CN-370000-PL263-T508.pdf

TASK ASSIGNMENT NOTIFICATION FORM

DEP CONTRACT NO. PL263

Task Assignment Number:"""'-------------- Date: -~0=5~11=21=20~1~7 _____ _

Con!raclor: FNAllFSU Dan Hipes

Contractor Contract Man311er: ~S=us=a=rlA=·A=e~S=!a=m=m~----::+c:?"----- 850-224-8207

Phone Number: g§g 84~ 3219

DEP Contract Manager: .uRa,,,y'"m""on"'d'"'S'"p"'au'"ld,,,in,,,g_____________ Phone Number: 850-245-2773

DEP Task Manager: -~T=im~P~a=tl=er=so=n~-------------- Phone Number: 850-245-2597

Task Description (Use addi\ional sheets if necessary): Pilot for provision of data to support populalion of the FL DEP SOLARIS CLEAR database. See atlached for details.

Final Deliverables and Due Dates: •. ~S=ee~a=U=ac=h=ed~D=e=ta=il~s~fo~r5~0~8 _______________ _

Performance Measures: SeeatlachedDelails tor 508

Financial Consequences: No payment will be made for.unsatisfactory deliver?=bl=s~. ------------

Term ofTaskAssignment: Execution through June 23. 2017

TASK ASSIGNMENT TYPE AND NOT TO EXCEED AMOUNTS:

FEE SCHEDULE FIXED PRICE TOTAL TASK ASSIGNMENT VALUE

x

Funding Information:

Om Code

3710·1000·000

Contractual Aulhority Gary K. Ostrander

ED Obiect Code

QM 139900

Vice President for Research cc: Procurement Administrator (MS93) x

Fund

423001

5/18/17

Bureau of Finance & Accounting (MS78) • 2 copies

$3,814

TOTAL TASKASSIGNMENTVALUE

Cateoorv Module# Year

101496 00

DE!' Contract No. PL2S3, Allac!Jment F, Page 1of1

Amount

$3,814 s/w It 1

D#ate :

' 7 7 D le

Task Assignment 508 Details

Pilot for provision of data to support population of the FL DEP SOLARIS-CLEAR database

To support the inclusion of additional properties in the CLEAR module of the Florida Department of

Environmental Protection (DEP) FL-SOLARI$ database, in response to legislation codified in Florida

Statutes 253.87, the Florida Natural Areas Inventory (FNAI) will complete the following work.

Florida Statutes 253.87(1) specifies three types of lands for inclusion in FL-SOLARIS:

a. Federally owned conservation lands

b. All lands on which the Federal Government retains a permanent conservation easement

c. All lands on which the state retains a permanent conservation easement

Florida Statutes 253.87(2) specifies two additional types of lands for inclusion in FL-SOLARIS:

a. County or municipality conservation land that is owned fee-simple

b. County or municipality held permanent conservation easements

FNAI will compile information describing the parcels composing all of these land types according to DEP specifications, in an internal staging database, and provide this information to DEP.

Using the following data sources FNAI will compile spatial records for all parcels composing the land types specified above and attribute the records according to the data attribute lists provide in Exhibits A and B. At a minimum, all data fields listed as required will be populated for each parcel.

Data sources:

a. The FNAI Florida conservation lands database

b. Beever, James and Time Walker. 2015. A Unified Conservation Easement Mapping and Database for the State of Florida.

http://www.chnep.org/agendas2016/SWFRPCConservationEasementReport.pdf

c. A Florida Legislature Office of Economic and Demographic Research and State Department of

Revenue (DOR) effort to link FNAI conservation lands to their constituent parcels

d. The FSU FREAC maintained public lands inventory database

e. Online county property appraiser data as need to complete required attributes

This information will be stored in database tables linked to FNAl's existing conservation lands database and exported in a format suitable for loading into the SOLARIS-CLEAR module. Tabular data will be provided in spreadsheets provide by DEP as part of the FL-SOLAR IS CLEAR development project.

NOTE: For this initial pilot, data collection will be limited to Wakulla and Marion Counties

Page 1of6

Deliverable and Cost Schedule

Deliverable Due Date Cost

PILOT 1. Pilot data including records for all lands June 23, 2017 $ 3,814.00 types from Wakulla and Marion Counties suitable for loading into FL-SOLARIS CLEAR

2. A summary report describing the data acquisition and delivery process and any problems encountered

Invoices are due and payable upon completion and submission of Reports at the end the Deliverable

Due Date with the final invoice due no later than June 28, 2016.

The Contractor shall submit invoices to DEP Contract Manager, Raymond Spalding. Invoices should be sent electronically to Suzanne Lane at suzanne.lane@dep.state.fl .us

All invoices shall include the reporting period covered for the invoice amount billed. (For Example:

Reporting Period: May 22, 2017 -June 23, 2017)

EXHIBIT A- Fl -SOLARIS CLEAR Data Attributes for OWNED CONSERVATION LAND

Field Name Description Required?

General Information Fields

Conservation Land ID Unique identifier for a Conservation Land record N/A

GIS Shape Data Exists Used to facil itate FORI integration Required

Owner Type Type of Governmental Agency owning the Conservation Required land. For example, State, Federal, City, etc.

