DENTAC B785 - RTA Specifications_03 Aug 22.pdf

100% DESIGN SUBMISSION

SPECIFICATIONS

Project: Repair Bldg. 785, DENTAC, West Point, NY Contract No.: W912817-D-0008

Task Order No.: W912DS21F0111

Program Year FY2022 United States Military Academy West Point

U.S. ARMY CORPS OF ENGINEERS

NEW YORK DISTRICT

August 2022

REPAIR BUILDING 785, DENTAC

WEST POINT, NY 31800173.001

SEALS PAGE Page 1

SEALS PAGE

DESIGN PROFESSIONALS OF RECORD

Civil Engineer:

John George Drake Lic. No. 092518

Architect:

Andrew M. Scott Lic. No. 16299

Structural Engineer:

Vincent M. Antes, SE,PE Lic. No. 093306

SEALS PAGE Page 2

Fire Protection Engineer:

Patrick S. Saba Lic. No. 27317

Mechanical/Plumbing Engineer:

Steven T. Newswanger Lic. No. 094078

SEALS PAGE Page 3

Electrical Engineer:

David Edward Wright Lic. No. 081852

Equipment:

Renwick Olivarez Daelo Lic. No. AR94753

END OF DOCUMENT

SEALS PAGE Page 4

REPAIR BUILDING 785, DENTAC 31800173.001

WEST POINT, NY

PROJECT TABLE OF CONTENTS

DI VI SI ON 01 - GENERAL REQUI REMENTS

01 00 01 05/22 COVER SHEET

01 11 00 08/15 SUMMARY OF WORK

01 14 00 11/11 WORK RESTRICTIONS

01 20 00 11/20, CHG 2: 08/21 PRICE AND PAYMENT PROCEDURES

01 30 00 08/15 ADMINISTRATIVE REQUIREMENTS

01 32 01.00 10 02/15 PROJECT SCHEDULE

01 33 00 08/18 SUBMITTAL PROCEDURES

01 33 29 02/17 SUSTAINABILITY REPORTING

01 35 26 11/20 GOVERNMENTAL SAFETY REQUIREMENTS

01 42 00 02/19 SOURCES FOR REFERENCE PUBLICATIONS

01 45 00.00 10 11/16 QUALITY CONTROL

01 45 00.15 10 11/16 RESIDENT MANAGEMENT SYSTEM CONTRACTOR

MODE (RMS CM)

