CN-370000-CN304-T20.pdf

Florida Department of Environmental Protection

TASK ASSIGNMENT NOTIFICATION FORM

Required Signatures: Adobe Signature

FDEP Contract No.: Task Assignment No.: Owner’s Name: Project No.:

Project Location: Project Name:

Consultant Name:

Consultant Representative: Phone: Email:

FDEP Contract Manager: Phone: Email:

Description of Task:

Project Manager:

Schedule Start Date: Fixed Price Cost:

Completion Date: Cost Reimbursement not to exceed:

Total Task Amount:

Approval Signatures:

Budget Representative, FDEP Signature Date

Project Manager, FDEP Signature Date

Contract Manager, FDEP Signature Date

Consultant Signature Date

Contract Authority, FDEP Signature Date

Project # Grant # Org Code Cat/Year Fund Module Object Code EO Amount

29 digit FLAIR Code: Total:

CN304 TA20 FDEP-DRP 61468C

Lake Griffin State Park Campground Electrical Upgrades & Road Repair

Greenman-Pedersen, Inc.

Dustin Evans, P.E. (850) 297-2940 devans@gpinet.com

Ralph Perkins, or successor (850) 245-2460 Ralph.Perkins@FloridaDEP.gov

This proposal is for providing design and permitting services associated with electrical upgrades and drainage improvements at Lake Griffin State Park in Fruitland Park, FL. per attached proposal dated 8/11/2023.

Del Cobb, or successor

Upon Execution $ 68,987.49 8/11/2026.

$ 68,987.49

Tamika Bass Tamika Bass Digitally signed by Tamika Bass Date: 2023.09.07 12:09:46 -04'00'

Del Cobb Del Cobb Digitally signed by Del Cobb Date: 2023.09.07 13:29:21 -04'00'

Ralph Perkins Ralph M Perkins Digitally signed by Ralph M Perkins Date: 2023.09.07 15:58:07 -04'00'

Dustin Evans, P.E. Dustin T Evans

2023.09.08 12:20:12-04'00'

Michael W. Foster Jr., P.E. Michael W. Foster Jr., P.E.

Digitally signed by Michael W.

Foster Jr., P.E.

Date: 2023.09.08 16:37:10 -04'00'

61468C 37503000046 080039/23 423001 U3200 131500 QK $ 68,987.49

$ 68,987.49

Greenman-Pedersen, Inc. 4300 Bayou Blvd Ste #12 Pensacola Fl, 32503 p 850.450.2921

An Equal Opportunity Employer

August 11, 2023

Mr. Del Cobb Project Manager Bureau of Design and Construction Department of Environmental Protection O: (850) 245-2570 C: (850) 694-2919 Del.L.Cobb@FloridaDEP.gov

RE: Request for Proposal – Lake Griffin Improvements

Dear Mr. Cobb;

Greenman-Pedersen, Inc. (GPI) is excited to offer the attached scope of professional services for the above referenced project. The anticipated tasks associated with this proposal are outlined in Exhibit A, along with a corresponding fee.

We welcome your input and are happy to review this information with you to ensure that there is a complete understanding of the proposed work.

As the scope pertaining to the desired improvements depends heavily on interpretations and direction of the St. Johns River Water Management District (SJRWMD), GPI shall structure this project in two separate phases. Information obtained in phase 1 will allow us to more accurately define the scope of phase 2.

We genuinely appreciate the opportunity and look forward to the project’s successful completion.

Sincerely, Greenman-Pedersen, Inc.

Colby Brown, PE Senior Project Manager colbybrown@gpinet.com

CN304 TA20

EXHIBIT “A”

Proposal for Electrical and Drainage Improvements at Lake Griffin State Park – Phase 1

Contract Number CN304

Introduction: This proposal is for providing design and permitting services associated with electrical upgrades and drainage improvements at Lake Griffin State Park in Fruitland Park, FL. GPI proposes two phases to be included in this project’s scope of services. Phase 1 (This scope) shall include services that pertain to due diligence, and towards electrical permitting that is expected to be a stand-alone permit. The second phase scope will include paving, drainage, and civil permitting and shall be provided following meetings with St. Johns River Water Management District (SJRWMD), FP&L, and Lake County. GPI is of the understanding that FDEP owns the following parcels in Lake County, FL in the immediate vicinity of the project.

