B08_ATTACHMENT 1 SOW_20260108.pdf

Statement of Work (SOW)

For

Job Ordering Contract (JOC),an indefinite delivery indefinite quantity (ID/IQ) Single Award Task Order Contract (SATOC) to obtain minor construction maintenance, alteration and repair of real property and utilities for U.S. Government facilities in Italy primarily in Vicenza with additional work in Livorno in direct support of the US Government, US Department of Defense, and other US agency facilities located throughout Italy.

Job Order Contracting (JOC)

08 January 2026

Table of Contents

GENERAL

CONTRACT DESCRIPTION

SCOPE OF WORK

WORK RESPONSIBILITY

4.1 Work Hours

4.2 Federal Holidays

4.3 Installation Closures

4.4 Inclement Weather Delay

CONTRACTOR RESPONSIBILITY

5.1 Task Order Coordination

5.2 Commencement

5.3 Work Execution

5.4 Deliverables

ORDERING PROCEDURES

6.1 Responsiveness

PROPOSALS

7.1 Contingency

7.2 Cost Estimating Requirements

7.3 Waste and Excess Quantities Included

7.4 Unit Price Book Europe 2025 Vendor Clarifications

7.5 Unit Price Book Europe 2025 Application – Specific Considerations

7.6 Coefficients

7.7 Project Schedules

7.8 Time Extensions

7.9 Weather Related Time Extensions

7.10 Liquidated Damages

TASK ORDER DOCUMENTS

8.1 Task Order Work Files

8.2 Notice of Completion of Task Order

8.3 Real Property Documents Required Before TO Close-Out

PERSONNEL

9.1 Key Personnel

9.1.5 On-Site Staff

PRE-CONSTRUCTION ORIENTATION

REQUIRED CONTRACTOR PLANS

11.1 Accident Prevention Plan

11.2 Asbestos and Lead Management Plan

11.3 Contractor Quality Control (CQC) Plan

11.4 Management Plan

11.5 Site Safety and Health Plan (SSHP)

11.6 Spill Plan

11.7 Traffic Control Plan

CONTRACTOR QUALITY CONTROL SYSTEM

12.1 Quality Control (QC)

12.2 Coordination Meeting

12.3 Inspections

12.4 Performance Evaluation Meetings

12.5 Notification of Noncompliance

12.6 QCM’s Completion Inspection

12.7 Pre-Final Inspection

12.8 Final Acceptance

12.9 Testing Procedures

12.10 Files and Reports

FACILITIES

13.1 Closure Inspections

13.2 Secure Areas

13.3 Conditions of Occupancy

13.4 Elevators

13.5 Equipment on the Site

13.6 Office Trailer

13.7 Construction Site Maintenance

13.8 Permits, Fees, and Licenses (Non-Environmental)

13.9 Excavation and Utility Permits

13.10 Vehicular Access to Construction Sites

13.11 Discovery of Unexploded Ordnance (UXO)

13.12 Historical, Architectural, and Landscaping Requirements

13.14 Site Security

13.15 Security Awareness

13.16 Construction Project Site Sign

SAFETY

14.1 Pre-Construction Safety Meeting

14.2 Safety Hazards

14.3 Materials and Equipment

14.4 Safety Data Sheets (SDS)

14.5 Medical Surveillance

14.6 Confined Space Entry Procedures

14.7 Noise Control

14.8 Required Seatbelt Use

14.9 Trucking

14.10 Construction Hazard Communication

14.11 Fire Prevention and Protection

14.12 Radiation Permits and Authorizations

14.13 Hazardous Materials

14.14 Polychlorinated Biphenyl (PCB)

ENVIRONMENTAL REQUIREMENTS

15.1 Environmental Protection Considerations

15.2 Green Procurement

15.3 Environmental Compliance

15.4 Record of Environmental Consideration (REC)

15.5 Citations

15.7 Sampling

15.8 Land Resources

15.9 Water Resources

15.10 Biological Resources (Fish and Wildlife)

15.11 Air Resources

15.12 Cultural Resources

15.13 Waste Disposal

15.15 Recycling

15.16 Wastewater Discharges

15.17 Contamination Discovery

15.18 Construction Cleanup

15.19 Restoration of Landscape Damage

15.20 Maintenance of Pollution Facilities

15.27 Sustainable Acquisition Requirements

15.28 Applicable Laws, Regulations, Statutes, and Acts

15.29 Chain of Custody Procedures

CLEAN-UP AND WASTE MANAGEMENT

16.1 Construction & Demolition (C&D) Debris

16.2 Salvageable and Unsalvageable Materials

16.3 Disposal of Asbestos

16.4 Disposal of Hazardous Materials

16.5 Disposal of Solid, Liquid, and Gaseous Contaminants

SPECIFICATIONS

17.1 JOC Technical Specifications

17.2 Documents

SUBMITTALS

18.1 Material Approval Submittals

18.2 Environmental Compliance

18.3 Drawings

CONTRACTOR REPORTS

19.1 Abatement Report

19.2 Accident Reporting

19.3 Construction and Demolition Debris Reports

19.4 Damage Reports

19.5 Environmental Compliance Reporting

19.6 Progress Charts

19.7 Quality Control Reports (QCR)

19.8 Solid Waste Management Report

19.9 Warranty Item Report

19.10 Adverse Weather Log

Special Contract Requirements

20.1 Work by the Government

20.2 Security Requirements

20.3 Anti-Terrorism (AT) Training

20.4 Operations Security (OPSEC) Training

20.5 Access and General Protection, Security Policy, and Procedures

20.6 Contractor Employees Requiring Access to Government Information Systems 70

20.7 Contractor Employees Requiring a Common Access Card (CAC)

20.8 Government Furnished Material (GFM), Property (GFP), and Equipment (GFE)

20.9 Contractor-Furnished Property (CFP) and Equipment (CFE)

ACRONYMS AND DEFINITIONS

21.1 Acronyms

21.2 Definitions

APPLICABLE DIRECTIVES AND PUBLICATIONS

22.1 General

22.2 Technical Publications, Codes, and Standards

22.3 Codes and Standards

22.3.3 Federal Environmental Statutes

22.3.4 Federal Standard (Fed. Std.)

22.4. Army Regulations (AR)

22.5 Department of the Army Pamphlets

22.6 Department of the Army, Corps of Engineers Manual (EM), Engineers Technical Letter (ETL)