01 45 20.00 18 NY Dist. July 2018 TESTING FOR MECHANICAL AND ELECTRICAL

SYSTEMS

01 45 35 11/20 SPECIAL INSPECTIONS

01 50 00 11/20 TEMPORARY CONSTRUCTION FACILITIES AND

CONTROLS

01 57 19 11/15 TEMPORARY ENVIRONMENTAL CONTROLS

01 58 00 08/19 PROJECT IDENTIFICATION

01 74 19 02/19 CONSTRUCTION WASTE MANAGEMENT AND

DISPOSAL

01 78 00 05/19 CLOSEOUT SUBMITTALS

01 78 23 08/15 OPERATION AND MAINTENANCE DATA

01 78 24.00 10 05/18 FACILITY DATA REQUIREMENTS

01 91 00.15 10 05/19, CHG 2: 08/20 TOTAL BUILDING COMMISSIONING

DI VI SI ON 02 - EXI STI NG CONDI TI ONS

02 41 00 05/10, CHG 2: 02/19 DEMOLITION

02 82 00 11/18, CHG 1: 11/19 ASBESTOS REMEDIATION

DI VI SI ON 03 - CONCRETE

03 30 00 02/19, CHG 3: 11/21 CAST-IN-PLACE CONCRETE

03 30 53 05/14 MISCELLANEOUS CAST-IN-PLACE CONCRETE

03 37 13 02/18 SHOTCRETE

DI VI SI ON 04 - MASONRY

04 20 00 11/15, CHG 2: 05/19 UNIT MASONRY

DI VI SI ON 05 - METALS

05 05 20.00 27 02/21 POST-INSTALLED CONCRETE AND MASONRY

ANCHORS

05 12 00 08/18, CHG 2: 05/21 STRUCTURAL STEEL

05 30 00 05/15, CHG 2: 08/18 STEEL DECKS

05 40 00 05/15, CHG 1: 08/18 COLD-FORMED METAL FRAMING

05 50 13 05/17, CHG 1: 08/18 MISCELLANEOUS METAL FABRICATIONS

05 51 00 02/17, CHG 1: 05/17 METAL STAIRS

05 51 33 02/16, CHG 2: 02/18 METAL LADDERS

DI VI SI ON 06 - WOOD, PLASTI CS, AND COMPOSI TES

PROJECT TABLE OF CONTENTS Page 1

06 10 00 08/16, CHG 2: 11/18 ROUGH CARPENTRY

06 20 00 08/16, CHG 2: 11/18 FINISH CARPENTRY

06 41 16.00 10 08/10, CHG 1: 11/18 PLASTIC-LAMINATE-CLAD ARCHITECTURAL

CABINETS

06 61 16 08/20 SOLID SURFACING FABRICATIONS

DI VI SI ON 07 - THERMAL AND MOI STURE PROTECTI ON

07 05 23 08/19 PRESSURE TESTING AN AIR BARRIER SYSTEM

FOR AIR TIGHTNESS

07 21 13 02/16, CHG 2: 08/20 BOARD AND BLOCK INSULATION

07 21 16 11/11, CHG 4: 08/18 MINERAL FIBER BLANKET INSULATION

07 22 00 02/16, CHG 3: 11/18 ROOF AND DECK INSULATION

07 27 10.00 10 08/19, CHG 1: 02/20 BUILDING AIR BARRIER SYSTEM

07 27 19.01 05/17, CHG 2: 08/20 SELF-ADHERING AIR BARRIERS

07 41 13 05/11, CHG 4: 02/21 METAL ROOF PANELS

07 42 13 05/11, CHG 2: 02/18 METAL WALL PANELS

07 52 00 05/12, CHG 5: 11/19 MODIFIED BITUMINOUS MEMBRANE ROOFING

07 60 00 05/17, CHG 2: 11/18 FLASHING AND SHEET METAL

07 84 00 05/10, CHG 1: 08/13 FIRESTOPPING

07 92 00 08/16, CHG 3: 11/18 JOINT SEALANTS

DI VI SI ON 08 - OPENI NGS

08 11 13 08/20 STEEL DOORS AND FRAMES

08 11 16 05/17, CHG 2: 11/18 ALUMINUM DOORS AND FRAMES

08 14 00 08/16, CHG 1: 08/18 WOOD DOORS

08 31 00 05/17, CHG 1: 08/18 ACCESS DOORS AND PANELS

08 41 13 08/18, CHG 1: 08/18 ALUMINUM-FRAMED ENTRANCES AND

STOREFRONTS

08 44 00 05/19 CURTAIN WALL AND GLAZED ASSEMBLIES

08 51 13 05/19 ALUMINUM WINDOWS

08 71 00 02/16, CHG 4: 02/22 DOOR HARDWARE

08 81 00 05/19 GLAZING

08 91 00 08/20 METAL WALL LOUVERS

DI VI SI ON 09 - FI NI SHES

09 22 00 02/10, CHG 2: 08/18 SUPPORTS FOR PLASTER AND GYPSUM BOARD

09 29 00 08/16, CHG 4: 02/20 GYPSUM BOARD

09 30 10 08/20 CERAMIC, QUARRY, AND GLASS TILING

09 51 00 08/20 ACOUSTICAL CEILINGS

09 62 38 08/17, CHG 1: 08/18 STATIC-CONTROL FLOORING

09 65 00 08/10, CHG 3: 08/18 RESILIENT FLOORING

09 68 00 11/17, CHG 2: 08/20 CARPETING

09 90 00 02/21 PAINTS AND COATINGS

DI VI SI ON 10 - SPECI ALTI ES

10 14 00.10 08/17, CHG 1: 11/18 EXTERIOR SIGNAGE

10 14 00.20 08/20 INTERIOR SIGNAGE

10 21 13 08/20 TOILET COMPARTMENTS

10 22 39 08/20 FOLDING PANEL PARTITIONS

10 26 00 08/20 WALL AND DOOR PROTECTION

10 28 13 08/20 TOILET ACCESSORIES

10 44 16 11/19 FIRE EXTINGUISHERS

10 51 13 05/11 METAL LOCKERS

DI VI SI ON 11 - EQUI PMENT

PROJECT TABLE OF CONTENTS Page 2

11 53 00 05/11, CHG 1: 11/17 LABORATORY EQUIPMENT AND FUMEHOODS

11 70 00 05/20 GENERAL REQUIREMENTS FOR MEDICAL AND

DENTAL EQUIPMENT

11 71 00 05/20 STERILIZERS AND ASSOCIATED EQUIPMENT

11 74 00 05/20 DENTAL EQUIPMENT

DI VI SI ON 12 - FURNI SHI NGS

12 24 13 08/20 ROLLER WINDOW SHADES

12 35 70 08/16, CHG 2: 11/18 HEALTHCARE CASEWORK

12 48 13 08/17 ENTRANCE FLOOR MATS AND FRAMES

DI VI SI ON 13 - SPECI AL CONSTRUCTI ON

13 49 10 11/20 X-RAY SHIELDING

DI VI SI ON 14 - CONVEYI NG EQUI PMENT

14 24 23 05/16 HYDRAULIC PASSENGER ELEVATORS

DI VI SI ON 21 - FI RE SUPPRESSI ON

21 13 13 08/20 WET PIPE SPRINKLER SYSTEMS, FIRE

PROTECTION

DI VI SI ON 22 - PLUMBI NG

22 00 70 05/20 PLUMBING FOR HEALTHCARE FACILITIES

22 31 00 02/09 WATER SOFTENERS, CATION-EXCHANGE

(SODIUM CYCLE)

22 60 70 05/20 GAS AND VACUUM SYSTEMS FOR HEALTHCARE

FACILITIES

DI VI SI ON 23 - HEATI NG, VENTI LATI NG, AND AI R CONDI TI ONI NG ( HVAC)

23 01 30.41 02/15, CHG 2: 08/17 HVAC SYSTEM CLEANING

23 05 15 02/14 COMMON PIPING FOR HVAC

23 05 93 11/15 TESTING, ADJUSTING, AND BALANCING FOR

HVAC

23 07 00 02/13, CHG 7: 05/20 THERMAL INSULATION FOR MECHANICAL

SYSTEMS

23 09 00 02/19, CHG 3: 05/21 INSTRUMENTATION AND CONTROL FOR HVAC

23 09 13 11/15, CHG 2: 05/21 INSTRUMENTATION AND CONTROL DEVICES

FOR HVAC

23 09 23.01 02/19, CHG 1: 02/20 LONWORKS DIRECT DIGITAL CONTROL FOR

HVAC AND OTHER BUILDING CONTROL SYSTEMS

23 09 93 11/15 SEQUENCES OF OPERATION FOR HVAC CONTROL

23 11 20 05/20 FACILITY GAS PIPING

23 21 23 08/17 HYDRONIC PUMPS

23 23 00 08/21 REFRIGERANT PIPING

23 30 00 05/20, CHG 1: 02/22 HVAC AIR DISTRIBUTION

23 52 00 04/08, CHG 5: 11/19 HEATING BOILERS

23 64 10 11/16, CHG 2: 08/18 WATER CHILLERS, VAPOR COMPRESSION TYPE

23 64 26 08/09, CHG 5: 11/19 CHILLED, CHILLED-HOT, AND CONDENSER

WATER PIPING SYSTEMS

23 81 00 05/18, CHG 1: 02/21 DECENTRALIZED UNITARY HVAC EQUIPMENT

DI VI SI ON 25 - I NTEGRATED AUTOMATI ON

PROJECT TABLE OF CONTENTS Page 3

25 05 11.03 11/17 CYBERSECURITY FOR FACILITY-RELATED

CONTROL SYSTEMS – ELECTRONIC SECURITY

SYSTEMS

25 05 11.04 11/17 CYBERSECURITY FOR FACILITY-RELATED

CONTROL SYSTEMS – POWER MONITORING

SYSTEM

25 08 10 05/21 UTILITY MONITORING AND CONTROL SYSTEM

TESTING

25 10 10 02/19, CHG 1: 05/21 UTILITY MONITORING AND CONTROL SYSTEM

(UMCS) FRONT END AND INTEGRATION

DI VI SI ON 26 - ELECTRI CAL

26 05 48.00 10 10/07 SEISMIC PROTECTION FOR ELECTRICAL

EQUIPMENT

26 08 00 11/21 APPARATUS INSPECTION AND TESTING

26 20 00 08/19, CHG 3: 11/21 INTERIOR DISTRIBUTION SYSTEM

26 24 13 08/21 SWITCHBOARDS

26 28 01.00 10 08/21 COORDINATED POWER SYSTEM PROTECTION

26 29 23 02/20, CHG 1: 05/21 ADJUSTABLE SPEED DRIVE (ASD) SYSTEMS

UNDER 600 VOLTS

26 33 53 05/19 STATIC UNINTERRUPTIBLE POWER SUPPLY

(UPS)

26 41 00 11/13 LIGHTNING PROTECTION SYSTEM

26 51 00 05/20, CHG 2: 11/21 INTERIOR LIGHTING

26 56 00 08/21 EXTERIOR LIGHTING

DI VI SI ON 27 - COMMUNI CATI ONS

27 10 00 08/11 BUILDING TELECOMMUNICATIONS CABLING

SYSTEM

27 51 23.10 05/11 INTERCOMMUNICATION SYSTEM

27 52 24 11/20 NURSE CALL SYSTEM

DI VI SI ON 28 - ELECTRONI C SAFETY AND SECURI TY

28 08 10 05/16 ELECTRONIC SECURITY SYSTEM ACCEPTANCE

TESTING

28 10 05 05/16 ELECTRONIC SECURITY SYSTEMS (ESS)

