C03 36C26322Q0029.pdf

PAGE 1 OF1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. DUNS: DUNS+4:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 104

437-22-2-6602-0004

36C26322Q0029 12-03-2021

Jean Cave (651) 293-3041 12-15-2021

12:00 CST

36C263 Department of Veterans Affairs

NETWORK 23 CONTRACTING OFFICE

316 Robert Street N. STE. 506 St. Paul MN 55101 Jean Cave jean.cave@va.gov

X 100

X

541620

$16.5 Million

N/A

X

Department of Veterans Affairs Fargo VA Medical Center 2101 Elm St North

Fargo ND 58102

Department of Veterans Affairs

NETWORK 23 CONTRACTING OFFICE

316 Robert Street N. STE. 506 St. Paul MN 55101

Y

Department of Veterans Affairs Financial Services Center PO Box 149971

Austin TX 78714-9971

See CONTINUATION Page

FARGO VA Health Care System Asbestos Survey and Management Plan Period of Performance 1 January, 2022 - 30 June, 2022 A Site visit will be conducted on Tuesday, December 7th at 8:00 a.m.

Please meet in the main hospital in conference room BD-22.

All questions must be submitted by 12:00 noon CST December 9, 2021

See CONTINUATION Page 437-3620162-6602-854200 Nonrecurring M\T\R- 3223 Buildings \T\ Facilities, N-23NRNR000 437-22-2-6602-0004

X

X 1

Jean Cave Contract Specialist

36C26322Q0029

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (OCT

2018)

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.3 VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA

ACQUISITION OF COMMERCIAL ITEMS (APR 2020)

C.4 VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING—MONITORING AND

COMPLIANCE (JUL 2018)

C.5 VAAR 852.219-77 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (SEP 2021)

(DEVIATION)

C.6 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.7 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL ITEMS (JAN 2021) (JUL 2020)

(DEVIATION)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

Standby

Clothing/Equipment

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS (SEP 2021)25

E.2 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (OCT 2020)

E.3 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.4 52.212-2 EVALUATION—COMMERCIAL ITEMS (OCT 2014)

E.5 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL ITEMS (FEB 2021) (JUL 2020) (DEVIATION)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C263

Department of Veterans Affairs

NETWORK 23 CONTRACTING OFFICE

316 Robert Street N. STE. 506

St. Paul MN 55101

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[X] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Monthly; upon completion of service

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Department of Veterans Affairs

Financial Services Center

PO Box 149971

Austin TX 78714-9971

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

STATEMENT OF WORK

ACM Inspection Service Contract - 2022

Fargo, ND VA Health Care System

September 2021

1.0 INTRODUCTION

This statement of work (SOW) describes the contractor required services necessary to perform an asbestos survey, review material from previously performed asbestos surveys, incorporate all information gathered into a new database management system, create an Asbestos Management Plan, create an Asbestos Operation and Maintenance Plan, and train personnel for the VA Health Care System (HCS), Fargo, ND. The work will be accomplished at the Fargo, ND VA campus located at 2101 Elm St N, Fargo, ND 58102.

1.1 Scope:

This SOW outlines the requirements for performing asbestos surveys and incorporating the new information gathered and from previously performed asbestos surveys into a new database management system. Contractor will be responsible for fully executing required visual surveying and bulk sampling throughout the campus. Previously collected survey data shall incorporated into the database, work is required to verify sampling locations and confirm the validity of older survey results along with new survey information. This SOW addresses some of the many services, materials, equipment, and labor required to provide the Fargo VA HCS with a comprehensive management tool capable of quickly identifying all asbestos hazards for

437-22-107 Fargo VA HCS ACM Inspection Service Contract - 2022 Page 5 of 104 the facility in text and graphic formats. The contractor will provide a consistent and effective program for managing Asbestos Containing Materials (ACMs) in accordance with Asbestos Hazard Emergency Response Act (AHERA) and National Emission Standard for Hazardous Air Pollutants (NESHAPS) requirements. The final survey results and database, in conjunction with the management plans, shall provide a means of planning repairs, renovations, and demolition projects, prioritizing health risks and planning to respond to emergency situations.

