Bid_Form__08.18.26.xlsx

This is a bid form for the City of Sanford, Florida's Invitational Firm Bid (IFB) 25/26-15 for modifications to the Transfer Station and Reclaimed Water Distribution Pump Station at the Sanford North Water Reclamation Facility. The project scope includes construction of a new electrical building, modifications to electrical systems and control panels, upgrades to Process Instrumentation and Control Systems (PICS) with replacement of PLC hardware, roofing replacement, mechanical and electrical work, site preparation including asphalt paving and concrete improvements, and concrete encasement of an existing 18-inch reclaimed water main. The bid form itemizes work categories including mobilization and demobilization, pre-construction video, site work (erosion control, clearing, grading, concrete work, asphalt paving), electrical building construction and HVAC systems, and electrical and instrumentation installation. A non-mandatory pre-bid meeting and site visit is scheduled for July 28, 2026 at 10:00 a.m. at 1201 West Seminole Boulevard, Sanford, Florida, with sealed bids due August 13, 2026 at 2:00 p.m. Local Time. The project completion timeline is 365 calendar days from Notice to Proceed, with liquidated damages assessed at $3,498 per day for failure to achieve substantial completion.

The contract is lump-sum with an engineer's estimate of $6.3 million, and the City reserves the right to negotiate with the lowest responsive and responsible bidder if the bid exceeds available funding. Bid security of 5% of the maximum bid price is required, along with Performance and Labor and Material Payment Bonds. The bid form includes two allowances: a $15,000 Building Permit Fee allowance and a $75,000 FPL Service Fee allowance. Bidders must hold valid Florida contractor licenses with at least three years of prime contractor experience on comparable projects; the System Control Supplier must be selected from approved vendors (Rocha Controls, Inframark, Revere Controls, or TESCO Controls), and the Control System Engineer must hold a Florida Professional Engineer license with ten years of controls engineering experience. Bidders must submit non-collusion affidavits, conflict of interest statements, drug-free workplace certifications, E-Verify compliance forms, audited financial statements, equipment lists, and material price quotes. Bidders must acknowledge receipt of all three addenda, with Addendum 3 posted July 23, 2026 addressing 26 bidder questions and clarifying specifications.