C250111_PP_idedits.docx
DOCX document 47 KB Posted
- Solicitation number
- 250111
- Issued by
- Orange County, California
About this file
This is an interoffice procurement memorandum from the Orange County Transportation Authority (OCTA) dated November 10, 2025, regarding RFP 250111 for feasibility study services. The Authority seeks qualified consultants to conduct a feasibility study for the relocation of Newport Beach Fire Station No. 3 to the Newport Transportation Center and the relocation of the Newport Transportation Center to suitable alternative site(s). The procurement will be conducted as a Request for Proposals (RFP) rather than an Invitation for Bids (IFB) due to the need for evaluation criteria beyond price. The contract term is one year, and the suggested internal evaluation team members include Katie Persons (Department Manager, Transit Planning), Greg Nord (Department Manager, Planning & Analysis), and Alison Army (Section Manager II, Project Development), with external evaluators from the City of Newport Beach to be designated. The procurement schedule is attached to the document.
The total contract value is $500,000 on a firm-fixed-price basis with no retention, prevailing wage requirements, or liquidated damages provisions. Funding for this effort will be provided through federal grant sources, and an independent cost estimate and requisition (R000882) have been received. Evaluation criteria are weighted as follows: Qualifications of the Firm (20%), Staffing/Project Organization (25%), Work Plan (30%), and Cost (25%). No Disadvantaged Business Enterprise (DBE) goal has been established for this procurement. The document indicates that project manager concurrence and CAMM Section/Department Manager concurrence are required, with signatures to be provided by Katie Persons and Iris Deneau respectively.
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Other files
| File | Type | Posted |
|---|---|---|
| Newport_Transportation_Center_and_Fire_Station_No._3_Relocation_Feasibility_Study_(Addendum_#1_Revision).pdf | ||
| C250111_PP-APPROVED.pdf | ||
| C250111_Exhibit_C_Safety_Level_1.pdf | ||
| C250111_Exhibit_A_SOW.pdf | ||
| C250111_Exhibit_B_Proposed_Agreement.pdf | ||
| C250111_PS.pdf | ||
| C250111_PP.pdf | ||
| [A]_C250111_Exhibit_A_SOW_idedits.docx | DOCX document | |
| [C]_C250111_Exhibit_C_Proposed_Agreement_idedits.docx | DOCX document | |
| [B]_C250111_Exhibit_B_Price_Summary_Sheet_idedits.docx | DOCX document | |
| C250111_PS_idedits.doc | DOC document | |
| C250111_Public_Notice_Proof.pdf | ||
| C250111_Public_Notice.doc | DOC document | |
| C250111_SOW_Verification.pdf | ||
| C250111_R000882.pdf | ||
| C250111_PS.doc | DOC document | |
| C250111_ICE_R000882.pdf | ||
| C250111_Form_700_Legal_Counsel_Response_11-5-25.pdf |
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Text version
INTEROFFICE MEMO
Procurement Plan, RFP 250111
Date: November 10, 2025
To: Katie Persons, Department Manager, Transit Planning
From: Gina Torres, Senior Contract Administrator, CAMM
Subject: PROCUREMENT PLAN, RFP 250111 "Newport Transportation Center and Fire Station No. 3 Relocation Feasibility Study”
Please review the procurement plan for the subject RFP and advise your concurrence with the evaluation criteria and contract elements. Include suggested evaluation team members and/or comments.
Procurement Type: |X| RFP |_| IFB
Justification (explain the rationale for using the particular procurement type):
A Request for Proposals (RFP) will be issued as the nature of the requirement demands that evaluation criteria, in addition to price, be used to select a firm for award to provide feasibility studies services.
Evaluation Criteria:
| PROPOSAL |
| WEIGHT |
| Qualifications of the Firm |
| 20% |
| Staffing/Project Organization |
| 25% |
| Work Plan |
| 30% |
| Cost |
| 25% |
Justification: The standard 25 percent for each criterion was not used for this procurement. Qualifications of the firm is weighted at 20 percent as the firm must have experience in creating feasibility studies for similar projects. Staffing/project organization is weighted at 25 percent as the project team must have the expertise and skills to conduct the feasibility study. Work plan is weighted at 30 percent as the firm must demonstrate its understanding of the scope of work and approach to completing the project. Cost is weighted at 25 percent to ensure that OCTA receives value for the services provided.
Contract Type: |_| Time & Expense |_| CTO-Based |X| Firm Fixed Price
Justification: The contract type is firm-fixed price because the RFP has a specific scope of work detailing specific tasks and deliverables.
Retention:
|_| Yes
|X| No
|_| N/A
| Prevailing Wages: |
| |_| Yes |
| $ |
| |X| No |
| |_| N/A |
| Liquidated Damages: |
| |_| Yes |
| $ |
| |X| No |
| |_| N/A |
P.M. to provide support documentation identifying how the LD amount was established.
Procurement Schedule: |X| Attached
Suggested Evaluation Team Members:
Internal Evaluators:
Katie Persons, Department Manager, Transit Planning
Greg Nord, Department Manager, Planning & Analysis
Alison Army, Section Manager II, Project Development
External Evaluators:
TBD, TBD, City of Newport Beach Comment by Iris Deneau: Any update on who will be the external evaluator?
Contract Term: One (1)-Year Term
Funding Source: |_| Local |_| Measure M |X| Federal (Grant) Comment by Iris Deneau: State the specific federal grant fund
Dollar Amount: |X| Term $500,000.00
Independent Cost Estimate Received: |X| Yes |_| No
Requisition Received: |X| Yes # R000882 |_| No
DBE Goal: |_| Yes |X| No
Comments:
Project Manager Concurrence:
| _______________________________________ | ______________ | |
| Katie Persons, Department Manager, Transit Planning | Date |
CAMM Section/Department Manager Concurrence:
| ___________________________________ | ______________ | |
| Iris Deneau, Section Manager, Procurement | Date |
Revised: 07/20/2010 Revised: 07/09//2010 image1.png
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