CN-370000-PL263-TA1002.pdf

DEP Contract No. PL263, Attachment A, Page 1 of 1

TASK ASSIGNMENT NOTIFICATION FORM

DEP CONTRACT NO. PL263

Task Assignment Number: _1002 Date: 05/1 /2021_ ______

Contractor: __FNAI/FSU

Contractor Contract Manager: __Dan Hipes __________________________________ Phone Number: 850-224-8207

DEP Contract Manager: _Deborah Burr _______________________________ Phone Number: 850-245-2773

Task Description (Use additional sheets if necessary):_Florida Forever Support

Final Deliverables and Due Dates: See attached Details for 1002

Performance Measures: _See attached Details for 1002

Financial Consequences: No payment will be made for unsatisfactory deliverables

Term of Task Assignment: _July 1, 2021 through June 16, 2022

TASK ASSIGNMENT TYPE AND NOT TO EXCEED AMOUNTS:

FEE SCHEDULE FIXED PRICE TOTAL TASK ASSIGNMENT VALUE

X X $68,100

TOTAL TASK ASSIGNMENT VALUE $68,100

Funding Information:

Org Code EO Object Code Fund Category Project # Year Amount

3710-2400-000 QH 139900 423001 084108 80047 21 $68,100

CONTRACTOR FLORIDA DEPARTMENT OF

ENVIRONMENTAL PROTECTION

Contract Manager Date Contract Manager Date

APPROVED:

Contractual Authority Date _________________________ _________

Budget Representative Date

Contractual Authority Date cc: Procurement Administrator (MS93) Bureau of Finance & Accounting (MS78) - 2 copies

Sheryl Boutin Digitally signed by Sheryl Boutin Date: 2021.05.17 11:23:28 -04'00'

Deborah Burr Digitally signed by Deborah Burr Date: 2021.05.18 08:13:20 -04'00'

Callie DeHaven Digitally signed by Callie DeHaven Date: 2021.05.19 09:38:49 -04'00'

Laurel Fulkerson Interim Vice President for Research

Julie Wammack for Laurel Fulkerson

Digitally signed by Julie Wammack for Laurel Fulkerson Date: 2021.06.04 11:06:48 -04'00'

Daniel Hipes Digitally signed by Daniel Hipes Date: 2021.06.04 13:07:43 -04'00'

PL263 – Task Assignment 1002– Details

Florida Forever Support

FNAI shall complete the following activities upon request of the Department, except for activities C, D, and E which are provided on a specific timeline described below:

A. Agenda and Annual Report Maps. Provide new or revised electronic color maps (jpeg format), for the Florida Forever projects. Each map must fit on letter-size paper (8½ x

11) and include the following information: (a) project boundary; (b) proposed boundary amendments (if applicable) with noncontiguous additions denoted by letters; (c) acquired (public) lands within the boundary (if applicable); (d) remaining essential parcels within the boundary; (e) other protected lands, denoting the name of the managed area (when appropriate); (f) other conservation land acquisition projects within the map view, denoting the name of the project area (when appropriate) and distinguishing if they are Board of Trustees projects or other program projects; (g) township, range and section lines and numbers; (h) county, state, and federal highways with identifiers; (i) project site names (if applicable), city names and names of lakes, rivers and other noteworthy geographic features; and

(j) explanation box that includes map title (project name and, if appropriate, map sheet number), county where project is located, map legend, scale bar, inset map of general location relative to county boundaries, and compass directions. The scale for these maps will be no greater than 5 miles per inch, with a preferred scale between 1 and 3 miles per inch. For large multiple-sites projects that span more than one map page at 5 miles per inch, a general overview map indicating the location of the sites relative to the map sheets will also be prepared. Maps should be delivered by March 1.

B. Project Re-design Meeting Maps. Prepare or revise electronic and paper maps for project re-design meetings following the same design and layout set forth above;

paper maps will be prepared at a scale appropriate for group discussion depending on the complexity of the information depicted, from 8.5 x 11 inches up to poster size.