Parcel # 031924000300002100 Parcel # 031924000300001800 Parcel # 031924000300002000 Parcel # 031924000100000100 Parcel # 031924000300001900 Parcel # 101924000200002600 Note: FDEP does not own parcel #031924000300001500, located North of the Park, although for the purposes of this proposal, there are electrical easements exist that traverse through this parcel to serve the park.

As discussed in a site scoping meeting on November 18, 2022 between the previous FDEP PM and the previous GPI PM, GPI is of the understanding that the park has three main objectives. These objectives include:

Providing electrical upgrades at 21 camp sites (phase 1) Paving the dirt road leading to the camp sites and within the campground (phase 2) Provide a stormwater solution for the site as it is experiencing drainage & erosion issues (phase 2).

Phase 1 - It is understood that FDEP wishes to provide new 50 AMP pedestals at 21 sites (Attachment 1). It is also understood that there are 8 sites that do not require electrical upgrade, and 10 sites that have already been upgraded to a 50 AMP services. The client-provided pedestal specification shall be installed at each of the 21 camp sites. The pedestal includes water and electrical connections. GPI understands that all camp sites currently have electrical and water service. This improved electrical design, along with the miscellaneous water connections that shall be provided with these pedestal installations shall be provided in this phase of development (phase 1). GPI will compile and organize the existing information and prepare conceptual plans for a pre-application meeting with the SJRWMD, FPL, and Lake County. This proposal does not include survey, archaeologists and DHR coordination, environmental impacts, other utility coordination or inclusion, or Phase 2 services (Geotechnical, Environmental, Civil Roadway Design).

The following are general expectations:

Electrical upgrades will be required A new electrical system will be required in order to ensure the system is code compliant FP&L has the capacity to serve the development Minor adjustments will be made to water services in order to provide connection Water system modifications are not significant enough to require permit or specific design GPI understands that no other permitting except for building permit will need to be submitted, the fees for which are not included.

FDEP shall provide:

• Detailed pedestal specifications (electric and water)

• Sketch/detail of typical pedestal location relative to the camp site

• All existing As-Built information and/or design drawings, especially related to electrical and electrical service

• Photos of existing electrical service; panel(s) (inside and out), overhead services, transformers, etc

• Aerial Map with a sketch of the existing electrical services noted above.

TA20

Phase 2 - GPI understands that there is approximately 1600’ of dirt roadway leading to and throughout the campsite that will need to be paved. This includes an approximately 700’ of a 2-lane roadway leading to the campsite area, and approximately 900’ of 1 lane roadway navigating throughout the site. GPI requests that the FDEP coordinate with the DHR to ensure that there are no Archeological concerns with the proposed paving project (likely an 18” to 20” impact depth for roadway cross section). SJRWMD and Lake County will provide direction regarding the necessary permitting. It is anticipated that the plan preparation and permitting will be performed in phase 2 of the project, under a separate scope of services.

In addition to paving, it is understood that the site is experiencing drainage issues. It appears that there is an existing stormwater system that has not been maintained in multiple areas and has become buried allowing stormwater to flow through the site in an uncontrolled manner during storm events. There does not appear to be public record of this stormwater facility having been permitted. It is also understood that a culvert(s) discharging to a wetland area(s) has become blocked. It appears that that the culvert(s) may be cleaned out as a maintenance issue and may not require design or permits. GPI will attempt to ascertain a directive from SJRWMD regarding the maintenance of the existing system as part of Phase 1. The stormwater design retrofits, and their extents, will be provided in phase 2.

Please see the tasks below pertaining to our proposed scope of services in PHASE 1 of this contract:

Task 1: Pre-Application Meeting Attendance

Description: GPI will arrange and attend a pre-application meeting with Lake County, FP&L, and SJRWMD to determine the full extent of permitting required based on the proposed activities. Meetings are to be held digitally (Zoom, Teams, etc.)

