Task Assignment Number: _ 801

Contractor: FNAI/FSU

TASK ASSIGNMENT NOTIFICATION FORM

DEP CONTRACT NO. PL263

Date:_ 05/30//2019

Contractor Contract Manager; ---=D=an"""'H'"""lpe=s __________ _

DEP Contract Manager: -e.R..:::a:,.:yrno= n-=-d .,:JSpe.::a=uld=l'-'-'n:,, _________ _

Phone Number: 850-224-8207

Phone Number: 850-245-2773

Task Description (Use additional sheets If necessary): Data systems created and maintained In support of the Office of Environmental Services Programs. See attached for detalls.

Final· Deliverables and Due Dates: =Se=e:..::a=tta=c=hed=-=D=et=al=ls=foc:...r 80=-=-1 _______________ _

Performance Measures: See attached Details for 801

Financial Consequences: No payment will be made for unsaUsfaclory deliverables.

Term of Task Assignment: Juh• 1. 2019 through June 15. 2020

TASK ASSIGNMENT lYPE AND NOT TO EXCEED AMOUNTS:

FEE SCHEDULE FIXED PRICE TOTAL TASKASSIGNMENTVALUE

X

TOTAL TASK ASSIGNMENT VALUE

F d' I f I' lJn rnn n orma ion:

- Org Code EO Ob:ecl Code Fund

3710-2400-000 QF 139900 423001

3710-2400-000 NE 139900 348014

~ ,<> . L~h ?~? -)d / / Contractual Authority ~ Date

Gary K. Ostrander Vice President For Research cc: Procurement Administrator (MS93) Bureau of Finance & Accounting (MS78) ~ 2 copies

X $255,000.

S 255,000

Category Pro'ect# Year Amount 100777 $222,946 084108 80047 16 $32,054

FLORIDA DEPARTMENT OF

ENVIRONMENTAL PR ·CTION

APPROVED:

-~ ·-~ 61,>u..~ Budget Representative c~'&J/,u;- Contractua, Authority

5-3C-Zcl'1 Date

5 , .. JO ·-/ Cf Date

5"'-~ - LDt 't Date

DEP Conllact No. PL263 - Atlachment A, Page 1 or 1

PL263 - Task Assignment 801 – Details

Data Systems Developed and Maintained to Provide Scientific and Technical Support

The CONTRACTOR shall provide a program director and staff who will dedicate a portion of their time for the maintenance, further development, interpretation and utilization of the Florida Natural Areas Inventory (FNAI) data systems to provide scientific and technical support to the Division of State Lands (DSL) Office of Environmental Services (OES) and other Programs and Offices of the Department of Environmental Protection (DEPARTMENT) and the Acquisition and Restoration Council (ARC) for land acquisition and land management planning activities. The total amount allocated for this Task 801 shall be $255,000.00 and can be amended if the DEPARTMENT determines a need. Any work completed by the CONTRACTOR in excess of $255,000.00 shall be at the CONTRACTOR’S sole discretion and the DEPARTMENT shall not be responsible for payment to the CONTRACTOR for such additional services unless this task assignment is specifically amended to allow for such additional work.

FNAI Database Operations

The CONTRACTOR will continue to update information in its Biotics database (described in Attachment C, Scope of Services for the full contract) to ensure its continued reliability and credibility. This database, developed through 38 years of data compilation and independent ecological research by FNAI staff scientists, serves as an important and unique resource for the DEPARTMENT, as well as businesses and other government agencies that require efficient access to these types of information to guide decision making.

The specific products and services to be provided by the CONTRACTOR include the following:

Database Development:

Activity 1. Rare species characterization and occurrence records CONTRACTOR will maintain an up-to-date list of rare or endangered plant and animal species and a list of natural communities (elements of biodiversity) that contribute to the ecological diversity and health of natural systems of Florida. They will collect and incorporate into Biotics (statewide conservation database) information describing the ecology and conservation status (element tracking and ranking) as well as spatial distribution of these species and natural communities ((element occurrences (EOs)). These data provide the foundation for statewide conservation analyses and contribute vital information for land protection and management. Specifically, the CONTRACTOR will fulfill the objective measures of:

(a) Adding new EOs to the FNAI Biotics database

(b) Updating existing EOs

(c) Completing comprehensive updates of occurrences and conservation status information for priority species to ensure that FNAI has up-to-date EOs across the known range of a species, that information describing its biology, management requirements, rarity, threats, and trends includes current scientific understanding and that the current species subnational (rarity) rank (S rank) reflects this information. This information will be housed in the Biotics database and reflected in field guide accounts for species updated under Activity 1 (c). These will follow the format of FNAI’s Field Guides to the rare plants and animals of Florida and be available for general use on the FNAI website.