28 31 76 08/20 INTERIOR FIRE ALARM AND MASS

NOTIFICATION SYSTEM, ADDRESSABLE

DI VI SI ON 31 - EARTHWORK

31 00 00 08/08, CHG 2: 02/21 EARTHWORK

31 05 19.13 02/21 GEOTEXTILES FOR EARTHWORK

31 11 00 11/18 CLEARING AND GRUBBING

DI VI SI ON 32 - EXTERI OR I MPROVEMENTS

32 11 23 08/17 AGGREGATE BASE COURSES

32 11 26 05/20 HOT-MIX BITUMINOUS BASE COURSE FOR

ROADS AND STREETS

32 12 13 05/17 BITUMINOUS TACK AND PRIME COATS

32 12 16.16 11/20 ROAD-MIX ASPHALT PAVING

32 16 19 05/18 CONCRETE CURBS AND SIDEWALKS

32 17 23 08/16, CHG 5: 11/18 PAVEMENT MARKINGS

32 31 13 11/21 GATES

PROJECT TABLE OF CONTENTS Page 4

32 92 19 08/17, CHG 1: 08/21 SEEDING

DI VI SI ON 33 - UTI LI TI ES

33 11 23 11/09, CHG 1: 08/17 NATURAL GAS AND LIQUID PETROLEUM PIPING

33 40 00 11/21 STORMWATER UTILITIES

33 46 13 05/20 FOUNDATION DRAINAGE

33 71 02 08/21 UNDERGROUND ELECTRICAL DISTRIBUTION

33 82 00 04/06 TELECOMMUNICATIONS OUTSIDE PLANT (OSP)

-- End of Project Table of Contents --

PROJECT TABLE OF CONTENTS Page 5

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PROJECT TABLE OF CONTENTS Page 6

SECTION 01 00 01

COVER SHEET

05/22

PART 1 GENERAL

NEW YORK DI STRI CT

CORPS OF ENGI NEERS

NEW YORK, NEW YORK 10278- 0090

I NVI TATI ON FOR BI DS

FOR

Repai r Bui l di ng 785, DENTAC West Poi nt , New Yor k

1. Attached is INVITATION FOR BIDS (IFB) NO. W912DS-XX-X-XXXX

2. BIDS MUST BE SET FORTH full, accurate, and complete information as required by this Invitation for Bids, including attachments. The penalty for making false statements in bids is prescribed under Title 18, United States Code, Section 1001.

3. SUBMISSION OF BIDS: Complete details concerning proper submission of bids are contained in the INSTRUCTIONS TO BIDDERS (Section 00 21 16).

4. Note the REQUIREMENT FOR AFFIRMATIVE ACTION of the EQUAL OPPORTUNITY clause as it applies to the contract resulting from this solicitation. (See paragraph NOTICE OF REQUIREMENT FOR AFFIRMATIVE ACTION TO ENSURE EQUAL EMPLOYMENT OPPORTUNITY in Section 00 72 00 of this IFB).

5. REPRESENTATIONS AND CERTIFICATIONS - SECTION 00 21 00 Bidders and Offerors are required to complete the REPRESENTATIONS AND CERTIFICATIONS and submit them with their bids.

6. GENERAL CONDITIONS - SECTION 00 72 00, note in particular the PROHIBITION SEGREGATED FACILITIES. Failure of a bidder or offeror to agree to the certification will render his bid or offer non-responsive to the terms of solicitations involving awards of contracts exceeding $10,000 which are not exempt from the provisions of the Equal Opportunity Clause.

6. Please review all bonds and accompanying documents required to be submitted. Bonds, Powers of Attorney, statements of authenticity and continuing validity, and all related documents MUST NOT bear computer printer-generated signatures and/or seals. Documents bearing signatures and/or seals generated as part of a document, as opposed to being affixed to the document after its generation, will not be accepted. Submission of such documents may render the bid or offer non-responsive and ineligible for award.

PART 2 PRODUCTS

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SECTION 01 00 01 Page 1

PART 3 EXECUTION

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SECTION 01 00 01 Page 2

SECTION 01 11 00

SUMMARY OF WORK

08/15

PART 1 GENERAL

1.1 REFERENCES

The publications listed below form a part of this section to the extent referenced. The publications are referred to within the text by the basic designation only.

FEDERAL ACQUISITION REGULATIONS (FAR)

FAR 52.212-3 Offeror Representations and Certifications-Commercial Items

U.S. ARMY CORPS OF ENGINEERS (USACE)

EM 385-1-1 (2014) Safety and Health Requirements Manual

1.2 SUBMITTALS

Government approval is required for submittals with a "G" designation;

submittals not having a "G" designation are for information only. When used, a designation following the "G" designation identifies the office that will review the submittal for the Government. Submittals with an "S" are for inclusion in the Sustainability Notebook, in conformance with Section 01 33 29 SUSTAINABILITY REPORTING. Submit the following in accordance with Section 01 33 00 SUBMITTAL PROCEDURES:

SD-01 Preconstruction Submittals

Dig Safe Permit

1.3 GENERAL

a. The Contractor must be required to (i) commence work under this contract within five (5) calendar days after the date the Contractor receives the Notice to Proceed, (ii) prosecute the work diligently, and (iii) complete the entire work ready for use, not later than 620 calendar days after the date the Contractor receives the notice to proceed. The time stated for completion must include the final cleanup of the premises. ( FAR 52.212-3 )

b. The Contractor must furnish all labor, materials, equipment, and services for the following work as described in the construction documents.

c. All work must be in accordance with the drawings and specifications or instructions attached hereto and made a part thereof, or to be furnished hereafter by the Contracting Officer and subject, in every detail, to his supervision, direction, and instructions.

SECTION 01 11 00 Page 1

1.4 WORK COVERED BY CONTRACT DOCUMENTS

1.4.1 Project Description

The work includes renovation of Bldg.785 to provide a Defense Health Agency (DHA)/Medical Command (MEDCOM)-certified Dental Clinic for the US Army Dental Activity Command (DENTAC. This includes repairs/upgrades to the failing superstructure, substructure, exterior envelope, doors and windows, interior walls and partitions, interior finishes, conveying systems, plumbing, Heating Ventilation and Air Conditioning (HVAC), fire protection systems, electric power/lighting, and electrical systems.

The scope of work also includes two building additions; A two story addition at the entrance to house lobby and elevators and a single story mechanical room addition.

Site work related to the project includes but is not limited to upgrades to storm water system, mill and overlay of parking lot, and electrical and water utility upgrades.