Deliverables:

Attendance of Lake County Pre-Application Meeting Attendance of FP&L Pre-Application Meeting Attendance of SJRWMD Pre-Application Meeting Meeting minutes for each meeting (electronic, pdf format)

Performance Measure: Deliverables will be reviewed by the Department to confirm they are complete, accurate, and timely.

Fixed Price Cost:

Task 1:

GPI Senior Project Manager $ 177.18 21 $ 3,720.78 GPI Senior Engineer/EOR $ 147.29 6 $ 883.74 GPI Project Engineer III $ 92.24 0 $ - GPI Civil Designer $ 76.28 8 $ 610.24 GPI Clerical $ 83.23 1.5 $ 124.85

Subtotal for Task 1: $ 5,339.61 Reimbursable: N/A

Firm Name Position Classification Hourly Rate Hours Total Fixed Price Cost GPI Principal-In-Charge $ 197.34 0 $ -

Task 2: Survey Services Description:

1) Horizontal and Vertical Control

a) Set Horizontal Control, State Plane Coordinates (NAD83/2011) Florida East Zone, US Survey Feet, Using GPS / FPRN techniques, and field traverse, to be used for design survey, and construction control

b) Set Vertical Control, North American Vertical Datum of 1988 (NAVD88), US Survey Feet, using closed loop differential level runs from published benchmarks, on set horizontal control points.

2) Roadway Design Survey:

a) Existing Entrance road to campground, to include:

i) Limits:

(1) Extend 15’ outside existing dirt roadway

(2) Topo existing intersection of Lake Griffin State Park Road

(3) Cross Culvert, near the entrance to the campground.

ii) Survey Cross sections every 50’

iii) Locate all above ground improvements and above ground utilities. – minor utilities, above ground improvements, signage, etc.

iv) Locate individual trees 6” or larger, DBH, in between areas where the roadway splits, and within 15’ of the existing dirt roadway

3) Campground Design Survey

a) Campground + 30’ – approximately 7.75 acres:

b) 40 Campsites, all with electric and water, 7 with sewer hookups

c) Shower / Laundry / restroom facility in center of campground

d) Closed drainage structures – structures may be buried.

4) Wetland lines and seasonal high water mark surveys

a) Wetland Lines, and Seasonal High water marks to be designated by others.

b) Horizontal location of Wetland line east of campground area., approximately 500’ long

c) Horizontal location of wetland line around cypress head, south of the campground, approximately 1300’ long.

d) Horizontal & Vertical location of up to 3 Seasonal High water points within the cypress head, south of the campground.

5) Mapping

a) Design survey with 1’ contours within the project limits to extend 5’ beyond the existing dirt roads.

Services are to be performed 1 time only. Topographic survey shall be provided with 1-foot vertical contours, and a mapping scale of 1” = 20’ Excludes subsurface utility location and boundary survey.

Deliverables:

CAD files and ASCII point file (electronic, DWG/XML/CSV format) Digitally signed and sealed design survey. (electronic, .xls and .pdf format)

Performance Measure:

Deliverables will be reviewed by the Department to confirm they are complete, accurate, and timely.

Fixed Price Cost:

Task 2:

Firm Name Position Classification Hourly Rate Hours Total Fixed Price Cost GPI PSM Project Manager $ 135.90 8 $ 1,087.20 GPI PSM Surveyor $ 115.50 24 $ 2,772.00 GPI Survey Technician II $ 86.75 97 $ 8,414.75 GPI 3-Person Field Crew $ 144.60 150 $ 21,690.00 GPI Senior Project Manager $ 177.18 4 $ 708.72 GPI Clerical $ 83.23 2 $ 166.46

Subtotal for Task 2:

Reimbursable:

$ 34,839.13 N/A

Task 3: Conceptual Electrical Layout

Description: GPI shall prepare a conceptual layout for electrical improvements for input and review by park staff.

This conceptual layout will be utilized as a coordination tool for pre-application meetings with FP&L, SJRWMD, and Lake County. GPI will include 1 Client review prior to final deliverable.

