CN-370000-CN214-T37CO1.pdf
PDF 5 MB Posted
- Contract number
- CN214
- Issued by
- Florida
About this file
This document is a Task Assignment Change Order Form (Change Order No. 01) issued by the Florida Department of Environmental Protection (FDEP) for a cultural resource services contract with George & Associates Consulting Engineers, Inc., a civil engineering and planning firm based in Tallahassee, Florida. The contract pertains to the Florida Caverns State Park New Campground & Mountain Bike Trail project (Project No. 61351C). The project is located at Florida Caverns State Park, and the services are being provided in coordination with PaleoWest, an archaeological consulting firm, and in compliance with requirements from the Florida Department of State Division of Historic Resources (DHR).
The change order authorizes an increase of $9,509.00 in fixed fee costs for cultural resource services, bringing the total task amount from $72,852.97 to $82,361.97. The services consist of three subtasks: DHR Coordination ($1,428.00), Case Study Report ($5,579.00), and Agreement Document preparation ($2,502.00). All costs are fixed price with no reimbursable expenses. The project execution period extends from December 2, 2021, through June 30, 2024, with a net change of 365 days added to the original end date. Personnel from George & Associates and PaleoWest will provide project management, principal-level archaeology services, GIS analysis, and administrative support at specified hourly rates. Payment will be made upon FDEP approval of deliverables for each subtask. The change order was approved by FDEP Budget Representative Tamika Bass, Project Manager Theresa Carron, Contract Manager Ralph Perkins, and Consultant Brian Miller, P.E., on March 23-31, 2023.
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Text version
Florida Department of Environmental Protection
TASK ASSIGNMENT CHANGE ORDER FORM
(Revised 9-26-2018) Page 1 of 1
Required Signatures: Adobe Signature
FDEP Contract No.: Task Assignment No.: Change Order No.: Project No.:
Project Location: Project Name:
Consultant Name:
Consultant Representative: Phone: Email:
FDEP Contract Manager: Phone: Email:
Description and Justification of Change:
Change in Task Amount:
Item Reimbursement Fixed Fee Total
Original Task Amount:
Task amount including all previous Change Orders:
Net increase/decrease in task amount for this Change Order:
Total Amounts with all Change Orders:
Change in Task Time:
Original Task Execution Date:
Original Task End Date:
Present Task End Date:
Net Change in Days:
New Task End Date:
Approval Signatures:
Budget Representative, FDEP Signature Date
Project Manager, FDEP Signature Date
Contract Manager, FDEP Signature Date
Consultant Signature Date
Contract Authority, FDEP Signature Date
Project # Grant # Org Code Cat/Year Fund Module Object Code EO Amount
29 Digit FLAIR Code: Total:
CN214 37 01 61351C
Florida Caverns State Park New Campground & Mountain Bike Trail
George & Associates Consulting Engineers
Brian Miller, PE 850-521-0344 bmiller@gaceng.net
Ralph Perkins 850-245-2460 Ralph.Perkins@FloridaDEP.gov
Cultural Resource Services as requested by the Department of State Division of Historic Resources (DHR) per the attached proposal dated March 21, 2023.
$ 1,070.00 $ 71,782.97 $ 72,852.97 $ 1,070.00 $ 71,782.97 $ 72,852.97
$ 0.00 $ 9,509.00 $ 9,509.00 $ 1,070.00 $ 81,291.97 $ 82,361.97
12/2/2021
6/30/2023
6/30/2023
6/30/2024
Tamika Bass Tamika Bass Digitally signed by Tamika Bass Date: 2023.03.23 11:59:19 -04'00'
Theresa Carron T.Carron Digitally signed by T.Carron Date: 2023.03.23 12:06:23 -04'00'
Ralph Perkins Ralph M Perkins Digitally signed by Ralph M Perkins Date: 2023.03.23 14:17:21 -04'00'
Brian Miller, PE Brian Miller Digitally signed by Brian Miller Date: 2023.03.27 10:43:31 -04'00'
Michael W. Foster Jr., P.E. Michael W. Foster Jr., P.E.
Digitally signed by Michael W.
Foster Jr., P.E.
Date: 2023.03.31 15:25:32 -04'00'
61351C 37501000025 080039/22 423001 U3200 131500 QK $ 9,509.00
$ 9,509.00
1967 COMMONWEALTH LANE, SUITE 200 - TALLAHASSEE, FLORIDA 32303
PHONE 850-521-0344 - FAX 850-521-0345
www.gaceng.net CIVIL ENGINEERING - LAND USE PLANNING - ENVIRONMENTAL - SYSTEMS PLANNING - TRANSPORTATION
March 21, 2023
Theresa Carron Project Manager Bureau of Design and Construction Florida Department of Environmental Protection 3900 Commonwealth Boulevard, MS 520 Tallahassee, FL 32399
RE: CN214‐TA37, CO#1: Florida Caverns State Park – New Campground + Mountain Bike Trail
For your review, George & Associates, Consulting Engineers, Inc. has prepared a fee proposal summary and personnel‐hour documentation for the proposed cultural resource services for the Florida Caverns
State Park – New Campground + Mountain Bike Trail. Tasks include DHR coordination, case study report and agreement documents. These items will be required to comply with Florida State Laws regarding the preservation of cultural resources.
Please review the attached Proposal Summary and deliverables.
