Combined Synop DC Motor Test Stand 3April2025.pdf

COMBINED SYNOPSIS/SOLICITATION for a DC Motor Test Stand

General Information

Document Type: Combined Synopsis Solicitation

Solicitation Number: W911RQ-25-R-0002

Posted Date: April 3, 2025

Current Response Date: May 1, 2025

Product or Service Code: 6625

Set Aside: 100% Small Business Set-Aside

NAICS: 334515

Contracting Office Address

Red River Army Depot Directorate for Contracting 100 James Carlow drive, Bld 735 Texarkana, TX 75505-5000 Contract Specialist: Luke Leitschuck – luke.j.leitschuck.civ@army.mil Contracting Officer: CHRISTOPHER JOHNSTON

Description

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued.

This solicitation is a Request For Quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Regulations Circular - FAC Number: 2024-07 Effective Date: 09/30/2024

The associated North American Industrial Classification System (NAICS) code for this procurement is 334515 with a small business size standard of 750 employees. This solicitation will result in one (1) award.

Basis for Award: See Provision at FAR 52.212-2 below.

Submission of Questions: Any questions regarding this RFQ must be received by April 15, 2025, at 1000 hrs. (10:00 AM Central Standard Time (CST). Questions shall be submitted by email to Contract Specialist at luke.j.leitschuck.civ@army.mil & Contracting Officer at Christopher.l.johnston20.civ@army.mil.

Responses to questions are not considered changes to the RFQ as the only way the RFQ can be modified is through an amendment that will be issued. Oral explanations or instructions given before the award of a contract will not be binding. Upon receipt of questions, the Government will provide answers to all questions by email. Contractors will be notified if an extension is needed to respond to the questions submitted.

Submission Due Date: All offers are due by May 01, 2025, at 1500hrs (3:00 PM CST).

All responses received within this time frame will be considered by the government.

Responses shall be submitted electronically to luke.j.leitschuck.civ@army.mil & Christopher.l.johnston20.civ@army.mil concerning this acquisition. Offeror must be registered in System for Award Management (SAM) prior to receiving an award. Refer to website https://www.sam.gov/portal/public/SAM/.

The Acquisition Services Division for Red River Army Depot at 100 James Carlow Drive, Bld 735 in Texarkana, TX is seeking to purchase a DC Motor Testing Console (Test Stand).

All interested companies shall provide offers for the following:

Offeror Business Name & Address - _______________________________ Name/POC - _______________________________ Cage Code/ Unique Entity ID - _______________________________ Discount Terms - _______________________________

Signature & Name/Title of person authorized to sign offer:

Offer Date - ___________________________

Supplies This requirement will be awarded with one (1) Contract Line Items (CLIN) as follows:

CLIN 0001 DC Motor Test Stand __________________________

Total Evaluated Price __________________________

*Offeror shall include a breakdown of total cost in accordance with the associated CLIN number as well as list the combined price in the “Total Offered Price” space.

**Please note Contract Data Requirements List(s) (CDRLs) as exhibits uploaded with this Combined Synopsis Solicitation in SAM.gov.

Purchase Description (PD) DC Motor Testing Console

Commodity Section II, Combat Division, B-421S Red River Army Depot (RRAD)

Texarkana, TX 75507-5000 1 April 2025

1.0 Scope

This PD is to define the specifications necessary to award a contract for a new DC Motor Testing Console for Combat Division, Commodity Section II in building 421- South. Contractor shall perform any site preparation needed for new equipment, delivery of new equipment, offloading and positioning of new equipment, planning and designing, fabrication, testing, installation, training, and commissioning necessary to furnish one DC Motor Testing Console. Contractor is required to have the adequate resources for the manufacture of a system, and upon completion, shall be installed in building (B-421South) and made fully operational (Turnkey) prior to the Government’s acceptance

1.1 Order of Precedence.

In the event of a conflict between the text of this document and the references cited herein, the text of this document takes precedence. Nothing in this document, however, supersedes applicable laws and regulations unless a specific exemption has been obtained.

