C-2 Attachment 1 SOW.docx

STATEMENT OF WORK

JRD Compound Heating - Ventilation - Air Conditioning & Envelope Improvements

1. Description of Work / Scope of the Contract

The intent of this contract is to provide for facility repair consisting of, but not limited to: selective demolition of heating systems, electrical systems, and fuel oil delivery systems; electric boiler installations; underground heat distribution piping replacement; HVAC controls upgrade, and electrical service equipment replacement at the Admiralty National Monument – Juneau Ranger District (ANM-JRD) USDA Forest Service Compound in Juneau, Alaska.

Base item work includes replacing the district compound’s centralized oil-fired boiler and underground heat distribution piping, which includes:

· Demolition and removal of existing fuel oil boiler, associated piping, pumps, controls, underground concrete vault, proper disposal of glycol mixture in heating lines and fluid in underground vault, and all associated oil appurtenances, including the above ground storage tank, day tank, associated fuel oil distribution system, and all accessories.

· Installation of district heating system with two electric boilers located in the Office Building boiler room that supplies the Office Building and new direct bury pipeline that supplies the Warehouse and Dry Storage Building. Work also includes associated pump right-sizing, TAB (Testing, Adjusting and Balancing), and reuse of the existing within-building distribution systems and ductwork.

· Chimney removal, capping and roof patching.

· Electrical upgrades, including installation of second electrical service, new MDP, new CT cabinet, and other associated upgrades for the new system.

· Patching and repair of walls, ceiling, floors, and roof where existing heating system and electrical system is removed, replaced, or added as indicated.

· Insulate all freeze-susceptible HVAC components in the attic to include Fan Terminal Units (FTUs) and associated piping and appurtenances.

· Civil work to include excavation, trenching, backfill, compaction, asphalt paving, and concrete pour.

· HVAC control system upgrade and modification of the existing Automated Logic DDC control system.

· Coordination and completion of work with local AEL&P electric service provider to include, but not limited to installing new transformer, underground conduit and cabling, and items in the CT cabinet.

· Commissioning the heating plant, HVAC systems, TAB work and DDC systems in each building.

Option item work includes:

· Storage Building Ventilation Improvements, including associated DDC system modification; testing, adjusting and balancing; and commissioning.

· BTU meter installation, programming, commissioning, and all associated electrical work.

The Contractor shall furnish all management, labor, equipment, supervision, tools, materials, transportation, operating supplies, supervision, workman’s compensation, unemployment insurance and incidentals necessary to perform the work in accordance with the specification and provisions of the contract.

2. Project Location and Access

Project is located at the Admiralty National Monument – Juneau Ranger District Administrative Site at 8510 Mendenhall Loop Rd in Juneau, AK. Juneau is a remote community in Southeast Alaska, and is not connected to the mainland road system. It is accessible via commercial airline, Alaska Marine Highway System ferry service, and barge line.

3. Background

The Admiralty National Monument – Juneau Ranger District (ANM-JRD) Compound consists of three buildings:

· 20,244 SF two story office building (Office)

· 11,678 SF single story high-bay storage building (Dry Storage)

· 4,088 SF single story warehouse (Warehouse) The three buildings are currently heated by a single centralized oil-fired boiler at the office that supplies hydronic heat via direct bury pipeline to the Warehouse and Dry Storage buildings constructed in 2005 and 2007. The office and warehouse mechanical systems include central heating and ventilation systems. The dry storage mechanical systems include central heating and individually control exhaust fans.

Deficiencies of the existing HVAC system and associated systems and construction are as follows:

1. Lack of redundancy for heating supply. When there is a boiler outage, all three buildings are affected and without heat.

2. Areas of the office and warehouse buildings often fail to meet set point during the heating season.

3. Frequent boiler outages due to equipment failure.

4. When there is a boiler outage, the underground heating fluid distribution lines often leak heating fluid into the concrete vault whenever the lines cool off.

5. The connections of the underground heat distribution line are delaminating and failing.

4. Performance Period

All work shall be completed by December 31st, 2026.