All digging within the historically sensitive areas of post is to be done with the oversight of DPW Cultural Resources.

1.4.2 Location

The work is located at the United States Military Academy at West Point, New York, 10996. The address for the project site is 785 Buckner Hill Road, West Point, NY. The project area is within the installation’s Stony Lonesome Planning District, on a moderately steep hillside sloping generally from southwest to northeast, toward the Hudson River The exact location is indicated within the project construction drawings. The site of the work is on the property for a military reservation and all rules and regulations issued by the Commanding Officer covering general safety, security, and sanitary requirements, etc., shall be observed by the Contractor..

1.5 DFARS 236.204, DISCLOSURE OF THE MAGNITUDE OF CONSTRUCTION PROJECTS

This project is estimated between $10,000,000 and $25,000,000.

1.6 EXISTING WORK

In addition to FAR 52.236-9 Protection of Existing Vegetation, Structures, Equipment, Utilities, and Improvements:

a. Remove or alter existing work in such a manner as to prevent injury or damage to any portions of the existing work which remain.

b. Repair or replace portions of existing work which have been altered during construction operations to match existing or adjoining work, as approved by the Contracting Officer. At the completion of operations, existing work must be in a condition equal to or better than that which existed before new work started.

c. At Contractor's own expense, Contractor shall immediately restore to service and repair any damage caused by Contractor's workmen to the existing piping and conduits, wires, cables, etc., of utility services or of fire protection systems and communications systems (including telephone). Contractor shall provide immediate notification of the

SECTION 01 11 00 Page 2

Contracting Officer and verbal procedures to restore. The Contractor must immediately assemble personnel, equipment and material necessary to restore. Compliance with Contract Documents for quality installation must be included. The work must proceed at 24-hours per day until satisfactorily restored service is achieved. Fixing loose ends requires Contracting Officer approval to perform during normal working hours. The request to perform repairs during normal working hours requires Contractor's written approval. The write up of procedures to repair must be submitted ASAP.

d. The Contractor shall repair any damage to those facilities, including those that are the property of a third party, resulting from failure to comply with the requirements of this contract or failure to exercise reasonable care in performing the work. If the Contractor fails or refuses to repair the damage promptly, the Contracting Officer may have the necessary work performed and charge the cost to the Contractor.

1.7 AUTHORIZED CONSTRUCTION AREA AND TRESPASSING

Do not inflict damage upon land and properties outside the authorized construction area by unwarranted entry upon, passage through, damage to, or disposal of, material on such land or property. The Contractor may make a separate agreement with any other party, regarding the use of, or right to, land or facilities outside the contract area. If such an agreement is made, it must be in writing and a copy must be provided to the Contracting Officer. The Contractor must hold and save the Government, its officers, and agents free from liability arising from trespassing or damage occasioned by his operations.

Work on or near roadways shall be flagged in accordance with the safety requirements in Safety and Health Requirements Manual EM 385-1-1 , which forms a part of these specifications. Work located along the alert force route shall not cause blockage, and the Contractor shall maintain unobstructed access for alert force traffic at all times. Roadway construction must maintain two lanes of travel lanes when possible.

Coordinated with the Contracting Officer any potential lane closures 15 days in advance of construction blockage.

1.8 PRIVATIZED UTILITIES

USAG WP has privatized water, wastewater and electrical service. All utility work on these systems shall be coordinated with the Utility System Owners; Electric = City Light and Power; Water and Wastewater = American Water Federal Services. Primary point of contact for coordination are:

Mr. Thomas Armstrong thomas.w.armstrong20.civ@mail.mil Contracting Officer's Representative – UP Water and Wastewater Desk: 845.938.1972

Mr. Daniel Middleton daniel.c.middleton2.civ@army.mil Contracting Officer Representative - UP Electric Desk: 845-938-0299

The point of contact for CLP will be the DPW PM. The CLP application shall be submitted to the DPW PM who will submit it to the CLP COR. The contractor shall also include the project engineer or COR in planning and

SECTION 01 11 00 Page 3 coordinations with the utility provider CORs.

Contractor should contact the DPW PM for all communications with private utility providers. DPW PM will coordinate with the Utility provider COR and USACE.

All work on privatized utilities to the point of demarcation indicated on the drawings shall be completed by the utility system owner. The contractor shall closely coordinate the scope of utility work with the appropriate system owner to avoid conflicts and duplication. Project specified utility work by the System Owners shall be paid directly by the government; costs associated with temporary utility services for Contractor use shall be the Contractor’s responsibility. Refer to Section 00 10 00 for further information.

1.9 LOCATION OF UNDERGROUND UTILITIES

Obtain digging permits prior to start of excavation, and comply with Installation requirements for locating and marking underground utilities.

No excavation whether minor or major including trenching, sidewalk replacement, etc. will be permitted without an approved digging permit.

Contractor shall apply for renewal of work permits as required if the work continues beyond the original permit expiration date.Contact local utility locating service a minimum of 15 days prior to excavating, to mark utilities, and within sufficient time required if work occurs on a Monday or after a Holiday. Verify existing utility locations indicated on contract drawings, within area of work.

Identify and mark all other utilities not managed and located by the local utility companies. Scan the construction site with Ground Penetrating Radar (GPR), electromagnetic, or sonic equipment, and mark the surface of the ground or paved surface where existing underground utilities are discovered. Verify with test holes the elevations of existing piping, utilities, and any type of underground obstruction not indicated, or specified to be removed, that is indicated or discovered during GPR scanning, in locations to be traversed by piping, ducts, and other work to be conducted or installed. Verify with test holes elevations before installing new work closer than nearest manhole or other structure at which an adjustment in grade can be made.

1.9.1 Notification Prior to Excavation

Notify the Contracting Officer at least 30 days prior to starting excavation work. The Contractor shall be responsible for obtaining a West Point "Dig-Safe Permit" and call 811 Dig Safely NY prior to commencing any excavation. The procedure for obtaining this "Dig-Safe Permit" is as follows:

a. The Contractor must notify the Contracting Officer in writing 30 working days prior to commencing excavation. Notification letter and a completed Dig Safe Permit Request will be submitted to the Contracting Officer and must include areas to be excavated, reason for excavation, depth of excavation, and supporting information such as drawings to allow the processing of permit. A copy of the Dig Safe Permit Request is attached below. The top portion of the request must be filled out by the Contractor. The Contractor cannot be compensated for delay caused by failure to notify government on timely basis to obtain the digging permit.

