CN-370000-CN304-T15.pdf.crdownload

Florida Department of Environmental Protection

TASK ASSIGNMENT NOTIFICATION FORM

Required Signatures: Adobe Signature

FDEP Contract No.: Task Assignment No.: Owner’s Name: Project No.:

Project Location: Project Name:

Consultant Name:

Consultant Representative: Phone: Email:

FDEP Contract Manager: Phone: Email:

Description of Task:

Project Manager:

Schedule Start Date: Fixed Price Cost:

Completion Date: Cost Reimbursement not to exceed:

Total Task Amount:

Approval Signatures:

Budget Representative, FDEP Signature Date

Project Manager, FDEP Signature Date

Contract Manager, FDEP Signature Date

Consultant Signature Date

Contract Authority, FDEP Signature Date

Project # Grant # Org Code Cat/Year Fund Module Object Code EO Amount

29 digit FLAIR Code: Total:

CN304 15 FDEP-BDC 61310C

Tomoka State Park Road Paving

GPI

Colby Brown, PE 850-450-2921 colbybrown@gpinet.com

Alyssa Skehan 850-245-2781 alyssa.skehan@floridadep.gov

Engineering design, survey, geotechnical investigations, and permitting to pave approximately 1.5 miles of two-lane dirt road, and to provide edge reinforcement at turnouts, dumpster pads, dump station access, to replace signage and striping as needed per the attached proposal dated 10/21/2021.

Theresa Carron upon execution $ 88,302.00 11/15/2023 $ 469.10

$ 88,771.10

Greg Turral Gregory Turral Digitally signed by Gregory Turral Date: 2021.11.02 09:29:36 -04'00'

Theresa Carron Theresa Carron Digitally signed by Theresa Carron Date: 2021.11.02 09:37:53 -04'00'

Alyssa Skehan Alyssa Skehan Digitally signed by Alyssa Skehan Date: 2021.11.02 09:47:39 -04'00'

Alex T. Urchuk, Jr., PE Alex T Urchuk Jr Digitally signed by Alex T Urchuk Jr Date: 2021.11.03 14:31:24 -04'00'

Michael W. Foster Jr., P.E. Michael W. Foster Jr.

Digitally signed by Michael W.

Foster Jr.

Date: 2021.11.15 17:04:30 -05'00'

61310C 37503010076 080039/22 423001 U3200 131500 QK $ 88,771.10

$ 88,771.10

October 21, 2021

Mrs. Theresa Carron Project Manager Bureau of Design and Construction Florida Department of Environmental Protection 3800 Commonwealth Boulevard, 260M, MS 520 Tallahassee, FL 32399

RE: Request for Proposals – Division of Recreation and Parks’ Tomoka State Park – Dirt to Pave Project Contract Number: CN304, Task Assignment Number: 15

Dear Mrs. Carron, Greenman-Pedersen, Inc. (GPI) is excited to offer the attached proposal for professional services for the above referenced project. The required tasks as we understand them are outlined in the attached documentation, along with a corresponding fee. We are happy to review this information with you to ensure that there is a complete understanding of the proposed Work.

We genuinely appreciate the opportunity to team with you on this project and look forward to its successful completion.

Sincerely, Greenman-Pedersen, Inc.

Colby Brown, PE Project Manager colbybrown Image

Tomoka State Park - Dirt to Pave Project Contract Number: CN304, Task Assignment Number: 15

Introduction: This proposal is for the design and permitting services associated with the paving of approximately 1.5 miles of existing dirt roads within Tomoka State Park. The approximately 1.5 miles is proposed 2-lane roadway (20 ft wide) from the existing paved entrance north to the Statue and south to the campground. The existing 1-lane one-way roadway (10 ft wide) throughout the campground area will remain unpaved. The project will also consist of minor pavement repairs for the existing paved entrance road at the interface with the proposed pavement.

The paving efforts will reduce roadway sedimentation and minimize park maintenance of the existing dirt roads as well as provide a stabilized access for park patrons to commute throughout the park.

The Tomoka State Park is located at 2099 N Beach St Ormond Beach in Volusia County (Parcel ID 13-3242- 0000-0310). A detailed breakdown and description of individual task efforts is listed below.

GPI and its subconsultants shall perform necessary survey and geotechnical work to ascertain the existing topography, layout the proposed asphalt roadway, ensure consistent existing subgrade, and design appropriate pavement section. This will also include coordination with the park to determine existing utility locations in an effort to avoid utility conflicts with proposed work. For the purposes of this proposal, it is not anticipated that there will be any utility relocations. As a known culturally significant site, we understand that the FDEP will provide appropriate Archeological monitoring during construction and coordination during the design phase. The typical roadway section will include 2 (two) -10’ lanes (two-way) with stormwater treatment intended to be handled with Vegetative Natural Buffers (VNB). Permitting efforts, as noted herein, are also included within this scope.

