attachment-5-bidder-information-questionnaire.xlsx
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This document is Attachment 5 - Bidder Information Questionnaire for New York State Office of General Services (OGS) Group 35200, Invitation for Bids 23392, a statewide contract solicitation for Firearms, Ammunition, and Less Lethal Products. The questionnaire is used to collect essential bidder information and certifications from companies seeking to be awarded contracts under this procurement vehicle, which covers multiple New York State counties and jurisdictions.
The questionnaire requires bidders to provide comprehensive company information including business name, Federal Tax ID, NYS Vendor ID, principal place of business, and contact details for bid submission, contract administration, customer service, and emergency communications. Bidders must disclose pricing competitiveness relative to other federal, state, and local contracts; confirm NYS Purchasing Card acceptance for orders up to $50,000; indicate employment numbers and New York State presence; certify manufacturing location of products; and disclose any prior non-responsibility findings or contract terminations by governmental entities. For lots involving firearms and ammunition sales, bidders must confirm authorization to sell in New York State exempt from applicable taxes and specify whether they are bidding as a manufacturer or distributor, with distributors required to submit a Manufacturers Certificate. The solicitation also requests information regarding prompt payment discounts, online ordering systems, and certification status as minority-owned, women-owned, or service-disabled veteran-owned businesses.
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General Questions
| ATTACHMENT 5 - BIDDER INFORMATION QUESTIONNAIRE |
| General Questions |
Bidder Company Business Name
Instructions: Complete all questions below. Questions may have a drop-down menu from which to select your response.
NOTE TO BIDDER: FAILURE TO ANSWER THE QUESTIONS WILL DELAY THE EVALUATION OF YOUR BID AND MAY RESULT IN REJECTION OF YOUR BID.
| # | Question | Response |
| 1 | Bidder Company Business Name | |
| 2 | D/B/A – Doing Business As (if applicable) | |
| 3 | Federal Tax ID # | |
| 4 | Address | |
| 5 | City | |
| 6 | State | |
| 7 | Zip Code | |
| 8 | Bidder Contact Name | |
| 9 | Bidder Contact Phone | |
| 10 | Bidder Contact Email | |
| 11 | Bidder's PRINCIPAL PLACE OF BUSINESS: "Principal Place of Business" is the location of the primary control, direction and management of the enterprise (State of): | |
| 12 | Does Bidder have the required 10-digit NYS Vendor ID Number? | |
| 13 | If yes, please provide | |
| 14 | If no, did Bidder complete and submit the OSC Substitute W-9 form to OGS as described in the Solicitation Section titled NYS Vendor File Registration, prior to submitting this bid document? | |
| 15 | Is Bidder a disregarded entity for tax purposes? | |
| 16 | If yes, please list the name of Bidder’s owner/parent company | |
| 17 | If yes, please list the Federal Tax ID # of Bidder’s owner/parent company | |
| 18 | Does Bidder have a contract with any other federal, state or local governmental entity, including General Services Administration (GSA) / Veterans Affairs (VA), on similar products, quantities, terms and conditions? If yes, provide a link for each contract, if available. | |
| 19 | Are prices quoted for this solicitation the same as or lower than those quoted other federal, state or local governmental entities (including GSA/VA contracts) on similar products, quantities, terms and conditions? | |
| 20 | If Bidder answered "No" to question above, please explain: | |
| 21 | Does Bidder offer an online web-based ordering system? | |
| 22 | If awarded a contract, will Bidder accept the NYS Purchasing Card (see Appendix B, Purchasing Card) at no additional charge, for orders up to and including $50,000? | |
| 23 | If Bidder requires a minimum purchase amount for orders placed using the NYS Purchasing Card, please indicate the minimum purchase amount: | |
| 24 | If Bidder limits the maximum acceptable purchase amount for orders placed using the NYS Purchasing Card, please indicate the maximum purchase amount: | |
| 25 | If Bidder offers an additional discount for purchases made with the NYS Purchasing Card, enter it here (%): | |
| 26 | Does Bidder offer a prompt payment discount for payments made in less than 30 days after receipt of a proper invoice? | |
| 27 | If yes, please detail the additional discounts by providing the percentage of discounts and the specific number of days within which payment must be made for the discounts to apply (for example: 2% / 15 days; 1% / 20 days): | |
| 28 | Are any Products offered manufactured from recycled materials? If yes, please attach price list with noted products. | |
| 29 | Are any Products offered remanufactured (i.e., restored to their original performance standards and function)? If yes, please attach price list with noted products. | |
| 30 | Are any Products offered Energy Star Compliant? If yes, please attach price list with noted products. | |
| 31 | Person to contact for questions relating to this Bid submission: | |
| Contact Name: | ||
| Title: | ||
| Phone: | ||
| Toll Free Phone: | ||
| Email: | ||
| 32 | Person to contact for Contract Administration issues: | |
| Contact Name: | ||
| Title: | ||
| Phone: | ||
| Toll Free Phone: | ||
| Email: | ||
| 33 | Customer Service contact for New York State Contract Orders during normal business hours: | |
