Attachment C1 - Phase 200 Program Analysis Report with Conceptual Design - 86 pgs.pdf

Phase 200 – Program Analysis Report with Conceptual Design

For

State of Michigan

Department of Technology, Management and Budget Department of Natural Resources

Parks and Recreation Division

For

Newberry Customer Service Center & Storage Facility

Newberry, Michigan

File No. 751/20015.TAP

WTA Project No. 2019144

February 8, 2021

Prepared By:

WTA Architects

100 S. Jefferson Avenue, Suite 601, Saginaw, Michigan 48607

PROGRAM ANALYSIS REPORT

Newberry Customer Service Center & Storage Facility

OFFICE OF THE ARCHITECT:

WTA Architects 100 S. Jefferson Ave., Suite 601

Saginaw, MI 48607

(989) 752-8107

STRUCTURAL/MECHANICAL/ELECTRICAL ENGINEER:

MacMillan Associates, Inc.

714 E. Midland Street Bay City, MI 48706

(989) 894-4300

CIVIL ENGINEER:

Rowe Professional Services Co 127 S Main St.

Mt Pleasant, MI 48858

(989) 772-2138

MASS TIMBER CONSULTANT:

Element5 Limited Partnership 67 Mowat Ave., #114

Toronto, Ontario M6K 3E3

(647) 668-9549

Table of Contents

Executive Summary

Introduction

Programming o Space Identification List o Space Needs Analysis o Site Analysis

Conceptual Layout o Concept Plan o Site Schematic o Concept Renderings

Cost Opinion o Outline Specifications o Michigan Timber Evaluation o Opinion of Probable Cost

Construction Timeline

Appendix A – Surveys & Meeting Minutes

Executive Summary

Project Goals

The Michigan DTMB has contracted with WTA Architects to provide a Phase 200 Program Report for a new MDNR Customer Service Center and Storage Facility in Newberry, Michigan. The scope also included limited conceptual design services, including conceptual layout and cost estimate. At the outset of the project, several key goals were identified:

• Develop a functional space that meets the needs for both the Customer Service operations and the current Field Office functions;

• Incorporate sustainable design practices;

• Utilize mass timber panel technology to promote industry;

• Develop a design that showcases natural resources of area;

• Evaluate feasibility of using Michigan sourced timber in fabrication of mass timber components;

Programming

We used a number of factors to assess and establish the space needs for the facility. The net result was a proposed building area size of 32,495 square feet. This amount of space would allow for efficient operation of both the Customer Service Center functions and current Field Office. Additional key factors were identified for the site design, including parking requirements, snow storage areas, and utility systems.

Conceptual Layout

Following the space analysis process, a conceptual design was developed with the agency team and representatives. The plan is divided into two main areas or wings, a public lobby and office wing, and a storage garage wing. The design also includes a mezzanine level that would be open to the garage space. The total building area including the mezzanine and covered drop-off area is just over 32,000 square feet.

Michigan Timber Evaluation

A key goal of this project was to evaluate the feasibility of using Michigan sourced timber in the production of the mass timber components. Using Element 5’s production process as a reference point, several factors were examined to assess viability. Through a series of discussions and research with a number of different sources, it was determined that a realistic scenario for utilization of Michigan sourced lumber was possible. It was determined that several sawmills in Michigan are currently producing similar lumber. The overall impact that this scenario would have on the project cost and logistics would be minimal.

Opinion of Probable Cost

The total for the cost of construction is just over $11.5 million. This includes all construction trades, Contractor fees and general conditions. This total also includes a five percent design contingency for additional design development, as well as a built-in ten percent construction contingency. Additional costs beyond construction are also outlined to present a total project cost of just over $13.6 million. These additional costs include professional fees, DTMB fees, and allowances for items like material testing, FFE items, and data and communications systems. Based on a total building size of 32,000 square feet, this total project cost represents a unit cost of $425 per square foot.

Construction Timeline

Design and Construction Documentation would extend for nine months, with documents completed by March of 2022. The bid procurement phase would occur during May/June of 2022. The schedule contemplates a contract award by the end of August 2022, allowing for a groundbreaking ceremony to be conducted prior to winter. This provides ample time for the Contractor to prepare shop drawings and submittals, and stage materials to be ready to start construction as soon as weather permits in Spring of 2023. Construction would run through the balance of 2023 through the winter months into 2024. It is possible that some additional time may be necessary in the spring of 2024 to complete site work and landscaping.

Delivery Method

Early engagement of the mass timber supplier in the design process allows their engineering staff to work in tandem with the design team. This ensures that the components are designed and sized within the limitations of the fabricator and prevents a time-consuming redesign phase after the project has been bid. A design-build approach would lend itself well to this end, when compared to a traditional design-bid-build approach. At a minimum, consideration should be given to engaging the mass timber supplier as a design-build contract at the outset of the design process.

Introduction

Project Goals

The Michigan DTMB has contracted with WTA Architects to provide a Phase 200 Program Report for a new MDNR Customer Service Center and Storage Facility in Newberry, Michigan. The scope also included limited conceptual design services, including conceptual layout and cost estimate. At the outset of the project, several key goals were identified:

• Develop a functional space that meets the needs for both the Customer Service operations and the current Field Office functions;

• Incorporate sustainable design practices;

• Utilize mass timber panel technology to promote industry;

• Develop a design that showcases natural resources of area;

• Evaluate feasibility of using Michigan sourced timber in fabrication of mass timber components;

Methodology

In January 2020, the project team conducted an initial meeting with MDNR and DTMB staff to discuss the project goals and priorities and begin the programming process. This also included a visit to the proposed building site and tour of the current facilities. Subsequent meetings were conducted throughout 2020 to develop the building program and review conceptual design. Summary of initial program surveys and project meetings are included in the Appendix of the report for reference.

Project Team

The WTA project team consists of:

WTA Architects (WTA), Saginaw, Michigan. Responsible for overall project coordination and direction, programming, primary concept design, and overall cost assessments.

