APPENDIX B-USM CMMS-EAMS COST WORKSHEET.docx.crdownload
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- Attached to
- 9280-25-R-IFBD-00046
- Solicitation number
- 3160007276
- Issued by
- Greene County, Mississippi
About this file
This document is a cost worksheet appendix for a competitive bid (Bid 25-41, RFx 3160007276) issued by the University of Southern Mississippi for a Computerized Maintenance Management System (CMMS) and Enterprise Asset Management System (EAMS). The university seeks a comprehensive software solution to manage approximately 20,000 annual work orders across multiple campus locations, including the main campus, Gulf Park campus, and Gulf Coast Research Laboratory. The solicitation requires vendors to submit detailed cost proposals covering application software modules, hardware, setup fees, warranties, and maintenance, with bids due on Thursday, April 8, 2025, at 2:00 p.m. The contract is structured as an initial five-year agreement with potential five-year renewal, seeking a 10-year technology standard.
The cost worksheet mandates that vendors provide a comprehensive pricing matrix with one-time and annual costs, including specific modules for work order management, billing, budgeting, space management, asset tracking, warehouse management, and project management. The university requires a minimum of 20 concurrent desktop user licenses, 95 mobile/field personnel licenses, and unlimited self-service licenses. Pricing must be annualized and billed in one annual installment, with no price increases allowed during the award or renewal periods. The system must integrate with the university's existing ERP (PeopleSoft), replace the current webTMA system, convert seven years of historical data, and comply with ITIL, ISO 20000, and 508 accessibility guidelines. The evaluation will be points-based, with 100 total possible points distributed across cost (30 points), requirements (39 points), implementation schedule (15 points), and system integrations (16 points).
Text of this file
Costs Cost Information Submission Vendors must propose a summary of all applicable project costs in the matrix that follows. The matrix must be supplemented by a cost itemization fully detailing the basis of each cost category. The level of detail must address the following elements as applicable: item, description, quantity, retail, discount, extension, and deliverable. Any cost not listed in this section may result in the Vendor providing those products or services at no charge to the University or face rejection of proposal. If your response to this RFP does not include an item listed below in the far left column, “Not Included” may be used.
| Description |
| One-Time Cost |
| Annual Cost (Years 1-4) |
| Maximum Annual Increase (%) |
Recommended application software, including all core modules to meet requirements detailed in Appendix B Work Order and Problem Management, Billing and Budgeting, Space Management, Asset Management, Warehouse Management, Self Service Management, and Service Catalog and all pricing for requirement items 126-191
Recommended application software modules to meet requirements detailed in Appendix B Project Management
Recommended application software modules to meet requirements detailed in Appendix B Key and Lock Control
Other required software (please itemize)
Recommended hardware
Additional hardware modules, please specify
Other required hardware (please itemize)
Setup fees
Warranties
Maintenance
Total
The proposal costs must be annualized to include a detailed itemization for all hardware by quantity and item, implementation/consulting services/personnel fees by resource type and number of hours, software by license, maintenance by item and term, permits by type, content by source, and any other items necessary for the service. The total of the itemized list must equal the total costs in the proposal.
The University is to be billed in one annual installment.
Travel expenses must not be billed separately. Proposal must take into account the cost of any travel expenses.
No Unspecified Costs Only items included in the itemized list will be considered part of the proposal and only those items will be included in any payments to the contractor.
If any component(s) necessary for operation of the requested system is omitted from Vendor’s proposal, the Vendor must be willing to provide the component(s) at no additional cost and included at the price in this RFP response. This includes, but is not limited to, all cabling, connectors, raceway, etc. necessary to render the configuration fully operational.
Price Changes during Award or Renewal Period A price increase will not be accepted during the award period or the renewal period, unless stipulated in the contract. However, the University will always take advantage of price decreases.
Expiration of Costs Proposed The proposal response price must be guaranteed for a minimum of one-hundred twenty (120) days from bid opening date.
The University reserves the right to renew this contract with the winning vendor on an annual basis. The proposal response must include guaranteed prices for annual renewals up to four (4) years. The prices may be fixed or based on a maximum percentage increase.
Other files
| File | Type | Posted |
|---|---|---|
| download.pdf | ||
| ADDENDUM 1.pdf | ||
| USM RFP 25-41 LEGAL AD.pdf | ||
| download (1).pdf | ||
| RFP PHYSICAL PLANT DEPT FINAL CMMS-EAMS.pdf | ||
| APPENDIX A - DETAILED SPECIFICATIONS AND REQUIREMENTS DRAFT UPDATED.xlsx | XLSX spreadsheet | |
| ADDENDUM 2.pdf | ||
| ADDENDUM 3.pdf | ||
| ADDENDUM 4.pdf | ||
| 173-20250321134207 OSSD.pdf | ||
| APPENDIX B-USM CMMS-EAMS COST WORKSHEET.docx | DOCX document |
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