Assessments under this scope include identification, sampling, and analysis of samples from both the interior and exterior of VA HCS facilities. ACM survey results will specify the type (both friable and non-friable materials) and the quantity of ACMs in either linear or square feet, as appropriate, and specify existing health risks using the AHERA Rating system, (40 CFR 763.88). This information is not available from previously performed assessments.

1.2 Background:

Asbestos abatement activities have occurred from 1983 to the present. A facility-wide asbestos assessment for all structures was first conducted in 1984, and most recently in 2008.

Renovation and repair projects of existing facilities have routinely included asbestos abatement in those areas within the limits of such contracts. See attachment #1 for building and steam tunnel layouts. See attachment #2 for the 2008 asbestos survey.

1.2.1 Interior:

The Fargo VA HCS campus is made up of 17 buildings that first started construction in 1929 with major expansions in 1945 and 1983 but have also been under constant renovations of various magnitudes over the last 92 years. Currently the campus has approximately 576,000 interior gross square feet (GSF).

1.2.2 Roofs:

Built up tar, EPDM fully adhered and rock ballasted, and white membrane roofs are present on campus. These roofs are concentrated on the main hospital, but are also present on buildings 3, 10, 12, 39, 40, and walkways totaling approximately 129,500 GSF. Due to the

ACM Inspection Service Contract - 2022 Page 6 of 104 nature of how the main hospital is constructed there are approximately 40 – 50 different discernible roof sections and elevations.

1.2.3 Steam Tunnel:

There is a steam tunnel on campus approximately 2,000 GSF connecting building 10, boiler plant, to buildings 11, 12, 13, and the main hospital.

1.3 Timeline:

The contractor will have 120 calendar days from the notice to proceed (NTP) to delivery of final report, database, supporting documentation, photos, training etc. for contract closeout.

ACM Inspection Service Contract - 2022 Page 7 of 104

2.0 COMPLIANCE REQUIREMENTS

It shall be the contractor’s responsibility to identify the applicable Federal, State, VHA laws, standards and regulations and apply the procedures and protocols as required.

2.1 Public Laws and Statutes:

The contractor shall comply with the issue or version (including all changes and amendments) of federal, state and local environmental statutes and regulations in effect of date of issuance of this SOW, including, but not restricted to, the applicable portions of the latest edition of the documents cited in the basic contract and below.

- 29 CFR 1910.134 Respiratory Protection Standard

- 29 CFR 1910.1001 Asbestos

- 29 CFR 1926. 1101 Asbestos

- 40 CFR 61, Sub-part M, National Emission Standards for Hazardous Air Pollutants

(NESHAPS)

- 40 CFR 763, Asbestos-Containing Materials in Schools

- USEPA 560/5-85-024 Guidance for Controlling Asbestos-Containing Materials in

Buildings

2.2 Other References/Resources:

2.2.1 –VA TiL Division 02 – Existing Conditions https://www.cfm.va.gov/TIL/spec.asp

2.2.2 – VA TiL Asbestos Abatement Design Manual

ACM Inspection Service Contract - 2022 Page 8 of 104 https://www.cfm.va.gov/til/dManual/dmASBhosp.pdf

2.2.3 – VA Healthcare Engineering Asbestos in Construction Guidance http://vaww.hefp.va.gov/resources/asbestos-construction-guidance

2.2.4 – OSHA Asbestos https://www.osha.gov/asbestos

ACM Inspection Service Contract - 2022 Page 9 of 104

3.0 ENVIRONMENTAL SERVICE ACTIVITIES

3.1 Environmental Compliance:

3.1.1 Record Review:

The contractor shall perform a thorough review of building records to include drawings, specifications, past removal actions (when information is available), inspection reports, industrial hygiene data, maintenance records, and reports/findings of independent asbestos surveys. The contractor shall write a summary narrative of the presence or absence of ACM as indicated by the records review. The summary will be used in the sample strategy meeting on how best to survey the campus. The contractor shall make themselves familiar with the facility and all building materials used on-site.

3.1.2 Visual Inspection:

The contractor shall conduct a preliminary walk-through to visually inspect and document all building spaces and building materials. This walk-through shall include all occupied spaces, utility spaces, crawl spaces, mechanical spaces (boiler/chiller, generator, elevator equipment, electrical rooms, air-handling and fan rooms, cable and equipment vaults), attics, penthouses, garages, pipe chases, utility tunnels, locker rooms, auditoriums, etc., to look for and test ACM. The contractor will follow all federal, state, and VHA guidelines for entering a confined space. Local Fargo confined space policy is in EC-26 CONFINED SPACE, see attachment #3. When entry into a confined space is needed this will be coordinated with the COR and Safety personnel.

