CN-370000-CN304-T15CO2.pdf

Florida Department of Environmental Protection

TASK ASSIGNMENT CHANGE ORDER FORM

(Revised 9-26-2018) Page 1 of 1

Required Signatures: Adobe Signature

FDEP Contract No.: Task Assignment No.: Change Order No.: Project No.:

Project Location: Project Name:

Consultant Name:

Consultant Representative: Phone: Email:

FDEP Contract Manager: Phone: Email:

Description and Justification of Change:

Change in Task Amount:

Item Reimbursement Fixed Fee Total

Original Task Amount:

Task amount including all previous Change Orders:

Net increase/decrease in task amount for this Change Order:

Total Amounts with all Change Orders:

Change in Task Time:

Original Task Execution Date:

Original Task End Date:

Present Task End Date:

Net Change in Days:

New Task End Date:

Approval Signatures:

Budget Representative, FDEP Signature Date

Project Manager, FDEP Signature Date

Contract Manager, FDEP Signature Date

Consultant Signature Date

Contract Authority, FDEP Signature Date

Project # Grant # Org Code Cat/Year Fund Module Object Code EO Amount

29 Digit FLAIR Code: Total:

CN304 15 2 61310C

Tomoka State Park Road Paving

GPI

Colby Brown, P.E. 850-297-2929 ColbyBrown@GPInet.com

Ralph Perkins 850-245-2460 Ralph.Perkins@FloridaDEP.gov

Change to incorporate additional Cultural Resources Assessment requirements from DHR per attached proposal dated 7/25/22.

$ 469.10 $ 88,302.00 $ 88,771.10 $ 2,214.28 $ 135,544.70 $ 137,758.98 $ 1,098.17 $ 11,530.41 $ 12,628.58 $ 3,312.45 $ 147,075.11 $ 150,387.56

11/15/21

11/15/23

11/15/23

11/15/23

Diane Langston Diane Langston Digitally signed by Diane Langston Date: 2022.08.10 15:15:57 -04'00'

Andrew Lippens Andrew Lippens Digitally signed by Andrew Lippens Date: 2022.08.10 15:17:58 -04'00'

Ralph Perkins Ralph M Perkins Digitally signed by Ralph M Perkins Date: 2022.08.12 14:55:24 -04'00'

Sandra Bucklew, P.E. Sandra M Bucklew Digitally signed by Sandra M Bucklew Date: 2022.08.15 11:59:45 -04'00'

Bryan Bradner Bryan Bradner Digitally signed by Bryan Bradner Date: 2022.08.22 16:30:13 -04'00'

61310C 37503010076 080039/22 423001 U3200 131500 QK $ 12,628.58

$ 12,628.58

July 25, 2022

Mr. Andrew Lippens Project Manager Bureau of Design and Construction Florida Department of Environmental Protection 3800 Commonwealth Boulevard, 260M, MS 520 Tallahassee, FL 32399

RE: Request for Scope and Fee (Additional Work) CHANGE ORDER #2– Division of Recreation and Parks’ Tomoka State Park – Cultural Resources Assessment Survey (Expanded Scope for DHR Additional Requirements) - Contract Number: CN304, Task Assignment Number: 15 (Additional Work)

Dear Mr. Lippens, Greenman-Pedersen, Inc. (GPI) is happy to offer the attached proposal for professional services for the above referenced project. The required additional Subtasks as we understand them are outlined in the attached documentation, along with a corresponding fee.

This proposal includes Change Order Request #2 (Subtask C) for the Expanded Scope for the Cultural Resource Assessment Study required by the Department of Historical Resources.

We are glad to review this information with you to ensure that there is a complete understanding of the proposed Work.

We genuinely appreciate the opportunity to team with you on this project and look forward to its successful completion.

Sincerely, Greenman-Pedersen, Inc.

Colby Brown, PE Project Manager

Tomoka State Park – Cultural Resources Assessment Survey (Expanded Scope for DHR Additional Requirements)

Contract Number: CN304, Task Assignment Number: 15 (Additional Work) CHANGE ORDER #2

Introduction (TA 15 – Current): This proposal was for the design and permitting services associated with the paving of approximately 1.5 miles of existing dirt roads within Tomoka State Park. The approximately 1.5 miles is proposed 2-lane roadway (20 ft wide) from the existing paved entrance north to the Statue and south to the campground. The existing 1-lane one-way roadway (10 ft wide) throughout the campground area will remain unpaved. The project will also consist of minor pavement repairs for the existing paved entrance road at the interface with the proposed pavement.

The paving efforts will reduce roadway sedimentation and minimize park maintenance of the existing dirt roads as well as provide a stabilized access for park patrons to commute throughout the park.