22.7 Other Documents

22.8 Building Codes

23.0 ADDITIONAL CONTRACT TERMS AND CONDITIONS

24.0 SAMPLE EXHIBITS

GENERAL

This is a non-personal services contract to provide Job Order Contract (JOC) requirements to primarily in Vicenza with additional work in Livorno in direct support of the US Government, US Department of Defense Facilities, US Forces, and other US facilities located throughout Italy. The Government shall not exercise any supervision or control over the Contract Service Providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

CONTRACT DESCRIPTION

This is a Firm Fixed Price (FFP) Indefinite Delivery-Indefinite Quantity (IDIQ) Job Order Contracting (JOC) contract for construction work as defined under the North American Classification System (NAICS) 236220 – Commercial and Institutional Building Construction.

SCOPE OF WORK

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and construction services necessary as defined in this SOW.

The JOC will be used to fulfill repair, maintenance, demolition and minor construction requirements on a variety of projects ranging from Sustainment, Restoration, and Modernization (SRM), simplified acquisition of base repair requirements, civil works operations and maintenance, small renovations, real property repair and maintenance with an estimated value more than the micro-purchase threshold (MPT) for acquisitions of construction. At the time of this revision the MPT is $15,000.00 in accordance with (IAW) Federal Acquisition Regulation (FAR) 2.101 Definitions.

Potential projects include, but are not limited to, barracks, administrative facilities, maintenance shops, child development centers (CDC), physical fitness centers, maintenance shops, food service facilities, airfield structure, athletic fields, underground utilities, overhead utilities, gates, warehouses, auditoriums, and other general construction work deemed necessary to support the Directorate of Public Works (DPW) primarily in Vicenza with additional work in Livorno in direct support of the US Government, US Department of Defense Facilities, US Forces, and other US facilities located throughout Italy mission requirements. Facility repairs, renovations, and construction shall conform to the requirements of the technical criteria described in the Task Order (TO).

Projects tasks include a variety of trades such as: carpentry, roofing, painting, electrical, Heating Ventilation and Air Conditioning (HVAC), plumbing, masonry, demolition in conjunction with renovation projects, incidental roadwork, storm drainage, earthwork, welding, minor construction, operational type work and other general construction work deemed necessary to support the DPW primarily in Vicenza with additional work in

Livorno in direct support of the US Government, US Department of Defense Facilities, US Forces, and other US facilities located throughout Italy mission requirements.

Other site work includes site grading, drainage and retaining walls incidental to the construction.

The JOC shall not be used to purchase supplies, services, or Architect and Engineer (A- E) Services.

For example, the following items are not authorized for acquisition under this JOC contract:

• Fuels

• Utilities (Contractor is to perform any incidental work to the point of connection of primary utilities)

• Construction equipment

• Administrative equipment

• Furnishings

• Construction materials only (lumber, concrete, etc.), for other than valid JOC projects

• A-E Services (Brooks Act)

• Administrative services such as typing, transportation, reproduction, graphics, and interior design services not part of a JOC Contractor construction proposal

• Maintenance, overhaul, or repair of equipment

• Housekeeping Services

• Purchase of supplies

• No Design (Contractor is to produce shop drawings incidental to the job, reflecting the plan of action and the completed project)

• For the sole purpose of abatement of lead-based paint and/or asbestos

Note: IAW Army Federal Acquisition Regulation Supplement (AFARS) 5117.9002(b), The Requiring Activity’s reoccurring facilities engineering support services, such as utility plant operation, custodial, grounds maintenance, refuse collection and disposal, and similar work shall not be acquired using a JOC. Architect-engineer services as defined in FAR

36.102 and Design-Build requirements as defined in FAR 36.3 shall not be acquired under a JOC.

WORK RESPONSIBILITY

The Contractor shall perform repair and construction as defined in each TO. Individual SOWs will vary in size and complexity depending on the nature of the work. The Contracting Officer (KO) will issue to the Contractor a Task Order Proposal Request (TOPR) detailing the task to be accomplished. The Contractor shall estimate the level of effort required to perform the requested work and shall submit a detailed proposal of items required to accomplish the work within the time frame stated in the TOPR. The proposal shall be of sufficient detail and broken out by item, so the Government can readily identify the estimated quantities and level of effort for each task and subtask. The Contractor shall provide supervision, labor, materials, equipment, and supplies, unless otherwise specified as Government-furnished in each TO.

