Florida Department of Environmental Protection

TASK ASSIGNMENT NOTIFICATION FORM

Required Signatures: Adobe Signature

FDEP Contract No.: Task Assignment No.: Owner’s Name: Project No.:

Project Location: Project Name:

Consultant Name:

Consultant Representative: Phone: Email:

FDEP Contract Manager: Phone: Email:

Description of Task:

Project Manager:

Schedule Start Date: Fixed Price Cost:

Completion Date: Cost Reimbursement not to exceed:

Total Task Amount:

Approval Signatures:

Budget Representative, FDEP Signature Date

Project Manager, FDEP Signature Date

Contract Manager, FDEP Signature Date

Consultant Signature Date

Contract Authority, FDEP Signature Date

Project # Grant # Org Code Cat/Year Fund Module Object Code EO Amount

29 digit FLAIR Code: Total:

CN214 38 FFDEP 61362C

Fort Clinch State Park Replace and Relocate Dump Station

George & Associates Consulting Engineers, Inc

Brian Miller, PE 850-521-0344 bmiller@gaceng.net

Jeffrey Whitfield 850-245-2630 Jeffrey.Whitfield@FloridaDEP.gov

Consultant to provide design and all applicable permit documents for the proposed Fort Clinch Sate Park Dump Station Relocation and Lift Station Rehabilitation as per proposal dated 11/5/2021.

Wayne Thomas

Upon Execution $ 59,169.32 6/30/2023 $ 1,462.68

$ 60,632.00

Greg Turral Gregory Turral Digitally signed by Gregory Turral Date: 2022.01.18 15:52:51 -05'00'

Wayne Thomas Wayne Thomas Digitally signed by Wayne Thomas Date: 2022.01.18 16:01:33 -05'00'

Jeffery Whitfield Jeffrey Whitfield Digitally signed by Jeffrey Whitfield Date: 2022.01.18 16:24:38 -05'00'

Robert George Robert D George Digitally signed by Robert D George Date: 2022.01.18 16:55:26 -05'00'

1/18/2022

Michael W. Foster Jr., P.E. Michael W. Foster Jr.

Digitally signed by Michael W.

Foster Jr.

Date: 2022.02.01 11:00:52 -05'00'

61362C 37502000027 080039/22 423001 U3200 131500 QK $ 60,632.00

$ 60,632.00

1967 COMMONWEALTH LANE, SUITE 200 - TALLAHASSEE, FLORIDA 32303

PHONE 850-521-0344 - FAX 850-521-0345

www.gaceng.net CIVIL ENGINEERING - LAND USE PLANNING - ENVIRONMENTAL - SYSTEMS PLANNING - TRANSPORTATION

November 5, 2021

Mr. Wayne Thomas Project Manager Bureau of Design and Construction Florida Department of Environmental Protection 3900 Commonwealth Boulevard 260K, MS 520 Tallahassee, FL 32399

RE: CN214‐TA38: Fort Clinch State Park Dump Station Relocation & Lift Station Rehabilitation

Dear Mr. Thomas:

For your review, George & Associates, Consulting Engineers, Inc. has prepared a fee proposal summary and man‐hour documentation for the proposed Fort Clinch State Park Dump Station

Relocation & Lift Station Rehabilitation. Tasks include surveying, permitting, sanitary sewer system force main modeling, construction documents and construction administration services.

Please review the attached Proposal Summary and deliverables.

Sincerely, Robert George, P.E.

George & Associates, Consulting Engineers, Inc.

Fort Clinch State Park Dump Station Relocation & Lift Station Rehabilitation

CN214‐TA38

Subtask 1a: Site Specific Survey, Utility Designation, & Data Collection Description: Southeastern Surveying (SE) will provide site specific topographical survey for existing lift stations #2 & #3 within the campground, the existing dump station, and the proposed dump station site to meet the Standards of Practice as prescribed by the Florida Board of Professional Land Surveyors in Chapter 5J‐17 FAC, Section 472.027 of the Florida Statutes. The survey will include the following:

Locate all improvements and utilities, as evidenced by above ground features or if designated and marked by the Utility Owners, their designated representative, or a contracted service at the original time of field visit.

Obtain spot elevations on natural ground and existing improvements suitable for interpolation of one‐foot contours to be shown on the final drawing

Establish a minimum of two (2) site benchmarks

Topographic coverage will be limited to PS #2, PS #3 / RV Dump Station, and the proposed RV Dump Station area adjacent to the existing dumpster area

Locate trees 5‐inch diameter and larger measured at breast height (DBH).

