BA26-013 - IFB AMENDMENT 2.pdf
PDF 991 KB Posted
- Solicitation number
- 2137510
- Issued by
- Albany County, Albany City, New York
About this file
This is Amendment #2 to an Invitation for Bids (IFB) issued by the New York State Department of Transportation (NYSDOT) for genuine OEM parts and hydraulic supplies under solicitation reference BA26-013. The amendment, issued on August 7, 2026, addresses three procurement lots: Lot 2 for Mack truck parts (eligible models including CTP713, CV712, CV713, GU712, GU713, GU813, and LEU613), Lot 6 for John Deere equipment parts covering over 100 tractor and loader models, and Lot 3 for hydraulic parts from multiple aftermarket manufacturers. Bidders may respond to one or more lots and regions across ten geographic regions within New York State. All parts must be standard new genuine OEM or factory reconditioned to new manufacturer specifications. Normal delivery for stocked items must occur within three to four business days, with non-stocked items requiring fifteen to twenty business days; next-day delivery must be available upon request. All deliveries are F.O.B. destination with freight prepaid by the contractor. The original bid submission deadline was August 19, 2026 at 11:00 a.m. EST. The contract term runs approximately two years and eight months beginning September 1, 2026 (or upon Office of State Comptroller approval) through May 11, 2029, with two optional one-year extensions not to exceed five years aggregate.
Amendment #2 contains no changes to the bid proposal document or solicitation document in Section 1. Section 2 addresses a bidder question regarding part drawings and specifications, with NYSDOT providing an attached Cylinder Specs document and revising two part numbers and descriptions for Line 7 (CBPC3BX25.3RX14.8 - CYLINDER-WING PATROL W/TRFR TUBE & VALVE) and Line 10 (CBPC3BX26.8RX14.8 - CYLINDER-SLIDE HC PATROL W/TRFR TUBE & VALVE). Pricing for Lots 2 and 6 is determined by percentage discount applied to manufacturer's nationally published price lists (July 2026 Mack National Fleet Price List and John Deere 2026 MSRP); Lot 3 uses the bidder's published MSRP less stated percentage discount. Discounts must remain firm for the five-year contract term, though price-list revisions are permitted twice per contract year. Award for Lots 2 and 6 is based on highest discount offered; Lot 3 awards to the lowest responsive and responsible bidder by grand total bid amount. Bidders must be established manufacturers or their authorized dealers, distributors, or resellers with at least two years of continuous business experience and must register with the New York State Vendor File. Mandatory requirements include workers' compensation insurance, disability benefits insurance, and commercial general liability insurance of at least $1 million per occurrence. All amendment pages must be initialed and signed by an authorized company representative and returned with bid submission to ElectronicBidSubmission@dot.ny.gov.
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Text version
AMENDMENT #2
to INVITATION FOR BIDS
Solicitation (IFB) Reference #BA26-013
Genuine OEM Parts for Mack Truck, John Deere and Hydraulic Parts Date of Issue: 08/07/26
STATE of NEW YORK
DEPARTMENT of TRANSPORTATION Purchase Unit
50 Wolf Road ─ Suite 1PC Albany, NY 12232
Address Inquiries to:
CMS Name, melanie.martin@dot.ny.gov ─ Tel: (518)457-3508
OR
CMS Name (Alternate), Debra.tremont@dot.ny.gov – Tel: (518) 485-5481
TO ALL PROSPECTIVE BIDDERS
THE FOLLOWING CHANGES ARE MADE
TO THE SUBJECT SOLICITATION (IFB):
NOTE: This Amendment document consists of two sections. The first section contains additions/ deletions and/or Solicitation/Bid Proposal replacement language. The second section contains Questions/Responses received from potential bidders and replied to through this official Amendment.