3.1.3 Sampling Strategy:

Upon completion of the record review and visual inspection, the contractor shall meet with the VA’s Contracting Officer’s Representative (COR) and Industrial Hygienist (IH) to develop a sampling strategy. The contractor shall use previous data and assessments performed to reduce survey time and effort through proper planning and sequence of testing. In many cases, sampling may be reduced based on the previous asbestos

ACM Inspection Service Contract - 2022 Page 10 of 104 assessment. However, it is the intent of the VA that all asbestos be positively identified.

Sufficient samples of suspect ACM shall be taken to define the limits. This shall require extensive sampling. The sampling strategy shall be established and approved by the VA COR & IH BEFORE initiation of any actual sampling. A survey schedule for all buildings shall also be developed at this time. The contractor will be responsible for all repairs and patch to match finishes to return sample locations back to their original conditions.

3.1.4 ACM Sample Collection and Test:

Objective of the collection and testing is to detect and identify any existing, loose, broken, or damaged ACM in the buildings including but not limited to cement pipe, roofing materials, textured surfaces, all insulation, laboratory hood ducting, lab hoods and counter tops, electrical and wire insulation, old abutment forms, joint compound, drywall and plaster, floor tiles, mastics and sheet vinyl, ceiling and acoustic tiles, and/or caulking. This includes locations such as roofs, attics, above suspended ceilings, accessible pipe chases, crawlspaces, above plaster ceilings, interstitial spaces, penthouses, exterior surfaces, sumps, and utility tunnels.

3.1.5 Hours of Work:

The hours of work shall take place during normal business hours of 8:00 AM and 4:30 PM, Monday through Friday, Federal Holidays excluded. Request for weekend work must be submitted in writing to the COR, at minimum five days prior. Period of Performance for this contract is 120 calendar days from NTP.

3.2 Survey Work:

ACM Inspection Service Contract - 2022 Page 11 of 104

The fieldwork shall be conducted by accredited asbestos building inspectors meeting AHERA requirements. Before work can commence training/credentialing of all personnel involved in the project will have current and valid certifications. Credentialing will be submitted to the VA for review/approval and will be included in the final report.

3.2.1 Survey Inspections:

The contractor shall conduct a comprehensive physical inspection and sampling of material in all buildings and spaces listed in attachment #1 following the 3-5-7 rule.

3 Samples i f the specif ic material is < 1,000 square feet.

5 Samples i f the specif ic material is between 1,000 – 5,000 square feet.

7 Samples i f the specif ic material is > 5,000 square feet.

Previously surveyed areas require sampling to confirm the presence or absence of ACM.

3.2.2 Workload:

Sampling is to be conducted one building at a time. If sufficient staff are allocated to the project, more than one building may be surveyed at one time, but once a survey begins in a building, that building sampling must be completed prior to moving on to the next building.

A meeting between contractor and VA COR & IH is to be scheduled after sample completion in each building.

3.2.3 ACM Sample Collection:

Asbestos survey shall be conducted in accordance to 40 CFR 763.85 and 763.86. The contractor shall collect all samples of ACM in accordance with EPA and OSHA regulations

ACM Inspection Service Contract - 2022 Page 12 of 104 preventing airborne fiber exposure to the surveyor and facility personnel. Sufficient samples will be taken to definitively identify locations of ACM. Samples taken in occupied office spaces will be taken in locations that minimize the visual impact of the resulting sample location. The contractor shall restore visible sample locations to a condition as close to original as possible. Restoration includes but not limited to mudding, sanding, painting, replacing insulation, and flooring. The contractor shall encapsulate all locations to prevent any subsequent release of asbestos fibers after sample collection. The contractor shall mark all sample locations in a standardized and conspicuous manner. The contractor shall photograph sample locations at the time of sample collection to aid in future identification. VA HCS will require escorts during the course of this survey. Contractor will notify the VA COR before entering a designated permit required confined space, so permit can be issued in advance of the work. The samples will be placed in sealed containers and the location and description recorded.