Sincerely, Brian Miller, P.E.
George & Associates, Consulting Engineers, Inc.
Florida Caverns State Park
New Campground & Mountain Bike Trail
CN214‐TA37‐CO#1
Subtask 2a: DHR Coordination
Description: George & Associates, Consulting Engineers, Inc. (G&A) in coordination with PaleoWest will coordinate with DHR for the proposed work. PaleoWest understands that the Florida Department of
Environmental Protection (DEP) intends to construct mountain bike trails and campground facilities on and around the Florida Caverns Golf Course.
The State Historic Preservation Officer (SHPO) has determined that the Florida Caverns Golf Course, a designed historic landscape recorded as 8JA01777, is eligible for listing in the National Register of
Historic Places (NRHP) under Criterion A (pattern of events or a historic trend that made a significant contribution to the development of a community) and Criteria C (design and construction). The golf course is also listed as a partner course on the Florida Historic Golf Trail. Additionally, the project footprint intersects three previously recorded archaeological sites that have not been evaluated for listing in the NRHP (JA00058, JA01753, and JA00092).
In a letter dated April 4, 2019, the SHPO determined that the proposed undertaking would have an adverse effect on the Florida Caverns Golf Course and developed a plan to mitigate the adverse effect.
PaleoWest’s work plan is designed to conform with the mitigation proposal of DHR and satisfy the requirements of Chapter 1A‐46 of the Florida Administrative Code (F.A.C.), and Chapter 267, Florida
Statutes.
The work plan is proposed to begin with PaleoWest coordinating with DHR to determine the appropriate level of effort and documentation required to resolve the adverse effect of the proposed construction. This initial coordination will help determine if a Case Study report is required, or if sufficient information has been gathered to date for the work. Additional consultation with DHR is anticipated throughout the project to identify mitigation measures that will resolve the adverse effect.
Deliverable:
Summary of DHR Coordination, pdf
Performance Measure: Deliverables will be reviewed by the Department to confirm they are complete, accurate, and timely.
Fixed Price Cost:
Subtask 2a: DHR Coordination
Firm Name Position Classification Hourly Rate
Hours Total Fixed Price Cost
George & Associates Project Manager $129.00 2 $258.00
PaleoWest Principal in Charge $135.00 8 $1,080.00
PaleoWest Administrative Assistant $60.00 1.5 $90.00
Fixed Price Total Cost: $1,428.00
Total for Subtask 2a: $1,428.00
Subtask 2b: Case Study Report
Description: PaleoWest will prepare a Case Study Report, should it be identified as required documentation following the DHR coordination. The purpose of the Case Study Report is to:
1) Summarize efforts to develop project alternatives or modifications to the undertaking that could avoid, minimize, or mitigate adverse effects;
2) Evaluate the effects of the preferred alternative on historic properties;
3) Document public and agency coordination efforts to date; and
4) Propose potential mitigation measures to resolve adverse effects.
Deliverable:
Case Study Report, pdf
Performance Measure: Deliverables will be reviewed by the Department to confirm they are complete, accurate, and timely.
Fixed Price Cost
Subtask 2b: Case Study Report
Firm Name Position Classification Hourly Rate
Hours Total Fixed Price Cost
George & Associates Project Manager $129.00 6 $774.00
PaleoWest Principal in Charge $135.00 33 $4,455.00
PaleoWest GIS Specialist $65.00 4 $260.00
PaleoWest Administrative Assistant $60.00 1.5 $90.00
Fixed Price Total Cost: $5,579.00
Total for Subtask 2B: $5,579.00
Subtask 2c: Agreement Document
Description: PaleoWest will prepare a Memorandum of Agreement (MOA) or other appropriate agreement document as determined through coordination with DHR outlined in subtask 2a. The document will dictate measures to avoid, minimize, or mitigate the adverse effect of the proposed construction projects.
Deliverable:
Draft MOA or other appropriate agreement document, pdf
Performance Measure: Deliverables will be reviewed by the Department to confirm they are complete, accurate, and timely.
Fixed Price Cost
Subtask 2c: Agreement Document
Firm Name Position Classification Hourly Rate
Hours Total Fixed Price Cost
George & Associates Project Manager $129.00 3 $387.00
PaleoWest Principal in Charge $135.00 15 $2,025.00
PaleoWest Administrative Assistant $60.00 1.5 $90.00
Fixed Price Total Cost: $2,502.00
Total for Subtask 2C: $2,502.00
Summary of Fees:
Subtask Subtask Fixed Price Cost
Subtask Reimbursable
Subtask 2a: DHR Coordination $1,428.00
Subtask 2b: Case Study Report $5,579.00
Subtask 2c: Agreement Document $2,502.00
Total Fixed Cost: $9,509.00
Total Reimbursable Cost $0.00
Overall Total Cost: $9,509.00
Project Schedule:
Activity Duration (calendar days)
Dates
Subtask 2a: DHR Coordination 21* Upon execution
Subtask 2b: Case Study Report 40* Upon DHR
Coordination
Subtask 2c: Agreement Document 25* Upon Approval of
Case Study Report
* ‐ Assumes agency responsiveness (DHR). Includes review and comment phase by BDC between draft and final document. 10 days are required to complete final document starting from time of draft comments received.
Payment will be made upon approval of deliverables for each subtask by the FDEP in the amount specified.
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