CN-370000-CN304-TA13.pdf

Florida Department of Environmental Protection

TASK ASSIGNMENT NOTIFICATION FORM

Required Signatures: Adobe Signature

FDEP Contract No.: Task Assignment No.: Owner’s Name: Project No.:

Project Location: Project Name:

Consultant Name:

Consultant Representative: Phone: Email:

FDEP Contract Manager: Phone: Email:

Description of Task:

Project Manager:

Schedule Start Date: Fixed Price Cost:

Completion Date: Cost Reimbursement not to exceed:

Total Task Amount:

Approval Signatures:

Budget Representative, FDEP Signature Date

Project Manager, FDEP Signature Date

Contract Manager, FDEP Signature Date

Consultant Signature Date

Contract Authority, FDEP Signature Date

Project # Grant # Org Code Cat/Year Fund Module Object Code EO Amount

29 digit FLAIR Code: Total:

CN304 13 FDEP 61336C

Paynes Prairie State Park AmeriCorps Modular Office / Pole Barn

Greenman Pedersen, Inc.

Tim Stackhouse 850-297-2948 tstackhouse@gpinet.com

Alyssa Skehan 850-245-2781 Alyssa.Skehan@FloridaDEP.gov

Design and permitting services for a new modular office and pole barn for AmeriCorps staff stationed at Paynes Prairie State Park. See agreement dated 5/24/21 attached.

Richard J. Rowe or Successor

Upon Contract Execution $ 54,199.96 6/30/22 $ 2,790.00

$ 56,989.96

Greg Turral Gregory Turral Digitally signed by Gregory Turral Date: 2021.06.03 11:34:39 -04'00'

Richard J, Rowe Richard J. Rowe Digitally signed by Richard J.

Rowe Date: 2021.06.03 11:44:12 -04'00'

Alyssa Skehan Alyssa Skehan Digitally signed by Alyssa Skehan Date: 2021.06.08 08:32:40 -04'00'

Tim Stackhouse Timothy Stackhouse

2021.06.08 09:06:40-04'00'

Michael W. Foster Michael W. Foster Jr.

Digitally signed by Michael W.

Foster Jr.

Date: 2021.06.09 14:52:56 -04'00'

61336C 37502000092 080039/21 408001 U3100 131500 PF $ 56,989.96

$ 56,989.96

Greenman-Pedersen, Inc. 1590 Village Square Boulevard Tallahassee, FL 32309 p 850-668-5211

An Equal Opportunity Employer

May 24, 2021

Mr. Richard Rowe

Project Manager

Bureau of Design and Construction

Department of Environmental Protection

O: 850-245-2695 C: 850-756-0107

Richard.j.rowe@dep.state.fl.us

RE: Request for Proposal – Payne’s Prairie – Modular Office & Pole Barn

Conceptual Development

Dear Mr. Rowe;

Greenman-Pedersen, Inc. (GPI) is excited to offer the attached scope of professional services for the above referenced project. As there are a number of potential issues with development, GPI reserves the right to revise or reissue this proposal dependent upon the findings of the pre-application meetings.

The anticipated tasks associated with this proposal are outlined in Exhibit A, along with a corresponding fee. We welcome your input and are happy to review this information with you to ensure that there is a complete understanding of the proposed work. Once we are in agreement regarding the scope and fee, we will package the finalized scope together with our standard terms and conditions for execution.

We genuinely appreciate the opportunity and look forward to the project’s successful completion.

Sincerely, Greenman-Pedersen, Inc.

Tim Stackhouse, PE

Senior Project Manager tstackhouse@gpinet.com

EXHIBIT “A”

Proposal for Conceptual Development of a Modular Office Building and Pole Barn at Payne’s Prairie

Contract Number CN304

Introduction: This proposal is for the conceptual development of a pre-engineered modular office building, and a pre-engineered pole barn on the property located at 3715 SE 35th Street Gainesville, FL 32641 (Parcel ID 16219-

000-000, Prop ID 93802). A detailed breakdown and description of individual task efforts is listed below.

Task 1: Pre-Application Meeting Attendance

Description: GPI will arrange, and attend pre-application meetings with Alachua County, St. John’s River Water

Management District (SJRWMD), and Gainesville Regional Utilities (GRU). Meetings may be held in person, or digitally (Zoom, Teams, etc.). It is understood that a meeting was held with the building department, however there are still several outstanding items that require discussion with the County.

