CN-370000-CN304-T15CO3.pdf

Florida Department of Environmental Protection

TASK ASSIGNMENT CHANGE ORDER FORM

(Revised 9-26-2018) Page 1 of 1

Required Signatures: Adobe Signature

FDEP Contract No.: Task Assignment No.: Change Order No.: Project No.:

Project Location: Project Name:

Consultant Name:

Consultant Representative: Phone: Email:

FDEP Contract Manager: Phone: Email:

Description and Justification of Change:

Change in Task Amount:

Item Reimbursement Fixed Fee Total

Original Task Amount:

Task amount including all previous Change Orders:

Net increase/decrease in task amount for this Change Order:

Total Amounts with all Change Orders:

Change in Task Time:

Original Task Execution Date:

Original Task End Date:

Present Task End Date:

Net Change in Days:

New Task End Date:

Approval Signatures:

Budget Representative, FDEP Signature Date

Project Manager, FDEP Signature Date

Contract Manager, FDEP Signature Date

Consultant Signature Date

Contract Authority, FDEP Signature Date

Project # Grant # Org Code Cat/Year Fund Module Object Code EO Amount

29 Digit FLAIR Code: Total:

CN304 TA15 CO3 61310C

Tomoka State Park Road Paving

Greenman Pedersen, Inc.

Colby Brown, P.E. 850-297-2929 ColbyBrown@GPInet.com

Ralph Perkins 850-245-2460 Ralph.Perkins@FloridaDEP.gov

Plan / design modifications, profile changes, typical section modifications, potential drainage coordination, pavement design, etc., DHR / FDEP Coordination, Construction Administration, and a time extension for involvement during construction till 12-25-24 per the proposal dated 8-9-2023.

$ 469.10 $ 88,302.00 $ 88,771.10 $ 3,312.45 $ 147,075.11 $ 150,387.56

$ 0.00 $ 40,113.09 $ 40,113.09 $ 3,312.45 $ 187,188.20 $ 190,500.65

11/15/21

11/15/23

11/15/23

12/25/24

Tamika Bass Tamika Bass Digitally signed by Tamika Bass Date: 2023.08.11 10:22:21 -04'00'

Del Cobb or successor Del Cobb Digitally signed by Del Cobb Date: 2023.08.11 10:50:52 -04'00'

Ralph Perkins Ralph M Perkins Digitally signed by Ralph M Perkins Date: 2023.08.11 11:00:56 -04'00'

Dustin Evans for Colby Brown, P.E. Dustin T Evans

2023.08.15 08:13:11-04'00'

Bryan Bradner Bryan Bradner Digitally signed by Bryan Bradner Date: 2023.08.18 10:49:06 -04'00'

61310C 37503010076 080039/23 423001 U3200 131500 QK $ 40,113.09

$ 40,113.09

August 9, 2023

Mr. Del Cobb Project Manager Bureau of Design and Construction Department of Environmental Protection O: (850) 245-2570 C: (850) 694-2919 Del.L.Cobb@FloridaDEP.gov

RE: Tomoka State Park – Dirt to Pave Project - Contract Number: CN304, Task Assignment Number: 15

Change Order #3

Mr. Cobb, Greenman-Pedersen, Inc. (GPI) offers the attached proposal for professional services for the above referenced project. The required additional tasks as we understand them are outlined in the attached documentation, along with a corresponding fee. We are happy to review this information with you to ensure that there is a complete understanding of the proposed Work.

This proposal includes Change Order request #3 to include the following: plan / design modifications, profile changes, typical section modifications, potential drainage coordination, pavement design, etc., and DHR / FDEP Coordination as related to the DHR directive 2022-2712-D dated June 1, 2023 requiring us to maintain a 20 centimeter (8 inch) buffer over the shallowest cultural material found in the Cultural Resource Assessment by PaleoWest dated Sept 14, 2022, as well as Construction Administration, and a time extension for each previously approved version of Task Assignment #15 and Change Orders, to include involvement during construction, through 12- 25-24. This is a result of GPI’s coordination with FDEP and DHR from July 2, 2022, when the project was placed on hold, till June 15, 2023, when FDEP gave final direction to move forward with DHR direction.