The KO will identify any security training required before the start of work identify on each individual task order. The Contractor’s key personnel shall train all Contractor personnel at the Contractor's own expense.

The JOC will include a combination of repair and construction task descriptions and/or specifications, units of measure, and pre-established unit prices for each of these discrete requirements. TOs under the JOC are comprised of a number of pre-described and pre-priced tasks. Individual TO cost proposals shall be determined by the applicable quantities of necessary Unit Price Book Europe 2025-line items. The Unit Price Book Europe 2025 lists the price for labor, equipment, and materials.

The Contractor shall use cost estimating software EuroJOC as prescribed by the Government. The Contractor shall furnish work as required per the line item in the Unit Price Book Europe 2025. The Contractor shall subscribe to a Software EuroJOC as a Service (SAS) or on-demand software platform for use by both the Contractor and Government in support of the JOC project management. The Contractor shall provide as-built drawings, which conform to the electronic computer-aided design and drafting (CADD) software currently utilized by the DPW. The Contractor shall perform IAW local policies OCONUS Host Nation Laws and Regulations, National Fire Protection Association (NFPA) codes, and Industry and Trade Organization standards.

4.1 Work Hours

The Government's regular (normal) hours are from 0800 – 1700 hours, excluding Federal Holidays, OCONUS Host Nation Holidays when the Government Facility is closed due to local or national emergencies, administrative closings, or similar Government directed Facility closings. Work outside normal duty hours shall be coordinated with and approved by the Contracting Officer’s Representative (COR). A separate coefficient shall be used for work identified as outside of normal work hours.

4.2 Federal Holidays

The Contractor’s performance shall not be required on the Federal public holidays listed below. However, that requirement is subject to mission execution requirements; and, work on Holidays, when required, will be annotated on the individual TO.

New Year’s Day 1st day of January Martin Luther King Jr.'s Birthday 3rd Monday of January Presidents Day 3rd Monday of February Memorial Day Last Monday of May Juneteenth 19th day of June Independence Day 4th day of July Labor Day 1st Monday of September Columbus Day 2nd Monday of October

Veterans Day 11th day of November Thanksgiving Day 4th Thursday of November Christmas Day 25th day of December

NOTE: When a holiday falls on a Sunday, the following Monday will be observed as a holiday, and, when a holiday falls on a Friday or Saturday, the preceding Thursday is observed as a holiday by United States (U.S.) Government Agencies. Federal holidays also include any Presidential or Congressionally designated days off other than the holidays listed above.

4.3 Installation Closures.

When an unforeseen Installation closure occurs on a regularly scheduled day of work, the Contractor shall:

a. Reschedule the work to be performed the following day unless the following day is a Saturday, Sunday, a legal public holiday, and when routine work is not scheduled for that day; or

b. Reschedule the work on any day mutually satisfactory.

4.4 Inclement Weather Delay.

If the Contractor determines unsafe weather conditions for continued operations, the Contractor shall notify the KO/COR of inclement weather within one (1) hour of suspension of work. The Contractor shall resume operations with KO/COR approval.

CONTRACTOR RESPONSIBILITY

The Contractor shall assume full responsibility and liability for non-compliance with all Federal, State, OCONUS Host Nation and local laws, regulations, codes, policies, and directives pertaining to the health and safety of personnel during the execution of work and shall hold the Government harmless. The Contractor shall perform all related Contractor administrative services, planning, programming, and management necessary to perform the work, to include but are not limited to, supply, quality control (QC), and maintenance of accurate and complete records, files, and libraries of documents.

At the Task Order level, the Contractor shall provide related services to include, but are not limited to, pre-award project development, project management, QC, and submission of required deliverables necessary to satisfy requirements specified under this contract and individual TOs. The Contractor shall visit and inspect the job site prior to the start of any work. The Contractor shall document (with photos) any damaged areas and turn them into the COR, so as to preclude any responsibility for damages present that are not a result of the performance of work required in the TO. In the absence of the COR, the Alternate COR (ACOR) will assume responsibility.

5.1 Task Order Coordination

The signed, issued TO constitutes the Contractor’s Notice to Proceed (NTP) unless a separate NTP is specified in the TO. Prior to scheduling work for a TO, the Contractor shall coordinate with the COR to agree on a sequence of procedures, means of access to premises/building, space for storage of materials and equipment, delivery of materials, and use of corridors, stairways, elevators, eating spaces, and restrooms for Contractor personnel.

5.2 Commencement

The Contractor shall be required to commence work IAW the date specified in the contract award. Upon TO receipt, the Contractor shall be required to physically start work or as indicated on individual TOs.

5.3 Work Execution

The time stated for entire completion of work specified in the TO, unless a separate NTP is issued shall include final cleanup of the premises and submission of all deliverables.

TOs shall be considered separate projects, and any decision by the Contractor to utilize a limited number of subcontractors on multiple orders shall not constitute grounds for non-performance, time extensions, avoidance of liquidated damages, or other reductions for cause. The Contractor shall work, so far as practicable, in definite sections or divisions and confined to limited areas which shall be completed before starting on other sections or divisions.

5.3.1 Construction Related Changes

The Contractor shall document and obtain authorization from the KO before making any requirement changes to the SOW. Construction-related requests from building occupants shall be directed to the KO/COR prior to taking any action. Any job site changes made by construction employees, either direct or subcontracted, shall be subject to removal and corrected at no additional cost to the Government. Contractor shall inform all employees to include the subcontractor of this requirement.

