attachment-8-report-of-contract-usage.xlsx
XLSX spreadsheet 27 KB Posted
- Contract number
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- New York
About this file
This document is a Report of Contract Usage form required by the New York State Office of General Services (OGS) for Group 35200, a statewide contract vehicle covering Firearms, Ammunition, and Less-Lethal Products under Award #23392. The form serves as the reporting mechanism for tracking sales activity by awarded contractors, authorized dealers, and distributors to authorized contract users, which include state agencies and eligible non-state entities across New York State.
The contract encompasses nine product lots: Lot 1 (Firearms and Accessories), Lot 2 (Live Ammunition), Lot 3 (Less-Lethal Ammunition), Lot 4 (Restraints), Lot 5 (Batons and Baton Holders), Lot 6 (Holsters, Duty Belts and Related Holders), Lot 7 (Training Aids and Accessories), Lot 8 (Less-Lethal Gases and Grenades), and Lot 9 (Firearms Optics and Accessories). Contractors must submit quarterly sales reports within 10 days of each calendar quarter's close, detailing transactions by vendor, invoice date, purchasing entity, product specifications, quantities, manufacturer's list prices, applied discounts, and net prices charged to authorized users. Pricing information must include the MSRP/list price, contract discount percentage, additional discounts offered, and resulting net NYS price. Products meeting GreenNY environmental specifications must be identified. Failure to submit timely reports may result in contract cancellation and contractor designation as non-responsible, and no price updates will be granted to contractors with outstanding reporting or documentation requirements.
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Instructions
NEW YORK STATE OFFICE OF GENERAL SERVICES
Group 35200 Firearms, Ammunition, and Less Lethal Products (Statewide) Report of Contract Usage Award # 23392
General Contractor is required to submit Attachment 8 – Report of Contract Usage (This Report) no later than 10 days after the close of each calendar quarter. This Report must include total sales to Authorized Users by the Contractor and all authorized Dealers and Distributors. If the Contract period begins or ends in a fractional portion of a reporting period, only the actual Contract sales for this fractional period should be included in the quarterly report.
This Report is to be submitted electronically via email in Microsoft Excel to OGS Procurement Services. Send the email to the attention of the OGS Contract Manager (individual listed on the front page of the Contract Award Notification) and reference the Contract Group Number, Award Number, Contract Number, Sales Period, and Contractor's name and other identifying information.
This Report contains the minimum information required. Additional sales information May be required by OGS and Must be supplied upon request. Failure to submit reports on a timely basis May result in Contract cancellation and designation of the Contractor as non-responsible. No Price Updates will be granted to any Contractor who has outstanding Sales Reports, Proof of Insurance or any other documentation that is required under the resulting contract.
Instructions The "Sales Report Template" worksheet is formatted for 50 entries. If more entries are needed, add rows within the yellow chart. Use as many rows as necessary to report all sales for each Entity.
Indicate the appropriate report period MM-DD-YY to MM-DD-YY (e.g. 01-01-19 to 03-31-19) on "Sales Report Template" tab.
