B-50776-IFA Pre-bid PPT_vF.pdf

February 6, 2026

Before We Begin

Chat Feature in WebEx once you join:

1) First and Last name

2) Company Name or Agency

3) Phone #

4) Email

5) Whether you’re a Prime or Subcontractor.

Before We Begin

Please review the following meeting procedures and expectations.

procurement@il-fa.com

Conference is being recorded

All participants are muted and off camera

Participants can submit questions via the Chat feature as they come up

All Q&As received during the call will be summarized posted on the BidBuy page

Additional questions can be sent to procurement@il-fa.com by Friday, February 13 mailto:procurement@il-fa.com

Agenda

Introductions

Charging & Fueling Infrastructure Overview

Federal Requirements

Northern Illinois Community Charging Program IFB Overview

Bidder Requirements

Business Enterprise Program (BEP)

Key Dates

Q&A and Next Steps

Introductions

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Claire Brinley Program Manager

Illinois Finance Authority

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Chelsea Kammerer Consultant to Illinois

Finance Authority

Craig Holloway Agency Purchasing Officer

Illinois Finance Authority

Leslie Taylor Compliance Officer

Illinois Commission on Equity and Inclusion

CFI Overview

National Electric Vehicle Infrastructure

(NEVI)

$5B over 5 years for DC fast charging along Alternative Fuel Corridors from

FHWA

Chargers within 1 mile of highway exit

Distributed through state DOTs

Supports a network of EV charging infrastructure across the country, addressing the issue of “range anxiety”

Charging & Fueling Infrastructure

(CFI)

FHWA Competitive grants for corridor and community charging

Supports DCFC and Level 2 in publicly accessible community locations

Grant awarded to IFA in spring 2023 by

USDOT

Funds EV charging, predominantly L2, in urban and rural, publicly accessible locations statewide

Advances Illinois’ goal of 1M EVs on the road by 2030

80% federal / 20% local cost share

Federal Requirements: Hardware

All work must comply with 23 CFR Part 680 (NEVI standards)

Build America, Buy America

EVSE must be manufactured in the U.S.

Assembly alone is not sufficient

≥55% domestic component cost

Manufacturer certification required

Minimum Specs: DCFC

≥4 CCS-compatible ports per site

≥600 kW total site capacity

250V–920V DC output

Minimum Specs: Level 2

•≥4 J1772-compatible ports per site

•≥6 kW per port simultaneously (power sharing allowed)

Federal Requirements: Software

Software & Network

OCPP 2.0.1 or higher

Open access to charging data via API

Stations listed on PlugShare and AFDC

97% minimum uptime per charger

Reporting

Quarterly + annual reporting via EV-ChART

Reporting required for 5 years

IFA will onboard selected

Vendor

Federal Requirements: Prevailing Wage

Prevailing Wage

Vendor must pay all employees at or above applicable federal and Illinois prevailing wage rates for the locality of work and certify compliance in accordance with state law.

LCP Tracker

Vendor must also use certified payroll software LCP Tracker, access to be provided by IFA, to report and verify payroll and wage compliance in alignment with the Davis-Bacon Act.

IFB Overview

Turnkey Vendor to procure, install, operate, and maintain chargers for 5 years.

Key Details

36 project sites

14 Site Hosts

69 Level 2 ports

14 DCFC ports

Installation timelines

Level 2: 12 months

DCFC: 18 months

Financials

1. IFA pays upfront and manages the program

2. Site Hosts reimburse 20% after commissioning

3. Vendor does not retain charging revenue or incentives

IFB Overview: Sites

Site Host Site Name County

Arlington Heights Park District Heritage Park Cook

Arlington Heights Park District Melas Park Cook

Arlington Heights Park District Pioneer Park Cook

Arlington Heights Park District Sunset Meadows Park Cook

Arlington Heights Park District Forest View Racquet and Fitness Club Cook

Arlington Heights Park District Arlington Ridge Center Cook

Arlington Heights Park District Frontier Park Cook

Arlington Heights Park District Heritage Tennis Club Cook

Arlington Heights Park District Camelot Community Center Cook

Arlington Heights Park District Lake Arlington Cook

Aurora University Aurora University Kane

Bellwood Bellwood Village Hall Cook

Berwyn Harlem Train Station Cook

Blue Island Blue Island Municipal Parking Lot Cook

Blue Island Blue Island Municipal Parking Lot Cook

Broadview Broadview Village Square Mall Cook

Cook County Forest Preserves Cermak Aquatic Center Cook

Cook County Forest Preserves George Dunne Golf Course Cook

Cook County Forest Preserves Green Lake Aquatic Center Cook

Cook County Forest Preserves Camp Reinberg Cook

Cook County Forest Preserves River Trail Nature Center Cook

Elmhurst Park District Berens Park/Wagner Community Center DuPage

Geneva Park District Stephen Persinger Rec Center Kane

Geneva Park District Sunset Park Kane

Geneva Park District Wheeler Park Kane

Geneva Park District Peck Farm Park Kane

Hillside Hillside Municipal Hall Cook

Hometown Hometown City Hall Cook

Illinois Department of Natural Resources Adeline Jay Geo Karis Illinois Beach State Park Lake