5. Coordination and Prosecution of Work

The following special controls will affect the Contractor’s prosecution of work:

1. The buildings will be in operation during the entire construction period. The contractor will cooperate with the Government during construction operations to minimize conflicts and facilitate site operations.

2. Contractor shall use barricades and signs for traffic control and reroute pedestrian walkways as necessary.

3. Contractor shall take special care to limit disruption to occupants, ensure continued occupant and public safety, and ensure utilities are not interrupted outside of allotted timeframes.

4. For scheduled utility outages, the contractor shall inform the COR a minimum of 14 calendar days in advance.

5. Refer to Section 011000 Part 1.10 of the attached specifications for more detailed information of site and facility interruption allowances.

6. If utility outage downtime will be greater than time allotted, provide temporary service of the same capacity as that which is out of service for the remaining duration.

6. Reference Codes, Standards, and Specifications

1. The Contractor shall construct the work specified herein in accordance with the requirements of the Contract Documents and the referenced portions of those referenced codes, standards, and specifications listed herein.

2. All construction shall comply with the following:

A. 2024 editions of the International Building Code (IBC), International Plumbing Code (IPC), International Fire Code (IFC), and International Mechanical Code (IMC).

B. 2024 edition of the Uniform Plumbing Code C. National Electrical Code (NEC) 2020 edition D. National Fire Protection Association (NFPA) 70 E. NFPA 101 Life Safety Code F. National Electrical Safety Code G. Architectural Barriers Act Accessibility Standards H. Manufacturer’s recommendations I. All applicable Federal, State, and Local laws, ordinances, and regulations.

J. Other codes, reference standards, specifications and regulations referred to within these specifications (even though not specifically listed here) are also fully applicable to the solicitation and any resultant contract.

3. In case of conflict between codes, reference standards, Drawings and the other Contract Documents, the most stringent requirements shall govern. All conflicts shall be brought to the attention of the CO for clarification and directions prior to ordering or providing any materials or furnishing labor. The Contractor shall bid for the most stringent requirements.

7. Information about the Site

Bidders are urged and expected to inspect the site where the work will be performed.

There will not be a Pre-Bid Tour for the project. Prospective bidders are encouraged to tour the site prior to biding.

With their offer, the Contractor acknowledges that they have taken the necessary steps to ascertain the nature and location of work and have investigated and satisfied themselves as to the general and local conditions that can affect the work or its cost. Any failure of the contractor to take the actions described and acknowledged in this paragraph will not relieve the Contractor from the responsibility of estimating properly the difficulty and cost of successfully performing the work, or for proceeding to successfully perform the work without additional expenses to the Government.

For information about the project site, contact the following individual:

8. Required Submittals

The following is a general summary of the required submittals. Other submittals may be required as specified elsewhere in this contract.

Designation of Representative

R6-FS-6300-6

Payrolls and Basic Records (FAR 52.222-8) Weekly

Drug Free Workplace Policy (If applicable) Drug-Free Workplace

(FAR 52.223-6)

Prior to Work Starting

9. Contracting Staff All communications pertaining to contractual and/or administrative matters under this contract shall be sent to:

Task Order Contract Specialist Name: Eric Oldenkamp Address: 3106 Pierce Parkway, Springfield, OR 97477 Phone: 541-225-6321 Email: eric.oldenkamp@usda.gov

Task Order Contracting Officer's Representative (COR) Name: Lindy Kemp Address: 8510 Mendenhall Loop Rd., Juneau, AK 99801 Phone: 907-789-6238 Email: Melinda.kemp@usda.gov

10. Other Requirements Post Award Conference A post award conference with the successful offeror is required. It will be scheduled and held within 30 days after the date of the contract award. The conference will be conducted using Microsoft Teams.

11. Measurement and Payment

All invoices are to be submitted via the electronic Invoice Processing Platform (IPP). Contractors shall submit all invoices electronically via IPP. Paper copies of invoices are no longer accepted.