The Tomoka State Park is located at 2099 N Beach St Ormond Beach in Volusia County (Parcel ID 13-3242- 0000-0310). A detailed breakdown and description of individual task efforts is listed below.

GPI and its subconsultants shall perform necessary survey and geotechnical work to ascertain the existing topography, layout the proposed asphalt roadway, ensure consistent existing subgrade, and design appropriate pavement section. This will also include coordination with the park to determine existing utility locations in an effort to avoid utility conflicts with proposed work. For the purposes of this proposal, it is not anticipated that there will be any utility relocations. As a known culturally significant site, we understand that the FDEP will provide appropriate Archeological monitoring during construction and coordination during the design phase. The typical roadway section will include 2 (two) -10’ lanes (two-way) with stormwater treatment intended to be handled with Vegetative Natural Buffers (VNB). Permitting efforts, as noted herein, are also included within this scope.

Introduction (TA 15 - Change Order #1 (SubTask(s) A)): This proposal added Subtasks to the existing executed TA 15. The Subtasks are for the design and permitting services associated with the widening and repaving of approximately 2150 feet of existing paved entrance roads within Tomoka State Park. The approximately 0.41 miles on paved roadway consists of 120 feet of existing 2-lane roadway (20 ft wide) from North Beach Street to where the ingress/egress lanes bifurcates. The rest of the roadway consists of 1015’ of one way, 1-lane (9’ to 10’ wide) ingress road and 1015’ is one way, 1-lane (9’ to 10’ wide) egress road.

It is proposed to widen the 2-lane portion to 22’ wide and the 1-lane portion to 12’ wide and mill and re-pave the existing asphalt. This project will tie to the existing dirt road paving project.

The Tomoka State Park is located at 2099 N Beach St Ormond Beach in Volusia County (Parcel ID 13-3242- 0000-0310). A detailed breakdown and description of individual Subtask efforts is listed below.

GPI and its subconsultant shall perform necessary survey work to ascertain the existing topography, layout the widening of the existing asphalt roadway and design appropriate pavement section. GPI will utilize the Geotechnical data acquired from the dirt road paving project to design the pavement widening section.

This will also include coordination with the park to determine existing utility locations in an effort to avoid utility conflicts with proposed work. For the purposes of this proposal, it is not anticipated that there will be any utility relocations. As a known culturally significant site, we understand that the FDEP will provide appropriate Archeological monitoring during construction and coordination during the design phase. The typical roadway section will include 2 (two) -11’ lanes (two-way) and 1 (one) 12’ lane. No stormwater requirement are anticipated. Permitting efforts, as noted herein, are also included within this scope.

Introduction (TA 15 - Change Order #1 (SubTasks B)): The Subtask was for the provision of a Cultural Resource Assessment Study for the original TA 15 project area (APE). This proposal consists of completing a Phase I cultural resources assessment survey (CRAS). The work will be completed to Division of Historical Resources (DHR) standards. The resulting report will comply with Rule 1a-46, Florida Administrative Code (FAC). Two previously recorded archaeological sites, 8VO0082 (Nocoroco) and 8VO4366 (Saw Dust), and one Resource Group, 8VO04310 (Mount Oswald Plantation), intersect portions of the APE. 8VO0082 is listed on the National Register of Historic Places. All areas of the proposed undertaking will be surveyed in accordance with Module 3, Guidelines for Use by Historical Preservation Professionals. A fully executed Rule 1a-32 (FAC) Archaeological Research Permit must be obtained from the Florida Bureau of Archaeological Research prior to the commencement of field investigations.

Introduction (TA 15 - Change Order #2 (SubTasks C)): This proposal will add a Subtask to the existing executed TA 15. The revised scope of work proposed by PaleoWest accounts for additional requirements by the Division of Historical Resources (DHR) to systematically survey the entire APE (dirt roadway subject to paving). PaleoWest proposes to excavate shovel tests pits (STPS) at 25-meter intervals along the extent of the roadway. Significant concerns regarding the proposed undertaking have been identified by DHR. This revised scope meets DHR’s concerns to complete a Phase I cultural resources assessment survey (CRAS). The work will be completed to DHR standards. The resulting report will comply with Rule 1a-46, Florida Administrative Code (FAC). Of significant concern are two previously recorded archaeological resources that intersect portions of the APE. 8VO00082 (Nocoroco SIte) is listed on the National Register of Historic Places (NRHP). The Mount Oswald Plantation Resource Group, 8VO04310, is considered eligible for NRHP listing. DHR recognized that the APE has not been adequately surveyed and expressed concerns about the potential for the presence of human remains. All areas of the proposed undertaking will be surveyed in accordance with Module 3, Guidelines for Use by Historical Preservation Professionals. A fully executed Rule 1a-32 (FAC) Archaeological Research Permit must be obtained from the Florida Bureau of Archaeological Research prior to the commencement of field investigations.

