C250111_PS_idedits.doc

This is an internal project schedule memorandum from the Orange County Transportation Authority (OCTA) concerning RFP 250111 for a feasibility study on the relocation of Newport Beach Fire Station No. 3 to the Newport Transportation Center and the relocation of the Newport Transportation Center to suitable alternative sites. The RFP was issued on November 13, 2025, with public notice published on November 13 and 20, 2025. Written questions from proposers are due December 4, 2025, with OCTA's responses to follow on December 10, 2025. Proposals are due December 17, 2025, at 2:00 p.m., followed by a pre-evaluation meeting on the same date. The evaluation committee will review proposals and send interview notifications by January 7, 2026, with interviews scheduled for January 14, 2026. Contract execution is targeted for February 1, 2026. The memorandum includes reviewer comments noting scheduling concerns, specifically that the three-week gap between RFP issuance and the public notice is excessive, and that the timeline between the questions response date and proposal submission deadline is too compressed for adequate contractor preparation.

The budget allocation for this one-year feasibility study is $500,000. The memorandum does not contain information regarding pricing terms, set-asides, incumbent contractors, funding sources, or renewal options. The document reflects internal project management coordination between the Transit Planning Department Manager and the Senior Contract Administrator.