Owner Name Name of the Governmental Agency that owns the land Required

Internal ID The transaction key that the land owner uses to identify Required the land internally

Project Name The Project Name(s) of a conservation area with Requ ired established boundaries

Managing Institution Free Text box with name of the managing agency Optional

Reverters Answers the question, "Are there any reverter clauses Required in the vesting deed?"

Acreage Land area of the property in acres Optional

Inventory Acres Land area of the property in acres as calculated from Calculated from the submitted GIS polygon polygon (if available)

Document Web Link A web link to the submitting agency's system or the Optional County Public Records where the vesting deed can be viewed

Legal Description The text of the description defining the legal location of Optional the property

Accessible to the Public Indicates whether there is public access to the land. If Required there is public access, it is assumed that recreational opportunities exist and are recorded in FORI. Used to facilitate FORI integration

Public Restrictions If Accessible to the Public is No, a comment must be Required if entered in this field indicating why there is no public Accessible to the access. Public is No

Latitude The latitude for the land location. Optional

Longitude The longitude for the land location. Optional

Shared Ownership Information Fields

Shared Ownership Y /N Indicator of whether there is shared ownership of the Optional conservation land

Co-owners List of co-owners, if ownership is shared Optional

County Information Field Set

County County(ies) in which the land subject to the easement Optional is located

Funding Information

Funding Source Name The source of funding that the Governmental Agency Optional used for the acquisition

Contribution Amount The dollar amount provided by the funding source Optional toward the acquisition

Recording/Closing Information Fields

OR Book Official Record s Book number where the deed is Optional recorded in the County's Public Records

OR Page Beginning page number of the deed in the Official Optional Records Book in the County's Public Records

Instrument Number The Instrument Number for the deed in the County's Optiona l Public Records.

County Tax Parcel Information Fields

County Tax Parcel Tax Parcel number assigned to the parcel by the county Optional Number property appraiser

Location Field Set

Section Section identifier for the location of the land. Optional

Township Township identifier for the location of the land. Optional

Range Range identifier for the location of the land. Optional

Comments

Comment Any additional information relevant to the conservation Optional land record

Date Created Date the Comment was entered System Generated

Created By User ID of the person who entered the Comment System Generated

Last Modified By User ID of the person who last modified the Comment System Generated

Last Modified Date Date the Comment was last modified System Generated

Spatial Data

Shapefiles GIS geospatial vector data and attributes associated Optional with the parcel

EXHIBIT B - FL-SOLARIS CLEAR Data Attributes for CONSERVATION EASEMENTS

General Information Fields

Conservation Unique identifier for a Conservation Easement record System Generated Easement ID

Occupied The category of use for the parcel. System Generated Category

Occupied Type The type of easement. System Generated

Grantee Type Type of Entity that has been granted a conservation easement Required on the property

Grantee Entity that has been granted a conservation easement on the Required property

Internal ID The transaction key that the owner of the easement interest Required uses to identify the conservation easement internally

Easement Acres Land area of the conservation easement in acres Optional

Document Web A web link to the submitting agency's system or the County Optional Link Public Records where the easement document can be viewed

Location A description of the location of the land Optional

Accessible to the Indicates whether there is public access to the land. If there is Required Public public access, it is assumed that recreational opportunities exist and are recorded in FORI. Used to facilitate FORI integration

Public If Accessible to the Public is No, a comment must be entered Required if Restrictions in this field indicating why there is no public access. Accessible to the

Public is No

Latitude The latitude for the land location. Optional

Longitude The longitude for the land location. Optional

Grantor Information Fields

Grantor Type Describes the entity that held, or holds, title to the land, and Required granted the conservation easement

Grantor Name A name of the entity that granted the conservation easement Optional

Managing Information Fields

Managing Free Text box with name of the managing agency Optional Agency

County Information Fields

County County(ies) in which the land subject to the easement is Optional located

Funding Information

Funding Source The source of funding that the Governmental Agency used for Optional the acquisition of the easement interest

Contribution The dollar amount provided by the funding source toward the Optional Amount acquisition of the easement

Location Field Set

Section Section identifier for the location of the land. Optional

Township Township identifier for the location of the land. Optional

Range Range identifier for the location of the land. Optional

Recording/Closing Information Fields

OR Book Official Records Book number where the easement document Optional is recorded in the County's Public Records

OR Page Beginning page number of the easement document in the Optional Official Records Book in the County's Public Records

Instrument The Instrument Number for the easement document in the Optional Number County's Public Records

County Tax Parcel Information Fields

County Tax Tax Parcel number assigned to the parcel encumbered by the Optional Parcel Number conservation easement by the county property appraiser

Comments

Comment Any additional information relevant to the conservation Optional easement record

Date Created Date the Comment was entered Optional

Created By User ID of the person who entered the Comment Optional

Last Modified By User ID of the person who last modified the Comment System Generated

Last Modified Date the Comment was last modified System Generated Date

Spatial Data

Shapefiles GIS geospatial vector data and attributes associated with the Optional easement parcel