SECTION 01 11 00 Page 4

b. Once the permit is approved and signed by the Chief of the Utilities Division a Dig-Safe Permit will be issued to the contractor. From the issuance of the Dig-Safe permit, the Contractor has two weeks to commence excavation, after that the permit will no longer be valid and will have to be re-submitted.

c. Once utilities have been identified and marked, it is the responsibility of the contractor to maintain markings throughout the duration of the project.

d. In the event that utility line is damaged, all excavation will stop, and the Contracting Officer and U&FD (845-938-2818) will be contacted immediately. The U&FD will take appropriate action to effect safe repair. If utility lines are uncovered which were not identified in the Dig-Safe, the U&FD will be contacted, and a determination will be made as to which utility is involved and whether the lines are active or abandoned. When an unknown line is uncovered, it will be treated as "live" until determined otherwise.

e. The Dig-Safe permit may be received by the requestor with special instructions. These instructions must be complied with. These instructions will involve procedures that are determined safe by the Chief, Utilities and Facilities Division and will have to be followed.

f. Excavation may generate further actions depending upon each situation. Unknown utility locations must be recorded and drawings changed to show location.

g. There are no exceptions to the Dig-Safe Permit process.

h. See SOP 11-17 ANNEX V for additional requirements to obtain a Dig Safe Permit.

1.10 INTEGRATION OF BUILDING AUTOMATION SYSTEM (BAS) INTO THE UTILITY

MONITORING AND CONTROL (UMCS) IN THE WEST POINT PROJECTS

Coordinate with DPW Energy manager Bass Shakra at bass.a.shakra.civ@army.mil for BAS and integration into the UMCS for the West Point projects. Guidelines are as follows;

a. Integration of the project's BAS on the existing UMCS server is required for West Point Projects. The integration must be commissioned under the USACE supervision, and must pass before the project delivery and official acceptance.

b. Provide and deliver the computer for government approval to use for the integration and coordinate pick up with the DPW Energy manager for imaging (latest Niagara version in use at West Point.

Contact DPW Energy Manager for the latest specifications of the computer, with enough lead time prior to the integration work start time, to accommodate the DPW IT schedule as they will be doing the imaging.

c. Integrate BAS through a contractor provided and government approved computer, on site, and NOT remotely, as remote access to the server is not allowed by NEC.

d. Contractors must use government approved computer user account(s) processed by the Energy Branch of DPW. Contact POC, Bass Shakra, SECTION 01 11 00 Page 5 for SAAR (DD-2875), the AUP forms, and the Cyber-Awareness Challenge Certificate of the contractor(s) who are going to do the integration of the BAS on the existing server.

DPW Energy Manager will process the paperwork through DPW IT, and NEC to create a Niagara user account on the server for the contractor.

DPW Energy manager will be "Supervisor" for the contractor, in terms of the basic computer account and the Niagara user account, signing Blocks 17-18 of DD-2875.

e. One-Year Warrantee Period starts after the PVT and training, where the BAS would be connected to the server and NIPR. During the fifty week warrantee period, the controls contractor providing the warrantee must be available on site within a reasonable amount of time to address the deficiencies, as remoting into the BAS with VPN would not be allowed.The reasonable amount of time is determined in compliance with the goal of keeping the BAS operating as specified and accepted by the government, and to cause the least interference with the mission and the government normal business.Unscheduled and unavoidable interference must be coordination with the COR to minimize interrupted service and building occupants' discomfort.

g. Coordinate and schedule with COR for BAS Training of DPW personnel (O&M). Refer to Section 01 78 23 CLOSEOUT SUBMITTALS

h. Include the following UFGS Specifications but not limited to:

1. Section 23 09 00 INSTRUMENTATION AND CONTROL FOR HVAC

2. Section 23 09 13 INSTRUMENTATION AND CONTROL DEVICES FOR HVAC

3. Section 23 09 23.01 LONWORKS DIRECT DIGITAL CONTROL FOR HVAC

AND OTHER BUILDING CONTROL SYSTEMS

4. Section 23 09 93 SEQUENCES OF OPERATION FOR HVAC CONTROL

5. Section 23 09 23.01 LONWORKS DIRECT DIGITAL CONTROL FOR HVAC

AND OTHER BUILDING CONTROL SYSTEMS

6. Section 25 05 11.03 CYBERSECURITY FOR FACILITY-RELATED CONTROL

SYSTEMS - ELECTRONIC SECURITY SYSTEMS.

6. Section 25 05 11.03 CYBERSECURITY FOR FACILITY-RELATED CONTROL

SYSTEMS - POWER MONITORING SYSTEM.

7. Section 25 08 10 UTILITY MONITORING AND CONTROL SYSTEM TESTING)

8. Section 25 10 10 UTILITY MONITORING AND CONTROLS (UMCS) FRONT

END AND INTEGRATION

PART 2 PRODUCTS

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PART 3 EXECUTION

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SOP 11-17

ANNEX V

***** NO EXCAVATION OF ANY KIND IS TO BE PERFORMED PRIOR TO OBTAINING A SIGNED DIG SAFE PERMIT *****

***** NO EXCAVATION OF ANY KIND IS TO BE PERFORMED PRIOR TO OBTAINING A SIGNED DIG SAFE PERMIT *****

UNITED STATES MILITARY ACADEMY

DIRECTORATE OF PUBLIC WORKS

WEST POINT, NY 10996-1592

SOP 11-17

ANNEX V 26 April 2017

DPW DIG SAFE

1. PURPOSE: This SOP will provide a basic understanding of your responsibilities under 16 NYCRR Part 753, (also cited as Industrial Code 53 or Code Rule 53) concerning safe excavation practices and the protection of underground facilities in USMA installations and in New York State. This document is not intended as a legal reference, and does not contain the complete text of 16 NYCRR Part 753.

2. RESPONSIBILITIES:

A. REQUESTOR:

1. Why Call: It’s the law in the state of New York, and it is also a necessary part of planning your work. Reviewing your work and your work area prior to the actual excavation can help save you and this installation from unexpected downtime, loss of revenue and injury.

2. Requestor Defined: ALL Installation DPW/NEC project managers, DPW Work Leaders and/or Supervisors, COR’s and QA Reps that supervise ANY excavation requirement on USMA installations. Requestor is to be a government employee who will act as the liaison between the excavation workers (contractors, DPW workers, etc.) and the Dig Safe Coordinator.

3. Initiate Safe Dig Procedures: Provides the Dig Safe request form, as well as the necessary information to the coordinator, in the specified time frame. See specific guidelines below (para 3, this SOP)

B. DIG SAFE COORDINATOR:

1. USMA Dig Safe Coordinator: Acts as the link between the requestor and the utility system operators at West Point.

2. Contact Information: Hours of Operations- Mon – Fri 0800-1600hrs Phone #: 845.938.3107

3. Initial Duties: Coordinator will receive Dig Safe Permit Requests and enter request control number. Coordinator will then update Dig Safe Permit Request Control Log.

4. Coordinate: Once logged, coordinator shall contact utility operators and provide them the information from the requestor to perform mark out of utilities in the requested area.

5. Issue: After each utility has performed mark out, coordinator shall issue a signed Dig Safe Permit, any additional notes provided by utilities, and a copy of the Dig Safe SOPs to the requestor.

6. Response: Coordinator to receive emergency calls in the event of unidentified/identified utilities are struck. Coordinator to activate the Emergency Reaction System.

