Bid Results Sheet.pdf

This is a Bid Results Sheet and Approval Transmittal document used to record and track the bidding process for a state or local contract opportunity. The document serves as an official record of bid submissions, evaluations, and award decisions for a specific project or service contract. The form captures essential project information including the case number, bid opening date and time, bid opening location, property address, and program classification. The document is designed to document all contractors who submitted bids, track the original bid amounts and any revised bids following addendum submissions, and record the approval status of each bid submission through designated fields for bid denials, rejections, and awards.

The Bid Results Sheet includes specific criteria for bid rejection and denial, with rejections based on substantive bid deficiencies such as missing line item costs, bids exceeding the cost estimate by more than 10 percent, or mathematical errors in bid totals. Bid denials are recorded for procedural failures including failure to attend required walk-throughs, missing company names or signatures, bid cost mismatches, or failure to submit required addendum. The form includes cost estimate fields showing a 15 percent high and 15 percent low threshold, approval signatures from various funding sources including GR/ER Cost, LHR Cost, and HHS/HHP, and designation of the Notice of Award send date and the ultimately awarded contractor. This standardized form facilitates transparent tracking of the competitive bidding process and provides an audit trail of bid evaluation and award decisions.