The Contractor must also attach a detailed invoice in IPP, certifications, and weekly payrolls.

12. Conformity with Drawings and Specifications

Unless working tolerances are specified, all work performed and materials furnished shall be in reasonably close conformity with lines, grades, cross sections, dimensions, and material requirements shown on the drawings, indicated in the specifications, or designated on the ground. “Reasonably close conformity” is compliance with reasonable and customary manufacturing and construction tolerance.

A. Definition. "Work" includes, but is not limited to, materials, workmanship, and manufacture and fabrication of components.

B. The Contractor shall maintain an adequate inspection system and perform such inspections as will ensure that the work performed under the contract conforms to contract requirements. The Contractor shall maintain complete inspection records and make them available to the Government. All work shall be conducted under the general direction of the Contracting Officer and is subject to Government inspection and test at all places and at all reasonable times before acceptance to ensure strict compliance with the terms of the contract.

C. Government inspections and tests are for the sole benefit of the Government and do not--

1. Relieve the Contractor of responsibility for providing adequate quality control measures;

2. Relieve the Contractor of responsibility for damage to or loss of the material before acceptance;

3. Constitute or imply acceptance; or

4. Affect the continuing rights of the Government after acceptance of the completed work under paragraph (I) below.

D. The presence or absence of a Government inspector does not relieve the Contractor from any contract requirement, nor is the inspector authorized to change any term or condition of the specification without the Contracting Officer's written authorization.

E. The Contractor shall promptly furnish, without additional charge, all facilities, labor, and material reasonably needed for performing such safe and convenient inspections and tests as may be required by the Contracting Officer. The Government may charge to the Contractor any additional cost of inspection or test when work is not ready at the time specified by the Contractor for inspection or test, or when prior rejection makes reinspection or retest necessary. The Government shall perform all inspections and tests in a manner that will not unnecessarily delay the work. Special, full size, and performance tests shall be performed as described in the contract.

F. The Contractor shall, without charge, replace or correct work found by the Government not to conform to contract requirements, unless in the public interest the Government consents to accept the work with an appropriate adjustment in contract price. The Contractor shall promptly segregate and remove rejected material from the premises.

G. If the Contractor does not promptly replace or correct rejected work, the Government may (1) by contract or otherwise, replace or correct the work and charge the cost to the Contractor or (2) terminate for default the Contractor's right to proceed.

H. If, before acceptance of the entire work, the Government decides to examine already completed work by removing it or tearing it out, the Contractor, on request, shall promptly furnish all necessary facilities, labor, and material. If the work is found to be defective or nonconforming in any material respect due to the fault of the Contractor or its subcontractors, the Contractor shall defray the expenses of the examination and of satisfactory reconstruction. However, if the work is found to meet contract requirements, the Contracting Officer shall make an equitable adjustment for the additional services involved in the examination and reconstruction, including, if completion of the work was thereby delayed, an extension of time.

I. Unless otherwise specified in the contract, the Government shall accept, as promptly as practicable after completion and inspection, all work required by the contract or that portion of the work the Contracting Officer determines can be accepted separately. Acceptance shall be final and conclusive except for latent defects, fraud, gross mistakes amounting to fraud, or the Government's rights under any warranty or guarantee.

13. Warning Signs and Restrictions

Contractor shall be totally responsible for safety signing, barricades and other signing to maintain a safe site to the public and Government employees.

14. Job Specific Safety Plan

Prior to allowing any work to commence on the project, the Contractor shall submit a Safety Plan to the Contracting Officer that is in accordance with OSHA Regulations. The Plan shall recognize the inherently hazardous conditions that will exist on this contract. Some of these hazardous conditions are, but not limited to: handling hazardous material, loading and unloading of materials, site security, noises and dust. Such safety plan shall include all tasks and related activities anticipated to successfully complete the work. The safety plan shall include the Personal Protective Equipment (PPE) that the Contractor provides for his/her employees at no cost to them. It shall include how often the PPE is inspected to ensure that it is not defective or damaged. It shall include steps the Contractor takes to ensure that his/her workers are using the PPE on the worksite and what steps the Contractor uses if an employee is found to be working without the required PPE. The Contractor shall include any safety training he/she provides to his/her employees.