5.4 Deliverables

The Contractor shall submit to the KO and COR a complete package of pre-construction deliverables which include, but are not limited to, Government approvals, permits, notices of award of subcontracts, performance schedules, and material or product submittals no later than (NLT) fourteen (14) calendar days after TO award. The Government will make every attempt to respond to the pre-construction deliverables within seven (7) calendar days after the Contractor’s submissions are received.

Post-completion deliverables such as completed warranties certificates, completed Department of Defense (DD) Form 1354, Transfer and Acceptance of DoD Real Property, as-built drawings, room key inventory list, installed building equipment list, operation and maintenance (O&M) manuals, payrolls, Release of Claims, BUILDER Sustainment, and environmental closure documents shall be submitted to the KO and COR prior to requesting final payment.

5.4.1 Construction/Project Management Software

Task Order management requires utilization of a formal construction project management software beyond the capabilities of manual, paper-based, or email correspondence to automate the project management process. The software shall include the following features: project scheduling, project tracking, submittal management, and other document management requirements (i.e. daily reports, RFI’s, etc.). Access to the cloud-based construction project management software shall be provided to unlimited Government users within 10 days of NTP.

The Contractor shall be responsible for purchasing and maintaining cost estimating software with the most up-to-date version throughout the contract performance period.

5.4.2 Correspondence Identification

The Contractor shall use a contract number and TO number on all correspondence sent to the KO and COR. The Contractor shall provide one (1) electronically with one (1) paper copy of all Serial Letters and Bonds. All other correspondence to be electronic only.

ORDERING PROCEDURES

The Government will issue and furnish a TOPR to the Contractor. The Contractor shall then prepare a proposal for the accomplishment of the task within the time limit specified in the TOPR. The TOPR will identify an existing requirement based on designs provided by the Government and will include as built or sketches as applicable for the SOW to be accomplished.

6.1 Responsiveness

As specified in the TOPR, the Contractor shall respond to the needs of the Government.

The Contractor shall perform a site visit with the COR and/or Government Project Manager. The Contractor shall review the construction requirements and discuss problems, unclear items, access, etc. The COR and/or government Project Manager will draft a memorandum, listing all pertinent items discussed during the site visit, and the Contractor shall draft a response in memorandum form addressing the pertinent items listed and discussed at the site visit. The site visit is considered essential to the preparation of a complete and accurate proposal of the project desired by the DPW. The site visit memorandum shall be submitted with the Contractor’s proposal. Failure to visit the site and discuss the project requirements with the COR and/or government Project Manager shall not constitute an acceptable excuse for omissions or errors in proposals.

The Contractor shall review the drawings, sketches, and any changes in the SOW that resulted from the site visit. The Contractor shall then prepare a proposal for the TO.

PROPOSALS

The Contractor shall prepare a detailed cost estimate using the approved Unit Price Book Europe 2025. The Unit Price Book Europe 2025 shall be utilized for all applicable pricing under this contract. The Contractor shall be responsible for purchasing and maintaining cost estimating software with the most up-to-date version throughout the contract performance period.

The Contractor shall not alter, append, delete, or otherwise modify the programming or Unit Price Book Europe 2025 items, except for Government-issued changes. The Contractor shall provide a detailed breakdown of the proposal, to include all pricing documentation to demonstrate that it is fair and reasonable.

In the development of a price proposal, site visits will be considered as incidental to the work and included in the Contractor’s coefficient.

The Contractor shall submit proposals electronically and include a printout of all proposed Unit Price Book Europe 2025 items, quantities, extended prices, and total proposed costs.

Significant components of work and all Non-Pre-Priced (NPP) items shall be identified in the price proposal.

After receiving the Task Order Proposal Request (TOPR) from the Government, the Contractor shall identify the task and quantities required by Unit Price Book Europe 2025 for all pre-priced tasks. The Contractor’s proposal shall include support documentation to indicate that adequate engineering and planning for the requirement has been done and that the tasks proposed are reasonable for the work to be performed.

Contractors shall respond to TOPRs within the number of calendar days stated in the TOPR by submitting a proposal to the Contracting Officer in accordance with requirements stated in the TOPR. Site Visits will be coordinated with the Project Manager or Contracting Officer’s Representative (COR).

The Contractor’s proposal shall include, at a minimum, the following:

(1) A signed and dated summary letter that includes the proposed project duration, the price summary and any associated assumptions/exclusions, and an acknowledgement of the liquidated damages specified in the TOPR (reference FAR 52.211-12)

(2) A breakdown of costs utilizing the Unit Price Book with sufficient detail to permit an evaluation of the unit costs of material, labor, equipment, and all indirect cost.

(3) For non-pre-priced items (if applicable), a copy of all quotes obtained and any related supporting information.

7.1 Contingency

The Government may, at its discretion, allow for contingencies in proposals for unforeseen site conditions, changes in requirements, etc. The contingency shall be included in the proposal as a NPP item.

7.2 Cost Estimating Requirements

The Government-approved Unit Price Book Europe 2025 for this contract shall be the sole source of Pre-Priced costs. Work tasks required for the completion of specific project requirements that are not considered part of the complete-in-place construction of the Unit Price Book Europe 2025 items or are not otherwise contained in the Unit Price Book Europe 2025 are called NPP and their use is defined herein. Any difference between actual prices and Unit Price Book Europe 2025 pricing shall not constitute grounds for failure to perform nor shall be grounds for any equitable adjustments in the price for the

TO.

