DOL_FPB_AV_Upgrade_Draft PWS.docx

Performance Work Statement (PWS)

For the Renovation of the main Public Spaces in the Frances Perkins Building

The Department of Labor’s Office of the Assistant Secretary for Administration and Management (OASAM)

PART 1 – GENERAL INFORMATION

1.1 DESCRIPTION OF SERVICES / INTRODUCTION

The Contractor shall provide all personnel, equipment, tools, materials, supervision, project management, transportation, and other items and non-personal services necessary to perform a complete design and build for the public meeting spaces in the Frances Perkins Building (FPB), including the Auditorium, Great Hall, and Mezzanine, as defined in this Performance Work Statement (PWS), except those items identified as Government-furnished in Part 3.

The Contractor shall perform all tasks in accordance with this PWS and all applicable laws, regulations, and standards.

1.2 BACKGROUND

The Frances Perkins Building’s public meeting spaces are widely used for internal and external engagements, making their appearance and functionality critical to supporting a professional and welcoming environment. To enhance the overall aesthetics and usability of these areas, the Department intends to upgrade several design elements, including new curtains, updated carpeting, lighting, Audio/Visual (AV) systems, and other enhancements that will contribute to a modern, cohesive and visually appealing space. Improvements to the Great Hall, Auditorium and Mezzanine will support a more efficient, comfortable and representative setting for employees, stakeholders, and visitors. Moreover, the modernization of the aging AV systems is critical to hosting virtual and hybrid meetings, press engagements, leadership communications, training, and public events.

Many existing systems are beyond end-of-life, lack vendor support, and do not meet modern collaboration needs such as Microsoft Teams Rooms (MTR), Webex, and Zoom integration. This project will modernize these environments to ensure compliance, accessibility, and reliability.

For purposes of this procurement, “modernization” refers to a comprehensive overhaul of the Frances Perkins Building’s Great Hall, Auditorium, and Mezzanine that includes both technological and physical space improvements. Modernization encompasses the replacement of end-of-life AV systems; upgrades to room infrastructure such as lighting, carpeting, seating, fabrics, and furnishings; and the integration of current, industry-leading collaboration technologies. The intent is to deliver spaces that represent the most current standard of performance across all aspects of AV, architectural design, and hybrid meeting capability. All solutions must be scalable, support long-term evolution of technology, and ensure the Department’s continued ability to host high-visibility events, hybrid engagements, and mission-critical communications well into the future.

1.3 OBJECTIVES

The objectives of this PWS are to:

Provide a team of professional, licensed, and registered Architectural and Engineering (A/E) services, including specialists (e.g., AV, Acoustic Consultants, Sound Reinforcement...etc.) for complete planning, design, analysis, and documentation, to support the design-build effort in creating modern, up-to-date public meeting spaces in FPB. Comply with all applicable federal, state, and local laws, regulations, codes, technical manuals, manufacturer's guidelines, policies, and directives.

Replace end-of-life AV systems with modern, secure, fully supported solutions.

Provide seamless interoperability with Microsoft Teams Rooms (MTR), Webex, and Zoom.

Improve broadcast, recording, and streaming capabilities across FPB spaces.

Ensure Section 508 accessibility compliance and support assistive technologies.

Enhance audio quality, visual clarity, and hybrid meeting functionality.

Deliver comprehensive training, documentation, testing, and warranty support.

Ensure safety, prevent damage, and minimize disruptions to other spaces during construction.

Deliver the project on time and within budget.

Complete the project with no security violations or safety incidence.

Manage the completion of the project with the spirit of partnering and without litigation.

Provide timely reports and communications.

Ensure that all sensitive documents are handled, distributed, archived, and destroyed according to established project procedures.

The Design Build (DB) contractor shall plan to complete the renovation one space at a time to provide building occupants with public meeting spaces to conduct large meetings and gatherings. To the greatest extent feasible, demolition work should not take place until supplies are on hand to perform new work

1.4 SCOPE

The Contractor shall provide a complete design and build for the public meeting spaces in the Frances Perkins Building (FPB), including the Auditorium, Great Hall, and Mezzanine. This includes architectural, interior, mechanical, electrical, plumbing, communications/data, fire protection, security, structure, audio/visual system, furniture, equipment and other related infrastructure, to create modern, up-to-date, and code complaint public meeting assembly spaces.

Additional facility architectural information, environmental conditions, existing AV inventories, and infrastructure details required for design, demolition, and installation are provided in Technical Exhibits 4 through 7.

1.5 PERIOD OF PERFORMANCE

The period of performance for this contract shall be for twelve (12) months from the date of award.

The Contractor shall perform all project management, design, procurement, removal of existing materials/equipment, installation, integration, testing, documentation, training, and initial warranty activation required by this PWS.