MacMillan Associates, Inc. (MAI), Bay City, Michigan. Engineer of Record and responsible for structural oversight and mechanical and electrical systems recommendations and cost assessments.

Rowe Professional Services Corporation (ROWE), Flint, Michigan. Civil Engineer and responsible for site design, recommendations, and cost assessment.

Element 5, Toronto, Ontario. Mass Timber consultant and responsible for design constructability and cost estimating assistance on mass timber components.

PROGRAMMING

Space Needs Assessment

Space Identification List

We used a number of factors to assess and establish the space needs for the facility. We collected information from key department personnel through surveys and meetings to establish current space requirements and possible future needs. We toured the existing facilities to determine existing space usage and areas. We compared sizes of existing spaces with industry standards for the types and use of spaces to ensure efficient operation.

The Space Identification List on the following pages details the results of this process. The net result was a proposed building area size of 32,495 square feet. This includes a ten percent multiplier to account for basic circulation space, wall thickness, and structural elements, as well as an allowance for an exterior covered porte-cochere area at the main entrance. This amount of space would allow for efficient operation of both the Customer Service Center functions and current Field Office. Additional key factors were identified for the site design, including parking requirements, snow storage areas, and utility systems.

Space Needs Analysis

After the space list was developed, it was translated into a graphic form. This is shown on the subsequent Space Needs diagram, which identifies the various spaces from the list and establishes preliminary size and proportions. From there the spaces were evaluated to further analyze critical relationships and circulation routes. Two different approaches were explored, as shown on the attached Space Use Diagrams. These diagrams provide a valuable step in the process of evaluating key spatial relationships and connections. The project team liked aspects of both options, and ultimately a hybrid approach was developed during conceptual design.

Site Analysis

In addition, key site factors were evaluated to establish the basis for the site conceptual layout. The Site Analysis diagram at the end of the section identifies several key factors that were assessed during this process.

Newberry CSC & Storage Building File No: 751-20015.TAP

Newberry, Michigan PSC Project No: 2019144

SPACE IDENTIFICATION LIST Date: January 6, 2021

Space Name Qty. Occ. Unit Area Subtotal Special Requirements/ Comments

Public Lobby / Reception 1 50 15 750 lobby / circulation space

Vestibule 1 100 100 separate doors to reception & wildlife check

Reception Counter 1 3 50 150 open customer counter

Educational Displays 1 250 250 logging history, furs, wildlife, etc.

Multi-Purpose Room 1 50 25 1,250 public meetings, staff meetings, c'top

Public Toilet Rooms 2 125 250 2 toilets, 2 lavs per sex

SUB TOTAL 2,750

Open Office Area 1 40 80 3,200 CSC & field office, 8x8 work stations

File Storage 1 250 250 60 l.f. of file cabinets, in open office

Private Offices 2 1 120 240 LED Lt. + Flex/future office

LED Hoteling 1 1 80 80 Shared hoteling work station

Conference Rooms 2 15 20 600 CSC & field office sides

Small Conference Rooms 2 4 25 200 CSC & field office sides

Privacy Rooms 4 2 30 240 phone call, interview, CSC & field office

Resource Library 1 100 100 wildlife & fisheries literature/library

Map Storage 1 120 120 flat file / map / drawing storage in library

Work Room 1 150 150 work counter, print/copy area

Mail Area 1 70 70 staff mailbox area, counter

Staff Break Room 1 20 20 400 tables, kitchen area

Staff Toilets 2 60 120 single occupant toilets

I.T. / Server Room 1 70 70 server, voice/data systems

Supply Storage 1 120 120 general supplies, small file safe

Janitor / Custodial 1 120 120 janitor sink, supplies

SUB TOTAL 6,080

CSC & Field Office Spaces

Public Common Spaces

100 S. JEFFERSON AVENUE-SUITE 601, SAGINAW, MI 48607

SPACE IDENTIFICATION LIST Date: January 6, 2021

Space Name Qty. Occ. Unit Area Subtotal Special Requirements/ Comments

Public Common Spaces

Check Station Lab 1 5 40 200 check-in counter, work tables, sinks, animal storage

Secure Storage 1 80 80 secure firearm & ammo, drug cabinets

General Storage 1 70 70 tools, supplies, freezers

SUB TOTAL 350

Heated Division Storage 8 125 1,000 separate secure storage rooms

LED Evidence Storage 1 200 200 Secure storage, freezers, add lockers

Heated Garage Bays 3 1,440 4,320 16x90 bays, 14x14 door, FRD/LED/maint

Decon / Wash Area 1 100 100 wash down area

Laundry 1 100 100 washer/dryer, work counter, janitor sink

Locker Room 1 16 25 400 large gear lockers, benches

Toilet 1 60 60 single occupant toilet

Shower 1 60 60 single occupant shower/changing

Tool Crib 1 200 200 tool storage & work benches

Compressor Room 1 80 80 air compressor equipment

FRD Garage Bays - Cold 4 1,440 5,760 16x90 bays, 14x14 doors

LED Garage Bays - Cold 2 1,440 2,880 16x90 bays, 12x12 doors

PRD Cold Storage 1 600 600 12x12 door, vehicles, ATVs, equipment

Wildlife Cold Storage 1 840 840 12x12 door, vehicles, ATVs, lumber, equip

SUB TOTAL 16,600

Garage / Storage Spaces

Fish & Wildlife Division Spaces

SPACE IDENTIFICATION LIST Date: January 6, 2021

Space Name Qty. Occ. Unit Area Subtotal Special Requirements/ Comments

Public Common Spaces

Electrical Room 1 150 150 Power/ Phone/ Data

Mechanical Room 1 500 500 HVAC/ Fire Pump/ Domestic Water

SUB TOTAL 650

26,430

Structural & Circulation Space 15% 3,965 corridors, wall thickness, structure, etc.