7.2.1 What Is Included

Prices in the Unit Price Book Europe 2025 include, but not limited to the following: direct labor through the foreman level at current, meaning at time of contract award (includes base, options or overall modifications), Construction Wage Rate Requirements (formerly known as Davis-Bacon Act) for the area, equipment costs for the region, tools and material costs including delivery, sales tax and all incidentals. Incidentals include, but are not limited to, nails, screws, welds, and connectors. All prices in the Unit Price Book Europe 2025 are for complete-in-place construction unless explicitly described otherwise.

Since the Unit Price Book Europe 2025 is constructed from averaging cost data from projects nationally, there is variance in incidental options or accessories provided by equipment Manufacturers and incorporated into the costs. Therefore, the Government reserves the right to require incidental options or accessories without additional cost, except where the required additions are spelled out as a modifier within the Unit Price Book Europe 2025.

7.3 Waste and Excess Quantities Included

All prices in the Unit Price Book Europe 2025 are for complete-in-place construction unless explicitly described otherwise. The unit prices include delivery of materials to the job site. Waste or excess material quantities are incidental costs which are included within the contract coefficient unless explicitly stated otherwise in the Unit Price Book Europe 2025. Quantities used on TO proposals shall be for in place quantities taken from field measurements or design plans, as appropriate, without allowance for waste or incidental extra materials. Incidental nails, screws, weldments, and connectors are included in the Unit Price Book Europe 2025 line items. Unless a connector or fastener is specifically stated as not being included, it is included in the price. Example: Installation of a suspended ceiling grid system includes connectors, fasteners, and wire for the hanging system.

7.4 Unit Price Book Europe 2025 Vendor Clarifications

Any time clarifications are required regarding content or scope of a Unit Price Book Europe 2025 line item and the issue is not covered elsewhere in this contract, the KO will act as the sole liaison with the Vendor for obtaining the necessary clarifications.

7.5 Unit Price Book Europe 2025 Application – Specific Considerations

7.5.1 Demolition

Ancillary components attached to an affected item or equipment that is scheduled for demolition shall not be priced out separately unless the ancillary component must be removed to complete the TO. Line item demolition includes all attached appurtenances and ancillary components attached to an affected item or equipment that is scheduled for demolition. If the item being demolished is attached to another item being removed and can be removed as one item, then that item shall not be priced as a separate demolition task, unless the component alone must be demolished. For example, demolition of a wood door includes hinges, hardware, closures, kick plates, etc., and removing pipe includes all in-line fittings and valves. Unless explicitly required in the SOW.

Demolition prices in the Unit Price Book Europe 2025 shall cover the cost of removal and disposal of the items. Demolition shall include the removal of the item, handling, disassembly, loading in a truck or dumpster, and disposal of demolished items, whether salvageable or non- salvageable, unless specified otherwise by the Unit Price Book Europe 2025 task. Unit prices for demolition exclude costs for hauling.

7.5.2 Assembly Pricing

Assembly pricing shall take precedence over individual component unit pricing.

7.5.3 Line Item Cost Adjustments

The only adjustment of price for the construction line items is the Contractor coefficient.

All prices in the Unit Price Book Europe 2025 are for complete-in-place construction unless explicitly described otherwise. Incidental fasteners (nails, screws, weldments, adhesives or other connectors), incidental options, accessories, and small tools required for a normal installation are included in the line item cost unless the line item description specifically states otherwise. Line item prices include all work required unless the line item description specifically states otherwise. Equipment costs include normal operating expendables and servicing including routine parts. All line item prices are valid to perform the work described to a height up to fourteen (14) feet above finished floor or grade level without the allowance for scaffolding or lift equipment, unless the line item description specifically states otherwise. Testing, adjusting, balancing, and start-up of installed equipment (normal commissioning) and up to four (4) hours of familiarization training for operation and maintenance of that equipment, shall be included unless the line-item description specifically states otherwise. Scaffolding, lifts, staging, etc. shall be allowed only on a TO basis (per job), not per subcontractor or discipline.

7.5.4 Price Adjustment Modifiers

Unit Price Book Europe 2025, incorporated in this contract contains unit pricing data to be used by the Contractor in development of price proposals for each TO. The pricing data is presented as basic items and as price adjustment modifiers to the basic item.

Price adjustment modifiers provide a method for adding to or deducting from the basic item prices for optional materials, and methods of installation. One (1) or more modifiers can be utilized to adjust the basic item price as listed by the appropriate suffix number of the basic line item.

7.5.5 Non-Standard Work (Non-Pre-Priced)

Non-Pre-Priced (NPP) work is categorized as Facilities Construction Activity that is not specifically included in the Unit Price Book Europe 2025, but is within the basic intent and general scope of the contract. Items of work not covered by this contract’s Pre-Priced items, but within the scope and general intent, may be discussed by the KO and added to a TO at any time during the contract term. NPP items shall only be allowed if the Government deems an appropriate line item is not provided by the Pre-Priced Unit Price Book Europe 2025. To permit recurrent use, a NPP item shall be incorporated by contact modification into the Unit Price Book Europe 2025 and may be done at any time during the contract period.

