BA26-013 - IFB AMENDMENT 3_final.pdf

AMENDMENT #3

to INVITATION FOR BIDS

Solicitation (IFB) Reference #BA26-013

Genuine OEM Parts for Mack Truck, John Deere and Hydraulic Parts Date of Issue: 08/21/26

STATE of NEW YORK

DEPARTMENT of TRANSPORTATION Purchase Unit

50 Wolf Road ─ Suite 1PC Albany, NY 12232

Address Inquiries to:

CMS Name, melanie.martin@dot.ny.gov ─ Tel: (518)457-3508

OR

CMS Name (Alternate), Debra.tremont@dot.ny.gov – Tel: (518) 485-5481

TO ALL PROSPECTIVE BIDDERS

THE FOLLOWING CHANGES ARE MADE

TO THE SUBJECT SOLICITATION (IFB):

NOTE: This Amendment document consists of two sections. The first section contains additions/ deletions and/or Solicitation/Bid Proposal replacement language. The second section contains Questions/Responses received from potential bidders and replied to through this official Amendment.

mailto:Matthew.Haas@dot.ny.gov mailto:Debra.tremont@dot.ny.gov

Solicitation #BA26-013: Amendment #3 Page 2 of 4

PAGE INITIALED: ___________

SECTION 1

The following changes/revisions are being made to the Solicitation/Bid Proposal

THE BID PROPOSAL DOCUMENT FOR THIS SOLICITATION (BA26-013)

HAS BEEN UPDATED TO REFLECT THE FOLLOWING CHANGES:

NONE

SOLICITATION (IFB) DOCUMENT BA26-013 HAS BEEN UPDATED TO

REFLECT THE FOLLOWING CHANGES

• Insert the following into “PRICE/DELIVERY” clause (pg. 22 of 27):

DELIVERY REQUIREMENTS-LOTS 2, 3 AND 6

The following delivery provisions, Items 1 through 7, apply to Lots 2, 3 and 6.

• “QUALIFICATION OF BIDDERS (Commodity Items) (pg. 24 of 27) is replaced with:

Bidder is advised that the State’s intent in having the requirements listed below is to ensure that only qualified and reliable Contractors perform the work of the resulting Contract. Bidder shall have the burden of demonstrating to the satisfaction of the Department that it can perform the work required.

To the extent that this solicitation seeks manufactured items of commodity, bids will be considered only from established manufacturers or their authorized Dealers/Distributors/Resellers (“DDR’s”). Any DDR must provide verifiable evidence that they have been continuously engaged in the DDR business (though not necessarily as a DDR for any particular manufacturer) for at least two (2) years.

For the Mack portion of this solicitation, for a dealer to bid on a Region, the Regional Fleet Administration office (Fleet Shop) must fall within that dealer’s Area of Responsibility (AOR). See Exhibit C for Fleet Shop addresses.

Bidders must also be registered with the NYS Department of State either at the time of Bid Opening or shortly thereafter; either as a resident business entity or under valid DOS authority as a foreign business entity conducting

Solicitation #BA26-013: Amendment #3 Page 3 of 4 business in New York State in order to be considered for award. To the extent that this Solicitation seeks other than manufactured commodity items, bids will be considered only from established business entities who can demonstrate to the satisfaction of the Department, at least two (2) years verifiable and satisfactory experience the type of work called for herein in a large commercial or governmental environment.

SECTION 2

THE FOLLOWING QUESTIONS HAVE BEEN RECEIVED AS PART OF THE

FORMAL Q & A PERIOD AND RESPONSES ARE PROVIDED BELOW:

Bid Proposal form/Solicitation document Questions (in black) followed by official Clarifications/Responses (in BOLD ITALIZIED)

SOLICITATION document

Q: I would like to ask if we can quote a direct interchange with the same fit, form, and function? This motor was at one point, manufactured by Both Danfoss and White Hydraulics and both manufacturers carry the exact same motor. I am wondering if I can bid with either the Danfoss or the White Hydraulics version? Please see below for details.

LOT 3, Item 9:

Impro: 145050F3153AAAAA

A: Yes. An equivalent component from another manufacturer may be bid for Lot 3, Item 9, provided the component meets the specifications and requirements shown for this item.

Manufacturer part number cross-references previously purchased by NYSDOT include:

• 101-1211-009

• 103-2701-012

• BMPH50H4HS

Please refer to the Line 9 specifications/drawing for the applicable requirements (Product Specifications included in IFB Amendment 2, issued 8/7/2026).

tel:103-2701-012

Solicitation #BA26-013: Amendment #3 Page 4 of 4

Q: Previous bids required being able to drop ship parts to the NYS DOT facility from Mack. In terms of delivery for the Mack OEM parts, I don’t see that there is a requirement for this. Is this something that is needed? Thank you.

A: Yes. The ability to direct drop ship from Mack to the NYSDOT Regional Fleet Shop is required. The applicable delivery locations are identified in Exhibit C (Mack Lot only, refer to the Fleet Shop addresses).

BY SIGNING BELOW YOU CERTIFY YOUR EXPRESS AUTHORITY TO SIGN ON BEHALF

OF YOURSELF, YOUR COMPANY, OR OTHER ENTITY AND FULL KNOWLEDGE AND

ACCEPTANCE OF THIS SOLICITATION AMENDMENT.

ALL BIDS WILL BE CONSIDERED ON THE BASIS OF THIS AMENDMENT ISSUED. PAGES

MUST BE INITIALED AND AMENDMENT DOCUMENT MUST BE FULLY COMPLETED

AND SIGNED BELOW AND RETURNED WITH YOUR BID SUBMISSION.

Legal Business Name of Company Bidding

D/B/A - Doing Business As (if applicable)

Bidder’s Signature Date

Signatory Title

Printed or Typed Name