Task 1: Survey Services (8,200 Linear Feet)

Description: Provide a topographic survey to meet the standards of practice as prescribed by the Florida Board of Professional Land Surveyors. The Survey will include: 1.5 miles of interior sand roads within the internal road system of Tomoka State Park (1.25 miles of road from the end of existing pavement to the Chief Tomokie Statue at the northerly end, the 0.25 miles for the cut through roadway and entrance to the campgrounds, and approximately 200 ft of the existing paved entrance roadway from the end of pavement to the ranger station).

Set Horizontal Control, State Plane Coordinates (NAD83/2011) Florida East Zone, US Survey Feet, using GPS / FPRN techniques, and field traverse, approximately every 1000’ along roadway to be used for design survey and construction control.

Set Vertical Control, North American Vertical Datum of 1988 (NAVD 88), US Survey Feet, using closed loop differential level runs from GPS derived NAVD88 elevations on set Horizontal Control points.

Locate all improvements and utilities, as evidence by above ground features, including all exposed waterlines crossing the roadway.

Locate all underground utility designations identified by Park Staff.

Locate trees (12” diameter or greater) with size and species within 10’ of edge of dirt road, where the roadway splits (bifurcated), and cut through locations.

Provide a topographic survey with 1’ contours within the project limits to extend to wood line or 15’ beyond the existing edge of dirt road, whichever is greater.

Provide elevation information every 100’, 15’ from the existing edge of dirt road into the wood line.

Topo of dirt road will extend to include the beginning of paved area roadways. Survey the paved roadway at the ranger station, 200 ft x 2 lanes.

Cross-Sections will be taken at 100 ft intervals. Include significant grade breaks, signs, natural variations, etc. between cross sections.

Tie all turnouts found along the roadway.

Provide DTM file upon completion of survey work with established baseline of survey / centerline construction based upon centerline of existing dirt road.

GPI will rely on park staff to horizontally locate and field mark (paint & flags) all subsurface utility mains, excluding service lines, gravity sewer lines and irrigation lines in the locations noted above and any others within the extents of the project limits. We understand that there are specifically four locations where existing utilities cross the existing dirt road that will need to be marked.

1. Utility crossings to Oak Pavilion near entrance – Water and Electricity

2. Utility crossings to Park Ranger Residence – Water and Electricity

3. Utility crossing just beyond the Tomoka Outpost Entrance Road (LT) and the Rec. Hall (RT) – Water

4. Utility crossing near the road loop at the Chief Tomokie Statue for the bathroom facilities (RT) – Water.

Deliverable:

Survey CADD Drawings (including DTM file) and digital .PDF files for Design and Signed and Sealed Survey.

(2) certified prints, and electronic .PDF file, with a field drafted plan sheet or utility designation field sketches of the project area reflecting all pertinent data.

Performance Measure: Deliverables will be reviewed by the Department to confirm they are complete, accurate, and timely.

Fixed Price Cost:

Task 1 Firm Name Position Classification Hourly Rate Hours Total Fixed

Price Cost GPI Project Manager, PSM $135.90 27 $3,669.30 GPI Survey Technician II $86.75 80 $6,940.00 GPI 2 Person Crew $112.50 150 $16,875.00

Total Task 1 $27,484.30

Reimbursable Cost: N/A

Total for Task 1: $27,484.30

Task 2: Geotechnical Engineering – Roadway Reconstruction (8,000 Linear Feet) Description: The purpose of our geotechnical study is to obtain information on the general subsurface conditions of the proposed roadway reconstruction. Experience has proven that varying soil conditions can be accounted for using a minimum of 500’ spacing for the borings. Geotechnical services will include:

Performing 5-feet deep hand auger soil borings at 500 linear feet intervals along the proposed roadway alignment (16 borings).

Collect representative bulk samples of the existing subgrade and perform 2 Limerock Bearing Ratio (LBR) tests to evaluate strength.

Provide routine field and laboratory results of the requested soil borings.

Provide geotechnical design recommendations and construction considerations for the proposed roadway reconstruction.

Perform Laboratory Tests: Particle Size Analysis (16 tests), Plastic and Liquid Limit (4 Tests), Organic

Test (4 Tests), Limerock Bearing Ratio (2 Tests).

Deliverable: Geotechnical Report, signed and sealed, including subsurface materials encountered, measured groundwater and estimated “normal” seasonal high groundwater, geotechnical recommendations and construction considerations for proposed roadway reconstruction, in .PDF format.