NPP work to be included in a TO shall be proposed by the Contractor in a format acceptable to the Government. NPP line items added to a TO shall be complete, including materials and labor and shall be for specific tasks, and not for general labor hours for example. NPP work or items shall be discussed with the Pre-Priced items in the proposal.

Discussions will be held between the Government and the Contractor to clarify any identified discrepancies until the methods and requirements to perform the TO is agreed.

7.5.6 Include Recurring NPP items to the Unit Price Book Europe 2025 The Contractor and the Government shall discuss material, labor, and equipment costs based on the unit of measure for an item. The Contractor shall justify costs with cost and pricing data (Vendor quotes, labor standards, etc.). This will be referred to as the bare cost of the NPP. Once the bare cost of the NPP item has been decided, the item can be added to a TO by adding the Contractor’s overhead costs for NPP items from the bid schedule or it may be modified into the Unit Price Book Europe 2025 for use on all TOs.

To be modified into the Unit Price Book Europe 2025, the bare cost must be economically adjusted to the date of the development of the Unit Price Book Europe 2025 and then must be adjusted to be consistent with the Contractor's coefficient.

The project shall not be executed under this contract if the value of the NPP work exceeds 10% of the Pre-Priced cost of the TO unless it’s determined by the KO to be a good business decision in the best interest of the Government IAW AFARS 5117.9004-3(c)(1).

TO cost shall not be considered incidental. Only NPP work that is incidental to Pre-Priced work shall be considered to be within the scope of this contract. Incidental NPP will be discussed and established on a work item-by-work item basis. The Pre-Priced coefficient is not applied to NPP items. The NPP overhead and profit rate will be applied to the agreed to bare costs of NPP items after the bare costs of these items have been established.

7.5.7 NPP Contractor Material and Equipment Costs

The Contractor shall receive the cost of the material plus the applicable coefficient as a handling fee. Material costs may include freight but shall not include any other overhead or associated costs. Equipment costs may only be included if the equipment is used solely as a result of inclusion of the NPP item.

7.6 Coefficients

Coefficients are developed and proposed by the Contractor, to be applied against the published Unit Price Book Europe 2025 cost line items for the purpose of providing consideration to the Contractor. The Contractor shall factor in potential risks of inflation into the proposed coefficients.

Offerors shall provide indirect costs, NPP overhead and profit rate.

The COEFFICIENTS Include:

The contractor's coefficients are as a numerical factor increase, (e.g., 1.100) or decrease (e.g., 0.85) in association with performance of a Task Order. Coefficients are contractor proposed factors to adjust the contractor’s bottom line for any and all, efficiencies, costs (generally indirect costs), adjustments to listed prices, and/ or profit not included in the JOCPB (updated annually). The contractor’s coefficients shall encompass all contractor costs, inclusive of profit, overhead (home office and field), labor burden, insurance, adjustments to listed prices, general and administrative expenses, subcontractor mark-up, mobilization and demobilization, and any other costs. These include, but are not limited to, compliance with environmental laws, permits, preparation of reports, correspondence and documentation required by law or specifications, tax compliance, protection and/or relocation of government property, and engineering services.

Engineering services refer to those incidental to construction and include completing submittals for construction work. The coefficients includes all operating costs including the costs for labor, material, transportation, profit etc, unless otherwise stated in the JOCPB. The coefficients are proposed by the contractor, incorporated in the contract and used in establishing price for Task Orders. In accordance with AFARS 5117-9004-2 (e) Solicitation this JOC contract will use an annually updated JOCPB, rather than an annual coefficient adjustment. Both are not permitted under the regulation. For this reason, the contractor will provide one set of coefficients for the duration of the JOC base contract as directed in Attachment 3 JOC Pricing Schedule. Separate coefficients shall be provided to account for a) adjustments to the listed JOCPB unit prices to reflect fair market value (Unit Pricebook Coefficient), and b) indirect or burdened costs (Burdened Coefficient) during “Regular Hours” and “Other than Regular Hours”.

Unit Pricebook Coefficient

The Unit Pricebook Coefficient shall only include adjustments to the pre-priced line item costs (direct labor, equipment, and material) necessary to establish a current local market value for those items.

Burdened Coefficient

The Burdened Coefficient shall only include adjustments to reflect the indirect or business/project-related costs associated with the work that go beyond the direct expenses of labor, equipment, and material. Furthermore, the coefficients must cover costs associated with interfacing with government representatives and coordinating with occupants and other contractors as necessary. The burdened coefficient(s) shall also include, but are not limited to, costs for:

BUSINESS COSTS:

• Corporate, Regional, and Site offices (i.e. Office buildings, office spaces, office trailers, office management, office equipment and supplies, etc)

• Contractor’s overhead and profit.

• Subcontractor’s overhead and profit.

• All associated costs with Performance and Payment Bonds (per Army Federal Regulation Supplement 17.94 2(h))

• Business taxes, contributions, memberships, corporate headquarters support (legal, financial, etc.)

• Employee payroll taxes, insurances, and fringe benefits

• Other insurances.

• Compliance with environmental laws (overhead {indirect} cost associated with performing work in compliance with EPA/OSHA regulations including local Government requirements, including obtaining any necessary licenses and permits, reporting requirements, etc.)

• Job Order development services, Government meetings, and other administrative services required by the Contract Documents.

• Cost of financing the work.

• All taxes for which a waiver is not available including material sales tax and equipment rental.