Ownership boundaries will be clearly delineated on the maps to facilitate project re-design deliberations. Map requests will be made no less than two weeks prior to the time they are needed.

C. Updated Project Rare Species Tables. Prepare tables listing rare species documented or likely to occur on all new Florida Forever Projects and update tables for existing projects to reflect changes in FNAI’s database or the project boundaries.

Tables should be delivered in .xlsx format by March 1.

D. Interactive Conservation Lands and FFBOT Projects Web Tool. Update and add new FFBOT project boundaries and relevant summary information into FNAI's Interactive Conservation Lands Tool and serve on FNAI website on quarterly basis.

E. Table of Tax-Assessed Value. Conduct a GIS analysis to calculate the total tax-assessed value of the acres remaining for each Florida Forever project based on the latest statewide compilation of property appraiser tax data from the Florida Geographic Data Library. The table will be delivered in Excel format by March 1.

Details for PL263 - Task Assignment1002 (continued)

F. Preliminary Evaluation of Florida Forever Proposals. FNAI will review Florida Forever proposals/projects and provide a written evaluation summarizing the ecological resource value of each proposal/project based upon information in the FNAI Biotics database and a review of aerial photography. At a minimum, the following will be included in the evaluation: Biological Conservation Priority; Natural Resource Description (narrative of the resources determined to be on site); tables of natural communities and rare species on the sites; tables of Florida Forever Measures for each site; Florida Forever Report Maps and Aerial Maps of each site. The DEPARTMENT will provide FNAI with a copy of each application or request for a new acquisition proposal at least six weeks prior to the ARC meeting for which the information is to be presented. FNAI will complete the tasks within 3 weeks of receiving completed applications.

G. Site Visit Evaluations of Florida Forever Proposals. FNAI will participate in a joint agency field inspection coordinated by DEP Staff to evaluate each Florida Forever proposal voted by ARC for further evaluation. FNAI will update information in the Biotics database and use this information along with scientific expertise to provide written components for the Project Evaluation Report (PER) compiled by DEP Staff to be used by ARC in the evaluation and ranking of projects for the Florida Forever list.

Written components submitted by the FNAI for each PER should include the following:

a. A general description of project size, location, general topography, proximity to existing managed areas or other land acquisition proposals or projects of the Department and land acquisition partners; and information such as length of road and river frontage;

b. An analysis of the ecological values of natural communities and a description of the extent of other land cover types, as well as a table summarizing the acres and percent;

c. A description of how and to what extent a project meets certain Florida Forever Performance Measures (B2, B4, B5, B6, C1);

d. A Florida Forever Measures Evaluation Chart for measures B1, B2, B3, B4, B5, B6, C4, C5, C7, C8, D3, E2, F2, and G1;

e. A table summarizing rare species including their global ranks and the number of acres on site of rare species habitat;

f. Maps (Florida Forever Report map and aerial) for the Project Evaluation Report boundary.

The DEPARTMENT will provide FNAI with a list of new acquisition proposals at least eight weeks prior to the ARC meeting for which the information is to be presented.

FNAI will complete their portion of the PER report within 3 weeks of the agency site visit.

H. Florida Forever Project Boundary Amendment Review. FNAI will review proposed amendments to Florida Forever projects and provide a written evaluation summarizing the ecological resource value of the proposed addition to, or deletion from, a project based upon information in the FNAI Biotics database and a review of aerial photography. At a minimum, the following will be included in the evaluation: A summary of the purpose of the project, a narrative of the resources determined to be on site including rare species and natural communities; a table summarizing values for Florida Forever Measures for the proposed addition; Florida Forever Report maps and aerial maps of each site. The DEPARTMENT will provide FNAI with a copy of each application or request for the boundary amendment. FNAI will complete reviews within 10 days of receipt.

