C250082_PP_gmedits.docx
DOCX document 47 KB Posted
- Solicitation number
- 250082
- Issued by
- Orange County, California
About this file
This is an interoffice procurement memo from the Orange County Transportation Authority (OCTA) dated January 6, 2026, prepared by Ellis Hoskin, Senior Contract Administrator, for review by Christine Herrera, Contracts Analyst. The procurement concerns Invitation for Bid (IFB) 250082 for back-up generators and uninterruptible power supply equipment service and repairs. The contract will be awarded to the lowest responsive, responsible bidder and will be structured as a time and expense agreement with firms providing services on an as-needed basis at firm-fixed hourly rates. The contract term is three (3) years with no renewal options specified.
The total contract value is $286,000 for the three-year term, funded through local sources under requisition R000693. An independent cost estimate has been completed, though a comment notes the contract amount is lower than both the requisition and ICE figures. No prevailing wage requirements, liquidated damages provisions, DBE goals, or retention provisions apply to this procurement. The evaluation will be based solely on cost (100% weight), with no qualifications, staffing, or work plan criteria considered. Concurrence from both the Contracts Analyst and the Department Manager is required to proceed.
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Text version
INTEROFFICE MEMO
Procurement Plan, RFP 250082
Date: January 6, 2026
To: Christine Herrera, Contracts Analyst, Maintenance Resource Management
From: Ellis Hoskin, Senior Contract Administrator, CAMM
Subject: PROCUREMENT PLAN - IFB 250082 “Back-Up Generators and Uninterruptible Power Supply Equipment Service and Repairs”
Please review the procurement plan for the subject IFB and advise your concurrence with the contract elements. Include suggested evaluation team members and/or comments. Thanks.
Procurement Type: |_| RFP |X| IFB
Justification (explain the rationale for using the particular procurement type):
An IFB procurement approach is applicable as the selection is based on the lowest responsive, responsible bidder to provide back-up generators and uninterruptible power supply equipment service and repairs.
Evaluation Criteria:
| PROPOSAL |
| WEIGHT |
| Qualifications of the Firm |
| N/A |
| Staffing/Project Organization |
| N/A |
| Work Plan |
| N/A |
| Cost |
| 100% |
Justification:
Award is based on the lowest responsive, responsible bidder.
Contract Type: |X| Time & Expense |_| CTO-Based |_| Firm Fixed Price
Justification (Explain the rationale for using the particular contract type):
A time and expense contract is appropriate for this procurement as firms are required to provide services on an as-needed basis at a firm-fixed hourly rate.
| Retention: |
| |_| Yes |
| |_| No |
| |X| N/A |
| Prevailing Wages: |
| |_| Yes |
| $ |
| |_| No |
| |X| N/A |
| Liquidated Damages: |
| |_| Yes |
| $ |
| |_| No |
| |X| N/A |
Procurement Schedule: |X| Attached
Internal Evaluators: N/A
Contract Term: Three (3)-year term
Funding Source: |X| Local |_| Measure M |_| Federal (CMAQ)
Dollar Amount: |X| Term $286,000.00 Comment by Georgia Martinez: This is lower than the amount on the requisition and the ICE.
Independent Cost Estimate Received: |X| Yes |_| No
Requisition Received: |X| Yes Req. R000693
DBE Goal: |_| Yes |X| No
Project Manager Concurrence:
| __________________________________________ | ______________ |
| Christine Herrera, Contracts Analyst, Maintenance Resource Management | Date |
CAMM Section/Department Manager Concurrence:
| __________________________________________ | ______________ | |
| Georgia Martinez, Department Manager, Contracts and Procurement | Date |
Revised: 07/20/2010 Revised: 0720/2010 image1.png
File details come from the government source that posted it. Updated .