Performance Measure: Deliverables will be reviewed by the Department to confirm they are complete, accurate, and timely.

Fixed Price Cost:

Task 2 Firm Name Position Classification Hourly Rate Hours/

Units Total Fixed Price Cost

Field Investigation Environ. And Geotech Spec. Auger Borings – Hand $8.59 80 $687.20

Laboratory Category Environ. And Geotech Spec. Full Grad Grain Analysis $40.48 16 $647.68 Environ. And Geotech Spec. Liquid Limit $63.25 4 $253.00 Environ. And Geotech Spec. Plastic Limit $25.30 4 $101.20 Environ. And Geotech Spec. Organic Content $32.89 4 $131.56 Environ. And Geotech Spec. LBR $379.49 2 $758.98

Labor Category Environ. And Geotech Spec. Senior Engineering Technician $83.92 8 $671.36 Environ. And Geotech Spec. Chief Engineer $216.27 1 $216.27 Environ. And Geotech Spec. Senior Engineer $202.31 2 $404.62 Environ. And Geotech Spec. Project Manager $163.34 4 $653.36 Environ. And Geotech Spec. Engineering Intern $86.23 40 $3,449.20 Environ. And Geotech Spec. Engineering Technician $38.06 4 $152.24 Environ. And Geotech Spec. Contract Coordinator $95.91 1 $95.91

Total $8,222.58

Reimbursable Cost: N/A Total for Task 2: $8,222.58

Task 3: Concept Plans Description: This task shall include preparation of preliminary/conceptual plans for approximately 1.5 Miles of roadway. The purpose of the conceptual plans submittal is to show the existing features and develop a preliminary horizontal placement for the proposed roadway and for client confirmation of roadway layout and that the layout meets the needs and intent of the Department and Park. Conceptual design efforts will include: a preliminary site layout to show existing conditions within plans sheets, development of master design files for horizontal layout for the roadway and preliminary vertical layout for the profile, plans production for; the cover page, general notes, typical section, split plan sheets, profile sheets, and review of the survey and geotechnical data for pavement design. GPI shall identify the locations of potential utility conflicts based on Park Staff locations included in the Survey data. Conceptual signing and pavement marking design will also be shown on the plan sheets.

Deliverable: Digital Delivery in .PDF Format. Concept Plans with Preliminary Design (11” x 17” sheets) – not including cross-sections, quantities, or SWPPP.

Performance Measure: Deliverables will be reviewed by the Department to confirm they are complete, accurate, and timely. GPI intends for FDEP to review the Concept Plans and issue comments.

Fixed Price Cost:

Task 3 Firm Name Position Classification Hourly Rate Hours Total Fixed

Price Cost GPI Principal in Charge $197.34 1.0 $197.34 GPI Vice President / Senior PM $177.18 2.0 $354.36 GPI Project Manager/Senior Engineer $147.29 20.0 $2,945.80 GPI Engineer III $92.24 24.0 $2,213.76 GPI Civil Designer $76.28 14.0 $1,067.92 GPI CADD Technician $70.07 45.0 $3,153.15

Total $9,932.33

Reimbursable Cost: N/A

Total for Task 3: $9,932.33

Task 4: 60% Plans Description: This task shall include site layout with existing and proposed features (Roadway, Drainage, Signing & Pavement Markings), finalizing the proposed roadway profile, and limited cross-sections for Roadway and Drainage components. We will be addressing FDEP review comments from the Concept Submittal and addressing any utility conflicts identified. The plans production will include cover page, general notes, typical section, alignment sheet, stacked plan sheets, profile sheets, SWPPP, and Signing and Pavement Marking Design and will be shown in the plan sheets. Limited Cross-Sections will be provided as needed. Plan sheets will be provided at 40 scale. It is anticipated that Vegetative Natural Buffers (VNB) will be provided to satisfy stormwater treatment / exemption criteria. Preliminary Cost Estimate will be included within an excel document. This task also includes (1) Site Visit with Project Manager and Designer to review plans in-field.

Deliverable: Digital Delivery 60% Plans in .PDF Format (11” x 17” sheets) – including Cross Sections and SWPPP. Excel document with preliminary cost estimate.

Performance Measure: Deliverables will be reviewed by the Department to confirm they are complete, accurate, and timely.