Deliverables:

Concept Plan in PDF format (electronic, pdf format)

Performance Measure:

Deliverables will be reviewed by the Department to confirm they are complete, accurate, and timely.

Fixed Price Cost:

Task 3:

Firm Name Position Classification Hourly Rate Hours Total Fixed Price Cost GPI Principal-In-Charge $ 197.34 0 $ - GPI Senior Project Manager $ 177.18 4 $ 708.72 GPI Senior Engineer/EOR $ 147.29 8 $ 1,178.32 GPI Project Engineer III $ 92.24 0 $ - GPI Civil Designer $ 76.28 16 $ 1,220.48 GPI Clerical $ 83.23 1 $ 83.23

Subtotal for Task 3:

Reimbursable:

$ 3,190.75 N/A

Task 4: 90% Electrical Plans

Description: Preparation of 90% building plans to include Cover Sheet, Construction Notes, Demolition/Erosion Control, Electrical Layout Plan, Specifications, and typical Construction Details as applicable to the proposed development. The 90% plans shall be based on the conceptual design approved in Task 1 and shall incorporate all information obtained in Task 3.

Electrical plans shall include plans and specifications to upgrade the existing electrical service(s) as required for the addition of new 50A RV pedestals for all the sites indicated on the attached map (sites 1, 3-7, 9-11, 13-15, 20-25, 28, & 32-35) This includes load calculations per the latest adopted version of the National Electrical Code. The attached map (attachment 1) indicates 50A sites as well as sites that don’t need to be upgraded (26, 27, 29-32, 39 & 40).

However, the latest Florida adopted NEC code has increased the load calculations for RV sites, so even though the existing 50A sites are noted to not require upgrading, the services and feeders to the sites may still require upgrades to meet the latest edition of the NEC. Plans will include a riser diagram showing proposed wire/conduit sizing for each service as well as the feeders to each of the new 50A pedestals.

As the new pedestals include a water service, and each camp site is assumed to have a water service of sufficient capacity; a typical detail showing the water connection shall be provided. It is expected that this reconnection will not require civil planning or permitting.

GPI shall also prepare an Engineer’s Quantity sheet. This will include anticipated quantities of parts and services expected to be necessary for construction, and can be provided to contractors that may be bidding the job. GPI shall also prepare a preliminary Opinion of Probable Cost based upon the FDOT Historical Item Average Cost Report.

Deliverables:

90% Plan Set in PDF format (electronic, pdf format) Engineer’s Quantity Sheet (electronic, .xls and .pdf format) Preliminary OPC (electronic, .xls and .pdf format)c

Performance Measure:

Deliverables will be reviewed by the Department to confirm they are complete, accurate, and timely.

Fixed Price Cost:

Task 4:

Firm Name Position Classification Hourly Rate Hours Total Fixed Price Cost GPI Principal-In-Charge 197.34 0 $ - GPI Senior Project Manager 177.18 16 $ 2,834.88 GPI Senior Engineer/EOR 147.29 50 $ 7,364.50 GPI Project Engineer III 92.24 48 $ 4,427.52 GPI Civil Designer 76.28 0 $ - GPI Clerical 83.23 4 $ 332.92

Subtotal for Task 4:

Reimbursable:

$ 14,959.82 N/A

Task 5: 100% Electrical Plans

Description: The 100% Engineering Plans will incorporate any changes/ revisions as required as a result of coordination with the Owner and/or Permitting Agencies. GPI expects that the contractor shall submit the 90% plans for permitting. If there are any plans modifications required by the Permitting agencies, these will be incorporated into this final plan set. GPI shall also prepare a final Opinion of Probable Cost based upon the FDOT Historical Item Average Cost Report.