mailto:Matthew.Haas@dot.ny.gov mailto:Debra.tremont@dot.ny.gov
Solicitation #BA26-013: Amendment #2 Page 2 of 4
PAGE INITIALED: ___________
SECTION 1
The following changes/revisions are being made to the Solicitation/Bid Proposal
THE BID PROPOSAL DOCUMENT FOR THIS SOLICITATION (BA26-013)
HAS BEEN UPDATED TO REFLECT THE FOLLOWING CHANGES:
NONE
SOLICITATION (IFB) DOCUMENT BA26-013 HAS BEEN UPDATED TO
REFLECT THE FOLLOWING CHANGES
NONE
Solicitation #BA26-013: Amendment #2 Page 3 of 4
SECTION 2
THE FOLLOWING QUESTIONS HAVE BEEN RECEIVED AS PART OF THE
FORMAL Q & A PERIOD AND RESPONSES ARE PROVIDED BELOW:
Bid Proposal form/Solicitation document Questions (in black) followed by official Clarifications/Responses (in BOLD ITALIZIED)
SOLICITATION document
Question 1:
I do not see any drawings or documents showing what the parts are. Do you have any drawings we could view to see if these are something we are able to produce for you?
Response:
Please see the attached Cylinder Specs document for the specifications and drawings for Lot 3 hydraulic parts.
In addition, the following revisions apply:
Line 7: Part number - CBPC3BX25.3RX14.8 Part Description - CYLINDER-WING PATROL W/TRFR TUBE & VALVE
Line 10: Part number - CBPC3BX26.8RX14.8 Part Description - CYLINDER-SLIDE HC PATROL W/TRFR TUBE & VALVE
Solicitation #BA26-013: Amendment #2 Page 4 of 4
BY SIGNING BELOW YOU CERTIFY YOUR EXPRESS AUTHORITY TO SIGN ON BEHALF
OF YOURSELF, YOUR COMPANY, OR OTHER ENTITY AND FULL KNOWLEDGE AND
ACCEPTANCE OF THIS SOLICITATION AMENDMENT.
ALL BIDS WILL BE CONSIDERED ON THE BASIS OF THIS AMENDMENT ISSUED. PAGES
MUST BE INITIALED AND AMENDMENT DOCUMENT MUST BE FULLY COMPLETED
AND SIGNED BELOW AND RETURNED WITH YOUR BID SUBMISSION.
Legal Business Name of Company Bidding
D/B/A - Doing Business As (if applicable)
Bidder’s Signature Date
Signatory Title
Printed or Typed Name
Line 1(NYSDOT, RK 315680)
Line 2 (NYSDOT, RK 321068)
Cylinder description: #”(Body Dia.)-#”(Stroke Length), #”(Rod Dia.) Letters = action type (DA double action, SA Single action) e.g. Cylinder dimensions 3”-15”, 2” DA
Line 3 (NYSDOT, RK 306705)
Wing Cylinder 3.5”-34”, 1.5” DA
Line 4 (NYSDOT, RK 313070)
Rear Wing Cylinder 3.5”-43”, 1.5” DA
Line 5 (NYSDOT, RK 311890)
Plow Lift Cylinder 4”-10”, 2” DA Nitride
Line 6 (NYSDOT, RK 179790)
Cylinder 3”-15”, 2.5”
Line 7 (NYSDOT, RK 237476)
Cylinder patrol wing 3”-15”, 2”
Line 8 (NYSDOT, RK 385056)
Cylinder 3.5”-16”, 3”
Line 9 (NYSDOT, RK 307486)
Hydraulic Motor 101-1311-009 or equivalent
- Main Port dimensions 7/8 - 14 UNF-2B SAE O-Ring port
- Shaft Dia 1”
- Shaft hole 3/8” at .628” from end
- Mounting dimensions, 4 bolt square flange o 44.4 x 3.1, 82.6, 3/8 - 16 UNC-2B [1.75 x 0.12, 3.25, 3/8 - 16 UNC-2B]
Line 10 (NYSDOT, RK 306979)
Cylinder patrol wing 3”-15”, 2”
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