Mezzanine Storage 1,500 storage & mechanical equipment

Porte Cochere 600 covered drive-up at main entry

32,495

Public Parking - Cars 10 350 3,500 locate near main entrance

Public Parking - Trucks/Trailers 10 1,000 10,000 supplemental / overflow parking

Staff Parking 40 350 14,000 locate to side or rear of building

Snow Storage possible landscape / storm water area

Drain Field septic field, primary & reserve

Generator backup system

Well new well for tanker filling

EV Charging Stations 2 public station + DNR station

Solar Array ground or building mounted

Rain Garden landscape area to incorporate runoff storage

Site Requirements

Misc / Support Spaces

SUBTOTAL FLOOR AREA

BUILDING TOTAL

PARKING

PARKING

30,000 S.F. BUILDING

GARAGE ACCESS

GARAGE ACCESS

PARALLEL / TRAILER

PARKING

40 X 50 SEPTIC FIELD

& RESERVE AREA

P A

R K

IN

G

OVERHEAD ELECTRIC

BURIED ELECTRIC

BURIED GASLINE

BURIED WATER MAIN

BURIED AT&T

BURIED FIBER OPTIC

CONCEPTUAL LAYOUT

Conceptual Design

Concept Plan

Following the space analysis process, a conceptual floor plan was developed with the agency team and representatives. The Conceptual Plan that follows represents the culmination of that process. The plan is divided into two main areas or wings, a public lobby and office wing, and a storage garage wing. The design also includes a mezzanine level that would be open to the garage space. The total building area including the mezzanine and covered drop-off area is just over 32,000 square feet.

Two main points of entry are identified for public access. The main public entrance leads into a spacious lobby area, that includes areas for custom displays and exhibits. Exhibits could feature local area history and educational components on wildlife and the timber industry. A large reception counter would greet visitors to assist with various DNR services.

The lobby space would incorporate large areas of glazing for natural lighting, and finishes would feature exposed glulam beams and wood panels with natural finishes.

A separate entrance is provided for the fish and wildlife check lab. A covered drive-up area is adjacent to the entrance, allowing visitors protection during inclement weather when bringing game for inspection. The check lab would be self-contained, with separate ventilation systems to contain potential odors. Surfaces and fixtures in the lab would be washable to ensure proper cleaning and hygiene.

Adjacent to the lobby is a medium sized conference room that could be utilized by both the public and DNR staff. A large multi-purpose room for public meetings and gatherings and primary restrooms are also nearby. A separate controlled access point would be provided between the public lobby and the main restrooms and multi-purpose space, to ensure staff can control entry and access to those spaces.

A large open office space for DNR staff makes up a large portion of this wing. The space is envisioned as a large open office space subdivided into two sections, one for customer service operations and one for field operations. The space would have a vaulted ceiling with exposed wood beams and roof panels. Large windows and a glazed roof monitor would provide ample natural lighting. A total of 24 workstation cubicles are provided for CSC staff, and sixteen workstation cubicles for field office personnel. Support spaces with conference areas, privacy rooms, and storage would separate the two areas, and two single occupant toilets are provided in this area for staff convenience. A private office for a supervisor position is also included in each area. The balance of this wing includes storage and support spaces, including a work room, staff break area, and supply and I.T. closets.

The garage and storage wing is separated into a heated area and unheated cold storage.

The space is organized in a series of bays, with a total of ten (10) sixteen foot wide bays.

Each bay has a 14 x 14 foot overhead door at each end to allow drive-through access. A total of four bays would be heated for Forestry and Law Enforcement Divisions. The six remaining bays would be unheated to provide additional storage for Forestry, Law Enforcement, Parks & Recreation, and Wildlife Divisions.

Bridging the area between the office area and garage are locker room and support spaces.

A decontamination space opens directly off the garage for wildfire personnel. This provides quick access to cleanup areas for gear washing. An adjacent laundry room would provide area for washing and extractor units for fire gear. The locker room space includes room for up to twenty lockers as well as toilet and shower facilities.

The mezzanine space would be located above the locker room area, and open into the garage space. Access would be via stair from the heated garage. This space would provide ample area for mechanical and electrical systems including air handling units, heating boilers, and electrical service panels. This area could also provide opportunity for fire training exercises.

Site Schematic

The Schematic Site Plan locates the building with the main entry facing Newberry Avenue.

The existing driveway entrance to the site is maintained, and a second driveway added at the North side of the property. A small amount of parking is located along the South side of the building along with barrier-free parking for public use. A larger parking area is located on the North side of the property for DNR staff. A drive extends across the front of the building with a drive-up area at the main entrance and an additional parking lane for large trucks or trailers.

The area East of the office wing would be surfaced with aggregate. This area provides ample room for maneuvering trucks and equipment into the garage and provide additional overflow parking for DNR vehicles. The approach immediately in front of the overhead doors would have a heavy-duty concrete paving and could also incorporate a snow melt system to prevent ice and snow build up at the overhead doors. Areas on the North and South sides of the parking areas are reserved for snow removal storage during winter months.

A dumpster enclosure and backup generator are situated on the North side of the building. Septic field areas are located on the South side of the site and a location on the Northeast corner is indicated for a new well. A location to the East of the building is indicated for a possible bio-mass boiler system.

Landscaping would be provided along Newberry Avenue, as well as around the paved parking areas. A landscape area along the building to the North of the main entry could be developed to feature a bio-swale or rain garden area to collect roof runoff.

COST OPINION

Outline Specification

In addition to the conceptual design, a number of assumptions were made for structural systems, architectural finishes, and mechanical and electrical systems. These assumptions serve as the basis for the cost opinion that is included in this report. The detailed list that is included in this section outlines those assumptions.

Michigan Timber Evaluation

A key goal of this project was to evaluate the feasibility of using Michigan sourced timber in the production of the mass timber components. Of particular interest for this project was the use of Cross-Laminated Timber (CLT) panel systems, which is an emerging technology within the industry. Element 5, based in Toronto, was a key partner in providing this evaluation. With plants located in southern Ontario, they have the nearest production facilities to the project site and were able to leverage other contacts within Michigan to aid this research.

