CN-370000-CN304-T22CO1.pdf
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- Contract number
- CN304
- Issued by
- Florida
About this file
This document package consists of a Task Assignment Notification Form and a Task Assignment Change Order Form for FDEP Contract No. CN304, executed between the Florida Department of Environmental Protection (FDEP) and Greenman-Pedersen, Inc. (GPI), a consulting engineering firm. The contract pertains to design and construction administration services for the Santos Equestrian Restroom relocation project located at the Marjorie Harris Carr Cross Florida Greenway. The work is managed by FDEP's Division of Recreation and Parks, with Ralph Perkins serving as the FDEP Contract Manager and Richard Marcil as the Project Manager.
The original Task Assignment TA22, executed on September 27, 2023, established a total fixed price cost of $26,887.61 for two primary tasks. Task 1 encompasses construction plans updates with three subtasks: preparation of 90% engineering plans ($10,171.65), permitting coordination with Marion County, SJRWMD, and FDEP including OSTDS permit resubmission ($2,480.52), and preparation of 100% final engineering plans ($2,181.62), totaling $14,833.79. Task 2 includes construction administration services ($12,053.82), comprising bidding support and RFI responses, pre-construction meeting attendance, substantial and final completion meeting attendance with punch list development, and preparation of required as-built certifications for water, sewer, and OSTDS permits. The Change Order CO1, dated April 30, 2024, reduces the total task amount by $12,053.82, specifically eliminating all of Task 2 (Construction Administration Services), resulting in a new total of $14,833.79. The task end date remains May 11, 2026. The cost reduction is reflected in the FLAIR code allocation: Org Code 37503000275, with funding sources 408001 and 675002 under Object Code 131500.
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Text version
Florida Department of Environmental Protection
TASK ASSIGNMENT CHANGE ORDER FORM
( ) Page 1 of 1
Required Signatures: Adobe Signature
FDEP Contract No.: Task Assignment No.: Change Order No.: Project No.:
Project Location: Project Name:
Consultant Name:
Consultant Representative: Phone: Email:
FDEP Contract Manager: Phone: Email:
Description and Justification of Change:
Change in Task Amount:
Item Reimbursement Fixed Fee Total
Original Task Amount:
Task amount including all previous Change Orders:
Net increase/decrease in task amount for this Change Order:
Total Amounts with all Change Orders:
Change in Task Time:
Original Task Execution Date:
Original Task End Date:
Present Task End Date:
Net Change in Days:
New Task End Date:
Approval Signatures:
Budget Representative, FDEP Signature Date
Project Manager, FDEP Signature Date
Contract Manager, FDEP Signature Date
Consultant Signature Date
Contract Authority, FDEP Signature Date
Project # Grant # Org Code Cat/Year Fund Module Object Code EO Amount
29 Digit FLAIR Code: Total:
CN304 TA22 CO1 61218C
Marjorie Harris Carr Cross Florida Greenway Santos Equestrian Restroom
Greenman-Pedersen, Inc.
Dustin Evans, P.E. 850-559-3504 devans@gpinet.com
Ralph Perkins 850-245-2460 Ralph.Perkins@FloridaDEP.gov
This change order is to reduce the current task assignment by $12,053.82 per the attached, originally executed on 09/27/2023.
$ 0.00 $ 26,887.61 $ 26,887.61 $ 0.00 $ 26,887.61 $ 26,887.61 $ 0.00 -$ 12,053.82 -$ 12,053.82 $ 0.00 $ 14,833.79 $ 14,833.79
09/27/2023
05/11/2026
05/11/2026
05/11/2026
Tamika Bass Tamika Bass Digitally signed by Tamika Bass Date: 2024.04.23 11:02:46 -04'00'
Richard Marcil Richard Rene Marcil, III Digitally signed by Richard Rene Marcil, III Date: 2024.04.23 13:48:35 -04'00'
Ralph Perkins Ralph M Perkins Digitally signed by Ralph M Perkins Date: 2024.04.24 09:46:31 -04'00'
Dustin Evans, P.E. Dustin T Evans
2024.04.24 17:02:09-04'00'
Michael W. Foster Jr., P.E. Michael W. Foster Jr., P.E.