Option Year Support Requirements:

During each of the four (4) Option Periods, the Contractor shall provide full operational support for all installed AV systems. This includes Help Desk services, hardware maintenance, warranty coordination, remote and onsite troubleshooting, firmware/software updates, and parts replacement. The Contractor shall ensure all systems remain fully functional and compliant with original installation standards throughout the life of the contract.

The Government may exercise option periods in accordance with FAR 52.217-9, Option to Extend the Term of the Contract. The Contractor shall maintain uninterrupted support services during exercised options.

1.6 GENERAL INFORMATION

This section includes requirements for Quality Control (QC), Quality Assurance (QA), Recognized Holidays, Hours of Operation, Place of Performance, Security Requirements, Special Qualifications, Contract Type, Phase-In/Phase-Out, COR designation, Contract Manager responsibilities, identification of contractor personnel, and Organizational Conflict of Interest (OCI) compliance.

1.6.1 Quality Control

The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. As a minimum, the contractor shall develop quality control procedures that address the areas identified in Technical Exhibit 1, “Performance Requirements Summary”. After acceptance of the quality control plan, the contractor shall receive the Contracting Officer’s acceptance in writing of any proposed change to his QC system. The Quality Control Plan is to be submitted within 20 Calendar days after contract award.

1.6.2 Quality Assurance

The government shall evaluate the contractor’s performance under this contract action in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s). Reference Quality Assurance Plan and surveillance methodology to be used to ensure quality assurance.

1.6.3 Government Remedies

The Contracting Officer shall follow FAR 52.212-4, “Contract Terms and Conditions-Commercial Items” or 52.246-4, “Inspection of Services-Fixed Price” for contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

1.6.4 Recognized Holidays

The contractor is not required to perform services on holidays.

Independence Day

1.6.5 Hours of Operation

The contractor is responsible for conducting performance at no additional cost to the Government between the hours of 6PM to 6AM, Monday thru Sunday, except Federal holidays or when the government facility is closed due to local or national emergencies, administrative closings, or similar government directed facility closings. The contractor must at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this statement of work when the government facility is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential. Telecommuting or “work at home” is not authorized under this contract action unless under emergency situations as determined by the Contracting Officer’s Representative (COR).

1.6.6 Place of Performance:

The work to be performed under this contract action will be performed at the DOL Headquarters building, the Frances Perkins Building at 200 Constitution Ave NW, Washington, DC 20210.

1.6.7 Type of Contract

The government anticipates award of a firm-fixed price contract.

1.6.8 Security Requirements:

1.6.8.1 Physical Security

The contractor shall be responsible for safeguarding all government property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.8.2 Key Control

The contractor shall establish and implement methods of making sure all.

Keys/key cards issued to the contractor by the government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the contractor by the government shall be duplicated. The contractor shall develop procedures covering key control that shall be included in the Quality Control Plan.

Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.6.8.3 Lost Keys

In the event keys, other than master keys, are lost or duplicated, the contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the government, at its option, may replace the affected lock or locks or perform re-keying. When the government, the total cost of re-keying or the replacement of the lock, performs the replacement of locks or rekeying or locks shall be deducted from the monthly payment due the contractor. In the event a master key is lost or duplicated, the government and the total shall replace all locks and keys for that system cost deducted from the monthly payment due the contractor.

1.6.8.4 Key Use

The contractor shall prohibit the use of government issued keys/key cards by any persons other than the contractor’s employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.6.8.5 Lock Combinations

The contractor shall establish and implement methods of ensuring that not all lock combinations are revealed to unauthorized persons. The contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the contractor’s Quality Control Plan.

1.6.9 Conservation of Utilities

The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

1.6.10 Special Qualifications

The prime contractor is responsible for ensuring all employees and subcontractors possess all required licenses for operating used in the execution of this contract action.

1.6.11 Post Award Conference/Periodic Progress Meetings

The contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting Officer, Contracting Officer’s Representative (COR), and other government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings, the Contracting Officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.12 Contracting Officer’s Representative

A COR will be delegated separately.

1.6.13 Key Personnel

The follow personnel are considered key personnel by the government: Contract Manager.

All contract personnel attending meetings, answering government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Indicate if contractor personnel will be required to obtain and wear badges in the performance of this service.

1.6.13.1 Contract Manager

The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the Contracting Officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract action.

1.6.14 Organizational Conflict of Interest

Contractor and subcontractor personnel performing work under this contract action may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI), as defined in FAR Subpart 9.5. The contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.15 Phase In/Phase Out Period

To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the contractor shall have personnel on board during the thirty (30) days, phase in/phase out periods. During the phase in period, the contractor shall become familiar with performance requirements in order to commence full performance of services on the contract action start date.