• Business risks such as the risk of a lower-than-expected volume of work, smaller than anticipated Job Orders, poor Subcontractor performance, currency exchange, and inflation or material cost fluctuations.

PROJECT RELATED COSTS:

• Project management and project supervision.

• Contractor adjustments to Government Unit Prices.

• Price quotations.

• Submittal preparation.

• Quality Control.

• Collaboration/face-to-face meetings with all Program/Project stakeholders (i.e. progress reviews, negotiations, etc.)

• Services required to complete project filings and obtain permits.

• Preparation and modification of sketches, drawings, submittals, as-built drawings, and other project records.

• Incidental engineering and architectural services.

• Permits, licenses, and fees.

• Project trailer, equipment and supplies, and portable toilets for Contractor’s use.

• Gang boxes and storage containers for Contractor's tools, equipment and materials.

• Basic safety and warning signage, traffic signage, minor barricades (e.g., construction tape, etc.) and personnel safety equipment (e.g., hard hats, safety harnesses with lifeline or cabling, protective clothing, safety glasses, face shields, etc.).

• Meeting Government’s security requirements.

• Protection of Government property

• Removing and returning Government's furniture and furnishings (e.g. chairs, tables, pictures, etc. but excluding modular furniture, furnishings fastened to the wall or floor, safes and other furniture requiring disassembly).

• Sealing windows doors, and other openings with plastic to contain construction dust and debris within the work area, or to protect existing surfaces.

• Compliance with protection and safety laws (i.e., safety rails, face and clothing

• protection, etc.)

• Working in extreme temperatures (below or above normal) or adverse conditions such as rain, wind, sleet or snow. Costs resulting from inadequate supply of building materials, fuel, electricity, or skilled labor.

• Daily clean-up.

• Final professional clean-up.

• O&M Manual.

• O&M Training.

7.7 Project Schedules

The Contractor shall prepare and submit a Project Schedule to the Government for approval, as part of each pay request at no additional cost. The schedule shall include all work activities, milestones, and clearly show the critical path of the job. Work activities include:

• Submittal approval

• As-built drawings

• Final clean up and inspection

• Correction of punch list items

• Final payroll submittal

• Operation and maintenance manuals

The schedule shall indicate the sequence in which the Contractor proposes to perform the work and dates on which the Contractor proposes to start and complete all scheduled activities. The Contractor shall schedule the entire project from the award date. The Contractor shall use the approved project schedule to measure the progress of the work.

Revisions of the schedule shall be re-submitted with each modification proposal for approval. The revised TO schedule shall clearly reflect the added and/or deleted items of work; and, reflect the increase or decrease in time required to execute the project and the modification. The Contractor shall immediately contact the KO for further direction if a Government Representative requests a change to the SOW.

Construction project schedules shall be submitted electronically. The Contractor shall provide an approved electronic version, readable without providing a copy of the software, to the Government.

7.8 Time Extensions

Time extensions for TO changes will depend upon the extent, if any, by which the changes cause delay in the completion of the various elements of construction. Time shall not be extended to correct insufficient progress prior to the modification. (FAR 52.211-13, Time Extensions)

7.9 Weather Related Time Extensions

A Contractor that is delayed by unusually severe weather is entitled to an uncompensated time extension. The key to time extensions for unusually severe weather is not the cause per se, i.e., the weather, but the effect of the unforeseen weather on the work being performed.

To determine whether a Contractor is entitled to a time extension for unusually severe weather certain facts must be established by the Contractor and criteria met:

1. Identification of the work controlling the overall completion of the contract

2. The controlling work was delayed by the weather

3. The weather was unforeseeable, i.e., unusually severe

Unusually severe is defined as weather that is abnormal compared to the past weather at the same location for the same time of year. Since the weather causing the delay must be abnormal for the same time of year and location, the fact that a Contractor encounters even extremely harsh weather, which in fact prevents them from working, is alone insufficient for finding an excusable delay if such weather is normal for the contract site. Adverse weather which at the time of year in which it occurred is unusual for the place in which it occurred. No matter how severe or destructive, if the weather is not unusual for the particular time and place, or if a Contractor should have reasonable anticipated it, the Contractor is not entitled to relief. A mere showing that there was rain, high wind velocity, or other unsettled weather conditions which interfered and prevented performance of work is not sufficient to bring those weather conditions within the meaning of the terms "unusually severe" weather.

7.9.1 Anticipated Weather Delays

Anticipated weather delays are typically based on National Oceanic and Atmospheric Administration (NOAA) or similar data for the project location and shall constitute the base line for monthly weather evaluations as specified in the TO. The Contractor’s progress schedule shall reflect these anticipated adverse weather delays for weather-dependent activities.

The following schedule of monthly-anticipated adverse weather delays are based on National Oceanic and Atmospheric Administration (NOAA) or similar data for the project location and will constitute the base line for monthly weather time evaluations. The Contractor’s progress schedule must reflect these anticipated adverse weather delays in weather dependent activities.

MONTHLY ANTICIPATED ADVERSE WEATHER DELAY

WORK DAYS BASED ON FIVE (5) DAY WORK WEEK

JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC

6 5 5 6 6 4 5 4 4 4 4 6

7.10 Liquidated Damages

The Contractor shall pay liquidated damages to the Government if the Contractor fails to complete the work within the time specified. The amount to be paid by the Contractor shall be determined at the TO level for each calendar day of delay until the work is completed or accepted.