SE will additionally provide Quality Level – B subsurface utility designation/marking of water and sewer mains at connection or tap locations using electronic equipment and ground penetrating radar (GPR). This includes horizontally field marking (paint & flags) all public subsurface utility mains found excluding service lines, gravity sewer lines and irrigation. These marked utilities will be picked up by the topographic survey elements. SE will certify that the surface designation is within two (2) feet of the true underground position of the utility relative to the mark as shown on the surface in accordance with the plans provided and the reasonable efforts conducted to locate the utilities as outlined above.

Deliverable:

Site‐specific 24”x36” survey, signed and sealed, pdf Electronic AutoCAD file, .dwg

Performance Measure: Deliverables will be reviewed by the Department to confirm they are complete, accurate, and timely.

Fixed Price Cost:

Subtask 1a ‐ Site Specific Survey, Utility Designation, & Data Collection

Firm Name Position Classification Hourly Rate

Hours Total Fixed Price Cost

Southeastern Surveying & Mapping

Sr. Surveyor & Mapper/PSM $174.79 2 $349.58

Southeastern Surveying & Mapping

Surveyor & Mapper/PSM $101.64 5 $508.20

Southeastern Surveying & Mapping

Survey/CADD Technician $67.06 25 $1,676.50

Southeastern Surveying & Mapping

2‐Man Survey Crew $118.13 30 $3,543.90

George & Associates Project Manager $129.00 5 $645.00

Fixed Price Total Cost: $6,723.18

Total for Subtask 1a: $6,723.18

Subtask 1b: Lead and Asbestos Testing Description: GLE will perform a renovation asbestos survey for asbestos‐containing materials (ACM) in existing lift station / equipment and RV dump station that may be scheduled for demolition which will generally consist of the following items.

1. Visual observations of friable and non‐friable ACM

2. Physical assessment of suspected friable materials

3. Bulk sampling

4. Laboratory analysis

5. Written report documenting findings, recommendations, and conclusions

All testing to comply with current National Emissions Standards for Hazardous Air Pollutants (NESHAP) and Occupational Safety & Health Administration (OSHA) regulations. Upon completion of the above‐referenced survey, GLE will issue a final report summarizing the results of the survey, and will identify the location, quantity, and accessibility of the materials sampled and determined to contain asbestos. Our reports will include recommendations and conclusions for dealing with any asbestos determined to be present.

GLE will perform a lead paint survey of the painted components of each structure that may be impacted by the scheduled renovation. Representative paint chip samples will be obtained for lead identification by atomic absorption spectroscopy (AAS). This method of analysis is recommended by the EPA.

A lead paint survey report will be generated indicating paint sample locations and analytical results of the survey. The report will satisfy OSHA requirements for lead paint surveys and may be used as the basis for future renovation activities.

Deliverable:

Asbestos & Lead‐Paint Survey Report, pdf

Performance Measure: Deliverables will be reviewed by the Department to confirm they are complete, accurate, and timely.

Fixed Price Cost:

Subtask 1b ‐ Lead and Asbestos Testing

Firm Name Position Classification Hourly Rate

Hours Total Fixed Price Cost

GLE Certified Industrial Hygienist $192.45 0.75 $144.34

GLE

Senior Project Manager/ Asbestos & Lead Consultant

$112.08 1 $112.08

GLE

Project Manager/ Asbestos & Lead Consultant

$91.23 4 $364.92

GLE Asbestos/Lead Monitor $76.50 8 $612.00

GLE Administrative I $69.66 2 $139.32

GLE

Laboratory Analysis/Sample Cost per sample

$15.00 2 $30.00

George & Associates Project Manager $129.00 1 $129.00

Fixed Price Total Cost: $1,531.66

Total for Subtask 1c: $1,531.66

Subtask 1c: On‐Site Project Review Description: George & Associates, Consulting Engineers, Inc. (G&A) will make a site visit along with the electrical engineer, McGinniss & Fleming Engineering, Inc. (MFE) to review the survey and existing conditions.

Pump station numbering designations are based off the BDC provided plans Sanitary Sewer Collection / Transmission Systems. Currently pump station #2 (PS #2) serves the bathhouse within the campground. PS #2 pumps directly to pump station #3 (PS #3) which is located at the RV dump station. The force main exiting PS #3 flows to a manhole outside the park on North 14th Street (south of White Street), approximately 1.36 miles away. There are several more pump stations that are manifolded or tied into the forcemain that pumps from PS #3 to the manhole outside the park.