Deliverables:

• Attendance of Alachua County Pre-Application Meeting

• Attendance of SJRWMD Pre-Application Meeting

• Attendance of GRU Pre-Application Meeting

• Meeting minutes for each meeting (electronic, pdf format)

Performance Measure: Deliverables will be reviewed by the Department to confirm they are complete, accurate, and timely.

Fixed Price Cost:

Task 1

Firm Name Position Classification Hourly Rate Hours Total Fixed Price Cost

GPI Principal-In-Charge $ 197.34 0 $ -

GPI Senior Project Manager $ 177.18 15 $ 2,657.70

GPI Senior Engineer/EOR $ 147.29 0 $ -

GPI Project Engineer III $ 92.24 0 $ -

GPI Civil Designer $ 76.28 0 $ -

GPI Clerical $ 83.23 0 $ -

Subtotal for Task 1: $ 2,657.70

Reimbursable Cost: $ 250.00

Task 2: Conceptual Plan Development

Description: GPI shall utilize publicly available data from GIS, scaled aerial imagery, and legal descriptions as the basis for a series of conceptual exhibits. These exhibits will be illustrative in nature, with relatively low amounts of detail, and will be for the purposes of communicating various ideas of the development to the Client. After receiving feedback from the Client regarding the three illustrative conceptual layouts and the agencies having jurisdiction over the site (listed in Task 1), GPI will provide a final conceptual layout to use as a basis for engineering design.

• 3 illustrative conceptual layouts (electronic, pdf format)

• 1 refined conceptual layout (electronic, pdf format)

Performance Measure:

Deliverables will be reviewed by the Department to confirm they are complete, accurate, and timely.

Task 2:

Firm Name Position Classification Hourly Rate Hours Total Fixed Price Cost

GPI Principal-In-Charge $ 197.34 0.5 $ 98.67

GPI Senior Project Manager $ 177.18 4 $ 708.72

GPI Senior Engineer/EOR $ 147.29 8 $ 1,178.32

GPI Project Engineer III $ 92.24 16 $ 1,475.84

GPI Civil Designer $ 76.28 16 $ 1,220.48

Subtotal for Task 2: $ 4,682.03

Reimbursable Cost: $ N/A

Task 3: Survey Services

Description: GPI will obtain a topographic survey of the project area and extending 10’ beyond the parcel boundary in the proposed project areas. The proposed project area is the northern end of the property up to and including the basketball court. Survey drawings will establish horizontal control in the Florida State Plan

Coordinate System and vertical control will be based on locally established datum. The survey will also locate the adjacent flood zones but will not delineate the wetland boundaries.

• GPS Based Topographic, and Limited Tree Survey (Electronic, pdf format)

• Digital Version of CAD survey

Subtask 3:

Firm Name Position Classification Hourly Rate Hours Total Fixed Price Cost

GPI PSM Project Manager $ 135.90 2 $ 271.80

GPI PSM Surveyor $ 115.50 4 $ 462.00

GPI Survey Technician II $ 86.75 19 $ 1,648.25

GPI 2-Person Field Crew $ 114.60 30 $ 3,438.00

GPI Senior Project Manager $ 112.50 1 $ 112.50

GPI Clerical $ 177.18 1 $ 177.18

Subtotal for Task 3: $ 6,109.73

Task 4: Geotechnical Services

Description: GPI shall utilize AREHNA Engineering for Geotechnical Services. The purpose of the geotechnical study is to obtain information on the general subsurface conditions at the project site. The subsurface materials encountered will then be evaluated with respect to the available project characteristics. In this regard, engineering assessments for the following items will be formulated:

• General location and description of potentially deleterious materials encountered in the borings which may have an impact on the proposed construction.

• Identification of the existing ground water levels and estimated normal seasonal high ground water fluctuations.

• Field vertical permeability results using Double Ring Infiltration (DRI) testing. Horizontal permeability values will be estimated based on the vertical permeability results. Further, parameters to be used in the mounding analysis will be provided.

• General site preparation recommendations.

The following services will be performed to achieve the above-outlined objectives:

• Request utility location services from Sunshine811.

• Perform two Standard Penetration (SPT) borings to depths of 20 feet. Samples will be collected, and Standard Penetration Test resistances measured at approximate intervals of two feet for the top ten feet and at approximate intervals of five feet thereafter. The boreholes will be backfilled upon completion.

• Perform two Double Ring Infiltration (DRI) tests within the proposed pond and septic field areas and determine the seasonal high ground water level. Since the DRI test locations will be excavated by hand, they can be no deeper than two to three feet below existing grade.