Fixed Price Cost:

Task 4 Firm Name Position Classification Hourly Rate Hours Total Fixed

Price Cost GPI Principal in Charge $197.34 2.0 $394.68 GPI Vice President / Senior PM $177.18 6.0 $1,063.08 GPI Project Manager/Senior

Engineer $147.29 59.0 $8,690.11 GPI Engineer III $92.24 72.0 $6,641.28 GPI Civil Designer $76.28 43.0 $3,280.04 GPI CADD Technician $70.07 136.0 $9,529.52

Total $29,598.71

Reimbursable Cost:

Postage N/A Printing N/A Overnight Travel (if applicable)

N/A

Mileage (@ $0.445 per mile) 70 miles (Orlando GPI office to site) x 2 (one trip both directions) x $0.445/mile = $62.30

Reimbursable Total Cost $62.30

Total for Task 4: $29,661.01

Task 5: Permitting Description: Permitting activities include attending a pre-application meeting and subsequently filling out the permit form with SJRWMD utilizing the exemption under the Florida Administrative Code 62-330.051 Part 4e. Subsection 5 requires roadside treatment swales or other effective means of stormwater treatment. It is the intent to utilize Vegetative Natural Buffers as the treatment method. GPI will coordinate with the SJRWMD to permit the VNB’s and/or treatment swales, as necessary. This task includes one meeting with SJRWMD and one meeting with Volusia County. Depending on the need for any tree removal, Volusia County has a permit fee of $80 plus $20 per tree removed. $200 was included as a potential need in the reimbursable cost.

Deliverable: Pre-application meeting minutes with SJRWMD and Volusia County. Preparation of permit package as well as up to 2 RAI’s for each agency. Permit Package for SJRWMD and Volusia County in .PDF format.

Performance Measure: Deliverables will be reviewed by the Department to confirm they are complete, accurate, and timely.

Fixed Price Cost:

Task 5 Firm Name Position Classification Hourly Rate Hours Total Fixed

Price Cost GPI Project Manager/Senior

Engineer $147.29 15 $2,209.35

GPI Engineer III $92.24 10 $922.40 Total $3,131.75

Reimbursable Cost:

SJRWMD Permit $100 Volusia Co. Permit $200 Printing N/A Overnight Travel (if applicable)

N/A

Mileage (@ $0.445 per mile) 10 miles (Orlando GPI office to SJRWMD Maitland Office) x 2 (one trip both directions) x $0.445/mile = $8.90 40 miles (Orlando GPI office to Volusia Co Office) x 2 (one trip both directions) x $0.445/mile = $35.60

Reimbursable Total Cost $344.50

Total for Task 5: $3,476.25

Task 6: Final Plans Description: This task includes finalizing plans production: cover page, general notes, typical section, alignment sheet, plan sheets (with signing and pavement marking), profile sheets, Limited Cross-Sections, SWPPP, and construction details for Silt fence/tree protection. A cost estimate with final plans quantities will be included within an excel document. This task also includes (1) Final Site Visit to finalize plans in-field.

Deliverable: Final Plans Signed and Sealed in .PDF format (24” x 36” sheets) and reproduceable to Half-Size (11”x17”) & CADD Files Delivered. Including: Excel document and .PDF Cost Estimate. Native Autocad files to be packaged and eTransmitted in 2020 format for review and approval by Department PM.

Performance Measure: Deliverables will be reviewed by the Department to confirm they are complete, accurate, and timely.

Fixed Price Cost:

Task 6 Firm Name Position Classification Hourly Rate Hours Total Fixed

Price Cost GPI Principal in Charge $197.34 1.0 $197.34 GPI Vice President / Senior PM $177.18 2.0 $354.36 GPI Project Manager/Senior

Engineer $147.29 20.0 $2,945.80 GPI Engineer III $92.24 24.0 $2,213.76 GPI Civil Designer $76.28 14.0 $1,067.92 GPI CADD Technician $70.07 45.0 $3,153.15

Total $9,932.33

Reimbursable Cost:

Postage N/A Printing N/A Overnight Travel (if applicable)

N/A

Mileage (@ $0.445 per mile) 70 miles (Orlando GPI office to site) x 2 (one trip both directions) x $0.445/mile = $62.30

Reimbursable Total Cost $62.30

Total for Task 6: $ 9,994.63

Task 7: Construction Administration Services Description: Engineer to provide construction administration services on an as-needed basis. Anticipated activities include support for bid questions, attendance of pre-construction meeting, and field meetings at the request of FDEP, to include the designer, during construction. This task includes review of shop drawings, responding to any RFI (requests for information) with respect to design or in-field conflicts. We understand that this project is anticipated to be constructed in phases to be set by FDEP construction budget. This tasks fee is included as a Fixed Price Cost for one phase of construction.

Subtask 7A: Bidding / Pre-Construction – Includes response to questions received during bidding / pre-construction meeting, shop drawing or material reviews prior to construction beginning. GPI representation (virtual and/or in-person) at the pre-bid and pre-construction meetings.