The intent will be to retro‐fit PS #2 with the pumps from PS #3 (at the dump station) so that PS #3 and the RV dump station can be completely removed. The field review will consist verification of wet‐well diameter, confirmation of electrical demands, pump station draw‐ down testing, identifying if internal wet‐well piping will need to be replaced, and confirming the existing forcemain route. The potential for swapping existing electrical equipment will be reviewed, as well as reviewing the available electrical service connection for the proposed Dump Station Pump Station.

Deliverables:

Site Visit report in portable document file (pdf)

Performance Measure: Deliverables will be reviewed by the Department to confirm they are complete, accurate, and timely.

Fixed Price Cost:

Subtask 1c ‐ On‐Site Project Review

Firm Name Position Classification Hourly Rate

Hours Total Fixed Price Cost

McGinniss & Fleming Principal/PE $125.74 11 $1,383.14

George & Associates Chief Engineer $203.43 1 $203.43

George & Associates Project Manager $129.00 11 $1,419.00

George & Associates Project Engineer II $76.44 22 $1,681.68

Fixed Price Total Cost: $4,687.25

Reimbursable Cost:

Mileage (@ $0.445 per mile)

$180.67 (406 miles @ 0.445 per mile)

Reimbursable Total Cost $180.67

Total for Subtask 1c: $4,867.92

Subtask 2: 60% Construction Documents Description: G&A will prepare 60% design plans for construction of a new dump station location with pump station, electrical design, demolition of the existing dump station site including PS #3, and rehabilitation plans for PS #2.

Engineering services includes the hydraulic analysis/modeling of the proposed sanitary sewer force main system improvements. We propose to use the program SewerCAD in order to model the existing system. This will allow running of multiple different scenarios to verify sufficient operation of rehabilitated pump station #2 along with the proposed pump station, and all the existing pump stations manifolded into the system.

The new dump station and the construction documents are anticipated to include seven plan sheets including cover, general notes, existing conditions/demolition/erosion & sedimentation control, site/grading, and details sheets.

MFE will provide Electrical Engineering Design to include the following: electrical symbology and notes, electrical sitework, demolition/reuse plans, preliminary power one line, load calculations, control scope and description. Plan sheets to include an electrical site plan and electrical details.

A preliminary cost estimate based off the quantities in the construction documents with unit prices will be submitted as part of the plans package.

Deliverables:

60% Construction Plans, pdf

60% Construction Specifications, pdf

60% Engineer’s Opinion of Probable Cost, pdf

Performance Measure: Deliverables will be reviewed by the Department to confirm they are complete, accurate, and timely.

Fixed Price Cost:

Subtask 2 ‐ 60% Construction Documents

Firm Name Position Classification Hourly Rate

Hours Total Fixed Price Cost

McGinniss & Fleming Principal/PE $125.74 14 $1,760.36

McGinniss & Fleming Technician $47.70 25 $1,192.50

George & Associates Chief Engineer $203.43 1 $203.43

George & Associates Project Manager $129.00 40 $5,160.00

George & Associates Project Engineer II $76.44 80 $6,115.20

George & Associates Senior Engineer Technician $72.00 96 $6,912.00

Fixed Price Total Cost: $21,343.49

Total for Subtask 2: $21,343.49

Subtask 3: FDEP and SJRWMD Permitting Description: G&A will conduct a pre‐app meeting with the St. Johns River Water Management District (SJRWMD) to verify the permitting requirements and application to be submitted.

G&A will prepare a Domestic Wastewater Collection Transmission Application and NOI General Permit applications packages for submittal to Florida Department of Environmental Protection (FDEP) and St. Johns River Water Management District (SJRWMD) for the construction of the dump station, pump station, and new forcemain.

G&A will coordinate the proposed work with the City of Fernandina utilities department to confirm the improvements. The City of Fernandina will have to sign off on the FDEP permit application as the “Owner of Collection/Transmission System”.

Note: It is anticipated that the contractor will be required to pull a local building department permit as part of their scope of work. G&A will submit a set of plans to the City of Fernandina Beach as part of a cursory review, but design phase services other than identifying tree diameter and removal are excluded from this scope of work and would have to be added as additional services if required.