Deliverables:

100% Plan Set (electronic, pdf format) Updated Engineer’s Quantities (electronic, pdf format) AutoCAD Compliant DWG Format via Email attachment or FTP Final OPC (electronic, .xls and .pdf format)

Fixed Cost Price:

Task 5:

Firm Name Position Classification Hourly Rate Hours Total Fixed Price Cost GPI Principal-In-Charge $ 197.34 0 $ - GPI Senior Project Manager $ 177.18 16 $ 2,834.88 GPI Senior Engineer/EOR $ 147.29 16 $ 2,356.64 GPI Project Engineer III $ 92.24 4 $ 368.96 GPI Civil Designer $ 76.28 8 $ 610.24 GPI Clerical $ 83.23 2 $ 166.46 Subtotal for Task 5: $ 6,337.18 Reimbursable: N/A

Task 6: Construction Administration / Project Closeout

Description:

This task includes any responses to questions received during bidding, any assistance prior to beginning construction, and any shop drawing or material reviews requested by the contractor for up to 12 hours of review time. (Anticipate 1 RFI @ 4 hours and 2 shop drawing /material reviews @ 4 hours each).

As a second phase is anticipated, most construction and closeout services are included with the scope of phase 2. No field visits or as-builts are to be provided or prepared in this scope of services.

Deliverables:

Bid Support - RFI Responses, Shop drawing reviews (electronic, PDF format) Subtask 6A : Site visit with progress report (if requested by Department) o .PDF file of progress report Subtask 6B : Site visit with progress report (if requested by Department) o .PDF file of progress report

Performance Measure:

Deliverables will be reviewed by the Department to confirm they are complete, accurate, and timely.

Fixed Cost Price:

Task 6:

Firm Name Position Classification Hourly Rate Hours Total Fixed Price Cost GPI Principal-In-Charge $ 197.34 0 $ - GPI Senior Project Manager $ 177.18 4 $ 708.72 GPI Senior Engineer/EOR $ 147.29 12 $ 1,767.48 GPI Project Engineer III $ 92.24 0 $ - GPI Civil Designer $ 76.28 0 $ - GPI Clerical $ 83.23 0 $ - Subtotal for Task 6: $ 2,476.20

Task 7: Site Visits Description:

GPI will perform two site visits. The intent is that the site visits will function as a Substantial Completion and Final Completion Site Visit, as determined by the Department.

Deliverables:

o Task 7A : Site visit with progress report (if requested by Department)

.PDF file of progress report o Task 7B : Site visit with progress report (if requested by Department)

.PDF file of progress report

Performance Measure:

Deliverables will be reviewed by the Department to confirm they are complete, accurate, and timely.

Fixed Cost Price:

Task 7A:

Firm Name Position Classification Hourly Rate Hours Total Fixed Price Cost GPI Project Engineer III $ 92.24 10 $ 922.40 Subtotal for Task 7A: $ 922.40 Task 7B:

Firm Name Position Classification Hourly Rate Hours Total Fixed Price Cost GPI Project Engineer III $ 92.24 10 $ 922.40 Subtotal for Task 7B: $ 922.40

Summary of Fees:

Task Task Name: Task Fixed Price Cost Task 1 Pre-Application Meeting Attendance $ 5,339.61 Task 2 Survey Services $ 34,839.13 Task 3 Conceptual Electric Layout $ 3,190.75 Task 4 90% Electrical Plans $ 14,959.82 Task 5: 100% Electrical Plans $ 6,337.18 Task 6: Construction Administration $ 2,476.20 Task 7A: Site Visit $ 922.40 Task 7B: Site Visit $ 922.40

Total Fixed Cost Price $ 68,987.49 Total Reimbursable N/A Total Cost $ 68,987.49

Payment Payment will be made upon approval of deliverables for each subtask by the FDEP in the amount specified.

Project Schedule:

Project Schedule dates are consecutive calendar days. Dates are based on time from execution. As scheduling these meetings may require some lead time, this calendar should be considered an estimate, and will be dependent upon the schedules of the various agencies.

Task Activity Duration (Calendar Days) Dates

Task 1 Pre-Application Meeting Attendance 35 (Estimate) Upon Execution Task 2 Survey Services 56 Upon Execution Task 3 Conceptual Electric Layout 21 From Task 1&2 Task 4 90% Electrical Plans 35 From Task 3 and FDEP Review Task 5: 100% Electrical Plans 21 From Task 4 and FDEP and Permitting Review Task 6&7: Construction Administration 28 From End of Construction

Assumptions/Exclusions

1. Any service not specifically described above is not included in this proposal.

Attachment #1