Approved Task1 / Subtask 1A

Fixed Price Cost:

Task 1 – Survey (Dirt Road) Firm Name Position Classification Hourly Rate Hours Total Fixed

Price Cost Total Task 1 $27,484.30

Fixed Price Cost:

Subtask 1A – Survey (Paved Road) Firm Name Position Classification Hourly Rate Hours Total Fixed

Price Cost Total Subtask 1A $10,711.50

Approved Task 2

Fixed Price Cost:

Task 2 - Geotech Firm Name Position Classification Hourly Rate Hours/

Units Total Fixed Price Cost

Total $8,222.58

Approved Task 3 / Subtask 3A

Fixed Price Cost:

Task 3 – Concept Plans (Dirt Road) Firm Name Position Classification Hourly Rate Hours Total Fixed

Price Cost Total $9,932.33

Fixed Price Cost:

Subtask 3A – Concept Plans (Paved Road) Firm Name Position Classification Hourly Rate Hours Total Fixed

Price Cost Total $4,592.93

Approved Task 4 / Subtask 4A

Fixed Price Cost:

Task 4 – 60% Plans (Dirt Road) Firm Name Position Classification Hourly Rate Hours Total Fixed

Price Cost Total $29,598.71

Reimbursable Cost:

Reimbursable Total Cost $62.30

Total for Task 4: $29,661.01

Subtask 4A – Concept Plans (Paved Road) Firm Name Position Classification Hourly Rate Hours Total Fixed

Price Cost Total $13,892.13

Reimbursable Cost:

Reimbursable Total Cost $62.30

Total for Subtask 4A: $13,954.43

Approved Task 5 / Subtask 5A / Subtask 5B

Fixed Price Cost:

Task 5 – Permitting (Dirt Road) Firm Name Position Classification Hourly Rate Hours Total Fixed

Price Cost Total $3,131.75

Reimbursable Cost:

Reimbursable Total Cost $344.50

Total for Task 5: $3,476.25

Subtask 5A – Permitting (Paved Road) Firm Name Position Classification Hourly Rate Hours Total Fixed

Price Cost Total $1,879.05

Reimbursable Cost:

Reimbursable Total Cost $100.00

Total for Subtask 5A: $1,979.05

Subtask 5B – 1A-32 Permit and CRA Study Firm Name Position Classification Hourly Rate Hours Total Fixed

Price Cost Total $11,574.16

Reimbursable Cost:

Reimbursable Total Cost $1,520.58

Total for Subtask 5B: $13,094.74

Subtask 5C: 1A-32 Permit and Cultural Resource Assessment (CRA) Study – DHR Additional Requirements Description: Subtask 5B included a fully executed Rule 1A-32 (FAC) Archaeological Research Permit and a Phase I Cultural Resource Assessment (CRA) Study is for the original TA 15 project area (APE).

This revised scope of work accounts for additional requirements by the Division of Historical Resources (DHR) to systematically survey the entire APE (dirt roadway subject to paving). PaleoWest proposes to excavate shovel tests pits (STPS) at 25-meter intervals along the extent of the roadway. Significant concerns regarding the proposed undertaking have been identified by DHR. This revised scope meets DHR’s concerns to complete a Phase I cultural resources assessment survey (CRAS). The work will be completed to DHR standards. The resulting report will comply with Rule 1a-46, Florida Administrative Code (FAC).

Of significant concern are two previously recorded archaeological resources that intersect portions of the APE. 8VO00082 (Nocoroco Site) is listed on the National Register of Historic Places (NRHP). The Mount Oswald Plantation Resource Group, 8VO04310, is considered eligible for NRHP listing. DHR recognized that the APE has not been adequately surveyed and expressed concerns about the potential for the presence of human remains. All areas of the proposed undertaking will be surveyed in accordance with Module 3, Guidelines for Use by Historical Preservation Professionals.

The cost estimate assumes the following:

• Approval of research design for 1a-32 Archaeological Research Permit

• Approval to weigh and discard all non-modified shell recovered during survey

• Up to 50 artifacts recovered for analysis

• Up to 110 shovel test pits

• No new archaeological sites

• No human remains encountered

• One mobilization

Deliverable: 1A-32 Permit Documentation, Final Certified CRA Study for FDEP to submit to the Department of Historical Resources.