We genuinely appreciate the opportunity to team with you on this project and look forward to its successful completion.

Sincerely, Greenman-Pedersen, Inc.

Colby Brown, PE Project Manager mailto:Del.L.Cobb@floridadep.gov

Tomoka State Park - Dirt to Pave Project Contract Number: CN304, Task Assignment Number: 15

Change Order #3

Introduction - Original: The original proposal was for the design and permitting services associated with the paving of approximately 1.5 miles of existing dirt roads within Tomoka State Park. The approximately 1.5 miles is proposed 2-lane roadway (20 ft wide) from the existing paved entrance north to the Statue and south to the campground. The existing 1-lane one-way roadway (10 ft wide) throughout the campground area will remain unpaved. The project will also consist of minor pavement repairs for the existing paved entrance road at the interface with the proposed pavement.

The paving efforts will reduce roadway sedimentation and minimize park maintenance of the existing dirt roads as well as provide a stabilized access for park patrons to commute throughout the park.

The Tomoka State Park is located at 2099 N Beach St Ormond Beach in Volusia County (Parcel ID 13-3242-0000-0310). A detailed breakdown and description of individual task efforts is listed below.

GPI and its subconsultants shall perform necessary survey and geotechnical work to ascertain the existing topography, layout the proposed asphalt roadway, ensure consistent existing subgrade, and design appropriate pavement section. This will also include coordination with the park to determine existing utility locations in an effort to avoid utility conflicts with proposed work. For the purposes of this proposal, it is not anticipated that there will be any utility relocations. As a known culturally significant site, we understand that the FDEP will provide appropriate Archeological monitoring during construction and coordination during the design phase. The typical roadway section will include 2 (two) -10’ lanes (two-way) with stormwater treatment intended to be handled with Vegetative Natural Buffers (VNB). Permitting efforts, as noted herein, are also included within this scope.

Introduction - Change Order #3: On July 2, 2022 GPI and FDEP decided to place the project on hold, at 60%, due to the DHR requirements to perform more extensive evaluation of the project site for cultural material. In September 2022, the Cultural Resource Assessment was submitted to DHR.

DHR responded on November 1, 2022 with 2021-2712-B stating the project could not disturb below the level of previous disturbance. GPI coordinated with FDEP and DHR from Nov, 1, 2022 till June 15, 2023, when FDEP gave final direction to move forward with DHR direction to maintain an 8” buffer over the cultural material. There will be no additional archeological/DHR coordination. This proposal is for the plan / design modifications, profile changes, typical section modifications, potential drainage coordination, pavement design, etc., and DHR / FDEP Coordination as related to the DHR directive 2022-2712-D dated June 1, 2023 requiring the project to maintain a 20 centimeter (8 inch) buffer over the shallowest cultural material found in the Cultural Resource Assessment by PaleoWest dated Sept 14, 2022, as well as Construction Administration, and a time extension for each previously approved version of Task Assignment #15 and Change Orders, to include involvement during construction, through 12-25-24.

Task 1: Survey Services – No Change

Total for Task 1 Original: $27,484.30 Total for Task 1 Change Order #1: $10,711.50 Total for Task 1 Change Order #2: $0.00 Total for Task 1 Change Order #3: $0.00

Task 2: Geotechnical Engineering – No Change Total for Task 2 Original: $8,222.58 Total for Task 2 Change Order #1: $0.00 Total for Task 2 Change Order #2: $0.00 Total for Task 2 Change Order #3: $0.00

Task 3: Concept Plans – No Change Total for Task 3 Original: $9,932.33 Total for Task 3 Change Order #1: $4,592.93 Total for Task 3 Change Order #2: $0.00 Total for Task 3 Change Order #3: $0.00

Task 4: 60% Plans – No Change Total for Task 4 Original: $29,598.71 Total for Task 4 Change Order #1: $13,892.13 Total for Task 4 Change Order #2: $0.00 Total for Task 4 Change Order #3: $0.00

Task 5: Permitting Description: Due to the change in the profile for the roadway, there will be potential drainage impacts to the adjacent area. This may require the installation of treatment swales or conveyance swales to handle the potential ponding. The addition to this task will include the communication with SJRWMD to ascertain their direction and apply for the required permitting according to their direction.

