C250087_RFP_idedits.docx

#250087 Title: Transit Center Signage

Orange County Transportation Authority, CA

250087

TRANSIT CENTER SIGNAGE

RELEASE DATE: November 3, 2025 RESPONSE DEADLINE: November 18, 2025, 2:00 pm Please refer to the project timeline in this document for all important deadlines.

For more information, please visit our online supplier portal, located at https://procurement.opengov.com/portal/octa Table Of Contents

Attachments:

RFP 250087_ Exhibit A_ Scope of Work RFP 250087_ Exhibit B_ Proposed Agreement RFP 250087_ Exhibit C_ Level 1 Safety Specifications RFP 250087_ Exhibit D_Exceptions and-or Deviations

The Orange County Transportation Authority (Authority) is seeking proposals from qualified and experienced firms to provide printing, production, and installation of replacement panels on kiosks at bus and rail transit facilities. The budget for this effort is $50,000 for a two (2)-year term.

1.3. Procurement Contact

Desiree Fernandez Associate Buyer 550 S. Main Street Orange, CA 92863 Email: dfernandez1@octa.net Phone: (714) 560-5811

The Orange County Transportation Authority, CA is accepting electronic bid submissions. Bidders shall create a FREE account with OpenGov Procurement by signing up at https://procurement.opengov.com/signup. Once you have completed account registration, browse back to this page, click on "Draft Response", and follow the instructions to submit the electronic bid.

3. Pricing Proposal

PRICE SUMMARY SHEET

TOTAL

SCHEDULE II - OTHER DIRECT COSTS SCHEDULE

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Additional ODC required and authorized by the Authority but not included in this Agreement will be reimbursed either (a) "At Cost" OR (b) up to the applicable Current Rate listed in this Schedule II, whichever is less. Supporting documentation must accompany invoice.

TOTAL

Technical experience in performing work of a closely similar nature and references of Offeror.

(25% of Total)

Qualifications of project staff, particularly key personnel.

(25% of Total)

Logic and clarity of work plan.

(25% of Total)

Reasonableness and competitiveness.

(25% of Total)

☐ Please confirm *Response required

2. Qualifications, Related Experience, and References of Offeror This section of the proposal should establish the ability of Offeror to satisfactorily perform the required work by reasons of: experience in performing work of a similar nature; demonstrated competence in the services to be provided; strength and stability of the firm; staffing capability; work load; record of meeting schedules on similar projects; and supportive client references. The proposal shall not exceed twenty (20) pages, excluding appendices.

2.1. Profile of the Firm

Provide a brief profile of the firm, including the types of services offered; the year founded; form of the organization (corporation, partnership, sole proprietorship); number, size, and location of offices; and number of employees.

2.2. Firm's Financial Condition

Provide a general description of the firm’s financial condition and identify any conditions (e.g., bankruptcy, pending litigation, planned office closures, impending merger) that may impede Offeror’s ability to complete the project.

2.3. Firm's Experience

Describe the firm’s experience in providing similar work and highlight the participation in such work by the staff proposed for assignment in this project.

2.4. Identify Subcontractors

Identify subcontractors by company name, address, contact person, telephone number, email address, and project function (if applicable).

2.5. References

Provide as a minimum three (3) references for the projects cited as related experience and furnish the name, title, address, telephone number, and email address of the person(s) at the client organization who is most knowledgeable about the work performed. Offeror may also supply references from other work not cited in this section as related experience.

3. Staffing Offeror shall

3.1. Key Personnel

Identify the key personnel proposed to perform the work.

3.2. Resume(s)

Furnish brief resume(s) (not more than two (2) pages per person) detailing applicable experiences for proposed key personnel.

3.3. Key Personnel Availability

Include a statement that key personnel will be available to the extent proposed for the duration of the project acknowledging that no person designated as "key" to the project shall be removed or replaced without the prior written concurrence of the Authority.

4. Work Plan Offeror Sshall

4.1. Understanding the Scope of Work in Exhibit A

Provide a brief narrative, which addresses the Scope of Work in Exhibit A, understanding of requirements, and approach to completing the work. The approach to the work plan shall be of such detail to demonstrate the Offeror’s ability to accomplish the project objectives and overall schedule.

4.2. Completion of Work

Outline sequentially the activities that would be undertaken in completing the work and specify who would perform them.

5. Price Summary Sheet Pricing Instruction: To submit pricing, firms must complete Section 3, Pricing Proposal, in its entirety by electronically entering the Unit Price for each line item directly into the OpenGov system. All required fields must be filled in. Incomplete entries may result in the quote being deemed non-responsive.

Enter the proposed price for the services described in the Scope of Work, Exhibit A. Prices shall be fully-burdened rates to include all direct costs, indirect costs, tax, and profits. The Authority’s intention is to award a time-and-expense price contract.

6. Proposal Exceptions and/or Deviations The Proposal Exceptions and/or Deviations form shall be completed for each technical and/or contractual exception or deviation that is submitted by Offeror for review and consideration by Authority. The exception and/or deviation must be clearly stated along with the rationale for requesting the exception and/or deviation. If no technical or contractual exceptions or deviations are submitted as part of the original proposal, Offerors are deemed to have accepted Authority’s technical obligations and contractual terms and conditions set forth in the Scope of Work and General Provisions. Offerors will not be allowed to submit this form or any contractual exceptions and/or deviation after the proposal submittal date identified in the RFP. Exceptions or deviations submitted after the proposal submittal date will not be reviewed by Authority.

7. Upload File(s) Please attach all required documents, e.g., exhibits, licenses, etc.

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