Performance Measure: Deliverables will be reviewed by the Department to confirm they are complete, accurate, and timely.

Subtask 5C – CRA Permit and Study (DHR Additional Requirements) Firm Name Position Classification Hourly Rate Hours Total Fixed

Price Cost GPI – Project Management Project Manager/Senior

Engineer $147.29 4 $589.16

PaleoWest – Project Prep Prinicpal in Charge $135 3.5 $472.50

GIS $65 3 $195.00

Project Manager $85 2 $170.00 Project Director $75 1 $75.00 Crew Chief $70 1 $70.00

PaleoWest – Field Work Crew Chief $70 30.75 $2,152.50 Technician $55 30.75 $1,691.25 Project Manager $85 3 $255.00

PaleoWest - Reporting Lab Manager $70 14 $980.00 Project Director $75 5 $375.00 Project Manager $85 16 $1,360.00 Senior Archaeologist $95 26 $2,470.00 Principal in Charge $135 2 $270.00

GIS $65 3 $195.00

Admin. $60 3.5 $210.00

Total $11,530.41

Reimbursable Cost:

Hotel (2 per / 3 days @ $100 /per / day) $600.00 Full Day Per Diem (2 per / 3 days @ $80 / per/ day $480.00 Mileage (31.06 miles @ $0.585 / mile) $18.17 Reimbursable Total Cost $1,098.17

Total for Subtask 5C: $12,628.58

Approved Task / Subtask 6 Fixed Price Cost:

Task 6 – Final Plans (Dirt Road) Firm Name Position Classification Hourly Rate Hours Total Fixed

Price Cost Total $9,932.33

Reimbursable Cost:

Reimbursable Total Cost $62.30

Total for Task 6: $ 9,994.63

Subtask 6A – Final Plans (Paved Road) Firm Name Position Classification Hourly Rate Hours Total Fixed

Price Cost Total $4,592.93

Reimbursable Cost:

Reimbursable Total Cost $62.30

Total for Subtask 6A: $4,655.23

Approved Task / Subtask 7

Fixed Price Cost:

Task 7 – Post Design / Construction Admin Firm Name Position Classification Hourly Rate Hours Total Fixed

Price Cost Total $0.00

Reimbursable Cost:

Reimbursable Total Cost $0.00

Total for Task 7: $ 0.00

Subtask 7A – Post Design / Construction Admin Firm Name Position Classification Hourly Rate Hours Total Fixed

Price Cost Total $0.00

Reimbursable Cost:

Reimbursable Total Cost $0.00

Total for Task 7A: $ 0.00

Summary of Fees:

TA 15 Current Fixed Price Cost Reimbursable

Task 1: Topographic Survey $27,484.30 $0.00 Task 2: Geotechnical $8,222.58 $0.00 Task 3: Concept plans $9,932.33 $0.00 Task 4: 60% Plans $29,598.71 $62.30 Task 5: Permitting $3,131.75 $344.50 Task 6: Final Plans $9,932.33 $62.30 Task 7: Construction Administration $0.00 $0.00

Total Fixed Price Cost: $88,302.00 Total Reimbursable Cost: $469.10 Overall Total Cost: $88,771.10

TA 15 Additional Work – Subtasks A - Change Order #1 Fixed Price Cost Reimbursable

Subtask 1A: Topographic Survey $10,711.50 Subtask 3A: Concept plans $4,592.93 Subtask 4A: 60% Plans $13,892.13 $62.30 Subtask 5A: Permitting $1,879.05 $100.00 Subtask 6A: Final Plans $4,592.93 $62.30 Subtask 7: Post Design / Construction Admin $0.00 $0.00

Total Fixed Price Cost: $35,668.54 Total Reimbursable Cost: $224.60 Overall Total Cost: $35,893.14

TA 15 Additional Work – Subtask B - Change Order #1 Fixed Price Cost Reimbursable

Subtask 5B: 1A-32 Permit and CRA Study $11,574.16 $1,520.58 Total Fixed Price Cost: $11,574.16 Total Reimbursable Cost: $1,520.58 Overall Total Cost: $13,094.74

TA 15 Additional Work – Subtask C - Change Order #2 Fixed Price Cost Reimbursable

Subtask 5C: 1A-32 Permit and CRA Study (DHR Additional Requirements) $11,530.41 Total Fixed Price Cost: $11,530.41 Total Reimbursable Cost: $1,098.17 Overall Total Cost: $12,628.58

Overall Total of TA 15 with Change Order: $150,387.56

Project Payment:

Payment will be made upon approval of deliverables for each Subtask by the FDEP in the amount specified.

