled in accordance with the FAR, NFS, and CBA(s).

138 Pricing and Rate Structure

None None None Evaluation methodology for FCCM inclusion (pass-through or best-value component).

Unfortunately, this question cannot be answered due to a lack of clarity in its meaning.

139 Pricing and Rate Structure

None None None Will FCCM calculations be evaluated as part of the pricing volume or under Mission Suitability?

Yes, CPAF will be evaluated for realism which will include an evaluation of Facilities Capital Cost of Money (FCCM) if applicable.

140 Pricing and Rate Structure

None None None Is the Government expecting a separate FCCM narrative to be submitted as part of the business volume, or will it be derived from proposed rates (e.g., Attachment 13 labor rates)?

In accordance with Section L of the RFP, offerors are required to provide supporting documentation of their indirect rates including Facilities Capital Cost of Money (FCCM).

141 Pricing and Rate Structure

None None pricing Does NASA expect contractors to address FCCM in the Award Fee Evaluation Plan or is it entirely managed under cost/pricing submissions?

Any FCCM included in an Offeror's Cost/Price Proposal (Volume IV) is separate from the proposed maximum Award Fee dollars/percentage (and Award Fee Plan).

142 Pricing and Rate Structure

None None pricing Will Facilities Capital Cost of Money (FCCM) be considered an allowable cost under this solicitation in accordance with FAR 31.205-10 and CAS 414?

Offerors are permitted to include FCCM in its Cost/Price proposal. However, any proposed FCCM must be proposed in accordance with the Offeror's approved cost accounting system, Cost Accounting Standards (CAS), FAR 31.205-10, and consistent with its historical indirect rates structure.

143 Pricing and Rate Structure

None None pricing What specific Final Cost Control Methodology (FCCM) is NASA expecting to be applied for cost reimbursable CLINs?

See response to Question 142

Original Posting 7_3 Page 20 of 33

144 Pricing and

Structure

None None None Are contractors allowed to propose different FCCMs for base services and IDIQ task orders under CLIN 0005, particularly when switching between FFP and CPAF?

Offerors should propose in accordance with their accounting system and disclosure statement.

145 Pricing and Rate Structure

None None None Is the submission of a completed CASB- CMF (Cost of Money Factors Form) and Contract FCCM calculation (e.g., Attachments 6 & 7) required as part of the proposal?

Yes, in accordance with Section L of the RFP, offerors are required to provide supporting documentation of their indirect rates including Facilities Capital Cost of Money (FCCM).

146 Pricing and Rate Structure

None None pricing Will FCCM be included in the total evaluated cost for purposes of best value determination, or is it treated as a pass-through/allowable cost?

Offerors may elect to propose FCCM in its Cost/Price Proposal (Volume IV). Any proposed FCCM will be considered an indirect cost in the evaluation and will be included in the total evaluated price for selection purposes per section L.3(c)(1)iii.F.1. of the RFP. The final RFP will be modified to make it clear that FCCM will be treated as an indirect cost in the final RFP.

147 Pricing and Rate Structure

None None pricing Will there be any restrictions or ceilings imposed on indirect cost pools (e.g., fringe, overhead, G&A) as part of the final FCCM negotiations?

The DRFP does not include any NASA imposed restrictions or ceilings on the indirect expense/cost pools.

148 Pricing and Rate Structure

None None None Will the FCCM calculation be subject to audit or review by DCAA or the Contracting Officer during proposal evaluation or contract performance?

Yes, the Facilities Capital Cost of Money (FCCM) calculation will be subjected to evaluation under CPAF CLINs.

149 Pricing and Rate Structure

None None None Does NASA require prior approval of FCCM factors before contract award or can they be submitted with the cost proposal as supporting documentation?

In accordance with Section L of the RFP, offerors are required to provide supporting documentation of their indirect rates including Facilities Capital Cost of Money (FCCM).

150 Pricing and Rate Structure

None None pricing If task orders are issued under IDIQ CLINs, will FCCM be allowable on all applicable cost-reimbursable or hybrid task orders?

FCCM will be allowed on any CPAF task orders if permitted by the Contractor's Cost Accounting System. Each task order is subject to negotiations and approval by the contracting officer prior to award.

151 Award Fee Plan and Performance Metrics

None None None Can the Government provide the Draft Award Fee Evaluation Plan (Attachment 4) to help offerors understand how performance will be measured?

Yes, the Draft Request for Proposal included a Draft Award Fee Evaluation Plan as Attachment J.1(a)4.

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152 Award Fee Plan and Performance Metrics

None None None Will KPIs or metrics under the Award Fee structure include availability, service response time, preventive maintenance completion, or CMMS accuracy?

The Draft Award Fee Evaluation Plan leverages, among other sources, the Quality Assurance Surveillance Plan (QASP) and the Performance Requirements Summary (PRS).