3.2.4 ACM Bulk Samples Management:

The 3-5-7 rule shall be followed when determining the number of samples collected, including samples above the ceiling and inside chase shafts, will be taken. Samples of suspect ACM will be collected in accordance with NESHAP protocols to meet current U.S.

Occupational Safety and Health Administration (OSHA), EPA and VA Requirements.

Samples of suspect asbestos-containing materials will be analyzed by polarized light microscopy (PLM) with dispersion staining in accordance with EPA Interim Method of the Determination of Asbestos in Bulk Insulation Samples, EPA-600/M4-82-020. All bulk sample analysis shall be conducted by laboratories who are accredited under the National Voluntary Laboratory Accreditation Program (NVLAP). The bulk samples resulting from the survey shall be managed or disposed of by the contractor in accordance with established federal and state rules and regulations.

3.2.5 Sample Analysis:

Analysis of the samples shall be analyzed in a laboratory accredited through The National Voluntary Laboratory Accreditation Program (NVLAP) via Polarized Light Microscopy (PLM) utilizing EPA Method 600/M4-82-020. If collected samples have layered materials, labs shall treat each layer of material as an individual sample. The Contractor shall ensure performance of field sampling, laboratory and field testing in accordance with applicable EPA, ASTM, ISO, and all federal, state and local regulations. Samples shall be retained by the laboratory for at least ninety days in the event re-analysis of any samples is required.

ACM Inspection Service Contract - 2022 Page 13 of 104

3.2.6 Occupational Safety:

The contractor shall perform survey activities in a manner that will protect the survey team and facility personnel from exposure to asbestos fibers. The contractor shall immediately notify the COR of any imminent asbestos hazards encountered during the course of this survey. The contractor shall likewise notify the COR of any areas where access should be limited and signs erected immediately to warn of asbestos health risks.

3.2.7 ICRA/PCRA:

Contractor is responsible for following patient safety and infection control procedures while inspecting and taking samples as defined in the Infection Control Risk Assessment (ICRA). VA Engineering Department to provide ICRA upon award.

3.3 Reports:

3.3.1 Format:

The Contractor shall develop and submit within 21 calendar days after NTP the proposed report, photographs, survey data, database, management plan, and operations and maintenance plan formats for VA approval prior to beginning the final products. The report shall include the following:

a) Company name, address, e-mail, telephone, and fax numbers.

ACM Inspection Service Contract - 2022 Page 14 of 104

b) Name and signature of personnel who perform the sample collection and testing.

c) Date and time of work.

d) Location, type, building name and information of samples collected and tested.

e) Descriptions of work items in square footage and linear feet.

f) Test data, location, and results.

g) Recommend corrective actions, if any. Recommend abatement methods to abate the ACM material in an executive summary.

h) Cost estimates in MS Excel to abate ACM.

i) Excel spreadsheet with list of all suspect materials in each building assess their conditions and quantifying them. Spreadsheet should list location, estimated amount of ACM, ACM type condition, estimated abatement cost and any other qualifying information.

j) PDF drawings showing the sample location, extent of ACM, and damaged areas.

k) Other items not stated herein but identified as a submittal in this statement of work or stated by Fargo VA HCS upon award.

The final report will be considered final when it meets and has the same requirements as the draft report with all VA comments addressed. To the maximum extent possible supporting data generated from the survey should be digitized. Document and report ACM findings that are deemed critical or catastrophic immediately to the VA COR for immediate action(s).

3.3.2 ACM Sample Locations and Database:

The contractor shall develop a database for tracking and reporting each sample taken. The bulk sample database shall include complete description of the sample location by building, floor, area, and room. The material sampled shall be fully described by type, color, and physical characteristics. The results of the analysis shall be reported indicating the type and percentage of asbestos found.

3.3.3 Asbestos Survey Data:

The asbestos assessment report shall comply with 40 CFR 763.88. Under this survey contract the final report is to be provided in electronic format, Auto Cad files, and bound hard copy. The asbestos assessment database shall be created to be used as a tool capable of quickly identifying potential asbestos hazards within a building for a particular space and for a specific material. This database shall be capable of providing a visual and quantitative

ACM Inspection Service Contract - 2022 Page 15 of 104 means of managing ACM by viewing data screens and CAD drawings. The database shall have planning options, encapsulation, full containment removal, glove bag, etc., for abatement prioritization and quantity/man-hour/cost estimations. The database shall be capable of providing consolidated and individual building data, producing AHERA rating assessments, tracking of abatement actions, cost modeling estimates for abatement actions, fiscal budget projections, and shall allow data fields to be added later by the VA.