Several key factors were identified that are pivotal to the use of Michigan lumber. Among those factors:

• Are comparable tree species from Michigan available to be substituted into the current production supply chain?

• Are the fibers from Michigan lumber similar enough to allow the adhesives used in the fabrication process to properly bond?

• Are the strength properties of Michigan lumber sufficient to be used in the engineering of the systems?

• What would be the impact on the certification process for CLT systems?

• What are the cost and logistical factors?

Using Element 5’s production process as a reference point, these factors were examined to assess viability. Through a series of discussions and research with a number of different sources, it was determined that a realistic scenario for utilization of Michigan sourced lumber was possible. Element 5 uses Spruce-Pine-Fir (SPF) lumber sourced from sawmills in northern Ontario. It was determined that several sawmills in Michigan are currently producing SPF-South (SPF-s) lumber.

Specifically, the Potlatch-Deltic mill located in Gwinn currently produces studs in 2x4 and 2x6 sizes. Though these are generally produced for stud framing, this lumber would be suitable for use in the production of CLT panels. Because the lumber is from similar tree species, the bonding process of the adhesive agents would be unaffected. Although the structural properties of the SPF-s lumber are slightly lower than that of SPF, this lumber is similar enough that it could be used in the minor direction of the panels without any compromise to the strength of the panels. This would also not affect the certification of those panels, which must meet ANSI/APA PRG-320 standards.

The overall impact that this scenario would have on the project cost and logistics would be minimal. It is likely that there would be a slight premium for the purchase of the lumber from a Michigan sawmill, as compared to the acquisition cost Element 5 currently incurs with their supply chain. Transport cost from the Gwinn, Michigan location to their plant in southern Ontario would likely be similar to the costs to transport from northern Ontario, although it would involve an international crossing that could add some further costs. The net impact of these costs would be relatively minimal as a percentage of the total cost for the mass timber systems, with an estimated premium of less than five percent.

It is possible that other scenarios to incorporate Michigan lumber into the fabrication of mass timber components might be feasible. However these would likely also incur a higher premium as well as more logistical challenges. It is our assessment that the scenario described above represents a very attainable plan to achieve this goal with a relatively low cost premium. This scenario is included in the costs outlined in the Opinion of Probable Cost.

Cost opinions for all aspects of the project are detailed on the included Opinion of Probable Cost. The total for the cost of construction is just over $11.5 million. This includes all construction trades, Contractor fees and general conditions. This total also includes a five percent design contingency for additional design development, as well as a built-in ten percent construction contingency.

Additional costs beyond construction are also outlined to present a total project cost of just over $13.6 million. These additional costs include professional fees, DTMB fees, and allowances for items like material testing, FFE items, and data and communications systems. Based on a total building size of 32,000 square feet, this total project cost represents a unit cost of $425 per square foot.

It should be noted that these costs are projected based on 2021 dollars. Appropriate amounts for cost escalation should be further considered depending on when the project would be released for procurement.

Outline Specification

Foundations and Concrete

• Standard shallow foundations, reinforced

• Concrete slab-on-grade, reinforced with vapor barrier o 4-inch thick slab in office and lobby areas o 5-inch thick slab in garage areas

• Excavation for foundations in sand/gravel/common earth o No clay or rock cutting o No removal of unsuitable fill

Exterior Building Shell

• Glulam columns and beams o Three-coat architectural coating system for exterior components

• Cross-Laminated Insulated Panels (CLIPs) roof structure o Weather resistant barrier o 6-inch R-32 rigid insulation o Vapor barrier

• Cross-Laminated Insulated Panels (CLIPs) wall structure o 1x3 strapping o 4-inch R-21 rigid insulation o Vapor barrier

• Cross-Laminated Timber (CLT) mezzanine floor structure o Lightweight concrete top coating

• Exterior Cladding o Thin-clad adhered stone o Wood panel / siding product – Michigan made

• Exterior Windows o Aluminum Storefront Framing with thermal break o 1-inch insulated glazing, Low-e coating o Sunshades at Southern exposure

• Exterior Doors o Public & Office Areas: Aluminum/Glass Entrances o Garage & Utility: FRP/Aluminum Hybrid o Overhead Doors: Insulated Sectional, Automatic Opening o Electronic Access Controls

• Roof Covering o Premium triple-layer asphalt shingles o Commercial grade aluminum gutters

Interior Build Out

• Partitions o Stud framed walls with 5/8” type “X” gypsum board and acoustical insulation o Tile backer board at wall tile areas

• Interior Doors o Office and Administrative Areas: Solid core wood doors with wood veneer in hollow metal frames o Garage and Support Area: Hollow metal doors and frames.

• Interior Fittings o Toilet room partitions and accessories per ADA requirements o Architectural casework

Quartz / plastic laminate reception counters Wood veneer casework in public lobby Plastic laminate work counters & casework in office areas

• Stair Construction o Steel grate mezzanine stair o Steel pipe handrails and mezzanine guardrail

• Floor Finishes o Public Lobby: Polished Concrete / Porcelain Tile o Office & Meeting Areas: Carpet Tile / Luxury Vinyl o Garage and Support Areas: Concrete floor with densifier and polished concrete finish (low polish – 200 grit)

• Wall Finishes o Exterior Walls: CLT panels exposed with natural finish o Painted gypsum board partions o Public Areas: Michigan made wood products at accent locations o Toilets / Showers / Wet Areas: Porcelain Tile

• Ceiling Finishes o Lobby / Open Office / Public Areas: Exposed CLT panels with natural finish o Private offices / Conference Rooms: 2x2 Suspended Acoustical Tile o Garage: Exposed CLT panels with natural finish

Plumbing Systems

• Plumbing Fixtures o Water closets – Floor mounted with hard wired sensor flush valves, low consumption type with plastic seats.

o Lavatories – Wall-hung or counter top type vitreous china with grid strainer and single mixing faucet with hard wired sensors. Anti-scald mixing device for ADA compliance.

o Sinks - Single and/or double compartment stainless steel sinks with strainer and single lever mixing faucet and garbage disposal in Staff Break Area.

o Shower anti-scald mixing pressure balance shower valves with shower heads.

o Service sink – Fiberglass floor-mounted sink with drain. Faucet with vacuum breaker and hose, washer box with hot water, cold water and sanitary for washing machine in Laundry Room.

o Water cooler – Surface-mounted, self-contained electric high-low water cooler for barrier free access, with bottle filling station. Water cooler is to include a canister inline filter or filter integral with the unit.

o Refrigerator hook-up for cold water connection for icemaker in Staff Break Room Area.