1.6.16 Loading Dock

Use of the existing loading dock at Frances Perkins Building will be shared with Government activities on a first-come-first-served, wait-your-turn basis. The loading dock is available for the delivery of materials, tools, and supplies between the hours of 6:00 AM to 6:00 PM weekdays. Deliveries outside normal business hours shall be coordinated with prior notice to the Contracting Officer Representative. Access to the loading dock is located between Second Street and Constitution Avenue NW Washington D.C. The loading dock height is measured at a maximum of 12 feet 1 inch. Loading dock activities shall be coordinated with the DOL Building Manager, a minimum of 72 hours in advance.

1.6.17 Parking

Limited parking is available on-site. The Contractor shall make their own arrangement for parking off site.

1.6.18 Staging and Storage

The Contractor may be provided a staging area within the building, contingent upon DOL approval, and provided that its use will not interfere with operations of the Government. No IMLS or DOL employees will assist with unloading/loading of vehicles(s). The D/B Contractor shall provide all personnel and equipment needed for unloading, moving, and assembling the materials.

1.6.19 Dumpster

Limited space is available on-site for a dumpster. Dumpster size and location shall be coordinated with the DOL Building Manager, a minimum of 72 hours in advance. Use of the existing building dumpsters and trash bins is strictly prohibited.

1.6.20 Freight Elevator

A freight elevator is available for use at the project site and will be shared with Government activities on a first-come-first-served, wait-your-turn basis. Freight elevator activities shall be coordinated with the DOL Building Manager, a minimum of 72 hours in advance.

1.6.21 Existing Conditions

All Government property or systems displaced, altered, or damaged during the performance of this contract other than stated in this SOW shall be restored to its original condition at no cost to the Government. These repairs, if needed, shall be executed immediately when the Contractor is notified by the Contracting Officer that such repairs are required due to action by the contractor or his/her subcontractors.

1.6.22 Electrical Circuits Updates

The Contractor shall update the circuit-panel index for every electrical circuit modified as a part of this SOW. The D/B Contractor shall update the panel schedule for all new circuits added and identify all new outlets by indicating the electrical room, panel and breaker identification. All junction boxes shall be labeled with panel and breaker numbers.

PART 2 – DEFINITIONS & ACRONYMS

Definitions Audio/Visual (AV): Systems and equipment used to capture, process, transmit, or display audio and visual content.

Authentication Information: Credentials and configuration details required to securely administer AV systems.

As-Built Documentation: Final technical drawings, diagrams, and system configurations reflecting the installed AV systems.

Contracting Officer (CO): The Government official with the authority to award, administer, and terminate contracts.

Contracting Officer’s Representative (COR): The Government official designated to oversee technical performance.

Controlled Unclassified Information (CUI): Government information requiring safeguarding or dissemination controls.

Defective Service: A service output that fails to meet the requirements or performance standards in the PWS.

Help Desk Support (12x5x365): Support available 12 hours per day, 5 days per week, 365 days per year.

Hybrid Meeting: A meeting supporting both in-person and remote participants through AV conferencing technology.

Quality Assurance (QA): Government actions taken to ensure that Contractor services meet contract requirements.

Quality Control (QC): Contractor processes used to ensure services meet the requirements of the PWS.

Section 508 Compliance: Federal accessibility requirements for electronic and information technology.

Technical Exhibit (TE): Attachments to the PWS providing detailed technical or performance information.

Acronyms AV – Audio/Visual AVIXA – Audiovisual and Integrated Experience Association BOC – Business Operations Center BYOD – Bring Your Own Device CART – Communication Access Real-time Translation COR – Contracting Officer’s Representative COTS – Commercial Off-The-Shelf CTS / CTS-I / CTS-D – Certified Technology Specialist CUI – Controlled Unclassified Information DMS – Digital Media System DOL – Department of Labor DSP – Digital Signal Processor EIT/ICT – Electronic and Information Technology / Information and Communication Technology FAR – Federal Acquisition Regulation FIPS – Federal Information Processing Standard FISMA – Federal Information Security Modernization Act FF&E – Furniture, Fixtures, and Equipment FFP – Firm Fixed Price GFE – Government-Furnished Equipment HDCP – High-bandwidth Digital Content Protection HDMI – High-Definition Multimedia Interface HSPD-12 – Homeland Security Presidential Directive 12 IPTV – Internet Protocol Television LAN – Local Area Network MBI – Minimum Background Investigation MTR – Microsoft Teams Rooms NACI – National Agency Check with Inquiries NIST – National Institute of Standards and Technology OCIO – Office of the Chief Information Officer OASAM – Office of the Assistant Secretary for Administration and Management OPA – Office of Public Affairs PIV – Personal Identity Verification PII – Personally Identifiable Information PoE – Power over Ethernet PRS – Performance Requirements Summary PTZ – Pan-Tilt-Zoom QASP – Quality Assurance Surveillance Plan QoS – Quality of Service SIP – Session Initiation Protocol TE – Technical Exhibit TIC – Trusted Internet Connections UPS – Uninterruptible Power Supply UHD – Ultra High Definition USB-C – Universal Serial Bus Type-C VTC – Video Teleconferencing VoIP – Voice over Internet Protocol WCAG – Web Content Accessibility Guidelines