Deliverable: Meeting minutes with SJRWMD. Preparation of permit package as well as up to 2 RAI’s, as necessary. Permit Package for SJRWMD in .PDF format, as necessary.

Performance Measure: Deliverables will be reviewed by the Department to confirm they are complete, accurate, and timely.

Fixed Price Cost:

Task 5 - Permitting

Firm Name Position Classification Hourly Rate Hours Total Fixed Price Cost

GPI Project Manager $147.29 5 $736.45 GPI Project Engineer III $92.24 3 $276.72

Total $1,013.17

Total for Task 5 Original: $3,131.75 Total for Task 5 Change Order #1: $1,879.05 + $11,574.16 = $13,453.21 Total for Task 5 Change Order #2: $11,530.41 Total for Task 5 Change Order #3: $1,013.17

Task 6: Final Plans Description: Due to the coordination efforts with FDEP and DHR, there is a required change in the profile for the roadway. With the plans already at 60%, the following will be re-designed and modified accordingly: general notes, typical section, plan sheets (noting areas of concern for monitoring), profile sheets, Limited Cross-Sections, and construction details.

Deliverable: Final Plans Signed and Sealed in .PDF format (24” x 36” sheets) and reproduceable to Half-Size (11”x17”) & CADD Files Delivered. Native Autocad files to be packaged and eTransmitted in 2020 format for review and approval by Department PM.

Performance Measure: Deliverables will be reviewed by the Department to confirm they are complete, accurate, and timely.

Fixed Price Cost:

Task 6 - Final Plans

Firm Name Position Classification Hourly Rate Hours Total Fixed Price Cost

GPI Principal in Charge $197.34 3 $592.02 GPI Project Manager $147.29 53 $7,806.37 GPI Project Engineer III $92.24 49 $4,519.76 GPI Civil Designer $76.28 18 $1,373.04 GPI CADD Technician $70.07 64 $4,484.48

Total $18,775.67

Total for Task 6 Original: $ 9,932.33 Total for Task 6 Change Order #1: $4,592.93 Total for Task 6 Change Order #2: $0.00 Total for Task 6 Change Order #3: $18,775.67

Task 7: Construction Administration Services Description: Engineer to provide construction administration services. Anticipated activities include support for bid questions, attendance of pre-construction meeting, and field meetings at the request of FDEP, to include the designer, during construction. This task includes review of shop drawings, responding to any RFI (requests for information) formal and informal, with respect to design or in-field conflicts. We understand that this project may be constructed in phases to be set by FDEP construction budget. This tasks fee is included as a Fixed Price Cost for one phase of construction.

Subtask 7A: Bidding / Pre-Construction – Includes response to questions received during bidding / pre-construction meeting, shop drawing or material reviews prior to construction beginning. GPI representation (virtual and/or in-person) at the pre-bid and pre-construction meetings.

Subtask 7B: Construction Phase - Includes responses to questions (RFI) received during construction and shop drawing or material reviews.

Subtask 7C1 – 7C4: Construction Site Visits - Includes Site visit requested by FDEP and Contractor to discuss in-field modification(s) to proposed design. Four (4) Site Visits are anticipated throughout construction with one being a substantial completion site visit, as requested by the Department and one being the Final Completion site visit, as requested by the Department.

Deliverables: An excel tracking spreadsheet will be provided with each subtask (7A, 7B & 7C) and activity identified with dates and descriptions to be billed as lump sum per subtask.