| Column Headers Defined | ||
| Sold By | Name of vendor making the sale (Contractor or Authorized Dealer/Distributor) full company name | |
| Invoice Date (MM/DD/YYYY) | Date product was sold & invoiced (MM/DD/YY) | |
| Ordering Entity's PO # | Ordering Entity's (Contract User's) Purchase Order Number | |
| Sold To (Ordering Entity) | Name of the ordering Contract User (e.g. New York State Police). | |
| For Non-State Agency with multiple entries, please enter consistent contract user's names on each line. | ||
| Sold To (Address) | Street address of Contract User's location (e.g. 123 Madison Avenue) | |
| Sold To (City,State, Zip Code) | Address of the contract user's location (e.g. Albany, NY 12242) | |
| State Agency Y/N | If a State Agency report Y, all others report N. | |
| Contract Lot # | Lot # awarded to Contractor | |
| Mfg Name | Manufacturer's Name | |
| Mfg Model Number | Manufacturer's Model Number of item sold | |
| Mfg Part # | Manufacturer's Item (stock/mfg) Number of item sold (NO SPACES OR HYPHENS) | |
| Item Description | Description of the item and model being purchased | |
| Product Meets GreenNY Specification Yes / No | Successful Bidders/Contractors shall note Products that meet GreenNY Specifications per IFB Section 6.27 - | Environmental Sustainability and NYS Executive Order Number 22. Select 'Yes' or 'No' from the dropdown. |
| Qnty | Quantity of items sold | |
| MSRP/List Price | Manufacturer's Retail Price or List Price | |
| Discount % | Discount % from MSRP / List Price | |
| Addt'l Discount % Offered | Additional discounts such as volume discounts, NYS Procurment Card discounts, or Prompt Payment discounts | |
| Net NYS Price | Enter the actual Net Price charged to the Contract User (MSRP/List Price less the Discount % and Add'l Discount % Offered if applicable. | |
| Total Price | Enter the Total Price of Purchase (Quantity multiplied by Net NYS Price). |
&10GROUP 35200, INVITATION FOR BIDS 23392
FIREARMS, AMMUNITION, AND LESS LETHAL PRODUCTS (STATEWIDE)
&10&F &A &P
Sales Report Template
| REPORT OF CONTRACT USAGE | |||||||||||||||||||
| Group #: 35200 - Firearms, Ammunition, and Less-Lethal Products | |||||||||||||||||||
| IFB # / Award #: 23392 | |||||||||||||||||||
| Contractor Name | Federal ID | ||||||||||||||||||
| Date Report Submitted | Vendor ID | ||||||||||||||||||
| Contractor Contact Name | Contract # | ||||||||||||||||||
| Reporting Period | |||||||||||||||||||
| DO NOT ADD, REMOVE OR REARRANGE ANY COLUMNS. You may add rows as needed. | |||||||||||||||||||
| SOLD BY (CONTRACTOR OR AUTHORIZED DEALER/DISTRIBUTOR'S NAME) | Invoice Date (MM/DD/YYYY) | Ordering Entity | |||||||||||||||||
| PO # | Sold To | ||||||||||||||||||
| (Ordering Entity) | Sold To (Address) | Sold To (City, State, Zip Code) | State Agency? | ||||||||||||||||
| (Y/N) | Contract Lot # | Mfg Name | Mfg Model # | Mfg Part # | Item Description | Product Meets GreenNY Specifications Yes / No | Qnty | List Price/ | |||||||||||
| MSRP | Contract Discount % | Addt'l Discount % Offered | Net NYS Price | Total Price | |||||||||||||||
| SAMPLE: Danial Boone Arms | 04/01/26 | 04012026 | Steuben County Sheriff's Dept. | 707 Ramsey Street | Bath, NY 14810 | No | Lot 2 - Live Ammunition | Birmingham Small Arms Co. Ltd | Lee-Enfield Number 1 Mk V | LE No.1 MK-V | Lee-Enfield Rifle No. 1 Mk V | No | 15 | $1,100.00 | 15.00% | 3.00% | $906.85 | $ 13,604.25 |
TOTAL SALES $ - 0
&10GROUP 35200, INVITATION FOR BIDS 23392
FIREARMS, AMMUNITION, AND LESS LETHAL PRODUCTS (STATEWIDE)
&10&F &A &P
Lots
| Lot 1 - Firearms and Accessories |
| Lot 2 - Live Ammunition |
| Lot 3 - Less-Lethal Ammunition |
| Lot 4 - Restraints |
| Lot 5 - Batons and Baton Holders |
| Lot 6 - Holsters, Duty Belts and Related Holders |
| Lot 7 - Training Aids and Accessories |
| Lot 8 - Less-Lethal Gases and Grenades |
| Lot 9 - Firearms Optics and Accessories |
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