PART 3 – GOVERNMENT-FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3.1 GENERAL

The Government will provide the facilities, equipment, materials, and information identified in this section for use by the Contractor in performing the requirements of this PWS. Government-furnished items remain the property of the U.S. Government and shall be used only for purposes directly related to contract performance. The Contractor shall safeguard all Government-furnished property and report any loss, damage, or misuse to the COR immediately.

3.2 GOVERNMENT-FURNISHED INFORMATION (GFI)

Facility floor plans for the Great Hall, Auditorium, and Mezzanine.

Access to knowledgeable personnel from OASAM, OCIO, BOC, and OPA.

Applicable policies, standards, and compliance documentation (e.g., Section 508, IT security requirements).

Available legacy AV documentation such as schematics, equipment inventories, and wiring diagrams.

See Technical Exhibits 4–7 for Government-provided architectural drawings, material specifications, environmental and acoustic characteristics, existing AV inventories, and power and network infrastructure details.

3.3 GOVERNMENT-FURNISHED EQUIPMENT (GFE)

The Government may provide certain equipment for the Contractor’s use, including temporary workstations, network access for integration and testing, IPTV sources, and approved network switches. The Contractor shall maintain accountability for all GFE, ensure proper safeguarding, and return all items in good condition upon project completion.

3.4 GOVERNMENT-FURNISHED FACILITIES (SITE ACCESS)

The primary place of performance is the Frances Perkins Building (FPB), located at 200 Constitution Avenue NW, Washington, DC 20210. The Government will provide access to required rooms, staging areas, and building utilities. The Contractor shall comply with all facility access rules, security controls, escort requirements, and safety regulations.

3.5 GOVERNMENT-FURNISHED UTILITIES

The government will provide all utilities in the facility for the contractor’s use in performance of tasks outlined in this PWS. The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

Electrical power Heating, ventilation, and air conditioning (HVAC) Building lighting Water and sanitation facilities Network connectivity (as approved by OCIO)

3.6 GOVERNMENT RESPONSIBILITIES

Provide facility access for Contractor personnel.

Approve AV system designs, installation schedules, and staging plans.

Coordinate acceptance testing and participate in system validation.

Provide timely technical guidance and decisions to avoid delays.

Coordinate disposal of legacy AV equipment after Contractor preparation.

PART 4 – CONTRACTOR-FURNISHED ITEMS AND SERVICES

4.1 GENERAL

The Contractor shall furnish all personnel, equipment, tools, materials, supervision, software, licenses, test equipment, transportation, and any other resources necessary to perform the requirements of this PWS. Except for those items specifically identified as Government-furnished in Part 3, all resources required for contract performance shall be provided by the Contractor.

The Contractor shall provide all support, maintenance, warranty, and service-level obligations associated with Option Periods as defined in this PWS, ensuring continuous operational readiness of all installed AV systems for the duration of the contract.

4.2 CONTRACTOR-FURNISHED LABOR

The Contractor shall provide personnel with the qualifications, certifications, and experience necessary to perform all tasks. At a minimum, the following labor categories shall be provided:

Contract Manager Project Manager (PMP-certified) Lead AV Engineer (CTS-D or CTS-I, or equivalent) Senior AV Programmer (e.g., Crestron Certified Programmer or equivalent) AV Installation Technicians AV installers shall be AVIXA CTS-certified or possess equivalent industry-recognized certification.

Network Specialists (for AV-over-IP integration) Training Specialists Help Desk Support Technicians (12x5x365 coverage) All Contractor personnel shall maintain required certifications, comply with DOL security and conduct policies, and present a professional appearance while onsite. The Contractor shall ensure continuity of personnel throughout performance and obtain COR approval prior to replacing key personnel.

4.3 CONTRACTOR-FURNISHED EQUIPMENT AND MATERIALS

The Contractor shall provide all AV hardware, components, and installation materials required to execute this contract. These include, but are not limited to:

Displays, projectors, PTZ cameras, microphones, DSPs, loudspeakers, and control processors.

Mounting hardware, racks, fasteners, and structural supports.

Cabling (HDMI, CAT6A, fiber, audio, control, PoE, and power cable).

Cable trays, conduit, raceways, labeling supplies, and connector hardware.

Programming software, licenses, drivers, and firmware updates.

Tools and diagnostic equipment required for installation, tuning, and verification.

Lifts, carts, protective coverings, and other handling equipment.

