C250111_ICE_R000882.pdf
PDF 617 KB Posted
- Solicitation number
- 250111
- Issued by
- Orange County, California
About this file
This Independent Cost Estimate (ICE) document supports a feasibility study procurement by the Orange County Transportation Authority (OCTA) in partnership with the City of Newport Beach for professional services related to the proposed relocation of Newport Transportation Center and Newport Beach Fire Station No. 3. The scope of work encompasses project management and coordination, public outreach and engagement, baseline conditions and needs assessment, evaluation criteria development, fire station relocation summarization, Newport Transportation Center relocation assessment, and environmental, sustainability, and technical analysis. The project is structured across five main tasks with estimated completion within one year, with a contract term date of October 30, 2025. The study will inform decisions about relocating both facilities to optimize transportation infrastructure and emergency services in the Newport Beach area.
The total project budget is $500,000, with costs equally shared between OCTA ($250,000) and the City of Newport Beach ($250,000). Direct labor comprises the majority of the estimated cost at $498,500, encompassing six labor classifications including a Principal ($295/hour), Project Manager ($250/hour), Senior Planner ($225/hour), Planner/GIS specialist ($185/hour), Outreach Specialist ($175/hour), and QA/QC Analyst ($125/hour), totaling 2,345 estimated hours. Additional costs include $1,000 for travel and mileage and $500 for reprographics. The cost estimate was developed using historical price and cost data from comparable studies including Monterey-Salinas' BRT and Salinas Transit Center Relocation Study, as well as previous OCTA studies such as the Transit Optimization Study and Strategic Rail Plan.
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Other files
| File | Type | Posted |
|---|---|---|
| Newport_Transportation_Center_and_Fire_Station_No._3_Relocation_Feasibility_Study_(Addendum_#1_Revision).pdf | ||
| C250111_PP-APPROVED.pdf | ||
| C250111_Exhibit_C_Safety_Level_1.pdf | ||
| C250111_Exhibit_A_SOW.pdf | ||
| C250111_Exhibit_B_Proposed_Agreement.pdf | ||
| C250111_PS.pdf | ||
| C250111_PP.pdf | ||
| [A]_C250111_Exhibit_A_SOW_idedits.docx | DOCX document | |
| [C]_C250111_Exhibit_C_Proposed_Agreement_idedits.docx | DOCX document | |
| [B]_C250111_Exhibit_B_Price_Summary_Sheet_idedits.docx | DOCX document | |
| C250111_PS_idedits.doc | DOC document | |
| C250111_PP_idedits.docx | DOCX document | |
| C250111_Public_Notice_Proof.pdf | ||
| C250111_Public_Notice.doc | DOC document | |
| C250111_SOW_Verification.pdf | ||
| C250111_R000882.pdf | ||
| C250111_PS.doc | DOC document | |
| C250111_Form_700_Legal_Counsel_Response_11-5-25.pdf |
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Text version
INDEPENDENT COST ESTIMATE (ICE)
FA-CAMM-006.docm (09/25/15) Page 1 of 3
INSTRUCTIONS
Complete and submit all three pages to Contracts Administration & Materials Management (CAMM), along with your requisition and scope of work. CAMM will not start the procurement until all three documents have been received.
PART I – GENERAL INFORMATION
Project Description: Professional services to conduct a feasibility study related to the proposed relocation of the Newport Transportation Center.
SHADED AREA FOR PROCUREMENT USE ONLY
Assigned Buyer No.:
D/M/WBE%:
Purchase Requisition No.: R000882
New Contract / Procurement
Contract Amendment Current IFAS Printout Contract / PO No.:
(Required for Amendments)
Contract Task Order
Option Term
Date: 10/30/2025
Requestor: Katie Persons Dept. Mgr - Transit Planning Phone Ext.: 683
Name Title
Signature:
Cost
Estimate: $ 500,000 (include shipping, handling and taxes, if applicable)
PART II – ESTIMATE GUIDE
Please substantiate the estimate using the following information.
Estimate Type Items to Include Where to Find Supporting Information
Services (Other than A&E)
1. Tasks you want done
2. Types of people needed (i.e., supervisor, administrative assistant, other)
3. Positions required (i.e., Project Manager, Deputy PM, Senior Engineer / Planner, other)
4. Estimated hours by position
5. Salary / billing rates applied
6. Prevailing wage rate category applied
7. Profit / applied fee
8. Direct expenses
9. Completion schedule
1. Current or past contracts for similar services
2. Other properties / departments doing similar work
3. Historical price and cost data
Estimate Guide Continued
FA-CAMM-006.docm (09/25/15) Page 2 of 3
Estimate Type Items to Include Where to Find Supporting Information
Architects, Engineers, Designers
1. Tasks you want done
2. Types of people needed (i.e., engineers, administrative assistant, other)
3. Positions (Project Manager, Deputy PM, Senior Engineer / Planner, other)
4. Estimated hours by position
5. Salary / billing rates applied
6. Profit / applied fee
7. Overhead rate (%)
8. Direct expenses
9. Completion schedule
1. Current or past contracts for similar services
2. Other properties / departments doing similar work
3. Historical price and cost data
Goods/Equipment 1. Product needed
2. Quantity
3. Unit price
4. Markups, overhead, profit
5. Delivery schedule desired
6. Warranty
1. Vendor survey / market survey
2. Current or past contracts for the same or similar product
3. Historical price and cost data
4. Various published indices
Construction 1. Product needed
2. Labor (at a minimum use Davis Bacon)
3. Materials
4. Bonds
5. Insurance
6. Mobilization
7. Equipment
8. Markups, fringes, overheads, profit
9. Completion schedule
1. “Means Book”
2. “Blue Book”
3. Davis Bacon wage rates / prevailing wages
4. Current or past contracts for the same project
5. Historical price and cost data
Additional Information: Cost references used to develop this independent cost estimate include Monterey-Salinas' BRT and Salinas Transit Center Relocation Study and previous OCTA studies such as the Transit Optimization Study, and Strategic Rail Plan. Please see attached excel file for estimated breakdown of effort by task and job classification.