Digitally signed by Michael W.
Foster Jr., P.E.
Date: 2024.04.30 12:02:15 -04'00'
61218C 37503000275 088130/21 675002 U3200 131500 XR -$ 12,053.82
-$ 12,053.82
Florida Department of Environmental Protection
TASK ASSIGNMENT NOTIFICATION FORM
Required Signatures: Adobe Signature
FDEP Contract No.: Task Assignment No.: Owner’s Name: Project No.:
Project Location: Project Name:
Consultant Name:
Consultant Representative: Phone: Email:
FDEP Contract Manager: Phone: Email:
Description of Task:
Project Manager:
Schedule Start Date: Fixed Price Cost:
Completion Date: Cost Reimbursement not to exceed:
Total Task Amount:
Approval Signatures:
Budget Representative, FDEP Signature Date
Project Manager, FDEP Signature Date
Contract Manager, FDEP Signature Date
Consultant Signature Date
Contract Authority, FDEP Signature Date
Project # Grant # Org Code Cat/Year Fund Module Object Code EO Amount
29 digit FLAIR Code: Total:
CN304 TA22 FDEP 61218C
Santos Equestrian Restroom
Greenman-Pedersen, Inc.
Colby Brown, P.E. (850) 450-2921 colbybrown@gpinet.com
Ralph Perkins or successor (850) 245-2460 Ralph.Perkins@FloridaDEP.gov
To prepare plans, permitting and construction administration to relocate the restroom facility to a new location as a result of new Gopher Tortoise activity in the area per the proposal dated 9/12/2023.
Richard Marcil or successor
Upon Execution $ 26,887.61 Contract End Date
$ 26,887.61
Tamika Bass Tamika Bass Digitally signed by Tamika Bass Date: 2023.09.21 16:17:46 -04'00'
Vu Nguyen Vu Nguyen Digitally signed by Vu Nguyen Date: 2023.09.21 16:31:59 -04'00'
Ralph Perkins Ralph M Perkins Digitally signed by Ralph M Perkins Date: 2023.09.22 11:21:59 -04'00'
Dustin Evans, PE Dustin T Evans
2023.09.25 08:29:05-04'00'
Michael W. Foster Jr., P.E. Michael W. Foster Jr., P.E.
Digitally signed by Michael W.
Foster Jr., P.E.
Date: 2023.09.27 15:18:37 -04'00'
61218C 37503000275 088130/20 408001 U3200 131500 PF $ 10,262.67
61218C 37503000275 088130/21 675002 U3200 131500 XR $ 16,624.94
$ 26,887.61
Marjorie Harris Carr Cross Florida Greenway
Greenman-Pedersen, Inc. 4300 Bayou Blvd Ste 12 Pensacola, FL 32503 p 850-450-2921
An Equal Opportunity Employer
September 12, 2023
Mr. Rene Marcil Design Project Manager Division of Recreation and Parks
RE: Cross Florida Greenway – Santos Equestrian Trail Restroom – Task Assignment
Dear Mr. Marcil;
Per DEP’s request, and as the original TA12 has expired. The intent of this new Task Assignment is to prepare plans to relocate the restroom facility to a new location as a result of new Gopher Tortoise activity in the area the restroom was originally designed and to bring the unused Construction Administration funds on the project into a new Task Assignment.
We genuinely appreciate the opportunity to team with you on this project, and look forward to its successful completion.
Sincerely, Greenman-Pedersen, Inc.
Colby Brown, PE Senior Project Manager
Cross Florida Greenway – Santos Equestrian Trail Head Restroom Contract Number: CN304, Task Assignment
Introduction: As the previous contract has expired, this intent of this new Task Assignment is to prepare plans to relocate the restroom facility to a new location as a result of new Gopher Tortoise activity in the area that the restroom was originally designed and to bring the unused funds on the project into a new Task Assignment.