15. Safety Items

(a) Data and information furnished or referred to below is for the Contractor’s information. The Government shall not be responsible for any interpretation of or conclusion drawn from the data or information by the Contractor. This list shall not be deemed to be all inclusive. The Contractor shall bear the sole responsibility for taking all appropriate actions necessary to prevent accidents and injuries to individuals at the work site.

(b) The following checked activities have been identified by the Government as potential safety hazards.

[] Confined Entry Space.

[] Temporary excavation/deep trenching/slope stability.

[] Tree Felling.

[] Fall hazard from work heights exceeding six feet.

[] Blasting.

[] Traffic control on high-volume and/or high-speed and/or limited visibility roads.

[] Heavy equipment operation.

[] Tree climbing and/or tower climbing.

[] Fire hazards.

[X] Hazard materials handling.

[X] Electrical hazard.

[] Hydraulic and/or pneumatic and/or other high pressure hazards.

[] Mechanical hazards such as pulleys, springs, etc.

[X] Power tool operation including eye protection.

[] Overhead hazards.

16. Storage of Materials and Equipment

Materials shall be stored to assure the preservation of their quality and fitness for work. Approved areas on the Forest Service administrative site may be used for storage purposes, except demolished materials may not be stored on Forest Service land. All storage sites approved by the Government shall be restored to a satisfactory condition at the Contractor's expense.

17. Product Substitution, Shop Drawings and Material Certification

A. Product Substitution. Any modification of other items, designs, materials, products or equipment (including Government-Furnished Property), made necessary because of a substitution, will be the responsibility of the Contractor without adjustment in contract price or time. The Contracting Officer’s approval of any substitute will not affect the Contractor’s responsibility for such modification. All substitutions shall be requested by the Contractor after award of the contract has been made. No approvals will be made prior to award.

18. Utility Services

Utilities made available by the Government for use by the Contractor are: Electric power, restrooms, and water.

19. Hazardous Materials

Contractor shall notify the Government of any hazardous materials and or waste (as defined in 29 CFR 1910.1200) to be used on the job and will have Material Safety Data Sheets (MSDSs) for those materials available on the job. All such materials shall be labeled in accordance with Federal and State regulations.

20. Disposal of Material

Debris encountered in the construction (metals, etc.) and other waste materials generated in the construction (cartons, scrap, etc.) shall be removed and disposed of in a State or City approved site off of National Forest Service Land, unless other disposal means are authorized in the plans or specifications.

21. Insurance Coverage

Pursuant to FAR clause 52.228-5, Insurance-Work on a Government Installation, the Contractor will be required to present evidence to show, as a minimum, the amounts of insurance coverage indicated below:

(a) Workers Compensation and Employer's Liability. The Contractor is required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 shall be required, except in States with exclusive or monopolistic funds that do not permit worker's compensation to be written by private carriers.

(b) General Liability. (1) The Contractor shall have bodily injury liability coverage written on a comprehensive form of policy of at least $500,000 per occurrence. (2) The Contractor shall have property damage liability insurance shall be required in the amount of $1,000,000 per occurrence.

(c) Automobile Liability. The Contractor shall have automobile liability insurance written on a comprehensive form of policy. The policy shall provide for bodily injury and property damage liability covering the operation of all automobiles used in connection with performing the contract. Policies covering automobiles operated in the United States shall provide coverage of at least $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage or loss.

(d) Aircraft Public and Passenger Liability. When aircraft are used in connection with performing the contract, the Contractor shall have aircraft public and passenger liability insurance. Coverage shall be at least $200,000 per person and $500,000 per occurrence for bodily injury, other than passenger injury. Coverage for passenger injury shall be at least $200,000 multiplied by the number of seats or passengers, whichever is greater.