• Two hand auger borings to depths of seven feet will be performed next to the DRI locations.

• Visually classify and stratify soil samples in the laboratory using the Unified Soil Classification

System and conduct a laboratory testing program on representative samples, as appropriate.

• Report the results of the field exploration, laboratory testing, and engineering analysis in a written report signed and sealed by a professional engineer specializing in geotechnical engineering.

• Geotechnical Report of findings (electronic, pdf format)

Subtask 4:

Firm Name Position Classification Hourly Rate Hours Subtotal

AREHNA Staff Engineer $ 86.41 8 $ 691.28

AREHNA Project Engineer $ 89.43 1 $ 89.43

AREHNA Senior Project Engineer $ 140.94 0.5 $ 70.47

AREHNA Principal Engineer $ 180.30 0.5 $ 90.15

AREHNA

Senior Engineering

Technician $ 51.99 8 $ 415.92

AREHNA CAD Operator $ 66.78 1 $ 66.78

AREHNA Secretary $ 55.55 1 $ 55.55

GPI Senior Project Manager $ 177.18 1 $ 177.18

Field Services QTY Rate Units Subtotal

Mobilization 1 $ 600.00 Project $ 600.00

Support Vehicle 1 $ 150.00 Day $ 150.00

Soil Test Borings - 0 to 50 feet 40 $ 14.00 Feet $ 560.00

Auger Boring - 0 to 50 feet 14 $ 10.00 Feet $ 140.00

Borehole Backfill (Bentonite Chips) 40 $ 3.00 Feet $ 120.00

Double Ring Infiltration Test 2 $ 450.00 Test $ 900.00

Laboratory Services QTY Rate Units Subtotal

Natural Soil Moisture Content 3 $ 15.00 Test $ 45.00

Percent Fines 3 $ 50.00 Test $ 150.00

Atterberg Limits 2 $ 80.00 Test $ 160.00

Subtotal for Task 4: $4,481.76

Task 5: 90% Engineering Plans

Description: Preparation of 90% site plans to include Cover Sheet, Construction Notes, Existing Conditions, Demolition/Erosion Control, Site Geometry, Grading and Drainage, Landscape Plan and Construction Details applicable to the proposed development. The 90 percent plans shall be based on the final conceptual layout approved by the Client in Task 1. This task assumes that a registered landscape architect is not required.

GPI Shall also prepare an opinion of probable cost based on industry averages.

This task excludes Photometric Design and Irrigation Design.

GPI Shall also identify a location for a septic field.

• 90% Plan Set in PDF format (electronic, pdf format)

• Preliminary cost estimate (electronic, pdf format)

• Design Documentation in PDF Format (electronic, pdf format)

Subtask 5:

Firm Name Position Classification Hourly Rate Hours Total Fixed Price Cost

GPI Principal-In-Charge $ 197.34 1 $ 197.34

GPI Senior Project Manager $ 177.18 13 $ 2,303.34

GPI Senior Engineer/EOR $ 147.29 12 $ 1,767.48

GPI Project Engineer III $ 92.24 80 $ 7,379.20

GPI Civil Designer $ 76.28 84 $ 6,407.52

GPI Clerical $ 83.23 2 $ 166.46

Subtotal for Task 5: $ 18,221.34

Task 6: Permitting

Description: Includes preparation and electronic submittal of Alachua County, Alachua County Health

Department, and St. John’s River Water Management District (SJRWMD) This task assumes no disturbance to the flood zones or wetlands located onsite, and therefore no coordination with FEMA or the ACOE.

Included in this task is preparation of a stormwater analysis based on the geotechnical recommendations provided by AREHNA engineering. The study shall demonstrate compliance with Alachua County and SJRWMD permitting requirements.

Permitting fees are to be paid initially by GPI, with 100% reimbursement by the Client. Anticipated permit fees at this time are expected to be:

• Alachua County Minor Development Plan - $1,600

• Alachua County Health Department - $450

• SJRWMD Individual Stormwater Permit - $490 (assumes no wetlands)

Please note that this is not an exhaustive list of the permits that may potentially be needed on the project, and new permits will be expensed at cost as they are incurred.

• Preparation and electronic submittal of Alachua County Permit Application forms and supporting documentation in PDF format.

• Preparation and electronic submittal of SJRWMD Permit Application forms for an individual Stormwater

Permit and supporting documentation in PDF Format.