Lewis University St. Augustine College at Lewis University - West Satellite Cook

Lewis University Lewis University - Lot NN (South of Weather Station) Will

Lewis University Lewis University - Lot N (South Hall) Will

Lewis University Lewis University - Lot S (Benilde) Will

Lewis University Lewis University - Lot Y (Front of Dorothy Day) Will

Lewis University Lewis University - Lot SB1 (St. Charles) Will

Summit Municipal owned lot Cook

➢ 35 project sites

➢ 14 Site Hosts

➢ 69 Level 2 ports

➢ 14 DCFC ports

IFA Responsibilities Site Host Responsibilities

• Procure Vendor

• Manage Vendor and projects

• Ensure compliance:

• Hardware/software standards

• Build America, Buy America

• Prevailing Wage

• Ongoing federal reporting

• Accounting & invoicing:

• Review/pay vendor invoices

• Maintain budget

• Recover 20% cost share from partners at project closeout

• Provide guidance on incentives/rebates

• Troubleshoot issues as they arise

• Sign IGA with IFA

• Sign Site Host Agreement with Vendor

• Join kickoff call with Vendor

• Designate a point of contact for IFA/Vendor coordination

• Ensure site access and responsiveness

• Apply for EVSE rebates/incentives

• Pay 20% cost share within one year of installation

IFB Overview: IFA vs. Site Hosts

Site Host Agreement

(Vendor Site Host)

Intergovernmental Agreement

(IFA Site Host)

• Vendor responsible for full charger lifecycle for 5 years

• Must meet NEVI standards and uptime requirements

• Vendor accountable for subcontractors

• Site Hosts provide access and easements

• Site Hosts set rates and retain all revenue

• Site Hosts own chargers upon installation

• Risk, insurance, and indemnification requirements apply

• Chargers must remain publicly accessible

• IFA, IDOT, and FHWA have inspection rights

• IFA is a third-party beneficiary to enforce federal program requirements.

• Signed agreement needed before site visits may begin

• Site hosts own the chargers

• Maintain general insurance

• Work with vendor to ensure site access

• Assign a point person to work with vendor

• Chargers must be maintained for 5 years after installation

• 20% cost share due to IFA within one year of EVSE installation

• Site Host can review updated budget before construction begins

• Site Hosts keep all charging revenue

• Must apply for rebates within 30 days of installation

IFB Overview: Legal Documents

IFB Overview: Milestones & Deliverables

The table in Section 1.3 of the IFB outlines each task, including the task name, description, associated deliverables, and due dates, organized by the Pre-Construction, Design & Construction, and Operations periods.

1. EVSE Contractor Certification & Site Visits

Conduct on-site evaluations for feasibility, and construction readiness

2. Design & Permitting

Prepare and approve site drawings; submit permit applications

3. Utility Coordination

Engage with local utilities to confirm service needs, interconnection requirements and incentives

5. Finalize Budget & Approvals

Review all costs, secure sign-off, and confirm funding

6. Construction, Installation & Commissioning

Complete physical build-out, equipment installation, and system testing

7. EV-ChART Registration

Register EVSE for tracking and compliance

8. O&M

Ongoing for five years

Bidder Requirements

Experience &

References

Staffing &

Certifications

Labor & Workforce Hardware &

Procurement

Flexibility

Pricing & Submission

≥3 years EVSE design, installation, O&M experience

Dedicated Project

Manager with ≥2 years multi-site EVSE experience

Illinois Prevailing wage required (30 ILCS

500/25-60).

Vendor must source

BABA-compliant equipment

Pricing submitted through BidBuy Items

Tab

≥3 MW total installed

EVSE capacity

EVITP-certified electricians or registered apprentices

Davis-Bacon reporting via LCP tracker (Access provided to Vendor by

IFA)

Must not rely on a single

EVSE manufacturer or platform

Cost breakdown required by category only

1. Equipment

2. Architectural &

Engineering

3. Construction

≥2 projects in Cook, Kane, Will, or DuPage

Counties

Illinois Commerce

Commission EV Charging

Station Installer certification required

Equipment must meet all federal, state, and utility requirements

No site-specific pricing required

Experience with federal or state-funded projects

≥2 references (at least one governmental)

BEP Compliance & Responsiveness

U-Plan and Supplier Diversity Website Review

Leslie.Taylor@illinois.gov or

BEP help desk:

312-814-4190

1-800-356-9206

Email: bep.compliance@illinois.gov https://cei.illinois.gov/programs0/bu siness-enterprise-program.html mailto:Leslie.Taylor@illinois.gov mailto:bep.compliance@illinois.gov

Key Dates

DATE ACTIVITY

February 6 Pre-bid conference

February 13 Questions/Clarifications Due from Vendors

February 19 (Estimated) Answers Due to Vendors

February 27 Bids due

March 9 (Estimated) Notice of Award uploaded in

Bidbuy

March 31 (Estimated) Contract Execution

Q&A and Next Steps

✓ All questions received during the call will be summarized and posted on the BidBuy page.

✓ Responses are not considered official until they are posted on BidBuy.

✓ Additional questions can be sent to procurement@il-fa.com by Friday, February

13.

✓ We hope to post answers to BidBuy by

Thursday, February 19.

mailto:procurement@il-fa.com mailto:procurement@il-fa.com mailto:procurement@il-fa.com