4.4 CONTRACTOR SYSTEMS AND TECHNOLOGY

All Contractor systems used to deliver services under this contract, including Help Desk systems, remote monitoring platforms, documentation systems, or collaboration tools, must comply with federal cybersecurity requirements, including FISMA Moderate and FIPS-validated encryption for data in transit and at rest. Prohibited technologies such as Kaspersky products or covered telecommunications equipment identified in FAR 52.204-25 may not be used.

4.5 CONTRACTOR-FURNISHED SERVICES

The Contractor shall provide all services required to ensure complete, fully functional AV systems. These include:

Project Management Services:

Develop and maintain project schedule.

Coordinate with OCIO, OASAM, BOC, and OPA.

Produce status reports and maintain risk register.

Manage procurement, logistics, and inventory.

Installation Services:

Remove existing AV equipment.

Install new AV systems and infrastructure.

Route, terminate, and label all cabling.

Program control systems and touch panels.

Testing & Commissioning Services:

Perform end-to-end system testing.

Conduct audio tuning and video calibration.

Validate AV-over-IP network performance.

Complete acceptance testing with the COR.

Training Services:

Provide instructor-led training for operators and end users.

Develop 508-compliant training materials.

Provide Quick Reference Guides and user documentation.

Warranty, Maintenance, and Support Services:

Coordinate vendor warranty services.

Provide firmware updates and software patches.

Deliver Help Desk support (12x5x365).

Provide onsite troubleshooting as needed.

4.6 SECURITY, CLEARANCE, AND BADGING REQUIREMENTS

All Contractor personnel performing onsite work must successfully complete all required background investigations, including a National Agency Check with Inquiries (NACI), fingerprinting, and issuance of a DOL Personal Identity Verification (PIV) credential in accordance with HSPD-12. Contractor personnel shall comply with all DOL security and Rules of Behavior requirements.

4.7 SAFETY REQUIREMENTS

The Contractor shall comply with all applicable OSHA regulations, NFPA codes, DOL facility rules, and building safety requirements. The Contractor shall ensure safe use of ladders, lifts, rigging, electrical systems, and personal protective equipment. The Government reserves the right to halt work if safety standards are not met.

4.8 CONTRACTOR RESPONSIBILITY

The Contractor is responsible for the conduct and performance of its employees and subcontractors. The Contractor shall ensure that work does not disrupt Government operations and shall repair or replace any Government property damaged due to Contractor actions at no cost to the Government.

PART 5 – SPECIFIC TASKS

5.0 BASIC SERVICES

The Contractor shall provide a complete design and build for the Auditorium, Great Hall, and Mezzanine within the Frances Perkins Building (FPB), including but not limited to, the architectural, interior, structure, fire protection, mechanical, electrical, plumbing, data, security, audio/visual, furniture, fixtures, equipment and other corresponding infrastructure. .

The Design Build (DB) team shall conduct a field survey for the entire worksite and review existing documentation to be familiar with the existing conditions. This includes all areas of the building, structure, and site affected by the removal, demolition, alterations and new construction work, prior to the initiation of design work.

The building must remain fully operational throughout the entirety of the project, with minimal disruption to building occupants, visitors, and maintenance activities. All work areas must be cleaned at the end of every workday.

The Contractor shall have a dedicated project manager for the duration of the project. The Contractor shall take the initiative in helping to resolve problems and minimize claims taking all reasonable measures to anticipate problems and delays and to minimize or eliminate their adverse impact to the project schedule, budget, and approved design. A detailed work plan and schedule must be submitted within 7 calendar days from the contract award. Refer All plans and schedule shall include the start date, finish date, working hours, activities, and durations. All durations shall be expressed in calendar days. The Contractor shall be responsible for adhering to this schedule and updating it biweekly.

This scope of service also includes Architectural and Engineering (A/E) services for providing architectural, mechanical, electrical, Fire & Life Safety design documents, interior design, Furniture, Fixture, and Equipment (FF&E), and as‐built drawings. The successful contractor shall provide a team of professionally licensed and registered A/E plus specialists to survey the site and provide design calculations/ drawings, finish options, construction documents, post-award Construction Administrative Services (PCAS) and as‐built drawings for the project.

The Contractor shall establish and maintain communication and professional relationships with DOL, tenant agency representatives, and all Project Delivery Team members throughout all project stages. Members of the Project Delivery Team include DOL Project Managers from OASAM, OCIO and OPA.

Mold found at jobsite to be isolated and remediated according to EPA's Guide for Mold Remediation in Schools and Commercial Buildings.

Notice of Asbestos Containing Materials (ACM): Various areas within the Frances Perkins Building have floor tile and mastic securing the floor tile to the underlying concrete floor. The vendor shall ensure that appropriate testing for ACM is performed before disturbing any floor areas and if flooring must be disturbed, appropriate mitigation and ACM management procedures/processes are in place and used.