Deliverables:

FDEP Application for Domestic Wastewater Collection Transmission System

Application, Form 62‐604.333(8)(a) in pdf

SJRWMD Notice Of Intent to Use an Environmental Resource General Permit, 62‐

330.402(1)

Design calculations and construction documents to support FDEP permit application, pdf

Performance Measure: Deliverables will be reviewed by the Department to confirm they are complete, accurate, and timely.

Fixed Price Cost:

Subtask 3 ‐ FDEP and SJRWMD Permitting

Firm Name Position Classification Hourly Rate

Hours Total Fixed Price Cost

George & Associates Project Manager $129.00 16 $2,064.00

George & Associates Project Engineer II $76.44 40 $3,057.60

Fixed Price Total Cost: $5,121.60

FDEP Construct PWS Components 62‐555.900(1)

$250.00

SJRWMD NOI to Use an ERP General Permit, 62‐ 330.402(1)

$490.00

Reimbursable Total Cost $740.00

Total for Subtask 3: $5,861.60

Subtask 4: Final (100%) Construction Documents Description: G&A and MFE will finalize the construction plans and incorporate any agency review comments and Bureau of Design and Recreation comments. G&A will re‐submit to Florida Department of Environmental Protection, St. Johns Water Management District, and the Bureau of Design & Construction. Civil and Electrical plans will be a continuation of all the plan sheets provided in the 60% submittal.

Deliverables:

Response to 60% Constructions Plans comments from BDC, pdf

100% Construction Plans, pdf and AutoCAD

100% Construction Specifications, pdf

Final Engineer’s Opinion of Probable Cost, pdf

Performance Measure: Deliverables will be reviewed by the Department to confirm they are complete, accurate, and timely.

Fixed Price Cost:

Subtask 4 ‐ Final (100%) Construction Documents

Firm Name Position Classification Hourly Rate

Hours Total Fixed Price Cost

McGinniss & Fleming Principal/PE $125.74 10 $1,257.40

McGinniss & Fleming Technician $47.70 7 $333.90

George & Associates Project Manager $129.00 14 $1,806.00

George & Associates Project Engineer II $76.44 28 $2,140.32

George & Associates Senior Engineer Technician $72.00 42 $3,024.00

Fixed Price Total Cost: $8,561.62

Total for Subtask 4: $8,561.62

Subtask 5: Services During Bidding

Description: Respond to bidders written questions regarding interpretation and clarification of Contract Documents, responding only in compliance with Department policies and procedures. Interpret or clarify the Bid Documents, prepare appropriate addenda in accordance with Department policy and procedures, to be approved by the Department

Project Manager, and reviewed and issued by the Department.

Deliverable: Consultant will provide written responses to bidder’s questions, addenda, consisting of a reproducible set of plans and/or specification in PDF format.

Fixed Cost:

Subtask 5 ‐ Services During Bidding

Firm Name Position Classification Hourly Rate

Hours Total Fixed Price Cost

McGinniss & Fleming Principal/PE $125.74 4 $502.96

McGinniss & Fleming Technician $47.70 2 $95.40

George & Associates Project Manager $129.00 6 $774.00

Fixed Price Total Cost: $1,372.36

Total for Subtask 5: $1,372.36

Subtask 6: Pre‐Construction Meeting

Description: Attend the on‐site pre‐construction meeting to be conducted by the BDC. Be prepared to discuss and respond to Contractor questions about technical aspects of the projects.

Deliverable: Consultant will deliver an 8‐ 1/2”x11” report in PDF format to project manager.

This report will summarize items discussed at the pre‐bid meeting.

Performance Measure: Deliverables will be reviewed by the Department to confirm they are complete, accurate, and timely.

Fixed Cost Price:

Subtask 6 ‐ Pre‐Construction Meeting

Firm Name Position Classification Hourly Rate

Hours Total Fixed Price Cost

George & Associates Project Manager $129.00 14 $1,806.00

Fixed Price Total Cost: $1,806.00

Mileage $180.67 (406 miles @ 0.445 per mile)

Total for Subtask 6: $1,986.67

Subtask 7: Shop Drawing Review and Request For Information

Description: Provide qualified representation to the Department during the construction phase to address issues concerning the intent and interpretation of the construction contract plans and documents prepared for the project. Should changed conditions be encountered in the field, and when requested by the Department, respond in a timely manner with suitable engineering solutions that consider the changed conditions.

From time to time during construction George & Associates, Consulting Engineers, Inc. may be requested by the Department or its designated representative to review contractor proposed field changes or to respond with a recommended solution to remedy particular field situations not covered by the plans and specifications or respond to requests made by the Contractor for information (RFl's).