FA-CAMM-006.docm (09/25/15) Page 3 of 3
PART III – INDEPENDENT COST ESTIMATE
Using the information provided in Part II, prepare the ICE for your procurement.
Use any or all of the categories listed below.
Prepared By: Katie Persons Date: 10/30/2025
Signature:
DESCRIPTION OF COST ELEMENTS
1. DIRECT LABOR
(List of Labor Categories)
Estimated Hours
Rate Per Hour ($)
Estimated Cost ($)
Total Est.
Cost ($)
Principal 110 $ 295.00 $ 32,450.00 Project Manager 535 $ 250.00 $ 133,750.00 Senior Planner 670 $ 225.00 $ 150,750.00 Planner/GIS 580 $ 185.00 $ 107,300.00 Outreach Specialist 360 $ 175.00 $ 63,000.00 QA/QC Analyst 90 $ 125.00 $ 11,250.00
Total Direct Labor: $ 498,500.00
2. OVERHEAD
Rate (%)
(use decimal input)
Total Labor ($)
Estimated Cost ($)
Total Est.
Cost ($)
% $ 498,500.00 $ 0.00 $ 0.00
3. MATERIALS/SERVICES (Excluding Information Technology [IT]) Estimated Cost ($)
Total Est.
Cost ($)
$ $ 0.00
4. INFORMATION TECHNOLOGY SUPPORT
Estimated Cost ($)
Total Est.
Cost ($)
Total IT Support: $ 0.00
5. TRAVEL
Estimated
Cost ($) Total Est.
Cost ($)
Travel and Mileage $ 1,000.00 $ 1,000.00
6. SUBCONTRACTOR(S) / CONSULTANT(S)
Estimated
Cost ($) Total Est.
Cost ($)
Total Subcontractor(s) / Consultant(s): $ 0.00
7. OTHER DIRECT COSTS
Estimated
Cost ($) Total Est.
Cost ($)
Reprographics $ 500.00 $ 500.00
8. TOTAL ESTIMATED COST: $ 500,000.00
Estimated Hours by Task Principal Project Manager
Task 1A Project Management & Coordination 20 100
Task 1B Public Outreach & Engagement 24 40
Task 2 Baseline Conditions & Needs 12 75
Task 3 Evaluation Criteria Development 16 75
Task 4A Fire Station Relocation Summarization 6 75
Task 4B NTC Relocation Assessment 8 90
Task 5 Environmental, Sustainability & Technical Analysis 24 80
Total Hours 110 535
Estimated Cost by Task Principal Project Manager
Rate by Classification 295$ 250$
Task 1A Project Management & Coordination 5,900$ 25,000$
Task 1B Public Outreach & Engagement 7,080$ 10,000$
Task 2 Baseline Conditions & Needs 3,540$ 18,750$
Task 3 Evaluation Criteria Development 4,720$ 18,750$
Task 4A Fire Station Relocation Summarization 1,770$ 18,750$
Task 4B NTC Relocation Assessment 2,360$ 22,500$
Task 5 Environmental, Sustainability & Technical Analysis 7,080$ 20,000$
Total by Classification 32,450$ 133,750$
Other Travel and Mileage
Other Reprographics
Senior Planner Planner/GIS Outreach SpecialistQA/QC Task Total
40 40 0 12 212
20 80 160 12 336
100 120 80 10 397
90 80 0 6 267
100 60 0 10 251
160 120 120 20 518
160 80 0 20 364
670 580 360 90 2,345
Senior Planner Planner/GIS Outreach SpecialistQA/QC
225$ 185$ 175$ 125$
9,000$ 7,400$ -$ 1,500$ 48,800$
4,500$ 14,800$ 28,000$ 1,500$ 65,880$
22,500$ 22,200$ 14,000$ 1,250$ 82,240$
20,250$ 14,800$ -$ 750$ 59,270$
22,500$ 11,100$ -$ 1,250$ 55,370$
36,000$ 22,200$ 21,000$ 2,500$ 106,560$
36,000$ 14,800$ -$ 2,500$ 80,380$
150,750$ 107,300$ 63,000$ 11,250$ 498,500$
1,000$
500$
TOTAL 500,000$
Cost Share
City of Newport Beach 250,000$
OCTA 250,000$
File details come from the government source that posted it. Updated .