Task 1: Construction Plans Update
Subtask 1A: 90% Engineering Plans
Description:
Preparation of 90% construction plans for the relocation of the restroom facility and associated features. Site layout shall be coordinated with new gopher tortoise site survey 8-18-23 (sent to GPI on 9-5-23) to maintain a 25’ clear zone around any burrows identified. GPI will:
Coordinate and update the plans related to Electrical Requirements for a Solar system;
Research Florida Building Code Requirements Coordinate with local and regional building officials Update Plans to adhere to 2023 Florida Building Code (taking effect 12-31-2023) Add building foundation notes to the plan sheets.
Plan revisions required will be incorporated and provided in Subtask 1C and are not part of this Subtask.
Deliverables (Electronic Submittal):
· 90% Plan Set in 11 x 17 PDF Format
Fixed Price Cost:
Subtask 1A:
Firm Name Position Classification Hourly Rate Hours Total Fixed Price Cost Greenman-Pedersen, Inc. Principal-In-Charge $ 197.34 0 $ - Greenman-Pedersen, Inc. Senior Project Manager $ 177.18 20 $ 3,543.60 Greenman-Pedersen, Inc. Senior Engineer/EOR $ 147.29 45 $ 6,628.05 Greenman-Pedersen, Inc. Project Engineer III $ 92.24 0 $ - Greenman-Pedersen, Inc. Civil Designer $ 76.28 0 $ - Greenman-Pedersen, Inc. Clerical $ 83.23 0 $ - Subtotal for Subtask 1A: $ 10,171.65
Subtask 1B: Permitting
Description:
Includes permitting and coordination with Marion County, SJRWMD, and FDEP. We will verify that no updates are required related to the existing general permit from SJRWMD and public water supply permit from FDEP.
The OSTDS permit from the Marion County Health Department has expired and will need to be resubmitted.
Coordination and preparation of permit application included. Proposal includes the application cost of the Marion County Department Health OSTDS Application ($350).
Deliverables (Electronic Submittal):
· Marion County OSTDS Permit Application and Coordination in PDF Format
Fixed Price Cost:
Subtask 1B:
Firm Name Position Classification Hourly Rate Hours Total Fixed Price Cost Greenman-Pedersen, Inc. Principal-In-Charge $ 197.34 0 $ - Greenman-Pedersen, Inc. Senior Project Manager $ 177.18 14 $ 2,480.52 Greenman-Pedersen, Inc. Senior Engineer/EOR $ 147.29 0 $ - Greenman-Pedersen, Inc. Project Engineer III $ 92.24 0 $ - Greenman-Pedersen, Inc. Civil Designer $ 76.28 0 $ - Greenman-Pedersen, Inc. Clerical $ 83.23 0 $ - Subtotal for Subtask 1B: $ 2,480.52
Subtask 1C: 100% Engineering Plans
Description:
The 100% Engineering Plans will incorporate all changes/revisions required as a result of coordination with the Owner and/or Permitting Agency(s).
Deliverables (Electronic and Paper Submittal):
· 100% Plan Set in 11 x 17 PDF Format
· Signed and Sealed Hard Copy Plans – 2 - 11 x 17 sets
· AutoCad Compliant DWG Format via compact disk, email attachment or FTP
Fixed Price Cost:
Subtask 1C:
Firm Name Position Classification Hourly Rate Hours Total Fixed Price Cost Greenman-Pedersen, Inc. Principal-In-Charge $ 197.34 0 $ - Greenman-Pedersen, Inc. Senior Project Manager $ 177.18 4 $ 708.72 Greenman-Pedersen, Inc. Senior Engineer/EOR $ 147.29 10 $ 1,472.90 Greenman-Pedersen, Inc. Project Engineer III $ 92.24 0 $ - Greenman-Pedersen, Inc. Civil Designer $ 76.28 0 $ - Greenman-Pedersen, Inc. Clerical $ 83.23 0 $ - Subtotal for Subtask 1C: $ 2,181.62
Task 2: Construction Administration Services
Description:
Subtask 2A: Includes any responses to questions received during bidding and any assistance prior to begin construction, any shop drawing or material reviews, and any general project questions / coordination. (Anticipate 4 RFI @ 4hrs and 2 shop drawing/material reviews @ 4hrs ea.). GPI representation at the pre-bid meeting.