TASK ORDER DOCUMENTS

The Contractor’s proposal will be reviewed by the Government for accuracy and completeness. The Government will discuss all items with the Contractor. A TO will then be issued by the KO using DD Form 1155, Order for Supplies or Services.

Some circumstances such as change in work or funding priorities may prohibit the Government from issuing a TO after the receipt of the Contractor's proposal. If such circumstances arise, the Government shall not be obligated to reimburse the Contractor for any costs incurred in the preparation of the proposal. The Government reserves the right to cancel a proposed TO before or after receipt of the Contractor’s proposal.

All TOs are subject to the terms and conditions of this contract. In the event of a conflict between a TO and this contract, this contract shall prevail. If the Contractor is awarded multiple TOs, the work shall be completed concurrently unless otherwise specified in a

TO.

8.1 Task Order Work Files

The Contractor shall retain the working file on each TO for the duration of the contract period and shall make these files available for the KO's review. All forms submitted shall be accurately filled out. The Contractor shall retain copies of any material including, but not limited to, receipts, TOs, sales slips, and invoices relating to the TO. The Contractor shall provide the KO access to the Contractor maintained files during the term of the contract.

8.2 Notice of Completion of Task Order

The Contractor shall notify the KO and COR upon completion of each individual TO. The Contractor shall give the Government five (5) calendar days’ minimum advance notice of the date the work will be fully completed and ready for final inspection.

8.3 Real Property Documents Required Before TO Close-Out

The Contractor shall correctly submit within ten (10) calendar days after final acceptance.

The Contractor shall contact the COR for any project-specific information necessary to complete the DD Form 1354, Transfer and Acceptance of DoD Real Property at no cost to the Government. Final payment shall be withheld for untimely submissions.

8.3.1 Interim DD Form 1354, Transfer and Acceptance of DoD Real Property At a minimum of fourteen (14) calendar days prior to final acceptance of the work or as specified on each TO, the Contractor shall complete and submit an accounting of all installed property. Refer to Unified Facilities Criteria (UFC) 1-300-08, Criteria for Transfer and Acceptance of DoD Real Property, for instruction on completing the DD Form 1354.

8.3.2 Final DD Form 1354, Transfer and Acceptance of DoD Real Property The Contractor shall submit the final DD Form 1354 in conjunction with the final payment request. There is only one (1) final project DD Form 1354, even if multiple interim DD Forms 1354 are used.

8.3.3 BUILDER Sustainment Management System (SMS)

Contractor shall provide a list, including salient data, on all replaced components/systems (e.g. description of component/system, Manufacturer, Model Number, Serial Number, Voltage, CFM, RPM, etc.).

Contractor shall provide a list, including salient data, on all newly installed components/systems (e.g. description of component/system, Manufacturer, Model Number, Serial Number, Voltage, CFM, RPM, etc.).

Contractor shall physically tag all newly installed component/equipment/systems.

Tagging shall state the Model Number, Serial Number, and installation date.

PERSONNEL

The Contractor shall provide the necessary personnel to accomplish all work within the time frames specified for each TO. The Contractor’s staff shall meet or exceed the position requirements as stated in the TO. The Contractor shall provide experienced and knowledgeable personnel in civil, structural, architectural, mechanical, and electrical engineering disciplines. The replacement and alternate staff shall meet or exceed the same minimum qualifications as stated in the TO. The Contractor’s staff shall be able to understand, speak, read, and write the English language fluently. Contractor will not be permitted to conduct work activities if Key Personnel are not approved by the KO/COR.

9.1 Key Personnel

Key personnel include the Program Manager (PM), Site Safety Health Officer (SSHO), Quality Control Manager (QCM) and Project Superintendent. The Contractor shall provide key personnel resumes to the KO for review and acceptance. The Contractor shall designate these individuals in writing and provide cell phone numbers to the KO prior to performance. The Government has the right to reject the Contractor’s choice of key personnel for failure to meet the qualification standards incorporated into the contract.

Any changes to the working status of key personnel shall be transmitted in writing to the COR for approval within fourteen (14) calendar days of the proposed change. Key personnel shall not be added or removed without express acknowledgement of the COR and any replacement personnel shall be at least equal in skills, education, and experience to the predecessor.

9.1.1 Program Manager (PM)

The Contractor shall provide a PM with a minimum of five (5) years of experience supervising Commercial or Federal construction projects similar to those required by this contract (i.e. more than ten (10) projects working simultaneously). Additionally, the PM must demonstrate past experience in managing Federal contracts similar in scope to this JOC. An alternate PM shall be designated when work is being performed at hours other than as listed above or during absences such as illness, vacation, etc. The PM or their alternate shall be readily available (physically, telephonically, or online) except on Federal Government holidays, during the hours from 0800 – 1700, Monday through Friday. They shall have full authority to act for the Contractor on all contracting, construction, scheduling, resourcing, and/or personnel matters and issues brought to attention by the Government and provide answers or decisions within the limits of the Contract and Job Order specifications.

9.1.3 Site Safety and Health Officer SSHO

Provide an SSHO that meets the requirements of EM 385-1-1 Section 1. The SSHO must ensure that the requirements of 29 CFR 1926.16 are met for the project. Provide a Safety oversight team that includes a minimum of one person at each project site to function as the Site Safety and Health Officer (SSHO). The SSHO or an equally-qualified Alternate

SSHO must be at the work site periodically to…