SOP 11-17

ANNEX V

***** NO EXCAVATION OF ANY KIND IS TO BE PERFORMED PRIOR TO OBTAINING A SIGNED DIG SAFE PERMIT *****

C. Utility Operator:

1. Who: Maintainers or operators of one or more of the utilities at West Point.

2. Contact: Utility operators are contacted by the Dig Safe Coordinator after a request is processed.

3. Duties: Utilizing the information provided by request, operators are to mark the locations of the utilities in that area. Any discrepancies or additional information (shallow depth of utilities, utilities unmarked or unable to be located, known abandoned utilities) should be included in the return form to the Coordinator.

3. DIG SAFE PROCEDURES:

A. REQUESTOR:

1. When: No less than 10 Working Days prior to planned excavation, submit Dig Safe request (Appendix 1, DPW, SOP 11-17, Annex V) to Dig Safe Coordinator (BOID, 845.938.3107, 3rd Floor, Bldg 667A.

2. What: Submit request form, a map of the area of the excavation indicated the specific location of the dig, and any other relevant information if possible.

3. Site: The actual site shall be indicated with “white” markings and/or flags prior to submission of the Dig Safe Request. The requestor is to ensure the maintenance of the markings of the site, including the identification markings of the utility operators once the Dig Safe Permit is issued.

4. Notifications: If the markings begin to degenerate, Requestor should contact Dig Safe Coordinator. If the markings are not visible at any time, the Requestor shall prohibit ANY excavation from occurring. NO MARKINGS = NO DIGGING.

5. Verification: Once notified by Coordinator that Dig Safe has been approved, Requestor shall receive Dig Safe Permit and verify information contained within as well as site readiness.

6. Safety: Requestor to ensure that all safety procedures are being followed, (Appropriate hard hats and PPE being utilized, emergency telecommunications are in place, safety harnesses being used, etc.) prior to excavation work beginning.

7. Monitor: Requestor shall monitor the excavation to ensure that Dig Safe guidelines are followed and that the markings are maintained. This shall be coordinated with the Dig Safe Coordinator.

8. Notifications: Requestor shall immediately notify Dig Safe Coordinator and appropriate O&M representative in the event that any utility is struck. Requestor shall notify Dig Safe Coordinator in the event that an undocumented utility is discovered. Requestor is to notify Dig Safe Coordinator upon completion of the excavation work for which the Dig Safe Permit is issued for, if multiple Dig Safe Permits are issued for a project, Requestor shall notify Coordinator as each individual permit is completed.

B. DIG SAFE COORDINATOR:

1. Receives: Receives Dig Safe Permit Request and associated information from Requestor.

2. Verifies: Coordinator to verify that Dig location has been marked (in white) IAW submitted map on or one working day before the permit request is transmitted to the Utility Operators. This is to be done by the coordinator or by their designated representative.

3. Transmit: Location of excavation and associated information to be transmitted to utility operators (includes NEC) within 3 working days of receiving permit request.

John.Detz Highlight

APPENDIX I, ANNEX V. DPW SOP 11-17 DATED 5 May 2010 -

(REQUEST SHOULD BE SUBMITTED NO MORE THAN 30 DAYS PRIOR TO BREAKING GROUND)

REQUESTOR WILL MARK EXCAVATION AREA WITH WHITE FLAGS PRIOR TO SUBMITTAL.

REQUESTOR IS RESPONSIBLE TO MAINTAIN MARKINGS FOR DURATION OF PROJECT.

UPON RECEIPT OF COMPLETED DIGSAFE PACKET (PERMIT, GIS MAP, AND APPROVED DA 4283) THE

PROCESS, TO INCLUDE MARKOUTS, WILL TAKE 10 BUSINESS DAYS FOR COMPLETION.

SUSPENSE DATE:

DIG-SAFE REQUEST DATE:

REQUESTOR POC:

PHONE:

DA 4283 (IJO NUMBER):

LOCATION OF DIG:

REASON FOR DIG:

MAP/SKETCH ATTACHED: YES: NO:

DATE MARKED OUT:

ANTICIPATED DIGGING DEPTH:

ANTICIPATED DIGGING DATE:

PERMIT NUMBER:

(TO BE COMPLETED BY DIG SAFE COORDINATOR)

DIG-SAFE CLEARED THROUGH: (SHOP FOREMAN INITIAL AND DATE WHEN FINISHED)

ELECTRIC (RED): GAS (YELLOW)

MAIN SEWERS (GREEN): SIGNAL (ORANGE)

STEAM (YELLOW): WATER (BLUE):

AGRONOMIST (PURPLE): CULTURAL RESOURCE: (PURPLE)

MAIN STORM (LITE BLUE):

REQUESTOR OF DIG-SAFE PERMIT IS REMINDED THAT WHILE ALL KNOWN UTILITIES ARE MARKED, THESE MARKINGS ARE ONLY AS CLOSE AS REASONABLE. EXTREME CARE MUST BE EXERCISED

WHEN EXCAVATING CLOSE TO EXISTING UTILITIES. REQUESTOR SHALL COMPLY WITH THE

PROVISIONS OF 29 CFR 1926, SUBPART P-EXCAVATIONS, THE OSHA EXCAVATION STANDARDS.

CLEARED BY: DATE:

BOID, WORK MANAGEMENT BRANCH CHIEF

NOTIFY DIG SAFE COORDINATOR @ 3107 WHEN DIG IS COMPLETE.

SPECIAL INSTRUCTIONS:

EFFECTIVE 29 November 2016 (All other dig-safe forms are obsolete)

John.Zapata Typewritten Text

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Robert.Griffin Sticky Note Accepted set by Robert.Griffin

Robert.Griffin Typewritten Text

APPENDIX I, ANNEX V. DPW SOP 11-17 DATED 26 APRIL 2017

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26 APRIL 2017

APPENDIX I, ANNEX V. DPW SOP 11‐17 DATED 25 APRIL 2017

CULTURAL

ELECTRIC: GAS: RESOURCES:

MAIN SEWERS: SIGNAL: AGRONOMIST:

STEAM: WATER: MAIN STORM:

HOW UTILITIES ARE MARKED:

FLAGS PAINT BOTH

ARE ALL UTILITIES FULLY MARKED AND INDICATED:

YES YES, NO UTILITIES IN AREA

INDICATED ON MAP

NO, UNABLE TO PARTIAL, SEE NOTES BELOW

LOCATE ANY UTILITIES

ADDTL INFO ATTACHED

NOTES:

***** NO EXCAVATION OF ANY KIND IS TO BE PERFORMED PRIOR TO OBTAINING A SIGNED DIG SAFE PERMIT *****

EFFECTIVE AS OF 26 APRIL 2017

REQUESTOR WILL MARK EXCAVATION AREA WITH WHITE FLAGS PRIOR TO SUBMITTAL. REQUESTOR

IS RESPONSIBLE TO MAINTAIN MARKINGS FOR DURATION OF PROJECT. UPON RECEIPT OF

COMPLETED DIGSAFE PACKET (PERMIT, GIS MAP, AND APPROVED DA 4283) THE PROCESS, TO

INCLUDE MARKOUTS, WILL TAKE 10 BUSINESS DAYS FOR COMPLETION.