| List normal business hours (Specify M-F, Sat, Sun): | ||
| Contact Name: | ||
| Title: | ||
| Phone: | ||
| Toll Free Phone: | ||
| Email: | ||
| 34 | Person to contact in the event of an emergency occuring after normal business hours or on weekend/holidays: | |
| Contact Name: | ||
| Title: | ||
| Phone: | ||
| Toll Free Phone: | ||
| Email: | ||
| 35 | Entity information that will appear on invoices, for orders placed directly with the Contractor, if different from Bidder Company Business information above. | |
| Invoicing Entity Company Name: | ||
| Federal Tax ID #: | ||
| NYS Vendor ID #: | ||
| Is payment made to the above Entity/Federal Tax ID#? |
Note: If yes, the invoicing entity NYS Vendor ID must be referenced on Purchase Orders
| 36 | Is Bidder listed as a certified Minority- or Women-Owned Business Enterprise in the NYS Empire State Development Directory of Certified Minority- and Women-Owned Businesses, located at https://ny.newnycontracts.com (click on "Search the Directory" under "NYS Directory of Certified Firms"). |
| 37 | If yes, please indicate Minority-Owned (MBE), Women-Owned (WBE), or Minority- and Women-Owned (MWBE). |
| 38 | Is Bidder listed in the Directory of New York State Service-Disabled Veteran-Owned Businesses located at: https://online.ogs.ny.gov/sdvob/search? |
| A Bidder that is a Small Business as defined in New York State Finance Law Section 160(8) will be identified by OGS in the OGS Contract Award Notification upon award of the Contract. |
"Small Business" means a business which:
(a) is resident in New York State;
(b) is independently owned and operated;
(c) is not dominant in its field; and,
(d) employs one hundred or fewer persons
| 39 | Is Bidder a New York Small Business as defined above? |
| 40 | Total number of people employed by your business: |
| 41 | Total number of people employed by your business in New York State: |
| 42 | Place of manufacture of Product(s) bid: |
| 43 | Are all Product(s) bid manufactured in NYS? |
| 44 | Are all Product(s) bid manufactured outside NYS? |
| 45 | Are the Product(s) bid manufactured both in NYS and outside NYS? |
| BIDDER/OFFERER DISCLOSURE OF PRIOR NON-RESPONSIBILITY DETERMINATIONS |
Pursuant to Procurement Lobbying Law (SFL § 139-j)
| 46 | Has any Governmental Entity made a finding of non-responsibility regarding the Bidder in the previous four years? |
| 47 | If yes, was the basis for the finding of non-responsibility due to a violation of State Finance Law § 139-j? |
| 48 | If yes, was the basis for the finding of non-responsibility due to the intentional provision of false or incomplete information to a Governmental Entity? |
If yes, please provide details regarding the finding of non-responsibility below.
| Governmental Entity: |
| Date of Finding of Non-Responsibility: |
| Basis of Finding of Non-Responsibility: |
(add additional pages if necessary with content clearly labeled)
| 49 | Has any Governmental Entity terminated a Procurement Contract with or withheld a Procurement Contract from the Bidder due to the intentional provision of false or incomplete information? If yes, please provide details below. |
| Governmental Entity: | |
| Date of Termination or Withholding of Contract: | |
| Basis of Termination or Withholding: |
(add additional pages if necessary with content clearly labeled)
GROUP 35200, INVITATION FOR BIDS 23392
FIREARMS, AMMUNITION, AND LESS LETHAL PRODUCTS (STATEWIDE)
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Solicitation Specific Questions
| ATTACHMENT 5 - BIDDER INFORMATION QUESTIONNAIRE |
| Solicitation Specific Questions |
Bidder Name 0
Instructions: Complete all questions below. Questions may have a drop-down menu from which to select your response.
NOTE TO BIDDER: FAILURE TO ANSWER THE QUESTIONS WILL DELAY THE EVALUATION OF YOUR BID AND MAY RESULT IN REJECTION OF YOUR BID.
| # | Question | Response |
| 1 | If the Bidder does not currently offer a toll-free phone number(s); if you are awarded a Contract, is the Bidder willing to accept collect calls or to establish toll-free numbers? | |
| 2 | If bidding on Lot 1 and/or Lot 2, is the Bidder authorized to sell firearms/ammunition in NYS exempt from FET/FAET, state, and local taxes? | |
| 3 | Please indicate if Bidder is bidding as a Manufacturer or as a Distributor | |
| 4 | If Bidder is a Distributor, has Bidder submitted Attachment 10 - Manufacturers Certificate with their bid? |
GROUP 35200, INVITATION FOR BIDS 23392
FIREARMS, AMMUNITION, AND LESS LETHAL PRODUCTS (STATEWIDE)
&K000000&F &A
Page &P of &N
Control
| Valid answers for County |
| Albany |
| Allegany |
| Bronx |
| Broome |
| Cattaraugus |
| Cayuga |
| Chautauqua |
| Chemung |
| Chenango |
| Clinton |
| Columbia |
| Cortland |
| Delaware |
| Dutchess |
| Erie |
| Essex |
| Franklin |
| Fulton |
| Genesee |
| Greene |
| Hamilton |
| Herkimer |
| Jefferson |
| Kings |
| Lewis |
| Livingston |
| Madison |
| Monroe |
| Montgomery |
| Nassau |
| New York |
| Niagara |
| Oneida |
| Onondaga |
| Ontario |
| Orange |
| Orleans |
| Oswego |
| Otsego |
| Putnam |
| Queens |
| Rensselaer |
| Richmond |
| Rockland |
| Saratoga |
| Schenectady |
| Schoharie |
| Schuyler |
| Seneca |
| St. Lawrence |
| Steuben |
| Suffolk |
| Sullivan |
| Tioga |
| Tompkins |
| Ulster |
| Warren |
| Washington |
| Wayne |
| Westchester |
| Wyoming |
| Yates |
General Questions - &A GROUP 73003 - Administrative Services
&D Attachment 6 of 12 Page &P of &N
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