2.0 Requirements.

Design, Fabricate, and Install D-C Motor Test Console capable of testing of DC motors A3 Traverse Motor, 12900597, 12292399, 12292400, and 12292401 currently being refurbished. Testing performed will need to be able to provide the following values:

Torque values Power ratings Resistance ohms Brake Torque Test Manual/Electric High Pot Insulation Test for voltage drops/insulation leakage

Testing standards must meet requirements set forth in applicable DMWR’s and NMWR’s. Must be able to print detailed test results to be included with check sheets in jacket file.

3.0 Time Period

The machine shall be installed and operational within 12 months from contract award.

The contractor shall submit a detailed project time chart that shows milestones for a completed machine installation within the 12 months. Any modifications or extensions shall be requested through the Contracting Officer for this contract. The contractor shall coordinate the proposed installation schedule with RRAD POC within sixty (60 Days) prior to delivery of the system. The installation schedule shall be subject to approval.

Approval of the installation schedule shall not relieve the contractor of any responsibility for performance. RRAD works a four-day, ten-hour workweek, Mon-Thurs, 0630-1700.

Working Friday is not guaranteed but will be taken into consideration. Contractor may request to work Friday with 48 hours prior notice to RRAD POC. In Accordance With

(IAW) CDRL A0002

RRAD will be closed on all Federal Holidays which are:

New Year’s Day Martin Luther King Birthday President’s Day Memorial Day Juneteenth Independence Day Labor Day Columbus Day Veteran’s Day Thanksgiving Day Christmas Day

3.1 Installation.

Contractor shall offload, position, and make operational all equipment. Console/Stand shall be built or assembled on mobile stand so it can be relocated with minimal impact to production. Government will furnish all necessary utilities within 20 feet of the equipment site. Contractor shall make all connections to the utilities from the equipment to the provided hookup.

3.2 Lockout/Tagout (LOTO).

Contractor shall furnish a graphical, machine-specific LOTO procedure that clearly and specifically describes the steps necessary to establish a zero-energy state for the equipment in accordance with the requirements of OSHA Regulation CFR 1910.147.

This procedure shall be printed on a durable laminated material suitable for posting on the equipment. All LOTO locations on the equipment shall be clearly identified with a durable label keyed to the LOTO procedure. Contractor shall furnish the procedure in an electronic format so the information can easily be transferred into a maintenance management. In Accordance With (IAW) CDRL A0003

3.3 Functional Requirements.

The DC Motor Test Stand shall meet the following functional requirements:

Motor Mounting:

Universally adaptable mounting system to accommodate a wide range of DC motor frame sizes and mounting configurations (e.g., flange, foot, face).

Secure and stable mounting to minimize vibration and ensure accurate measurements.

Quick and easy motor installation and removal.

Load Application:

Dynamometer-based load application system capable of applying controlled and repeatable torque to the motor shaft.

Adjustable load range to accommodate a variety of motor sizes and power ratings.

Ability to apply constant torque, constant speed, and variable load profiles.

Precise and accurate load control.

Speed Measurement:

High-resolution encoder or tachometer for accurate measurement of motor shaft speed.

Speed measurement range appropriate for the target motor types.

Real-time speed display and data logging.

Torque Measurement:

High-accuracy torque sensor for precise measurement of motor shaft torque.

Torque measurement range appropriate for the target motor types.

Real-time torque display and data logging.

Voltage and Current Measurement:

Precise voltage and current sensors for monitoring motor input voltage and current.

Measurement ranges appropriate for the target motor types.

Real-time voltage and current display and data logging.

Data Acquisition and Control:

User-friendly software interface for controlling the test stand, setting test parameters, and viewing data.

Automated test sequencing and data logging capabilities.

Data export functionality in common formats (e.g., CSV, Excel).

Real-time data visualization and charting.

All software source code must be provided Safety Features:

Emergency stop button to immediately halt the test.

Overload protection to prevent damage to the motor or test stand.

Safety interlocks to prevent operation with open guards or unsafe conditions.

Clear labeling of safety hazards and operating instructions.

