C250111_PP.pdf
PDF 146 KB Posted
- Solicitation number
- 250111
- Issued by
- Orange County, California
About this file
This is a Procurement Plan memo from the Orange County Transportation Authority (OCTA) dated November 10, 2025, regarding RFP 250111 for feasibility study services related to the relocation of Newport Beach Fire Station No. 3 to the Newport Transportation Center and the relocation of the Newport Transportation Center to suitable alternative site(s). The procurement will be conducted as a Request for Proposals (RFP) rather than an Invitation for Bid, as the selection requires evaluation based on criteria beyond price. The contract term is one year, with a total budget of $500,000. The RFP will be evaluated using a weighted scoring system comprising Qualifications of the Firm (20%), Staffing/Project Organization (25%), Work Plan (30%), and Cost (25%). The internal evaluation team includes Katie Persons (Department Manager, Transit Planning), Greg Nord (Department Manager, Planning & Analysis), and Alison Army (Section Manager II, Project Development), with external evaluator David Webb (Director of Public Works, City of Newport Beach).
The contract will be structured as a firm-fixed-price agreement, as the RFP contains a specific scope of work with defined tasks and deliverables. Funding is derived from Local Measure M and Federal Surface Transportation Block Grant sources. An independent cost estimate has been received, and requisition R000882 has been issued. The procurement plan indicates requirements for retention, prevailing wages, and liquidated damages, with the Project Manager serving as the primary source for supporting documentation on the liquidated damages amount. A Disadvantaged Business Enterprise (DBE) goal has been established for this procurement.
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Other files
| File | Type | Posted |
|---|---|---|
| Newport_Transportation_Center_and_Fire_Station_No._3_Relocation_Feasibility_Study_(Addendum_#1_Revision).pdf | ||
| C250111_PP-APPROVED.pdf | ||
| C250111_Exhibit_C_Safety_Level_1.pdf | ||
| C250111_Exhibit_A_SOW.pdf | ||
| C250111_Exhibit_B_Proposed_Agreement.pdf | ||
| C250111_PS.pdf | ||
| [A]_C250111_Exhibit_A_SOW_idedits.docx | DOCX document | |
| [C]_C250111_Exhibit_C_Proposed_Agreement_idedits.docx | DOCX document | |
| [B]_C250111_Exhibit_B_Price_Summary_Sheet_idedits.docx | DOCX document | |
| C250111_PS_idedits.doc | DOC document | |
| C250111_PP_idedits.docx | DOCX document | |
| C250111_Public_Notice_Proof.pdf | ||
| C250111_Public_Notice.doc | DOC document | |
| C250111_SOW_Verification.pdf | ||
| C250111_R000882.pdf | ||
| C250111_PS.doc | DOC document | |
| C250111_ICE_R000882.pdf | ||
| C250111_Form_700_Legal_Counsel_Response_11-5-25.pdf |
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Text version
Revised: 07/20/2010
INTEROFFICE MEMO
Date: November 10, 2025
To: Katie Persons, Department Manager, Transit Planning
From: Gina Torres, Senior Contract Administrator, CAMM
Subject: PROCUREMENT PLAN, RFP 250111 "Newport Transportation
Center and Fire Station No. 3 Relocation Feasibility Study”
Please review the procurement plan for the subject RFP and advise your concurrence with the evaluation criteria and contract elements. Include suggested evaluation team members and/or comments.
Procurement Type: RFP IFB
Justification (explain the rationale for using the particular procurement type):
A Request for Proposals (RFP) will be issued as the nature of the requirement demands that evaluation criteria, in addition to price, be used to select a firm for award to provide feasibility studies services.
Evaluation Criteria:
PROPOSAL WEIGHT
Qualifications of the Firm 20%
Staffing/Project Organization 25%
Work Plan 30%
Cost 25%
Justification: The standard 25 percent for each criterion was not used for this procurement. Qualifications of the firm is weighted at 20 percent as the firm must have experience in creating feasibility studies for similar projects.
Staffing/project organization is weighted at 25 percent as the project team must have the expertise and skills to conduct the feasibility study. Work plan is weighted at 30 percent as the firm must demonstrate its understanding of the scope of work and approach to completing the project. Cost is weighted at 25 percent to ensure that OCTA receives value for the services provided.
Contract Type: Time & Expense CTO-Based Firm Fixed Price
Justification: The contract type is firm-fixed price because the RFP has a specific scope of work detailing specific tasks and deliverables.
Procurement Plan, RFP 250111
Revised: 07/09//2010
Retention: Yes % No N/A
Prevailing Wages: Yes $ No N/A
Liquidated Damages: Yes $ No N/A
P.M. to provide support documentation identifying how the LD amount was established.
Procurement Schedule: Attached
Suggested Evaluation Team Members:
Internal Evaluators:
Katie Persons, Department Manager, Transit Planning
Greg Nord, Department Manager, Planning & Analysis
Alison Army, Section Manager II, Project Development
External Evaluators:
David Webb, Director of Public Works, City of Newport Beach
Contract Term: One (1)-Year Term
Funding Source: Local Measure M Federal (Surface Transportation Block Grant)
Dollar Amount: Term $500,000.00
Independent Cost Estimate Received: Yes No
Requisition Received: Yes # R000882 No
DBE Goal: Yes No
Comments:
Procurement Plan, RFP 250111
Revised: 07/09//2010
Project Manager Concurrence:
Katie Persons, Department Manager, Transit Planning Date
CAMM Section/Department Manager Concurrence:
Iris Deneau, Section Manager, Procurement Date
File details come from the government source that posted it. Updated .