3.3.3.1 Database:

The data shall include, but not be limited to: building number, floor, location, sample number, homogenous areas, sample location and ACM locations in three dimensional coordinates within sampled spaces, type of material observed, quantity of material, accurate, plain English, and understandable description of material, and AHERA ranking factors [reference 40 CFR 763.88]. The database shall be configured to be compatible with existing VA Software. Currently the VA has AutoCAD 2020, Adobe Acrobat DC, and the latest version of Microsoft Office suite.

3.3.3.2 Grouping:

ACM will be grouped into homogeneous material categories [i.e., Thermal System Insulation (TSI), Surfacing Materials (SM), and Miscellaneous Materials (MM)], types [e.g., for TSI – Magnesium silicate, Aircel, cork, etc.].

ACM Inspection Service Contract - 2022 Page 16 of 104

3.3.4 Auto Cad Files:

Drawings shall be developed to provide a visual means of locating all accessible asbestos at the facility. Base .dwg files of the facility will be provided at the time of award. The drawing layer scheme shall be developed in conjunction with the COR and the VA Cad Operator. The drawings shall show all boundaries used in describing locations, i.e.

functional spaces. Areas that test positive for ACM shall be highlighted on the drawings.

They shall show the location of all asbestos-containing materials. Floor tile and mastic shall be shown on a separate layer. Locations of pipe insulation should be fully detailed but must at a minimum show the extent and approximate location in each room.

3.3.5 Photographs:

The contractor shall take photographs of all sample locations and include in the final survey report to aid in future identification. In addition, the contractor will take photographs representative of the types of ACM found on-site. All photographs will be labeled with location, sample number, and if it is ACM or not. Provide all photos in a single PDF.

3.3.6 Technical Report:

The contractor shall write a technical report (separate from the survey database management system) summarizing asbestos survey results for all buildings. This report shall identify the buildings surveyed, locations, and condition of all ACM. Based on the volume, location, condition, and friability of the suspected and positively identified ACM, buildings shall be prioritized using the AHERA models and priority scoring/rating on the database management system. Based on the AHERA rating, the contractor shall provide in the summary report a cost estimate for abatement of the top ten scored ACM locations. The cost estimate shall detail the assessment of material type, volume, and location and shall indicate the unit cost basis used to develop the total cost estimate. The contractor shall provide interim operations and maintenance procedures for the priority sites identified. The report shall provide a means of planning repairs, renovations, and demolition projects, prioritizing health risks and planning to respond to emergency situations.

ACM Inspection Service Contract - 2022 Page 17 of 104

3.3.6.1 Certifications:

All asbestos personnel performing work will have a copy of their certifications as part of the final report.

3.3.7 Sample Results:

The contractor shall provide the VA with the lab’s contact information that is providing analysis of all samples. The contractor will also provide copies of all lab testing and results documentation.

3.3.8 Management Plans:

The contractor shall provide a new Asbestos Management Plan and new Asbestos Operations and Maintenance Plan for the VA HCS Fargo facility. The plan shall be facility specific and include at a minimum:

a) Current State, Federal and VHA laws and regulations

b) Maintenance and/or emergency repair procedures

c) Responsibilities for the VA HCS designated person for managing these materials

d) Local, specific procedures to reduce the level of airborne asbestos fibers and exposure in areas where ACM must remain in place (or cannot be removed) for an extended period of time

e) AHERA inspection checklists

f) Procedures specifying conditions which may require notifications to building occupants, safety precautions, cleaning methods, disposal methods, etc.

g) References to the asbestos inventories on the database.

ACM Inspection Service Contract - 2022 Page 18 of 104

The Management Plan will be presented in two (2) bound written manuals and electronically in formats compatible with current VA software.