NOTE: All new and updated EOs edited under tasks a, b, or c above will be included for billing purposes in only one of these categories. Documentation listing records billed in each category shall be provided.

Details for PL263 - Task Assignment #801 (continued)

For the purposes of this Activity, updates to existing EOs consist of updates to EO spatial boundaries, or updates to the Biotics Version Date field which is used to indicate the incorporation of significant newly collected or reported information into an existing record.

Activity 2. Data Requests and Other Special Services The CONTRACTOR will provide to the OES special scientific and technical support as described, in part, in this paragraph and not otherwise specified in this agreement. The CONTRACTOR is uniquely qualified to provide these special services in a time- and cost-efficient manner because of the comprehensive data and other information managed in its databases and because of the special expertise of its staff.

1. re-evaluation and design of existing Florida Forever projects;

2. evaluation of Florida Forever acquisitions to be considered for surplus;

3. technical support in preparation of Florida Forever five-year plan;

4. technical support (ecological, land management, and conservation planning data) in response to state land management issues and the development of state land management plans;

5. technical support (ecological and conservation planning data) in preparation of Governor and Cabinet agenda reports;

6. technical support (ecological and conservation planning data) in response to legislative data requests, including performance-based budgeting measures; and

7. technical support (ecological and conservation planning data) to assist OES/DSL in preparation of outreach and other communications, such as DSL web pages.

The CONTRACTOR will respond to requests from OES for such assistance and will provide a report with each invoice generally describing each request, date of completion, and for whom the service was provided. Any requests that involve GIS analysis utilizing new methodologies for analyzing and manipulating data shall include a report describing the GIS protocols used to conduct such analysis.

Conservation Lands Planning:

Activity 3. Conservation Lands Mapping CONTRACTOR will maintain regular contact with all public, private, and nonprofit entities managing land for conservation in Florida and through this contact acquire managing agency boundaries for new conservation lands as well as any updates to boundaries of existing properties. These spatial records will be standardized into the Department’s default spatial projection and incorporated into FNAI’s Biotics database as the spatial component of Managed Area records. The contractor will focus principally on federal, state, water management district, and local government holdings, but also include private conservation lands where practicable. All new federal, state, water management district, and local government conservation acquisitions and boundary changes will be incorporated. The boundary shapes will be made available to the Department and other public agencies for use in conservation and land use planning efforts as part of FNAI’s statewide conservation lands data layer (‘flma’). The ‘flma’ data layer will also be made available to the general public on FNAI’s website.

Activity 4. Acquisition Projects Mapping CONTRACTOR will collect new and update old boundaries for environmental land acquisition projects for Florida Forever projects of the Board of Trustees of the Internal Improvement Trust Fund (BTIITF), but also including other Florida Forever projects if data are available in digital format. Updates will include boundary amendments approved by Acquisition and Restoration Council. All new BTIITF projects will be added to FNAI’s Biotics database. Biotics Site Records will be created for each new project. The site records and associated boundary shapes for all Florida Forever projects will be exported and made available to the Department and other public agencies for use in conservation and land use planning efforts as part of FNAI’s ‘ffbot’ layer. In addition, the CONTRACTOR will maintain a spatial database of all parcels acquired within Florida Forever projects by all of the programs that receive Florida Forever monies. Data will be exported from this database and made available to the Department and other public agencies for use in conservation and land use planning efforts as part of FNAI’s ‘ffacquired’ layer.

Activity 5. Conservation Land Administrative Information Collection CONTRACTOR will collect and maintain up to date administrative information for Florida’s conservation lands through their regular contact with land managing entities. Information will include an ecological description of the property, manager and owner information, management and protection status, and managed area size. These data will form the tabular component of Managed Area records in FNAI’s Biotics database and be made available to the DEPARTMENT and the public as part of FNAI’s statewide conservation lands data layer (‘flma’).

Activity 6. ARC Meetings One or more representatives of the CONTRACTOR will attend and participate in hearings/meetings of the ARC to provide information as needed during such hearings/meetings. CONTRACTOR will provide a list of meetings attended.