UTILITY OPERATOR DIG SAFE MARK OUT VERIFICATION FORM

UTILITY OPERATOR FILLING OUT FORM:

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APPENDIX I, ANNEX V. DPW SOP 11-17 DATED 26 APRIL 2017

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APPENDIX II, ANNEX V. DPW SOP 11-17 DATED 26 APRIL 2017

UNCLASSIFIED//FOUO

UNCLASSIFIED//FOUO

Bass Shakra, PhD, CEM Energy Branch, DPW

DPW GUIDELINE: Integration of BAS on the Server in Major Renovation and New Construction Projects

DPW Director Brief 11 July 2022

Bass A. Shakra / DPW / (845) 938-7172 / bass.a.shakra.civ@army.mil

UNCLASSIFIED

2 of 11 JUL 2022

Summary

‐ The New Construction/Major Renovation contracts would have to be clear that Full Integration of Controls on the main server by the construction BAS contractor, commissioned under the USACE supervision, is required prior to the project delivery and acceptance by West Point.

‐ This would assure DPW that West Point won't end up with a building with a stand‐ alone BAS where a new contractor should be hired to do the integration on the server; which would result in instances where the integration contractor tells DPW that the design and implementation of the controls has many flaws (wiring, placement of sensors, sequences of operation, controls logics,...) and need to be modified, etc. (example, the Bartlett Hall debacle).

BAS Integration Guideline

3 of 11 JUL 2022

1. The design specifications of the designer of record, should include and follow the following UFGS Divisions:

UFGS Division 23 09 00, 13, 23, 33, 53, 93 (Instrumentation and Control for HVAC).

UFGS Division 25 05 11 (Cybersecurity for Facility‐Related Control Systems).

UFGS Division 25 08 10 (Utility Monitoring and Control System Testing).

UFGS Division 25 10 10 (Utility Monitoring and Controls (UMCS) Front End and Integration).

UFC 4‐010‐06 (Cybersecurity of Facility‐Related Controls Systems)).

2. The Integration of the BAS has to be done through a government computer, on site, and NOT remotely, as remote access to the server is not allowed by NEC.

3. Contractors need to get their government computer user account(s) processed by the Energy Branch of DPW. Currently, Bass Shakra, is the POC, who should be receiving the SAAR (DD‐2875) and the AUP forms, along with the Cyber‐Awareness Challenge Certificate of the contractor(s) who are going to do the integration of the BAS on the existing server. Bass Shakra would process the paperwork through DPW IT, and NEC, and once everything is cleared, Bass would create a Niagara user account on the server for the contractor. Bass would also act as the “Supervisor” for the contractor, in terms of the basic computer account and the Niagara user account, signing Blocks 17‐18 of DD‐2875.

4. For the latest specs of the computer that will be used for the integration, USACE would reach out to Bass Shakra ahead of time since computer technologies do change at a fast pace. The computer with the correct specs would then have to be delivered to Bass Shakra who would take it to the DPW for imaging (latest Niagara version in use at West Point). Once imaged, USACE would pick up the computer from Bass Shakra.

4 of 11 JUL 2022

5. After the deployment of all the hardware and software of the BAS components, Two‐Weeks of continuous commissioning (testing), during which all the controls glitches and shortcomings have been figured out, fixed and tested, to make sure the BAS is fully functional, and successfully so. The two week depends on the size of the project and be shorter or longer.

6. After the two‐weeks of testing, the Integration of all the JACEs on the server starts. The Integration of the BAS has to be done through a government computer, on site, and NOT remotely, as remote access to the server is not allowed by NEC.

7. After the integration work is completed, a PVT should be done under the supervision of USACE, and a demonstration of the controls features on the server will be given by the contractor to the DPW O&M and energy managers, and USACE reps (a formal Brief), along with a Training session. UFGS 25 10 10 notes that a Refresher Training should be timed to take place near the end of the 1‐year warranty period.

8. At this stage, the project tasks can be considered officially completed, and the project is officially delivered to, and accepted by, DPW.

9. A 1‐Year Warrantee Period starts after the PVT and training, where the BAS would be connected to the server and NIPR. During the 50 weeks warrantee period, the controls contractor providing the warrantee would have to be available on site within a reasonable amount of time to address the deficiencies, as remoting into the BAS with VPN would not be allowed. The reasonable amount of time is determined in compliance with the goal of keeping the BAS operating as specified and accepted by the government, and to cause the least interference with the mission and the government normal business. In cases with interference is unavoidable, coordination with the government is required to minimize interrupted service and building occupants discomfort.

5 of 11 JUL 2022

Quoted References With regard to the Warranty Period and Cybersecurity, UFGS 25 05 11 notes the following:

All work performed on the control system after acceptance must be performed using Government Furnished Equipment or equipment specifically and individually approved by the Government.

With regard to Remote Access to the BAS, UFC 4‐010‐06 Cybersecurity of Facility‐Related Controls Systems, in its Minimum Cybersecurity Requirement (Chapter 4) notes the following:

Do not provide remote access to the control system. If required, remote access to the Level 4 network should be provided by the Platform Enclave or the site IT organization. Coordinate remote access requirements with the project site IT organization, and with the Army ‐ ICS Cybersecurity Center of Expertise, Huntsville Engineering and Support Center.

With regard to the Service Call Work Warranty, UFGS 25 10 10 notes the following:

Provide a [1 year] [_____] unconditional warranty on service call work which includes labor and material necessary to restore the equipment involved in the initial service call to a fully operable condition. In the event that service call work causes damage to additional equipment, restore the system to full operation without cost to the Government. Provide response times for service call warranty work equivalent to the response times required by the initial service call.

West Point Local Area Credential Application

Privacy Act Statement Authority HSPD-12:

Principal Purpose: to record names, signatures and other identifiers for the purpose of validating he trustworthiness of individuals requisition access to West Point, New York. Records may be maintained in both electronic and paper form.