The DC Motor Test Stand shall meet the following performance requirements:

Torque Measurement Accuracy: ± 1.5 in/lbs Speed Measurement Accuracy: ± 5 rpm Voltage Measurement Accuracy: ± .01vdc Current Measurement Accuracy: ± 500 mA Load Range: 0-100 lb/ft Speed Range: 0-6,000 RPM Motor Voltage Range: 0-48 VDC Motor Current Range: 0-300 A

3.4 Training.

The contractor shall provide one or more qualified representatives who are thoroughly familiar with all aspects of equipment, installation, calibration, maintenance, and operation, for the purpose of training facility personnel. All printed training aids shall be supplied at no additional cost to the Government and shall be in English language.

Training consists of a minimum of ten hours for system operation personnel (10 people) and ten hours for maintenance personnel (10 people). It shall consist of verbal instruction and hands-on operations by contractor representative. In Accordance With

(IAW) CDRL A0005

3.4.1 Training Location.

Training shall be performed at RRAD building 421-S and shall commence after onsite training testing and run-off of the system. Training shall be provided for machine tending operators on system operations.

3.5 Manuals.

The contractor shall provide three (3) hard copies and one electronic copy on CD/DVD of operations sequence, system program, Bill of Materials (BOM), wiring diagrams/schematics, maintenance manuals for contractor installed equipment including calibration information and procedures where applicable. In Accordance With

(IAW) CDRL A0006

3.6 Government Furnished Materials (GFM)

The government will provide all necessary motors during startup and testing upon request.

3.7 Warranty.

The machine furnished under this specification shall be guaranteed for a period of one

(1) year or manufacturer’s standard warranty (whichever is greater) from defective materials, design, and workmanship. Upon receipt of notice from the Government of failure of any part of the machine during the warranty period, that parts shall be replaced within 7 business days with new parts at the expense of the contractor. All commercial OEM equipment included with the machine shall be guaranteed to the manufacturer’s normal warranty or covered under the one (1) year guarantee from the time of acceptance, whichever is longer. The warranty is to begin upon final acceptance by the Government.

3.8 Preparation.

Packaging, preservation, and packing for shipment to RRAD shall be the responsibility of the contractor. Any damage to materials, components, equipment, or other parts of the machine due to contamination, oxidation, shifting loads, or other circumstances during transportation shall be repaired or replaced by the contractor at the discretion of the Contracting Officer. All packaging and any shipping material shall be the responsibility of the contractor to remove from Depot.

Responsibilities.

Government Contractor

() (XX) a. Furnish labor and material handling equipment for off-loading and placing item on location.

() (XX) d. Connect machine to the provided utilities hook-up.

() (XX) e. Provide all necessary materials, tools, gages and instrumentation necessary to perform the required tests.

Material and tooling required of the performance testing at Government facility, to include mating cables and connectors.

() (XX) f. Provide and charge all systems with fluids in accordance with manufacturer's instructions.

(XX) () g. Provide unobstructed utilities hook-up within 20 feet of system.

(End of Purchase Description)

Delivery Schedule: 12 months ADC (After Date of Contract)

FOB Destination

Place of Performance Address: Red River Army Depot

Directorate for Contracting 100 James Carlow Drive BLD Texarkana, TX

Postal Code: 75507

Country: United States

Delivery and Acceptance: FOB Destination

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Items” (SEP 2023). This solicitation will result in only one (1) award.

2. FAR 52.212-2, “Evaluation-Commercial Products and Commercial Services” (NOV 2021)

3. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items”

(SEP 2023)

4. FAR 52.204-9, “Personal Identity Verification of Contractor Personnel.” (NOV 2023)

Contractor and all associated sub-contractor employees shall comply with adjudication standards and procedures using the National Crime Information Center interstate identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

Offerors must complete annual representations and certifications electronically in the System for Award Management (SAM) accessed through https://www.sam.gov in accordance with FAR 52.212-3, “Offerors Representations and Certifications– Commercial Items.”

PROVISIONS INCORPORATED BY FULL TEXT:

Instructions, Conditions, & Notices to Offerors

FAR 52.212-1 Addendum, Instructions to Offerors

A-1. Period for Acceptance of Offers IAW FAR 52.215-1(d). The offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers.