3.4 Asbestos Identification:

This section applies mainly to asbestos-containing pipe insulation. When an asbestos-containing material is found and its limits identified, the material shall be marked or labeled in the field. Pipe insulation and fittings shall be stenciled in orange with the word “ASBESTOS” in 2 inch letters, fittings may be spray painted orange. Labels according to 29 CFR 1926.1101(k)(8) shall be used to identify other ACM. An initial 50 pipe labels will be in the contractor’s base bid. The contractor will also provide a line item in the base bid for cost of additional labeling if more than 50 is needed.

ACM Inspection Service Contract - 2022 Page 19 of 104

4.0 PROJECT MANAGEMENT

The contractor shall supply all personnel, material, equipment, transportation, etc. required to perform work described in this SOW. The contractor shall plan activities, schedule activities and milestones, describe the status of resources, report on activity and progress toward accomplishing objectives, and document the results of project efforts.

4.1 Staff Organization and Responsibilities:

The contractor shall provide all necessary personnel for the completion of this delivery order.

4.2 Submittals/Deliverables:

4.2.1 Reports:

4.2.1.1 Work Plan:

The contractor shall write a work plan detailing the survey method and a schedule for accomplishing all work within 120 days from NTP. The work plan shall comply with all facilities’ directives in regards to access and infection control, including above-ceiling inspections. Care shall be taken to minimize disruption to clinical, patient and staff activities in the areas being surveyed. Project schedule will be submitted to the COR for review within 14 calendar days from NTP.

4.2.1.2. Sampling Strategy:

The contractor shall develop with VA IH and COR a sampling strategy that will result in the positive identification of all accessible asbestos-containing material and their limits. If suspected ACM is behind a barrier a strategy will be developed by the contractor and concurred on by the VA IH and COR if it is needed to open or remove

ACM Inspection Service Contract - 2022 Page 20 of 104 the barrier and sample. The contractor will be responsible for all repairs and patch to match finishes to return sample locations back to their original conditions.

4.2.1.3 Survey Data:

The contractor shall submit the survey data as part of and included in the database management system and software for the VA HCS Fargo in accordance with SOW paragraph 3.3.2.

4.2.1.4 Technical Report:

The Technical Report for the VA HCS Fargo shall be submitted in accordance with SOW paragraph 3.3.5.

4.2.1.5 Management Plans:

The contractor shall submit the draft management plans for the Asbestos Management Plan, Asbestos Operation and Maintenance Plan for VA HCS Fargo in accordance with SOW paragraphs 3.3.6 at the time of submittal of the Final Technical Report .

4.2.1.6 Certifications:

All asbestos personnel performing work will have a copy of their worker/surveyor certifications as part of the final report.

4.2.1.7 Accreditation:

ACM Inspection Service Contract - 2022 Page 21 of 104

The contractor will include a copy of the lab’s accreditation that the samples are sent to for analysis.

4.2.2 Meetings, Conferences, Site Visits:

4.2.2.1 Meetings:

The contractor shall plan a pre-con meeting at the Fargo VA HCS within 15 days from the NTP. This meeting will used to develop a work plan and to develop a sampling strategy to attain the goal of the VA to positively identify all ACM and the limits. This meeting should take place after the initial site walk-through.

The contractor shall plan for and attend a work planning and sampling strategy review meeting to assure all procedures and responsibilities are understood. The meeting shall be held between 15- and 30-days date of award.

The contractor shall plan for and attend a review meeting held at the completion of sampling in each building. The participants shall include contractor site manager, VA COR, and VA IH. The purpose of these meetings will be to discuss the findings of the survey, identify materials found, and any problems or concerns with the building. These meetings can also be used to discuss survey progress, support and logistical problems, and to review project completion timelines.

The contractor shall plan for and attend a final report review and presentation meeting upon completion of the final report and database delivery at the VA HCS Fargo. This meeting shall take place before the first training session.

The Contractor shall prepare meeting minutes and briefing notes for all contractor meetings/teleconferences held between the Contractor and VA HCS personnel. The contractor shall submit minutes within 3 calendar days of each meeting.