Project Schedule:

Project Schedule dates are consecutive calendar days. Dates are based on time from Subtask Assignment Execution, unless otherwise noted. As scheduling may require some lead time, this calendar should be considered an estimate, and will be dependent upon the schedules of the various agencies.

Activity Duration (Calendar Days) Subtask 5C: Permitting and CRA 45 days

Assumptions/Exclusions (Services and areas not specifically identified in this proposal are excluded)

TAMPA BAY, FLORIDA

1942 2nd Ave. S., Suite H St. Petersburg, FL 33712

M: 941.704.2521 T: 727.940.9480 info@paleowest.com

Colby Brown P.E.

GPI

850.297.2929 Direct

850.450.2921 Mobile

colbybrown@gpinet.com

July 12, 2022 Dear Mr. Brown, PaleoWest submits below a revised scope of work and cost estimate to provide cultural resources services to comply with state regulations for the Tomoka State Park Dirt to Pave Project located in Tomoka State Park in Volusia County, FL.

Change Order – Revised Scope The revised scope of work proposed by PaleoWest accounts for requirements by the Division of Historical Resources (DHR) to systematically survey the entire APE (roadway subject to paving) (Figure 1). PaleoWest proposes to excavate shovel tests pits (STPS) at 25-meter intervals along the extent of the roadway. Significant concerns regarding the proposed undertaking have been identified by DHR. The revised scope meets DHR’s concerns to complete a Phase I cultural resources assessment survey (CRAS). The work will be completed to DHR standards. The resulting report will comply with Rule 1a-46, Florida Administrative Code (FAC).

Of significant concern are two previously recorded archaeological resources that intersect portions of the APE.

8VO00082 (Nocoroco SIte) is listed on the National Register of Historic Places (NRHP). The Mount Oswald Plantation Resource Group, 8VO04310, is considered eligible for NRHP listing. DHR recognized that the APE has not been adequately surveyed and expressed concerns about the potential for the presence of human remains. All areas of the proposed undertaking will be surveyed in accordance with Module 3, Guidelines for Use by Historical Preservation Professionals. A fully executed Rule 1a-32 (FAC) Archaeological Research Permit must be obtained from the Florida Bureau of Archaeological Research prior to the commencement of field investigations.

The cost estimate assumes the following:

• Approval of research design for 1a-32 Archaeological Research Permit

• Approval to weigh and discard all non-modified shell recovered during survey

• Up to 50 artifacts recovered for analysis

• Up to 110 shovel test pits

• No new archaeological sites

• No human remains encountered

• One mobilization

Any tasks beyond this scope of work are subject to a separate scope and timeline.

Change Order – Revised Cost The revised fee for completing the tasks described above totals $24,545.00. This fee accounts for the previous contracted price of $12,505.58 (referred to as CO#1) and an additional amount for this change order of $12,039.42 (referred to as CO#2). The amounts are payable on a fixed-fee basis upon completion of the draft report.

PaleoWest will apply for the 1A-32 permit within 1 day of signed contract or approval of this change. The deliverables will be submitted to the client within 15 business days of execution of the 1a-32 permit. The cost and terms outlined in this proposal are valid for up to 20 business days following the receipt of this document.

Sincerely, PALEOWEST

Jeffrey Moates, M.A., RPA | Program Manager

Figure 1. Dirt to Pave Project Area (approximate) in Tomoka State Park.

Tomoka SP CO#2 Road Paving Budget

PROJECT SIZE

linear approx. 1100m

45 STPs (Base) 50 Total STPs (with delineations)

PROJECT PREP Rate/Hr Days Hours Subtotal Prinicpal in Charge $135 1 3.5 $472.50

GIS $65 1 3 $195.00

Project Manager $85 1 2 $170.00 Project Director $75 1 1 $75.00 Crew Chief $70 1 1 $70.00

FIELDWORK

Crew Chief $70 3 10.25 $2,152.50 Technician $55 3 10.25 $1,691.25 Project Manager $85 4 0.75 $255.00

REPORTING

Lab Manager $70 1 14 $980.00 Project Director $75 1 5 $375.00 Project Manager $85 1 16 $1,360.00 Senior Archaeologist $95 1 26 $2,470.00 Principal in Charge $135 1 2 $270.00

GIS $65 1 3 $195.00

Admin. $60 1 3.5 $210.00

DIRECT

Rate Days / Mileage Staff / Hrs

Hotel $100 3 2 $600.00 Full Day Per Diem $80 3 2 $480.00 Mileage $0.585 31.06 1 $18.17 Printing & Materials $60 0 2 $0.00

Subtotal $12,039.42