A-2. To ensure timely and equitable evaluation of offers, offerors must follow the instructions contained herein. Offers must be complete, self-sufficient, and respond directly to the requirements of this solicitation. A complete quote consists of two (2) parts: Part I - Price and Part II - Technical. Failure to furnish a complete offer may result in the offer being determined unacceptable by the Government. Response to this solicitation (including both parts) must be submitted by the due dates specified in this Combined Synopsis Solicitation. The signed Combined Synopsis Solicitation document must be submitted electronically to all individuals listed below. Receipt of your electronic submittal will be acknowledged via return email; if you do not receive an acknowledgement, you are advised to call for confirmation as firewall protections may block emails and/or strip attachments. Contact information is as follows (Email is highly suggested):

Contract Specialist - Luke Leitschuck, Luke.j.Leitschuck@army.mil (571-588-1513) Contracting Officer - Christopher Johnston, christopher.l.johnston20@army.mil (571- 588-1511)

A-3. Specific Instructions:

A-3.1 PART I, Price. Offerors are asked not to alter the electronic version of this Combined Synopsis Solicitation other than to fill in pricing information. In particular, offerors are asked not to delete page breaks or to alter headers/footers.

A-3.1.1 Page 2 of this Solicitation - Complete the items listed below. In doing so, the offeror accedes to the contract terms and conditions as written in the solicitation, to include attachments. The solicitation constitutes the model contract.

Discount terms (Payment terms such as Net 30)

Name/POC/address of offeror (code = cage code; facility code=Unique Entity ID)

Total Evaluated Price

Signature: Name/Title of person authorized to sign offer

Offer Date

A-3.1.2 Price Schedule

For each contract line number (CLIN) insert quoted unit price and extended amount.

The extended amount must equal the quantity multiplied by the unit price. To prevent rounding issues, unit prices are to be rounded to the nearest whole dollar.

Note: It is the responsibility of each offeror to verify their calculations.

Interchanges: The Government may conduct interchanges with one, some, none, or all vendors at its discretion.

A-3.2 PART II, Technical. Offerors shall prepare and submit a technical quote by the date/time stated in the “Submission Due Date” on Page 2 of this Combined Synopsis Solicitation. Offerors shall provide sufficient information to allow the Government to judge the offeror's technical capability to perform the requirements of this Combined Synopsis Solicitation. The basis of the offeror's technical offer is the Purchase Description titled “DC Motor Testing Console” of this Combined Synopsis Solicitation.

The offer must adhere to the specifications and characteristics listed.

(End of 52.212-1 Addendum)

Evaluation Factors for Award

FAR 52.212-2 Addendum, Evaluation Methodology

B-1 BASIS FOR CONTRACT AWARD: This requirement will be awarded to the responsible offeror whose offer conforming to the solicitation is determined to represent the best selection for the Government based on meeting price and technical acceptability. This acquisition is being conducted in accordance with FAR Part 13 Simplified Acquisition Procedures. By submission of its offer, the offeror accedes to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or sub factors. The offeror accedes to the terms of this model contract and all such offers shall be treated equally except for their prices and technical evaluation. An "unacceptable" rating in any factor will result in the overall technical offer being rated "unacceptable" and the offer will therefore be ineligible for award. The Government may at its discretion also utilize information available from Government Past Performance collection systems to compare offerors and use this information as a discriminator when identifying the offer that represents the best selection. Offers will be evaluated using FAR 13.106-2 procedures which permit comparative evaluation of offers. While the Government will strive for maximum objectivity, the selection process is by its nature subjective. Therefore, professional judgment is implicit throughout the entire process.

The evaluation process shall proceed as follows:

The following documents will be evaluated for completeness and compliance with the requirements of the RFQ. Please refer to the instructions in

52.212-1 Addendum. Incomplete items may be a basis for rejection:

1. Part I, Price

(a) Signed copies of this Combined Synopsis Solicitation document. Is this Combined Synopsis Solicitation document completed and signed by an official authorized to bind the company?

(b) Completed Price Schedule, this Combined Synopsis Solicitation document. Is the price schedule accurately and completely filled in by the offeror?

(c) Solicitation Amendments (if applicable). Did the offeror acknowledge all amendments to the RFQ?

(d) System for Award Management (SAM) Registration. Has the offeror completed SAM registration and is the registration active? (Government will validate via SAM website)

2. Part II, Technical

The offer shall consist of a detailed breakdown showing how all of the performance requirements listed in the Purchase Description titled “DC Motor Testing Console” of this Combined Synopsis Solicitation, will be met.