ACM Inspection Service Contract - 2022 Page 22 of 104

4.2.2.2 Site Visits:

The contractor shall perform site visits to the VA HCS Fargo facility to accomplish the requirements of this delivery order. The contractor shall coordinate the visits with the VA IH and VA COR. The schedule for the site visits shall be proposed in the work plan (SOW Paragraph 4.2.1.1). The contractor shall gather data/information and perform survey work necessary for the successful completion of the tasks described in this SOW. Site visit reports summarizing the project tasks addressed will include a list of contacts, a discussion of observations, data obtained, what the contractor is planning to do this visit, and what the contractor accomplished last visit

4.2.3 Training/Education/Briefings:

Upon completion of the final Technical Report and database, the contractor shall provide two (2) sperate on-site classroom training sessions to the VA users in how to find, interpret, and use the data and the report. Training should also include how to modify and update the database to keep it as accurate as possible. Users include, but may not be limited to, project engineers, engineer technicians, project managers, project planner, chiefs of engineering, safety managers, and maintenance personnel. An electronic copy of the training will also be created and given to the COR for personnel who are unable to attend either of the training sessions. The report and data base shall be in a software format currently used at the VA HCS. Currently the VA has AutoCAD 2020, Adobe Acrobat DC, and the latest version of Microsoft Office suite.

4.2.4 Photographs:

Photographs shall be taken of all sample locations and be included in the final survey report. Photographs shall be digital type. All photographs will be labeled with location and sample number.

4.2.5 Deliverables:

ACM Inspection Service Contract - 2022 Page 23 of 104

1. Two (2) Bound Hard Copies of Final Report Double-Sided

2. ACM Sampling and Representative Photographs

3. AutoCAD Files Compatible with AutoCAD 2020

4. Asbestos Database Management System

5. Asbestos Management Plan

6. Asbestos Operation and Maintenance Plan

7. Two (2) Separate Classroom Training Sessions

8. Electronic copy of all other deliverables in PDF and editable formats.

All files, documents, products, deliverables, etc. created through the course of this task order shall be the sole property of the Fargo VA HCS.

5.0 GOVERNMENT FURNISHED MATERIALS/INFORMATION

5.1 VA HCS Facilities Management:

Contractor will be provided with the following items: Cad Files of the record drawings for the listed VA HCS Facilities, one copy of the previous Asbestos Assessment for the facility (this copy will be on loan to the contractor), and an electronic copy of the past Asbestos Assessment. Any contract documents relating to past asbestos removal projects, when pertinent, will be made available.

VA staff will be made available to support the team by arranging access to areas and restricted access areas. The COR will be the team’s point of contact at the VA HCS. This person will be made available on an as needed basis for the duration of the survey . A set of keys to all mechanical rooms hospital-wide will be provided to the contractor’s team for the duration of the survey. Contractor site personnel shall be responsible for restoring occasional visible sampling locations in occupied areas, to near original condition. (i.e., offices, family housing

ACM Inspection Service Contract - 2022 Page 24 of 104 units, where samples cannot be taken in concealed locations.) This will require small amounts of touch up painting for several sampling locations. The contractor will be responsible for all repairs and patch to match finishes to return sample locations back to their original conditions.

5.2 Public Health:

As a result of the public interest and concern revolving around asbestos, contractors could potentially be subjected to questions about the survey. Contractor personnel will refer all questions to the COR and/or IH/Safety offices. COR and IH/Safety Office will be identified at the kick-off and/or pre-con.

5.3 Attachments:

1) Buildings and Steam Tunnel Layout

2) 2008 Asbestos Survey

3) EC – 26 Confined Space

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMB

ER

DESCRIPTION OF

SUPPLIES/SERVICES

QUANTIT

Y UNIT UNIT PRICE AMOUNT

0001 1.00 JB _____________

This project will hire an AHERA accredited asbestos surveyor to survey the camp. The surveyor will also review material from previously performed asbestos surveys, incorporate all information gathered into a new database management system, create an Asbestos Management Plan, create an Asbestos Operation and Maintenance Plan, and train personnel for the VA Health Care System (HCS), Fargo, ND. The work will be accomplished at the Fargo, ND VA campus located at 2101 Elm St N, Fargo, ND 58102. Duration = 120 Calendar Days Contract Period: Base

ACM Inspection Service Contract - 2022 Page 25 of 104

POP Begin: 01-01-2022 POP End: 04-30-2022

GRAND TOTAL _____________

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

ITEMS (OCT 2018)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212- 5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in 32.608-2 of the Federal Acquisition Regulation in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C.