• Sanitary Septic System o Floor drains in Toilet Rooms and Showers. Floor drains to include trap primers or plumbing inspector approved grommet devices o Trench drains with catch basins and heavy duty grating for Storage garage areas.

o Oil interceptor as required for FRD/LED Area.

• Domestic Water Piping o New domestic water meter and reduced pressure backflow preventer o Gas-fired high efficiency tank type water heater for Toilet Rooms, Staff Break

Area, Lockers, Showers, Laundry, etc.

o Exterior wall hydrants (hose bibs). Non-freeze type.

• Natural Gas Piping o New gas service meter and new gas piping is to be extended from gas meter to the new HVAC equipment

• Compressed air drops with hose reels in the FRD/LED Area with air compressor located in new Compresser Room

• Cold water hose reels and compressed air hose reels to be located between overhead doors on both sides of boilers for the heated Garage Area

HVAC Systems

• Heating, Ventilating, and Air Conditioning Systems (HVAC) o HVAC systems to meet the 2015 State of Michigan Mechanical Code and latest

State of Michigan Energy Code ASHRAE 90.1-2013.

o The Offices, Lobby, multi-purpose Storage Rooms, Conference, etc., areas to be zoned by variable air volume air terminal units with hot water direct digital controls and reheat coils and temperature sensors controlled by building automation system (BAS).

o All Office area HVAC system will have ducted supply, return, and exhaust, including diffusers and grilles.

o Indoor air handling units with hot water heat and DX cooling located in the mezzanine area.

o High efficiency natural gas hot water boilers and pumps with variable frequency drives.

o Gas fired infra-red heaters and CO monitored emergency exhaust system for the FRD/LED heated Garage o Gas fired 80/20 make-up air unit located in Mezzanine to serve the FRD/LED heated Garage. Unit will have space pressure and temperature control.

o Exhaust fan systems will be provided for the following areas:

FRD/LED Heated Area Room – Cab controlled vehicle exhaust rail system and general exhaust.

Custodial/Janitor Closet, Toilet Rooms, Lockers/Showers and Fish &

Wildlife Lab and Storage.

o Hot water cabinet heaters at main entries.

o Hot water fin tube radiation at exterior wall areas with large expanses of glass.

• Optional / Alternate Systems o Hot water glycol snow melt system for overhead door concrete aprons and main entrance area o Bio-mass back-up boiler heating hot water system

Fire Protection Systems

• Dry pipe fire protection system for cold storage area

• Wet pipe fire protection system for heated areas per NFPA 13

Electrical Systems

• New electrical service o 600 amp 120/208-volt three phase electrical service on the mezzanine o 200 amp 120/208 volt branch panel boards.

• Backup Generator o 150 kw 120/208-volt 3-phase natural gas generator and associated ATS.

• Solar Array o 20 kw solar array either roof or ground mounted

• Lighting o Storage Areas: LED high bay lighting with motion sensor controls and emergency egress lighting via the generator.

o Office & Conference: Pendant LED fixtures in vaulted exposed ceiling areas with recessed LED 2x2 lighting in areas with ceilings. Controls include dimmer and occupancy controls along with emergency egress lighting.

Dimming with daylight savings sensors will also be provided to control the lighting in the Multi Purpose space.

o Exterior: LED wall mounted light fixtures above each man door and garage door. Light poles for balance of the parking areas.

• General Purpose Power o Cold and Heated Storage - Receptacles on approximately 20’ spacing o Exterior outlets at strategic locations o Typical Offices – (4) receptacles in each office with (2) data rough-ins.

• Specialty Power o Power for specialty equipment such as washers, dryers, air compressors, power washing equipment etc.

Low-Voltage Systems

• Fire alarm system throughout with select areas receiving smoke detection

• Phone and data rough-ins at strategic locations (cabling, terminations and front end hardware to be completed by State I.T. vendor)

Site Work

• Site clearing and Earthwork

• Paving o Asphalt parking & drives, 4-inch HMA + 6-inch Subbase HMA Pavement markings, Barrier-free spaces o Concrete paving at overhead doors, 8-inch + 10-inch Subbase o Aggregate surfaces, 6-inch Subbase o Concrete sidewalks, 4-inch

• Utilities o 2-inch Domestic water service, Type K Copper o 6-inch Fire Suppression, Ductile Iron o Septic system & Drain Field o Well for tanker filling o Storm Sewer (if necessary), 12-inch RCP, 48-inch dia. Structures o Natural Gas Service & Meter o Electric Service, Meter, Transformer

• Dumpster Pad & Enclosure

• Landscaping o Topsoil & Turf Establishment o Planter Beds & Plantings at building and parking areas o Landscape Strip & Trees at road o Bio-swale / Rain-garden for roof runoff

NEWBERRY CSC STORAGE BUILDING

File No. 751/20015.TAP February 5, 2021

A. FOUNDATIONS & CONCRETE $XXX,XXX Standard shallow foundations, 4-inch conc slab (office), 5-inch conc slab (garage)

B. EXTERIOR BUILDING SHELL $X,XXX,XXX

B.1 Mass Timber Components CLIPs roof/walls, CLT mezz floor, glulam cols/beams, using Michigan lumber for CLT