Subtask 2B.1: GPI representation at the pre-construction meeting Subtask 2B.2: GPI representation at the substantial completion meeting. Includes development of a punch list.
Subtask 2B.3: GPI representation at the final completion meeting.
Subtask 2C: Includes the preparation of any required as-built certifications required to satisfy permit conditions in permits provided in TA 12 Subtask 4 and Subtask 1B.
Deliverables (Electronic and Paper Submittal):
Subtask 2A: Bid Support, o .PDF file of RFI Response Subtask 2B1: Attendance at pre-construction meeting with meeting minutes o .PDF file of meeting minutes Subtask 2B2: attendance at substantial completion meeting with punch list o .PDF file of punch list Subtask 2B3: Attendance at final completion meeting with meeting minutes o .PDF file of Punch List Subtask 2C: As-Built Certifications (water/sewer/OSTDS) o .PDF file of all required certifications
Performance Measure: Deliverables will be reviewed by the Department to confirm they are complete, accurate, and timely.
Fixed Price Cost:
Subtask 2A - Bidding and Shop Drawing RFI's Firm Name Position Classification Hourly
Rate Hours Total Fixed Price Cost
Greenman-Pedersen, Inc. Project Manager $147.29 24 $3,534.96 Greenman-Pedersen, Inc. Project Engineer III $92.24 36 $3,320.64 Total Fixed Price for Subtask 2A $6,855.60 Subtask 2B.1 - Pre-Construction Meeting Firm Name Position Classification Hourly
Rate Hours Total Fixed Price Cost
Greenman-Pedersen, Inc. Project Engineer III $92.24 8 $737.92 Total Fixed Price for Subtask 2B.1 $737.92 Subtask 2B.2 - Substantial Completion Meeting Firm Name Position Classification Hourly
Rate Hours Total Fixed Price Cost
Greenman-Pedersen, Inc. Project Engineer III $92.24 14 $1,291.36 Total Fixed Price for Subtask 2B.2 $1,291.36 Subtask 2B.3 - Final Completion Meeting Firm Name Position Classification Hourly
Rate Hours Total Fixed Price Cost
Greenman-Pedersen, Inc. Project Engineer III $92.24 12 $1,106.88 Total Fixed Price for Subtask 2B.3 $1,106.88 Subtask 2C - As-Built Certifications for Permits Firm Name Position Classification Hourly
Rate Hours Total Fixed Price Cost
Greenman-Pedersen, Inc. Project Manager $147.29 14 $2,062.06 Total Fixed Price for Subtask 2C $2,062.06 Total for Task 2: $12,053.82
Project Schedule dates are consecutive calendar days. Actual dates of submittals will be determined at Notice to Proceed.
Project Schedule:
Activity Duration (Calendar Days) Task 1: Construction Plans Update 60 Task 2: Construction Administration N/A
Summary of Fees:
Task Task Fixed Price Cost
Subtask 1A 90% Engineering Plans $10,171.65 Subtask 1B Permitting $2,480.52 Subtask 1C 100% Engineering Plans $2,181.62
Total Task 1 $14,833.79
Subtask 2A - Bidding and Shop Drawing RFI's $6,855.60 Subtask 2B.1 - Pre-Construction Meeting $737.92 Subtask 2B.2 - Substantial Completion Meeting $1,291.36
Subtask 2B.3 - Final Completion Meeting $1,106.88 Subtask 2C - As-Built Certifications for Permits $2,062.06
Total Task 2 $12,053.82 Grand Total $26,887.61
Assumptions/Exclusions
1. Any service not specifically described above is not included in this proposal.
2. There will be no; FWC Gopher Tortoise Permitting preparation, submittal or management of Burrow
Permit(s), FWC coordination, gopher tortoise excavation and relocation, or submittal of After-Action Report to FWC.
3. Assumes no architect is required
4. Assumes no electrical extension or easements of any form is required.
5. No ecological assessment or other environmental service is required.
6. Building permit fees are not included in proposal.
7. Archaeologist and DHR coordination has been excluded from this proposal.
END OF DOCUMENT
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