Activity 7. Management Plan Reviews The CONTRACTOR will review in detail land management plans, providing written comments to OES and the land manager about the plans as appropriate and within the expertise of the CONTRACTOR. The CONTRACTOR will complete the activities at least two weeks prior to the ARC meeting for which the information is prepared.

Reporting Requirements (Deliverables):

To support and facilitate the objective management and oversight of the above activity assignments, the CONTRACTOR will provide the following for each reporting period:

1. A report describing all activities completed for this task assignment during the reporting period and through the fiscal year to date. The report will include:

a. A summary of new Biotics Element Occurrence records created as part of Activity 1 (a) above

b. A summary of Biotics Element Occurrence records updated as part of Activity 1 (b) above

c. As summary of elements updated and FNAI field guide accounts summarizing Biotics data for species updated under Activity 1 (c). These will follow the format of FNAI’s Field Guides to the rare plants and animals of Florida and will be suitable for distribution to DEPARTMENT staff or the general public as summaries of the current status of the species. They will also be made available on FNAI’s website.

d. A summary of all data requests received and answered by the CONTRACTOR during the billing period and the costs of filling each request as part of Activity 2 above. The report will include a listing of the DSL-OES data requests.

e. A summary of all Managed Area (MA) boundary updates as part of Activity 3 above

f. A summary of all updates to Managed Area (MA) administrative information as part of Activity 5 above

g. A list of the Management Plans evaluated and the dates of the ARC meetings attended by FNAI staff as part of Conservation Lands Planning Activities 5 and 6 above.

2. An updated digital copy of FNAI’s Florida Element Occurrence (“fleo”) ESRI File Geodatabase Feature Class including records added or updated as part of Activity 1 above. All data submitted by the CONTRACTOR will be consistent with the DEPARTMENT’s default ArcGIS projection supported by the Office of Technology and Information Services. Data-sensitive elements, which constitute about ten percent of the database, will be filtered to provide general information on such occurrences unless information that is more specific is needed.

3. A digital copy and two (2) hard copies of the map of conservation lands and environmental land acquisition projects boundaries, including ArcGIS File Geodatabase Feature Classes of all MAs (“flma”), Sites (“ffbot”) and Florida Forever acquisitions (“ff_acquired”), as described in Conservation Lands Planning Activities 3 through 5 above.

Payment and Invoice Schedule:

The CONTRACTOR shall submit products/invoices, including the applicable Reporting Requirement items listed above, for work completed on or before the following dates:

Quarter Products due by: Invoice submitted by:

1 October 7, 2019 October 15, 2019 2 January 7, 2020 January 15, 2020 3 April 7, 2020 April 15, 2020

4 June 15, 2020 June 16, 2020 (Invoice due the day after products due because of the State fiscal year cutoff for processing invoices)

Activity: * Per Unit Cost:

Database Development:

1a New Element Occurrence Records (EOs) PLUS $250 per EO 1b Updates to existing EOs $150 per EO 1c Comprehensive updates for priority elements** $6,200 Per Element (species) 2 Data Requests and Other Special Services $1,690 per month Conservation Land Planning 3 Conservation Lands Mapping $8,800 per scheduled geospatial dataset update 4 Acquisition Projects Mapping $8,800 per scheduled geospatial dataset update 5 Conservation Land Administrative Information Collection $210 per MA 6 ARC Meetings $305 per meeting 7 Management Plan Reviews $310 per plan

MAXIMUM TOTAL FOR ALL ACTIVITIES IN TASK 601 NOT TO EXCEED $255,000.00***

*The number of units for each activity may vary each quarter **Element Occurrences (EOs) created or updated will be billed in only one category under 1a, 1b, or 1c ***Charges for each activity performed are to be itemized on each invoice.

Products are due at the end of each quarter, except the 4th quarter, then they are due June 15, 2020. Invoices shall be submitted electronically 15 days after the end of each quarter with final invoice due on June 16, 2020. Invoices should be sent to the DEP CONTRACT MANAGER, Ray Spaulding Raymond.V.Spaulding@dep.state.fl.us and to Sheryl Boutin Sheryl.Boutin@dep.state.fl.us

All invoices shall include the corresponding reporting period.

(For Example: Reporting Period: July 1, 2019 – September 30, 2019).

Note to DEP Finance & Accounting:

All deliverables invoiced should be paid with funds from the LATF first, then from FFTF as follows:

LATF Category 100777 = $222,946 FFTF Category 084108 = $ 32,054 mailto:Raymond.V.Spaulding@dep.state.fl.us mailto:Sheryl.Boutin@dep.state.fl.us