5.1 TASK 1 – REMOVAL OF EXISTING AV SYSTEMS

Disconnect and remove AV components including displays, projectors, cameras, DSPs, speakers, control processors, wall plates, and cabling.

Cap or secure unused wiring without damaging walls, ceilings, or floors.

Segregate removed equipment by room and prepare for Government eDisposal processes.

Existing AV equipment information and inventory references are provided in Technical Exhibit 6.

5.1.1 Inventory Requirements

Record makes, model, and serial number for all removed equipment.

Identify room and physical location for each item.

Submit complete inventory to the COR for review.

5.2 TASK 2 – INSTALLATION OF NEW AV SYSTEMS

Install displays, projectors, PTZ cameras, microphones, speakers, DSPs, control processors, and touch panels.

Perform rack fabrication, cable management, labeling, and termination.

Program and configure AV control systems including touch panel interfaces.

Integrate systems with Microsoft Teams Rooms (MTR), Webex, and Zoom.

Perform end-to-end functionality testing.

The Contractor shall review Technical Exhibits 4 (Architectural Details), 5 (Environmental & Acoustic Conditions), and 7 (Power & Network Infrastructure) prior to installation to ensure system designs and mounting methods align with facility constraints.

5.3 TASK 3 – POST-INSTALLATION REQUIREMENTS

Conduct system verification including audio tuning, video calibration, and network validation.

Provide instructor-led user training with 508-compliant training materials.

Deliver as-built documentation, rack elevations, device lists, and configuration files.

Remove all packaging materials, trash, and installation debris.

5.4 TASK 4 – GENERAL TECHNICAL REQUIREMENTS

Provide two touch panels per space (one fixed, one wireless).

Ensure hybrid support for MTR, Webex, and Zoom.

Provide HDMI and USB-C connectivity at podium, stage, and control areas.

Enable wireless content sharing.

Install HD PTZ cameras with joystick and preset controls.

Provide distributed audio systems with DSP-based processing.

Provide assistive listening devices and CART integration.

Integrate lighting controls where feasible.

Enable recording and streaming across all rooms.

Provide UPS protection for all AV racks and critical components.

5.5 TASK 5 – ROOM-SPECIFIC REQUIREMENTS

Room-specific architectural, acoustic, and infrastructure details relevant to system installation are provided in Technical Exhibits 4, 5, and 7.

5.5.1 GREAT HALL

Audio Visual:

· Install video wall above stage or high-quality projection system. Provide all necessary structures, infrastructure, and decorative wall panels to create a modern focal video wall.

· Install six audience displays, one presenter display, and one holding-area display.

· Install Six PTZ cameras with joystick control.

· Install main and fill loudspeakers with optional subwoofers.

· Provide wireless microphone kit (handheld, lavalier, tabletop, over-the-ear).

· Provide minimum four stage mic inputs and four audio outputs.

· Provide two touch panels (fixed and wireless).

· Integrate DMS lighting presets.

· Provide direct OPA communication interface.

· Enable recording and streaming.

· Video Switcher with Physical Outboard Video Switching Control Surface.

· AV Distribution Amplifier and AV Press Mult Box for press and translation.

· Integrated Video, Audio, and communication fiber-optic connections to DOL’s 6th Floor Master Control room.

· Large scale, self-contained Audio Conference system to support 40 microphones. The system should have individual push-to-talk and on/off lights and be able to integrate into the larger great hall audio system. Architectural/Interior:

· Replace stage carpet, including all associated steps and accessories.

· Remove and replace the stage skirting, cover, and curtains with rich, heavy-duty flame/fire retardant fabric.

· Provide and install all necessary new safety railings at the stage.

· Remove/ dispose of the existing curtain and hardware at four (4) entries; replace them with new motorized, upward lift operable, frameless, sound-proof, partition doors. Incorporate all necessary headers/ frames to conceal exposed parts and hardware.

· Remove/dispose of the existing curtain and hardware at the back of the Great Hall where AV equipment is currently located. Design/build a new enclosed, elevated control booth to accommodate all new and existing AV equipment, racks, infrastructure, and controls organized above ceiling with appropriate hokes/trays or inside wall cavities. The new control booth must have one-way mirror/glass viewing directly to support the stage/various events. Install new door with PIV reader.

· Provide six (6) executive fully upholstered soft wingback seats and three (3) side tables. The design team shall provide a minimum of three (3) unique furniture styles, allowing customers to choose or customize the finish selection.

All other infrastructure:

Mechanical:

· Plan, design, calculate, coordinate, provide, and install two new comprehensive HVAC system that is energy-efficient, ducts, piping, and other related devices, to accommodate the new space design and equipment.