B-2 PRICE EVALUATION. Offers will be ranked from lowest to highest Total Evaluated Price (TEP). An offeror's Total Evaluated Price will be determined by totaling the Amount for all CLINs. Offerors shall enter the TEP on Page 2 of this Combined Synopsis Solicitation document. The offeror is responsible for ensuring that the value listed as the TEP is the total of all CLINS provided in the solicitation. (Note: To prevent rounding discrepancies, please ensure unit prices used for calculation are rounded to the nearest whole dollar. It is the responsibility of each contractor to verify his or her calculations.

B-3 TECHNICAL EVALUATION.

The Government's technical evaluation shall evaluate the technical offers on a pass/fail basis, assigning a rating of Acceptable or Unacceptable. An offer must be rated "acceptable" in order to be eligible for award. An "unacceptable" rating will result in the overall technical offers being rated "unacceptable" and the offers will therefore be ineligible for award. The Government will utilize the information provided by the offeror, along with information collected from other sources (i.e., other Government offices, commercial sources, etc.), in making a technical acceptability determination. If an Offeror's technical offers is determined to be Technically Unacceptable, no further evaluation will be conducted. Offerors determined to be technically unacceptable shall be eliminated from consideration for contract award.

Offers must be determined technically acceptable in the following areas to be eligible for award:

1. Offered capability meets the requirements in accordance with the Purchase Description titled “DC Motor Testing Console” of this Combined Synopsis Solicitation.

TECHNICAL RATINGS

1. Acceptable - The offeror's quote meets the minimum requirements stated in the Purchase Description titled “DC Motor Testing Console” of this Combined Synopsis Solicitation.

2. Unacceptable - The offeror's quote fails to meet the requirements stated in the Purchase Description titled “DC Motor Testing Console” of this Combined Synopsis Solicitation.

B-4 CONTRACT AWARD. The Government intends to award, without discussion, to the offeror whose quote represents the best selection for the Government based on meeting price and technical acceptability. Offerors are cautioned to submit sufficient information and in the format specified in 52.212-1 Addendum. Offeror's may be asked to clarify certain aspects of their quote. Communication conducted to resolve minor or clerical errors will not constitute discussions and the Contracting Officer reserves the right to award a contract without the opportunity for quote revision. The Government intends to award a contract without interchanges with respective offerors. The Government, however, reserves the right to conduct interchanges with one, none, or all offerors if deemed in its best interest.

The Government retains the right to cancel this Request for offers at any time prior to contract award.

B-5 CONTRACTOR RESPONSIBILITY. Prior to an award, an offeror may be requested to provide business information for the purpose of a responsibility determination in accordance with FAR Part 9. Failure to provide requested information may result in a determination of non-responsibility, and the offeror would then be considered ineligible for award.

(End of 52.212-2 Addendum)

FAR Clauses Incorporated by Full Text

52.212-2 Evaluation-Commercial Products and Commercial Services. Nov 2021

As prescribed in 12.301(c), the Contracting Officer may insert a provision substantially as follows:

Evaluation-Commercial Products and Commercial Services (Nov 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

See Addendum FAR 52.212-2 Evaluation

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

The following solicitation clauses apply to this acquisition:

1. FAR 12.603(c)(2)(xiv) “Defense Priorities and Allocations System (DPAS) and assigned rating”

2. FAR 52.212-4, “Contract Terms and Conditions-Commercial Products and Commercial Services”

3. FAR 52.212-5, “Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Products and Commercial Services”

This is an open-market combined synopsis/solicitation for commercial products as defined herein. The government intends to award a contract as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein.

To facilitate the award process, all offers must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Offerors shall list exception(s) and rationale for the exception(s).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Contract Specialist, Luke Leitschuck, at luke.j.leitschuck.civ@army.mil & Contracting Officer, Chris Johnston, at Christopher.l.johnston20.civ@army.mil.

Point of Contact

Contract Specialist Luke Leitschuck 571-588-1513 Luke.j.leitschuck.civ@army.mil

Contracting Officer

CHRISTOPHER JOHNSTON

571-588-1511 Christopher.l.johnston20.civ@army.mil