Review Contractor’s shop drawings/submittals. Contractor’s shop drawings/submittals shall be prepared and submitted in accordance with the Department Specifications.

Deliverable: Provide in electronic format Responses to Contractor’s Requests for Information

(RFI), Reviewed Contractor Shop Drawing or other Submittals.

Fixed Price Cost:

Subtask 7 ‐ Shop Drawing Review and Request For Information

Firm Name Position Classification Hourly Rate

Hours Total Fixed Price Cost

McGinniss & Fleming Principal/PE $125.74 4 $502.96

George & Associates Project Manager $129.00 6 $774.00

George & Associates Project Engineer II $76.44 12 $917.28

Fixed Price Total Cost: $2,194.24

Total for Subtask 7: $2,194.24

Subtask 8: Site Visit Inspection Description: Visit site during construction to review ongoing construction progress, or work completed during prior phase. Inspection to include review of construction/demolition to date.

On‐going documentation in the form of photos, field notes and/or recommendations to be provided after each site visit.

Deliverable:

Field notes and documentation of construction progress in pdf

Performance Measure: Deliverables will be reviewed by the Department to confirm they are complete, accurate, and timely.

Fixed Cost Price:

Subtask 8 ‐ Site Visit Inspection

Firm Name Position Classification Hourly Rate

Hours Total Fixed Price Cost

George & Associates Project Manager $129.00 12 $1,548.00

Fixed Price Total Cost: $1,548.00

Mileage $180.67 (406 miles @ 0.445 per mile)

Total for Subtask 8: $1,728.67

Subtask 9: Substantial Inspection Description: G&A and MFE to attend one Substantial Meeting to review the completed RV dump station relocation and pump station improvements. Submit project closeout to FDEP Regional office and SJRWMD. Contractor to have all permit required testing and clearances done at least two weeks prior to Substantial Inspection to allow G&A to get the project substantially cleared by the permitting agencies.

Deliverable:

Provide Substantial Completion punch list in pdf

Provide and submit project closeout documents to FDEP in pdf

Performance Measure: Deliverables will be reviewed by the Department to confirm they are complete, accurate, and timely.

Fixed Cost Price:

Subtask 9 ‐ Substantial Inspection

Firm Name Position Classification Hourly Rate

Hours Total Fixed Price Cost

McGinniss & Fleming Principal/PE $125.74 12 $1,508.88

George & Associates Project Manager $129.00 12 $1,548.00

George & Associates Project Engineer II $76.44 16 $1,223.04

Fixed Price Total Cost: $4,279.92

Mileage (@ $0.445 per mile)

$180.67 (406 miles @ 0.445 per mile)

Total for Subtask 9: $4,460.59

Project Schedule:

Activity Duration (calendar days)

Dates

Subtask 1a – Site Specific Surveys & Data Collection 28 Upon execution

Subtask 1b – Lead and Asbestos Testing 21 Upon execution

Subtask 1c – On‐site Project Review 14 Upon completion of Site Survey

Subtask 2 – 60% Construction Documents 30 Upon completion of onsite review

Subtask 3 – FDEP and SJRWMD Permitting 60 Upon completion of 60% plans

Subtask 4 – Final (100%) Construction Documents 21 Upon completion of 60% docs and receiving comments from BDC

Subtask 5 – 9 Construction Administration TBD Upon design and permitting completion

Summary of Fees:

Subtask Subtask Fixed Price Cost

Subtask Reimbursable

Subtask 1a – Site Specific Surveys & Data Collection $6,723.18

Subtask 1b – Lead and Asbestos Testing $1,531.66

Subtask 1c – On‐site Project Review $4,687.25 $180.67

Subtask 2 – 60% Construction Documents $21,343.49

Subtask 3 – FDEP and SJRWMD Permitting $5,121.60 $740.00

Subtask 4 – Final (100%) Construction Documents $8,561.62

Subtask 5 – Services During Bidding $1,372.36

Subtask 6 – Attend Pre‐Construction meeting $1,806.00 $180.67

Subtask 7 – Shop Drawing Review and RFI's $2,194.24

Subtask 8 – Site Visit Inspection $1,548.00 $180.67

Subtask 9 – Substantial Inspection $4,279.92 $180.67

Total Fixed Cost: $59,169.32

Total Reimbursable Cost $1,462.68

Overall Total Cost: $60,632.00

Payment will be made upon approval of deliverables for each subtask by the FDEP in the amount specified.