Costs per Activity The number of maps and evaluations described in this Task Assignment cannot be predicted but the total amount of the Task Assignment shall not exceed $68,100. Work done under this Task is subject to the negotiated overhead rate of 5% as specified in the master agreement PL263. Products are due within two weeks of request unless otherwise specified and shall be billed as follows per item following the quarter during which activities were completed. A template “Detail of Activities” for Invoicing is provided as Appendix A.

Agenda and Annual Report Maps:

Digitally revise existing single page map ............................................................. $115 Text revision of existing single page map .............................................................. $27 Prepare new single page map, including new color maps .................................. $280 Prepare multiple page maps o New overview map .................................................................................. $115 o Revised overview map ................................................................................ $55 o Additional new map pages ....................................................................... $280 o Additional revised map pages .................................................................. $110

Project Re-design Meeting Maps:

Prepare new single page map .............................................................................. $300 Prepare multiple page maps o First map page .......................................................................................... $300 o Additional map pages ............................................................................... $110

Project Rare Species Tables

Prepare species tables for all new projects and update existing as needed (to be billed in the April 15 invoice (see schedule below)) ............................... $1,800

Table of Tax-Assessed Value:

Prepare table of project remaining acres and tax-assessed value needed (to be billed in the April 15 invoice (see schedule below) ...................................... $5,000

Web Tools:

Update & maintenance of Web site .................................................. $2,050 quarterly

Preliminary Evaluation of Florida Forever Proposals: ..................... $1,100 per evaluation

Florida Forever Proposal Evaluation Report content: ..................... $3,900 per evaluation

Florida Forever Project Boundary Amendment Review: ......................... $400 per review

Total cost of this task shall not exceed $68,100. This amount can be amended if the DEPARTMENT determines a need. Work done under this Task is subject to the negotiated overhead rate of 5% as specified in the master agreement PL263. Any work completed in excess of $68,100 shall be at FNAI’s sole discretion and the DEPARTMENT shall not be responsible for reimbursing the FNAI for such additional services unless this task assignment is specifically amended to allow for additional work. Invoices shall include APPENDIX A showing the number of units per activity, the total cost per activity and grand total for the invoice. The number of units for each activity may vary each quarter.

Invoice Schedule

Quarter (Service Dates)

Products due date:

Invoice on or prior to date (A template “Detail of Activities” for Invoicing is provided as Appendix A.

1 (Jul-Sep 2021) Within 2 weeks of request and billed at the end of each quarter

October 15, 2021 2 (Oct-Dec 2021) January 14, 2022 3 (Jan-Mar 2022) April 15, 2022

4 (Apr-Jun 16, 2022)

June 17, 2022 (Invoice due the day after products due because of the State fiscal year cutoff for processing invoices)

Invoices shall be submitted electronically 15 days after the end of each quarter with final invoice due on June 17, 2022. Invoices should be sent to the DEP CONTRACT MANAGER, Deborah Burr, Deborah.Burr@FloridaDEP.gov and to Budget Representative, Sheryl Boutin Sheryl.Boutin@FloridaDEP.gov

All invoices shall include the corresponding reporting period.

(For Example: Reporting Period: July 1, 2021 – September 30, 2021)

Appendix A. Template Detail of Activities for Invoice

Activity Cost per activity Quantity

Total Cost

Agenda and Annual Report Maps

Digitally revise existing single page agenda or annual report map $115

Text revision of existing single page agenda or annual report map $27

New single page agenda or annual report map $280

New overview map for multi-page map $115 Revised overview map for multi-page map $55 Additional new map pages for multi-page map $280 Additional revised map pages for multi-page map $110

Project Re-design Meeting Maps Prepare new single page map $300 First map page of multi-page map $300 Additional map pages of multi-page map $110

Project Rare Species Tables (April 15 invoice only) $1,800 Table of Tax-Assessed Value (April 15 invoice only) $5,000 Web Tools: Update & maintenance of Web site (quarterly) $2,050 Preliminary Evaluation of Florida Forever Proposals $1,100 Florida Forever Proposal Evaluation Report content $3,900 Florida Forever Project Boundary Amendment Review $400

Invoice Total $