Routine Uses: None Disclosure: Disclosure of the information is voluntary however, failure to provide any of the requested information my impede, delay or prevent further processing of this request. USMA Form 13-16 updated Sept. 13, 2016

Local Area Credential Requested: □ Alumni □ Guest □ Visitor □ Contractor □ Delivery

Administrative Data

Last Name: _________________________ First Name: ____________________________ MI: ____

Gender: □ Male □ Female Date of Birth: _______________ SSN: _______-______-_______

Driver’s License Number: ____________________________________ State: __________________

Current Street Address: _____________________________________________________________

City: ______________________________________ State: ___________ Zip Code: _____________

Phone Number: ______________________ Email Address: ________________________________

Height: ________ Weight: ________ Hair Color: __________ Eye Color: _________

Contractor/Sponsor Information

Project/Contract: ___________________________________________________________________

Employer: _____________________________ Supervisor: _________________________________

Sponsor Information: ______________________________ COR: ____________________________

COR Phone Number: _______________COR Email Address: _______________________________

Criminal History

Have you been convicted of a crime in the past 10 years: □ Yes □ No □ Don’t Know

If Yes, what type: □ Misdemeanor □ Felony □ Other □ Don’t Know

If Yes, explain: ____________________________________________________________________

For Administrative Use Only

Received By: _______________________________ Received Date: ______________

NCIC Date: _______________ NCIC Request #: ___________________ Badge Issued: □ Yes □ No

If No Why: ________________________________________________________________________

If Yes- Issue Date: __________ Expiration Date: __________ Badge #: ____________

CIVILIAN PERSONNEL

BULLETIN

UNITED STATES MILITARY ACADEMY

WEST POINT,

NEW YORK 10996

28 October 2016

Number 17-03

DUTY STATUS AND LEAVE DURING ADVERSE WEATHER SITUATIONS

1. USMA Policy 40-03, Leave During Adverse Weather

It is the policy of the United States Military Academy to remain open during adverse weather conditions and to continue full operations in support of the mission. When roads are closed or treacherous because of adverse weather, the Garrison Commander or his designee may decide to implement, USMA Policy 40-03, Leave During Adverse Weather.

2. Accurate and up to date official Status information

You are encouraged to utilize 938-7000, the Garrison homepage (www.westpoint.army.mil), and the Garrison Facebook page (https://www.facebook.com/USAGWestPoint/?fref=ts) for accurate and up to date official information. As a convenience, the following radio stations will provide unofficial information at regular intervals starting on or about 6:00 a.m. when adverse weather conditions develop during non- working hours.

RADIO STATIONS

WFAN-AM 660 KHz WRRV-FM 92.7 MHz

WABC-AM 770 KHz WQXR-FM 96.3 MHz

WCBS-AM 880 KHz WHUD-FM 100.7 MHz

WRKL-AM 910 KHz WNEW-FM 102.7 MHz

WTBQ-AM 1110 KHz WGNY-FM 103.1 MHz

WGNY-AM 1220 KHz WFAS-FM 103.9 MHz

WFAS-AM 1230 KHz WAXB-FM 105.5 MHz

WRCR-AM 1300 KHz WWXY-FM 107.1 MHz

WALL-AM 1340 KHz WLNA-AM 1420 KHz

TV STATIONS

WCBS-TV Ch 2 WNYW-TV Ch 5

WNBC-TV Ch 4 WABC-TV Ch 7

TV CH 8 AND 23 COMMAND INFORMATION CHANNEL

3. NON-EMERGENCY POSITIONS

The following policy applies to: Appropriated Fund (AF) Employees in non-emergency positions only.

ANNOUNCEMENTS

During adverse weather conditions, announcements will be made as follows:

CODE WHITE

“West Point is CODE WHITE (All Day, Delayed Arrival, or Early

Departure).” This announcement means employees have the option for

UNSCHEDULED LEAVE or UNSCHEDULED TELEWORK.

Employees must notify their supervisor of their intent to take unscheduled leave, or to perform unscheduled telework as defined in the employee’s individual telework agreement. Employees scheduled to telework on the day of the announcement are expected to begin telework on time or request unscheduled leave.

or

CODE RED Until XX

“West Point is CODE RED until XX (Delayed Arrival).” This announcement means employees will be granted excused absence

(administrative leave) for up to the designated number of hours past their normal arrival time. Employees on pre-approved leave for the entire workday or employees who were granted unscheduled leave for the entire workday should be granted excused absence for the duration of the Code

Red. Employees scheduled to telework on the day of the announcement are expected to begin telework on time or request unscheduled leave.

or

CODE RED at XX HOUR

“West Point is CODE RED at XX HOUR (Early Dismissal).” This announcement means that non- emergency employees should depart earlier than their normal departure time from work and may request

UNSCHEDULED LEAVE or UNSCHEDULED TELEWORK to leave prior to the early departure time.

Or

CODE RED ALL DAY

“West Point is CODE RED ALL DAY.” This means that emergency employees are expected to report for work on time. Non-emergency employees (including Appropriate Fund employees on pre- approved paid leave) will be granted excused absence (administrative leave) for the number of hours they were scheduled to leave, unless:

- The employee is required to telework

- The employee works or is on official travel outside of the

West Point area

- The employee is on leave without pay

- The employee is on an alternative work schedule

Employees on pre-approved leave for the entire workday or employees who were granted unscheduled leave for the entire workday should be granted excused absence for the entire day. With supervisory approval, a telework-ready employee may telework, as defined in the employee’s telework agreement.

4. When adverse weather conditions develop

The Garrison Commander or his designee may decide to institute the Leave During Adverse

Weather Policy for Employees who are on duty at the time of the dismissal. Such decisions will be conveyed to all Activity Directors who are responsible for notifying all activities under their control.

5. EMERGENCY POSITIONS

The procedures in paragraph three above do not apply to employees in positions designated as emergency. These employees will always make a valid attempt to reach the

Work site on time during emergency weather situations. Employees who make a valid attempt, but do not reach the work site on time, will be given consideration for any tardiness due to road conditions and will, generally, not be penalized for conditions beyond their control. Employees in emergency positions who are at work during a snow emergency will normally be required to remain for their entire tour of duty and may be needed to remain for overtime or to cover additional shifts. Employees in emergency positions are so notified in writing.

6. Supervisors

Supervisors are encouraged to discuss this policy with each employee. Any questions concerning the designation of your position as weather essential, or non-weather essential, should be discussed with your supervisor.

7. CIVILIAN ON-SITE TRAINING CLASSES

Civilian on-site training classes will be postponed when Code Red is in effect. Participants will be notified of the rescheduled date as soon as arrangements are made. Classes may be postponed in other cases. The proponent of the class will communicate the status of the class to the registered attendees.

8. For further guidance, please see below.

Appropriated Fund Employees CPAC……………............................... 938-3943

Non Appropriated Fund Employees NAF Personnel Branch, CPAC…

938-2822

On-site training classes CPAC………………………………………... 938-3943

Time and attendance reporting Civilian Pay Service Center

Directorate of Resource

Management…………………………………

938-6508

Weather and road conditions…………………………………………. 938-7000

USMA homepage…………………………………………………….. http://www.usma.edu

-Signed-

CAROL L. MCQUINN

Human Resources Officer

DISTRIBUTION:

1 – each AF employee

1 – each NAF employee

SECTION 01 14 00

WORK RESTRICTIONS

11/11

PART 1 GENERAL

1.1 SUBMITTALS

Government approval is required for submittals with a "G" designation;

submittals not having a "G" designation are for information only.