Subtask 7B: Construction Phase - Includes responses to questions (RFI) received during construction.

Subtask 7C: Construction Site Visits - Includes Site visit requested by FDEP and Contractor to discuss in-field modification(s) to proposed design. Four (4) Site Visits are anticipated throughout construction.

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Deliverables: An excel tracking spreadsheet will be provided with each subtask (7A, 7B & 7C) and activity identified with dates and descriptions to be billed as lump sum per subtask.

Subtask 7A: Responses to Questions received during bidding / pre-construction meeting will be provided in .PDF format. Review of Shop Drawings or Materials prior to construction will be marked up or identified as in conformance with plans and provided in .PDF format.

Subtask 7B: Responses to RFI’s will be provided in .PDF format.

Subtask 7C: Field Notes from FDEP requested site visit and construction progress visits will be provided in .PDF format.

Performance Measure: Deliverables will be reviewed by the Department to confirm they are complete, accurate, and timely.

Fixed Price Cost:

Subtask 7A – Bidding / Pre-Construction Firm Name Position Classification Hourly Rate Hours Total Fixed

Price Cost GPI Vice President / Senior PM $177.18 1.0 $177.18 GPI Project Manager $147.29 12.0 $1,767.48 GPI Project Engineer III $92.24 13.0 $1,199.12

Total Subtask 7A $3,143.78

Subtask 7B – Construction Phase Services Firm Name Position Classification Hourly Rate Hours Total Fixed

Price Cost GPI Vice President / Senior PM $177.18 1.0 $177.18 GPI Project Manager $147.29 12.0 $1,767.48 GPI Project Engineer III $92.24 13.0 $1,199.12

Total Subtask 7B $3,143.78

Subtask 7C – Construction Site Visits Firm Name Position Classification Hourly Rate Hours Total Fixed

Price Cost GPI Project Manager $147.29 26.0 $3,829.54 GPI Project Engineer III $92.24 28.0 $2,582.72

Total Subtask 7C $6,412.26

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Reimbursable Cost:

Postage N/A Printing N/A Overnight Travel (if applicable)

N/A

Mileage (@ $0.445 per mile) 430 miles (Pensacola GPI office to site) x 2 (one trip both directions) x $0.445/mile = $382.70 70 miles (Orlando GPI office to site) x 6 (three trips both directions) x $0.445/mile = $186.90

Reimbursable Total Cost $569.60

Total for Task 7A: $3,143.78

Total for Task 7B: $3,143.78

Total for Task 7C + Reimbursable: $6,981.86

Summary of Fees:

Task Fixed Price Cost Reimbursable

Task 1: Topographic Survey $27,484.30 $0.00 Task 2: Geotechnical $8,222.58 $0.00 Task 3: Concept plans $9,932.33 $0.00 Task 4: 60% Plans $29,598.71 $62.30 Task 5: Permitting $3,131.75 $344.50 Task 6: Final Plans $9,932.33 $62.30 Subtask 7A – Bidding / Pre-Construction $3,143.78 $0.00 Subtask 7B – Construction Phase Services $3,143.78 $0.00 Subtask 7C – Construction Site Visits $6,412.26 $569.60 Total Fixed Price Cost: $101,001.82 Total Reimbursable Cost: $1038.70 Overall Total Cost: $102,040.52

Project Payment:

Payment will be made upon approval of deliverables for each Task/Subtask by the FDEP in the amount specified.

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Carron_T Text Box $88,302.00

Carron_T Text Box $469.10

Carron_T Text Box $88,771.10

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Project Schedule:

Project Schedule dates are consecutive calendar days. Dates are based on time from Task Assignment Execution, unless otherwise noted. As scheduling these meetings may require some lead time, this calendar should be considered an estimate, and will be dependent upon the schedules of the various agencies.

Activity Duration (Calendar Days) Task 1 - Survey 45 days* Task 2: Geotechnical 45 days* Task 3: Concept plans 25 days from Task 1 and 2 Task 4: 60% Plans 60 days from Task 3 (post receiving Concept review comments) Task 5: Permitting 30 days concurrent with Task 4 and 6 Task 6: Final Plans 20 days from Task 4 (post receiving 60% review comments) Task 7: Construction Administration Services

N/A

*Tasks 1 – 2 will be performed concurrently.

Assumptions/Exclusions (Services and areas not specifically identified in this proposal are excluded)

Carron_T Line colbybrown Image colbybrown PolyLine colbybrown Text Box Yellow line is the 1.5 miles of dirt road to be paved.

October 21, 2021