• Preparation and electronic submittal of Alachua County Health Department forms for permitting the septic field and supporting documentation in PDF Format.

• Provide written responses and plan revisions necessary to accommodate Alachua County, SJRWMD, and

FDEP permitting Comments

Fixed Cost Price:

Subtask 6:

Firm Name Position Classification Hourly Rate Hours Total Fixed Price Cost

GPI Principal-In-Charge $ 197.34 1 $ 197.34

GPI Senior Project Manager $ 177.18 36 $ 6,378.48

GPI Senior Engineer/EOR $ 147.29 36 $ 5,302.44

GPI Project Engineer III $ 92.24 25 $ 2,306.00

GPI Civil Designer $ 76.28 0 $ -

GPI Clerical $ 83.23 2 $ 166.46

Subtotal for Task 6: $ 14,350.72

Reimbursable: $ 2,540.00

Task 7: 100% Engineering Plans

Description: The 100% Engineering Plans will incorporate all changes/ revisions as required as a result of coordination with the Owner and/or Permitting Agencies.

• 100% Plan Set (electronic, pdf format)

• 2 Signed and Sealed Hard Copy Plans (hard copy 24”x36”)

• AutoCAD Compliant DWG Format via Email attachment or FTP

Fixed Cost Price:

Subtask 7:

Firm Name Position Classification Hourly Rate Hours Total Fixed Price Cost

GPI Principal-In-Charge $ 197.34 0 $ -

GPI Senior Project Manager $ 177.18 4 $ 708.72

GPI Senior Engineer/EOR $ 147.29 12 $ 1,767.48

GPI Project Engineer III $ 92.24 0 $ -

GPI Civil Designer $ 76.28 16 $ 1,220.48

Subtotal for Task 7: $ 3,696.68

Summary of Fees:

Task Task Name: Task Fixed Price Cost

Task 1: Pre-Application Meeting Attendance (NTE) $ 2,657.70

Task 2: Conceptual Plan Development $ 4,682.03

Task 3: Survey Services $ 6,109.73

Task 4: Geotechnical Services $ 4,481.76

Task 5: 90% Engineering Plans $ 18,221.34

Task 6: Permitting $ 14,350.72

Task 7: 100% Engineering Plans $ 3,696.68

Total Fixed Cost Price $ 54,199.96

Total Estimated Reimbursable $ 2,790.00

Total Cost $ 56,989.96

Payment

Payment will be made upon submittal of deliverables for each subtask by the FDEP in the amount specified.

Project Schedule:

Project Schedule dates are consecutive calendar days. Dates are based on time from Agreement Execution (AE).

As scheduling these meetings may require some lead time, this calendar should be considered an estimate, and will be dependent upon the schedules of the various agencies.

Activity Duration (Calendar Days) Dates

Task 1: Pre-Application Meeting 21 (Estimate) From AE

Task 2A: Conceptual Plan Development (3 illustrative concepts) 7 From Task 1

Task 2B: Conceptual Plan Development (Refined

Conceptual Layout) 3 From Task 2A

Task 3: Survey Services 21 From AE

Task 4: Geotechnical Services 21 (Estimate) From AE

Task 5: 90% Engineering Plans 28 From Task 2B, 3 & 4

Task 6: Permitting 56 (Estimate) From Task 5

Task 7: 100% Engineering Plans 56 (Estimate) From Task 5

Assumptions/Exclusions

1. Any service not specifically described above is not included in this proposal.

2. Assumes no registered landscape architect is required

3. Assumes no irrigation plan is required for permitting

4. Assumes water services are immediately available to the site (via Well) and no utility extension of any form is required.

5. Assumes the property has a legal access.

6. Assumes no construction outside of the subject parcel.

7. Assumes no planning process are necessary for the project. (rezoning, platting, subdividing, etc.)

8. No demolition permitting is included.

9. No building permit related services are included in this proposal.

10. No ecological assessment or other environmental service is included in this proposal.

11. No vertical control to the NAVD 1988 Datum shall be provided, vertical datum is to be established via GPS.

12. No boundary survey shall be provided.

13. Assumes only Trees within the project area are to be identified.

14. Assumes no wetland disturbances, and therefore no ACOE or FEMA permitting.

15. Assumes no permitting with GRU shall be required, however a pre-application meeting with that agency shall be attended.

16. No closeout services are provided with this proposal.

17. No construction administration services are included with this proposal.

18. No shop drawing review services are included with this proposal.

19. No as-built survey is included with this proposal.

20. Assumes no consumptive water use permit required.