Subtask 7A: Responses to Questions received during bidding / pre-construction meeting will be provided in .PDF format. Review of Shop Drawings or Materials prior to construction will be marked up or identified as in conformance with plans and provided in .PDF format.

Subtask 7B: Responses to RFI’s will be provided in .PDF format.

Subtask 7C1 – 7C4: Field Notes from FDEP requested site visit and construction progress visits will be provided in .PDF format.

Performance Measure: Deliverables will be reviewed by the Department to confirm they are complete, accurate, and timely.

Fixed Price Cost:

Subtask 7A – Bidding / Pre-Construction

Firm Name Position Classification Hourly Rate Hours Total Fixed Price Cost

GPI Principal in Charge $197.34 1 $197.34 GPI Project Manager $147.29 13 $1,914.77 GPI Project Engineer III $92.24 11 $1,014.64

Total Subtask 7A $3,126.75

Subtask 7B – Construction Phase Services

Firm Name Position Classification Hourly Rate Hours Total Fixed Price Cost

GPI Principal in Charge $197.34 2 $394.68 GPI Project Manager $147.29 45 $6,628.05 GPI Project Engineer III $92.24 38 $3,505.12

Total Subtask 7B $10,527.85

Subtask 7C1 – Construction Site Visit

Firm Name Position Classification Hourly Rate Hours Total Fixed Price Cost

GPI Project Manager $147.29 20 $2,945.80 GPI Project Engineer III $92.24 2 $184.48

Total Subtask 7C1 $3,130.28

Subtask 7C2 – Construction Site Visit

Firm Name Position Classification Hourly Rate Hours Total Fixed Price Cost

GPI Project Manager $147.29 3 $441.87 GPI Project Engineer III $92.24 8 $737.92

Total Subtask 7C2 $1,179.79

Subtask 7C3 – Construction Site Visit

Firm Name Position Classification Hourly Rate Hours Total Fixed Price Cost

GPI Project Manager $147.29 3 $441.87 GPI Project Engineer III $92.24 8 $737.92

Total Subtask 7C3 $1,179.79

Subtask 7C4 – Construction Site Visit

Firm Name Position Classification Hourly Rate Hours Total Fixed Price Cost

GPI Project Manager $147.29 3 $441.87 GPI Project Engineer III $92.24 8 $737.92

Total Subtask 7C4 $1,179.79

Total for Task 7 Original : $0.00 Total for Task 7 Change Order #1: $0.00 Total for Task 7 Change Order #2: $0.00 Total for Task 7 Change Order #3: $20,324.25

Summary of Fees (Change Order #3):

Task Fixed Price Cost Reimbursable

Task 1: Topographic Survey $0.00 $0.00 Task 2: Geotechnical $0.00 $0.00 Task 3: Concept plans $0.00 $0.00 Task 4: 60% Plans $0.00 $0.00 Task 5: Permitting $1,013.17 $0.00 Task 6: Final Plans $18,775.67 $0.00 Task 7: Construction Administration Services $20,324.25 $0.00 Total Fixed Price Cost: $40,113.09 Total Reimbursable Cost: $0.00 Overall Total Cost: $40,113.09

Project Payment:

Payment will be made upon approval of deliverables for each Task/Subtask by the FDEP in the amount specified.

Project Schedule:

Project Schedule dates are consecutive calendar days. Dates are based on time from Task Assignment Execution, unless otherwise noted. This calendar should be considered an estimate, and will be dependent upon the schedules of the various agencies and review times.

Activity Duration (Calendar Days) Task 1 - Survey Task 2: Geotechnical Task 3: Concept plans Task 4: 60% Plans Task 5: Permitting 30 days from TA Execution Task 6: Final Plans 45 days from Task 5 Task 7: Construction Administration Services

N/A

Assumptions/Exclusions (Services and areas not specifically identified in this proposal are excluded)