153 Award Fee Plan and Performance Metrics

None None None Will FCCM calculations be evaluated as part of the pricing volume or under Mission Suitability?

Facilities Capital Cost of Money (FCCM) will be evaluated underpricing.

154 Award Fee Plan and Performance Metrics

None None pricing What specific Final Cost Control Methodology (FCCM) is NASA expecting to be applied for cost reimbursable CLINs?

See response to Question 142

155 Award Fee Plan and Performance Metrics

None None None Will there be any restrictions or ceilings imposed on indirect cost pools (e.g., fringe, overhead, G&A) as part of the final FCCM negotiations?

See response to question 154.

156 Award Fee Plan and Performance Metrics

None None None Will the FCCM calculation be subject to audit or review by DCAA or the Contracting Officer during proposal evaluation or contract performance?

Yes, the Facilities Capital Cost of Money (FCCM) calculation will be subjected to evaluation under CPAF CLINs.

157 Award Fee Plan and Performance Metrics

None None None Does NASA require prior approval of FCCM factors before contract award or can they be submitted with the cost proposal as supporting documentation?

See response to question 156.

158 Award Fee Plan and Performance Metrics

None None None If task orders are issued under IDIQ CLINs, will FCCM be allowable on all applicable cost-reimbursable or hybrid task orders?

See response to question 157

159 Government- Furnished Equipment & Tools

None None None Will NASA provide a complete list of Government-Furnished Property (GFP), equipment, and facilities by building or system as part of the final RFP?

See answer to question 99.

160 Government- Furnished Equipment & Tools

None None None Will the Government provide access to the incumbent contractor’s CMMS data during proposal development or immediately after award?

No, the government will not be providing access to the AFSS I contractor's CMMS (i.e. Maximo) data.

Also, see responses to questions 29 & 105.

161 IDIQ and Task Order Procedures

None None None Will the Government provide examples or historical data for IDIQ task orders under CLIN 0005 (e.g., emergency repairs, capital projects)?

Historical information on types & number of IDIQ task orders from AFSS I will be provided with the Final RFP in attachment J2.10.03 for informational purposes only. There are no guarantees regarding number or amount of IDIQ Task Orders to be issued.

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162 Government- Furnished Equipment & Tools

None None None What is the expected turnaround time for responding to task order solicitations under CLIN 0005?

The IDIQ Task Order process, including task order proposal response requirements, are stated in NFS Clause 1852.216-80 included in the Draft RFP and PWS Section 10.02.d.

163 reserved 164 reserved 165 reserved 166 reserved 167 reserved 168 reserved 169 reserved 170 reserved 171 reserved 172 Technical

Case Study None None None Will offerors be required to demonstrate familiarity with or past implementation of CBM/PT&I and RCM in their case study narrative, or is that captured elsewhere in Volume II?

Past Performance information for an Offeror will only be evaluated under the Past Performance Factor.

173 reserved 174 reserved 175 reserved 176 reserved 177 reserved 178 reserved 179 reserved 180 reserved 181 Contract

Facilities Capital Cost of Money -

FCCM

None None pricing Will the FCCM calculation be subject to audit or review by DCAA or the Contracting Officer during proposal evaluation or contract performance?

Cost incurred audits will be performed during contract performance and any FCCM cost billed to the government will be included in these audits.

182 Contract Facilities Capital Cost of Money -

FCCM

None None pricing Does NASA require prior approval of FCCM factors before contract award or can they be submitted with the cost proposal as supporting documentation?

NASA does not require prior approval of FCCM rates prior to including FCCM in an Offeror's cost/price proposal. However, Offerors must include the required supporting information to substantiate the proposed FCCM rates.

Original Posting 7_3 Page 23 of 33

183 Contract Facilities Capital Cost of Money -

FCCM

None None None If task orders are issued under IDIQ CLINs, will FCCM be allowable on all applicable cost-reimbursable or hybrid task orders?

See response to question 157.

184 Divestiture of Property

None None None Will the Government provide a current inventory of all installation-accountable property and equipment that the incoming contractor will be responsible for upon award?

PWS Attachment 2.11.01 will contain a single, comprehensive inventory of all assets to be maintained under the AFSS II contract which will be provided with the final RFP.

185 Divestiture of Property

None None None Can you confirm if the contractor will be required to conduct a joint inventory with the incumbent or NASA property team during phase-in?

See answer to question 34.

186 Divestiture of Property

None None None What is the process for divesting or transferring Government property that is no longer required for performance? Is there a specific NASA system or form used?

Processing government equipment no longer needed for performance of this contract shall be coordinated through the COR. Additional clarity will be provided in the PWS within the Final RFP.

187 Divestiture of Property

None None None At contract closeout, will the contractor be responsible for physically…