· Install new HVAC compressor motors and associated infrastructure on the roof or basement garage. Install new concrete platform necessary to accommodate the mechanical equipment in complaint with industry standards/codes. The objective is to have two dedicated system to support the Great Hall.

Electrical/ Data:

· Plan, design, calculate, coordinate, provide, and install a comprehensive auditorium lighting and controls package, including ceiling, wall, and floor lighting locations. The new auditorium lightings must be tailored to create various moods and atmospheres, with multiple control settings to be located in the rear control room.

· Provide power and data recessed floor boxes on each side of the stage. Each floor box must match the floor finish and include all necessary connections such as power, data, HDMI, SDI, XLR, USB, etc.

· Coordinate and provide all necessary power, data, wiring, trays, conduits, and electrical panels to support the new equipment throughout the area, including the control room.

· When the contractor makes any changes or connections to existing building electrical panels, the contractor shall ensure the building electrical panels and all connections comply with the latest NEC codes requirements.

Fire Protection:

· Reinstall, relocate, or provide a new fire suppression system, fire alarms, and connections to accommodate the new space design and equipment, to comply with GSA building requirements and NFPA codes.

5.5.2 AUDITORIUM

Audio/Visual:

· Install video wall or high-brightness projection system.

· Provide three displays (two audience, one presenter).

· Install Four PTZ cameras with joystick control.

· Provide wireless microphone system with a minimum of 20 channels.

· Provide touch panels at booth and stage.

· Install HDMI and USB-C inputs at podium.

· Upgrade stage, booth, and auditorium lighting.

· Enable recording and streaming.

· Video Switcher with Physical Outboard Video Switching Control Surface.

· AV Distribution Amplifier and AV Press Mult Box for press and translation.

· Integrated Video, Audio, and communication fiber-optic connections to DOL’s 6th Floor Master Control room.

Architectural/Interior:

· Replace carpet/flooring in the Auditorium (sloped floor), stage, control room, hallways, and entrances/exits.

· Design, provide, install all necessary railings to meet codes, and standards.

· Re-upholster a total of 231 fixed auditorium seats with durable faux leather; remove/reinstall auditorium seating during carpet replacement.

· Replace stage curtains, hardware, and rail coverings with rich, heavy-duty flame/fire retardant fabric.

· Repair, replace and/or re-finish existing wood paneling on stage and doors with a new design appearance.

· Remove the existing acoustical fabric wall panels (3-walls) and associated hardware; design, coordinate, prepare walls, providing acoustical wall panels with a mix of acoustical materials including but not limited to wood slats, panels, fabric panels, baffles...etc.

· The AE team is to provide a minimum of three design concepts and finish options for selection and supply renderings for visual reference.

· Provide a complete design-build for the two ADA compliant powder rooms to create modern, durable, up-to-date spaces, including the replacement of all finishes for floor, walls, ceiling, lighting, switch, all plumbing fixtures (energy efficient toilet and under-mounted sink), faucets, mirror, hardware, and countertop (to solid surface).

· Provide new acoustical decorative ceiling panels in accordance with the new design, infrastructure, and new equipment. The new ceiling system shall be a mix of materials and styles including but not limited to wood slats, acoustical ceiling panels, baffles...etc.

· Replace door hardware if existing do not meet codes. The new lock core must comply with the building master key.

· Design, replace, and install new signage, including directional and walkway lights.

· Provide ten (10) executive fully upholstered soft wingback seats and five (5) side tables. The design team shall provide a minimum of three (3) unique furniture styles, allowing customers to choose or customize the finish selection.

All other infrastructure:

Mechanical/ Plumbing:

· Plan, design, calculate, coordinate, provide, and install two new comprehensive HVAC system that is energy-efficient, ducts, piping, and other related devices, to accommodate the new space design and equipment.

· Install new HVAC compressor motors and associated infrastructure on the roof or basement garage. Install new concrete platform necessary to accommodate the mechanical equipment in complaint with industry standards/codes. The objective is to have two dedicated system to support the Auditorium.

· Repair bathroom plumbing to include plumbing fixtures replacement, water supply, and drainpipe.

Electrical/Data:

· Plan, design, calculate, coordinate, analyze, provide, and install a comprehensive auditorium lighting and controls package, including ceiling, wall, and floor lighting locations. The auditorium lighting and control system must be tailored to allow users to create various moods and atmospheres with multiple control settings to be located in the rear control room.

· Provide power and data recessed floor boxes on each side of the stage. Each floor box must match the floor finish and include all necessary connections such as power, data, HDMI, SDI, XLR, USB, etc.

· Coordinate and provide all necessary power, data, wiring, trays, conduits, and electrical panels to support the new equipment throughout the area, including the control room.

· When the contractor makes any changes or connection to existing building electrical panel, the contractor shall ensure the building electrical panel and all connections complies with the latest NEC codes requirements.