B.2 Exterior Envelope Exterior stone/wood cladding, wood coatings, asphalt shingle roofing

B.3 Exterior Openings Aluminum entrances, Alum storefront w/ low-e insulated glazing, aluminum overhead doors, sunshades

C. INTERIOR BUILDOUT $XXX,XXX

C.1 Interior Partitions & Openings Stud framed partitions, drywall, acoustical insulation, commercial doors/frames/hardware

C.2 Interior Finishes Polished concrete & carpet flooring, acoustical & exposed ceilings, wall paint w/ wood accent

C.3 Interior Fittings Toilet partitions & accessories, mezzanine stair & railing, architectural casework

D. MECHANICAL / ELECTRICAL / FIRE PROTECTION $X,XXX,XXX

D.1 Plumbing Systems Low-flow fixtures, domestic water heating, trench draings w/ oil interceptor, compressed air piping

D.2 HVAC Systems Gas-fired boiler, hydronic piping, air handlers w/ VAV controls, DX cooling, exhaust systems

D.3 Fire Protection Systems Sprinkler piping & riser

D.4 Electrical Systems 600 amp service, distribution & panels, LED light fixtures & controls, fire alarm, data rough-in

D.5 Generator 150kW emergency generator

D.6 Bio Mass Boiler System 1000 btu system, automatic feed silo

D.7 Snow Melt System Concrete aprons at garage, front entry slab

D.8 EV Charging Stations (1) public station + (1) MDNR station

D.9 Solar Array 20kW roof mounted system

E. SITEWORK $XXX,XXX

E.1 Site Development Earthwork, Concrete & Asphalt paving, gravel surface, dumpster enclosure

E.2 Site Utilities 2-inch dom water, 6-inch fire, tank-fill well, septic system, storm drainage, electrical transformer

E.3 Landscaping Allowance for plantings & irrigation

Construction Trade Subtotal $X,XXX,XXX $250.66

F. Design Contingency 5% $XXX,XXX 5% Construction Trade Subtotal

G. Contractor Fees 25% $X,XXX,XXX 10% General Conditions, 5% Overhead, 10% Profit

Construction Cost Subtotal $328.99

H. Construction Contingency 10.0%

$XX,XXX,XXX

$X,XXX,XXX 10% Construction Cost Subtotal

Total Opinion of Probable Construction Cost $11,580,319 $361.88

J. PSC Fee Allowance 9% $X,XXX,XXX Architectural, Structural, MPE Engineering, Civil Engineering & Landscape Design

K. Geotechnical Allowance $XX,XXX Soil Borings & Foundation recommendations

L. Construction Materials Testing Allowance $XX,XXX M. Furnishings/Fixtures/Equipment Allowance $XXX,XXX Office furniture, tables & chairs, lab equipment

N. Exhibits & Displays Allowance $XXX,XXX Design, construction, installation of custom exhibit displays

P. Security/Data/Communications Allowance $XX,XXX Data & network cabling

R. DTMB Fee Allowance 5% $XX,XXX

Subtotal $2,019,856

Total Opinion of Probable Project Cost $13,600,175 $425.01

$XXX,XXX

$XX,XXX

$XXX,XXX

OPINION OF PROBABLE CONSTRUCTION COST

$X,XXX,XXX

$XXX,XXX

$XXX,XXX

$XXX,XXX

$XXX,XXX

$XXX,XXX

$XXX,XXX

$X,XXX,XXX

$XXX,XXX

$XXX,XXX

$XXX,XXX

$XX,XXX

Professional Fees & Other Project Costs

$XX,XXX

$XXX,XXX

$XX,XXX

Cost information except totals redacted by DTMB for RFP - 10-22-2021

CONSTRUCTION TIMELINE

Newberry, Michigan

Construction Timeline

The Project Timeline following this section provides a potential timeline for design and construction of this project. The timeline assumes that the design process would begin in May of 2021, with site survey and geotechnical studies commencing as soon as weather permits. Design and Construction Documentation would extend for nine months, with documents completed by March of 2022. The bid procurement phase would occur during May/June of 2022. This provides for more convenient site visits by potential bidders and allows ample time for plan review to be completed prior to bid award.

The schedule contemplates a contract award by the end of August 2022, allowing for a groundbreaking ceremony to be conducted prior to winter. This provides ample time for the Contractor to prepare shop drawings and submittals, and stage materials to be ready to start construction as soon as weather permits in Spring of 2023. The construction is identified in two main phases: exterior shell and sitework, and interior buildout and systems.

Given the short summer construction window, the focus in the initial phase would be to complete the exterior building shell by the fall of 2023. Build out of the interior could then run through the winter months into 2024. It is possible that some additional time may be necessary in the spring of 2024 to complete site work and landscaping.

Delivery Method

A key consideration for a successful project is the delivery method for construction. As a new and emerging technology, mass timber poses challenges in this regard. An efficient and timely process for delivery of these systems necessitates involvement of the mass timber fabricator as early in the design process as possible. Early engagement allows the engineering staff of the supplier to work in tandem with the design team. This ensures that the components are designed and sized within the limitations of the fabricator and prevents a time-consuming redesign phase after the project has been bid. A design-build approach would lend itself well to this end, when compared to a traditional design-bid-build approach. At a minimum, consideration should be given to engaging the mass timber supplier as a design-build contract at the outset of the design process.

NEWBERRY CSC STORAGE BUILDING

File No. 751/20015.TAP February 5, 2021

Phase Task Description Duration

300 Site Survey & Geotech 4 weeks

300 Schematic Design 12 weeks

400 Preliminary Design 12 weeks

500 Final Design 16 weeks

500 LARA / AHJ plan review TBD

500 Bid process 8 weeks

500 Contract Award process 8 weeks

600 Shop Drawings & Submittals TBD Mass Timber Fabrication

700 Contractor Staging and Procurement TBD Ground Breaking Mass Timber Erection

700 Construction - Ext Shell & Sitework 26 weeks

700 Construction - Int Buildout & Systems 26 weeks

700 Construction - Final Site (if nec.) TBD

Punchlist / Project close-out

CONCEPTUAL PROJECT TIMELINE

2021 2022 2023 2024

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Newberry, Michigan

APPENDIX:

SURVEYS &

MEETING MINUTES

Client Meeting

S. Jefferson Ave.

Suite 601, Saginaw, MI 48706

Page of 2

PROJECT Newberry Customer Service

Center and Storage Building

2019144

DATE 2/27/2020 10:00 AM -

12:00 PM

ORGANIZER Jason Goff SUBJECT 751-20015.TAP -

Newberry CSC -

Program Review

LOCATION Conference Call

INVITEES Max Garcia, Jason Goff, Jeremiah Gourd, Dave Graham, Troy

Grunder, Dan Hall, Mike Holsinger, P. Jeff B. Markstrom, Ken Lemiesz, Alex McCollough, Tom Pawlowski, Dave Richmond, Lee Scott

ATTENDEES Jason Goff (WTA Architects), Jeremiah Gourd (MacMillan Assoc., Inc.), Dave Graham (Dept of Natural Resources), Dan Hall (State of

Michigan DTMB), Mike Holsinger (Dept of Natural Resources), Ken

Lemiesz (WTA Architects), Alex McCollough (Dept of Natural

Resources), Tom Pawlowski (State of Michigan DTMB), Dave

Richmond (ROWE Professional Services Company)

CC Lee Scott (Element5 Co.), Max Garcia (Element5 Co.), P. Jeff B.

Markstrom (Rowe), Troy Grunder (ROWE Professional Services

Company)

MEETING COMMENTS

MEETING MINUTES

ACTUAL START DATE 2/27/2020 10:00 AM

MINUTES

Reviewed last meeting minutes - No comments;

2. Reviewed updated Space ID list and diagram - Owner comments as follows:

a. Increase main lobby space; provide larger/grand lobby area, space for displays, animal mounts, etc.;

b. Provide (1) private office for CSC/FO area;

c. Provide (1) private office for LED Lt.;

d. Provide (1) shared/hoteling station for LED C.O.s, Sgt.;

e. LED office areas should be part of main open office;

f. Resource library should be and enclosed room for quiet;

g. Move map storage into resource library;

h. File storage should be file cabinets in open office area as part of furniture layout;

Meeting date : 2/27/2020

i. Delete privacy rooms for LED; they will utilize the general office privacy/ conference spaces;

j. Wildlife div ammo and drug storage lockers need to be contained within a locked storage room;

k. Provide 14x14 overhead doors for all garage areas;

l. No dividers within garage space between various divisions;

m. Liked overall approach and layout;

3. Reviewed Site Layout - Owner comments as follows:

a. Discussed existing utility locations;

b. Parking areas for overflow and staff can be gravel surface;

c. Add more staff/state vehicle parking along north property line;

d. West tree line would be eliminated; prefer to keep east tree line but could be removed if necessary;

e. Provide dumpster location close to new building;

f. Examine options for main entry and drive-up canopy configurations;

4. Mass Timber Discussion:

a. Certification Fees & Timeline Update:

i. Cost for certification estimated at $173,000; no savings for testing done concurrently with Element 5 plant;

ii. Possible that existing certifications may apply to Michigan trees if lumber is similar enough; additional research is necessary;

iii. Possible that structural engineer for project could receive training and then sign-off on certification; additional research is necessary;

b. Discussed potential MSU involvement:

i. WTA had discussion with MSU staff;

ii. MSU recommends meeting with Dr. Koebe of MSU forestry division;

Dr. Koebe is schedule to speak at Mass Timber Summit;

iii. May be able to provide more information on lumber certification process, costs, timeline, etc.;

iv. WTA will work on scheduling initial work session for introductions and discuss MSU involvement; coordinate possible dates;

Include DNR & DTMB members;

5. Reviewed Schedule:

a. Preliminary Concept Review: Week of March 23

b. Mass Timber Summit: April 20-21

c. Lansing Presentation: Late April / Early May

d. WTA will follow up with meeting date suggestions;

END OF MEETING MINUTES

The foregoing constitutes our understanding of matters discussed and conclusions reached. Other participants are requested to review these items and advise WTA in writing within 7 business days of any errors or omissions.

Conference Call

100 S. Jefferson Ave.

Suite 601, Saginaw, MI 48706

PROJECT Newberry Customer Service Center and Storage Building 2019144

DATE 4/3/2020 10:00 AM -

11:00 AM

ORGANIZER Jason Goff SUBJECT Mass Timber Design Review

LOCATION Web Conference

INVITEES Max Garcia, Jason Goff, Jeremiah Gourd, Ken Lemiesz, Lee Scott

ATTENDEES Max Garcia (Element5 Co.), Jason Goff (WTA Architects), Jeremiah Gourd (MacMillan Assoc., Inc.), Ken Lemiesz (WTA Architects), Lee Scott (Element5 Co.)