Fire Protection:

· Reinstall, relocate, or provide a new fire suppression system, fire alarms, and connections to accommodate the new space design and equipment, to comply with GSA building requirements and NFPA codes.

5.5.3 MEZZANINE

Audio Visual:

· Install central display or projector plus audience displays.

· Install two PTZ cameras with joystick control.

· Install distributed ceiling speakers.

· Provide wireless mic system with minimum 20 channels.

· Provide HDMI input at podium.

· Provide touch panels for system control.

· Enable basic recording and streaming.

· Install acoustic treatments including soundproof curtains.

Architectural/Interior:

· Install column-to-column built-in video wall incorporating new or existing equipment. Provide all necessary structures, infrastructure, and decorative wall panels/materials to create modern focal video walls at both the front and back.

· Remove/ dispose of all existing curtains and hardware at four (4) entries and built-in audio-visual equipment.

· Provide new motorized, upward lift operable, frameless, sound-proof, partition doors at four (4) entries. Incorporate all necessary headers/ frames to conceal exposed parts and hardware.

· Provide and install new motorized curtains along the exterior window/balcony. The design team shall provide a minimum of three (3) unique materials, allowing customers to choose and/or customize the drapery selection.

· Remove the existing fireplace components and shelf. Design, provide, and install a new electrical recessed wall-mounted electric linear contemporary fireplace with multiple smart LED-lit flame settings to support the mezzanine.

· Provide decorative wall materials and built-in shelves at the fireplace feature wall.

· The AE team is to provide a minimum of three design concepts and finish options for selection and supply renderings for visual reference.

· Provide a decorative acoustical ceiling system, lighting, and controls to support various functions in the mezzanines. Coordinate new ceiling in accordance with the new design, infrastructure, and new equipment.

· Replace door hardware if existing do not meet codes. The new lock core must comply with the building master key.

· Design, replace, and install new signage, including directional.

· Provide four (4) solo quiet work booths with open privacy panels and/or fully enclosed soundproof booths.

· Provide power/data along back of video wall. The design team shall provide a minimum of three (3) unique furniture styles, allowing customers to choose or customize the finish selection.

All other infrastructure:

· Plan, design, calculate, coordinate, provide, and install two new comprehensive HVAC system that is energy-efficient, ducts, piping, and other related devices, to accommodate the new space design and equipment.

· Install new HVAC compressor motors and associated infrastructure on the roof or basement garage. Install new concrete platform necessary to accommodate the mechanical equipment in complaint with industry standards/codes. The objective is to have two dedicated system to support the Mezzanine.

Electrical/ Data:

Plan, design, calculate, analyze, provide, and install comprehensive lighting and controls package, including ceiling, wall, and floor lighting locations.

Design, coordinate, provide, and install new dimmer light fixtures with multiple control settings.

Design and install controllable stage lighting for Dias area.

Provide all necessary power, data, HDMI, USB, wiring, trays, conduits, and electrical panels to support the new equipment throughout the area.

When the contractor makes any changes or connection to existing building electrical panel, the contractor shall ensure the building electrical panel and all connections complies with the latest NEC codes requirements.

Fire Protection:

Reinstall, relocate, or provide a new fire suppression system, fire alarms, and connections to accommodate the new space design and equipment, to comply with GSA building requirements and NFPA codes.

5.6 TASK 6 – ARCHITECTURAL ENGINEERING (AE) SERVICES

The A/E Team and the Contractor should be familiar with the site including spatial constraints, existing to remain mechanical, electrical, and plumbing systems, and fire & life safety systems (including fire protection and alarms).

All design submittals by the A/E shall be as per following applicable clauses:

The Contractor is responsible to verify all building information and dimensions provided by the government. Advise the project COR immediately of any variations, impacting the design.

1. Provide fire & life safety plans, architectural floor plan, furnishings/ equipment plans, ceiling/ lighting drawings, power/ data drawings, mechanical drawings, interior elevations, details, schedules, and other drawings, specifications or submittals as needed for the project scope.

2. Survey and provide fire & life safety and sprinkler calculations, drawings, specifications, and shop drawings to meet all applicable codes & standards.

3. Provide calculations of power and lighting requirements and survey of existing electrical panels and circuits with narrative describing proposed upgrades as needed.

4. Survey existing HVAC systems and plumbing to determine the extent of improvements with calculations and narrative description as needed.

5. Audio Visual (AV) cross-space options & add-alternates where available ASL interpreter camera with picture-in-picture overlay. Presenter-visible LED clock/timer. Stage lighting presets integrated with AV systems. Rack monitoring speaker. Remote broadcast link among all rooms. Bluetooth and enhanced BYOD support. Remote monitoring capabilities.

6. Government walkthroughs.

Validate Architectural, AV, structural, Mechanical, plumbing, fire protection, and electrical…