CC

MEETING COMMENTS

MEETING MINUTES

ACTUAL START DATE 4/3/2020 10:00 AM

MINUTES

Structural and design considerations:

o Max fabrication size for St. Thomas plant: 12 ft x 53 ft (3.66 x 16 m) nominal;

will lose a few inches on overall dimensions from finish planning;

o Transportation limit for standard load: 8.5 ft x 53 ft (2.6 x 16 m);

o Max CLT panel thickness: 14 inch (355 mm);

o Develop a standard panel width for project for max efficiency (e.g.: 8 ft / 2.44 m)

Recommendations for most economical design approach:

o Post-and-beam superstructure with CLT roof and exterior wall panels;

o Interior build-out with standard stud framed walls;

o Garage bay spacing of 16 ft (4.88 m) would work well;

16 ft (4.88 m) bays with 14 ft (4.27 m) wide doors should work;

Diaphragm action of roof and wall panels should negate need for interior shear walls in garage;

o Garage overall width of 90 ft (27.4 m) should have two interior column lines;

Roof panel might be 5-ply, 6-8 inch (150 – 200 mm) thick;

o General structural grid: 6 m x 6 m (19’-8” x 19’-8”) ideal; 6 m x 9 m (19’-8” x

29’-6”) could also work;

Conference Call

Meeting date : 4/3/2020

Mezzanine floor panels may need additional finish flooring over CLT for increased durability;

Could develop some built-up mass-timber trusses, but probably only makes sense for spans in garage areas;

Modular construction probably does not make sense given the amount of different spaces of varying sizes;

Cost estimating process:

o Uniqueness of project precludes use of square foot costing;

o WTA will develop preliminary schematic plan with structural grid layout and overall dimensions; also provide concept / massing model;

o E5 will develop preliminary cost model with panel, beam, and column sizes for costing;

E5 model will include basic allowances for M&E openings and cavities;

also will include assumptions for structural connections;

o Cost model should take 1-2 weeks to develop;

Project timeline:

o Design review with client in next 2 weeks +/- to review preliminary layouts;

o WTA will revise layout and develop preliminary schematic (1-2 weeks) by end of April;

o Preliminary cost model from E5 by mid May;

END OF MEETING MINUTES

The foregoing constitutes our understanding of matters discussed and conclusions reached.

Other participants are requested to review these items and advise WTA in writing within 7 business days of any errors or omissions.

S. Jefferson Ave.

Suite 601, Saginaw, MI 48706

Page of 3

PROJECT Newberry Customer Service

Center and Storage Building

2019144

DATE 4/15/2020 9:30 AM -

10:30 AM

ORGANIZER Jason Goff SUBJECT 751-20015.TAP -

Design Review

LOCATION Go-To-Meeting

INVITEES Keith Cheli, PJ Costa, Jason Goff, Dave Graham, Troy Grunder, Dan

Hall, Mike Holsinger, Corey Kovacs, Ken Lemiesz, Keith Magnusson, Alex McCollough, Dave Neuman, Tom Pawlowski, Dave Richmond, Kristie Sitar

ATTENDEES Keith Cheli (Dept of Natural Resources), PJ Costa (Dept of Natural

Resources), Jason Goff (WTA Architects), Dave Graham (Dept of

Natural Resources), Troy Grunder (ROWE Professional Services

Company), Dan Hall (State of Michigan DTMB), Mike Holsinger (Dept of Natural Resources), Corey Kovacs (Dept of Natural Resources), Ken

Lemiesz (WTA Architects), Keith Magnusson (Dept of Natural

Resources), Alex McCollough (Dept of Natural Resources), Dave

Neuman (Dept of Natural Resources), Tom Pawlowski (State of

Michigan DTMB), Dave Richmond (ROWE Professional Services

Company), Kristie Sitar (Dept of Natural Resources)

CC Jeremiah Gourd (MacMillan Assoc., Inc.), Lee Scott (Element5 Co.), Max Garcia (Element5 Co.)

MEETING COMMENTS

MEETING MINUTES

ACTUAL START DATE 4/15/2020 9:30 AM

MINUTES

Reviewed previous meeting minutes – No comments;

a. WTA to forward past meeting minutes to extended project team;

2. Reviewed updated Space Identification List – Owner comments as follows:

a. Verify discrepancies between floor area totals on Space ID list and on drawings;

b. Secure firearm / drug storage must be separate contained room; ideally not located within main check station lab;

i. Prefer to eliminate the need to staff to carry guns through public lobby area;

c. Private office space for CSC supervisor is for future position; space will function initially as “flex” office area;

d. Check station lab should be shared use between Wildlife and Fisheries divisions;

Meeting date : 4/15/2020

3. Reviewed Space Use Diagrams – Owner comments as follows:

a. Prefer public access and lobby configuration of Option 2; prefer garage access and configuration of Option 1;

b. Public entry to Fish & Wildlife check station should be directly from exterior; eliminate transport of animals through main public lobby;

i. May require additional vestibule space within check station to meet energy code requirements;

c. Sightline and access between main reception desk and check station is critical;

sometimes there is only one staff responsible for covering both areas; need sightline for monitoring and quick access between spaces;

d. Discussed meeting and conference spaces, number and quantity of meeting / privacy rooms, etc.; determined to keep spaces as shown;

e. Do not like garage configuration that requires large trucks and trailers to back in/out of space;

f. Provide extended eaves over garage doors to protect from falling snow;

g. Like the public lobby and entry oriented toward M-123;

i. Provides more intuitive layout for public access and entry;

ii. Allows better opportunity for strong architectural expression/ statement;

h. Like general layout of office area;

4. Reviewed Schematic Site Plans – Owner comments as follows:

a. Prefer public access drive configuration of Option 2; prefer garage access configuration of Option 1;

b. Locate public car-only and barrier-free parking spaces directly adjacent to building to prevent pedestrian crossing of traffic;

c. Provide parallel / pull-through trailer parking along road near main entry;

d. Provide additional overflow parking for state vehicles; possibly break up staff parking areas depending on other site layout adjustments:

i. DNR to provide parking quantities needed for state-owned vehicles;

e. Storm-water requirements are still being researched; detention pond area is shown as place holder;

i. Location indicated for detention pond is currently LED shooting range area;

explore alternate locations or options if detention is necessary;

f. Design septic fields and main sanitary lines to account for frost depth to prevent freezing;

g. Consider snow storage areas from plowing in site / parking layouts;

h. Examine possibility for bio-mass heating systems;

i. Keep fossil fuel systems as backup;

ii. Possible alternate for renewable systems;

iii. Examine plan / site layouts or requirements that would be necessary to accommodate bio-mass;

5. Discussed other mass timber related issues:

a. Previously had discussions with MSU on…