Summary of Bidder Submission Checklist

This is a Bidder Submission Checklist (Attachment 6) issued by the New York State Office of General Services (OGS) for Solicitation Number 23392, a statewide Invitation for Bids for firearms, ammunition, and less lethal products. The checklist outlines all required documents and certifications that bidders must complete and submit to be considered responsive. Documents must be submitted on two USB flash drives in PDF format (with OCR capability where applicable), with paper originals required for documents bearing original signatures or notarized signatures. The checklist covers 22 primary document requirements and supplementary questions that bidders must address, including bid pricing, manufacturer certifications, insurance compliance documentation, equal employment opportunity plans, and various state and federal compliance certifications.

Key submission requirements include current pricing verification comparable to other governmental contracts (such as GSA or NASPO ValuePoint); manufacturer's nationally published price lists showing all NYS net pricing discounted from manufacturer's suggested retail price; proof of insurance coverage including general liability, business automobile liability, workers compensation, and disability benefits; Vendor Responsibility Questionnaire certification completed no more than six months prior to bid opening; New York State tax certifications (ST-220-CA and ST-220-TD); Executive Order 16 certification; and EEO-100 staffing plans. Bidders must verify they are submitting the most current versions of all documents as posted on the OGS website and announced through the NYS Contract Reporter, with failure to submit the correct revision date of Attachment 1 (Pricing) potentially resulting in bid disqualification. All bid envelopes must be clearly labeled with "BID ENCLOSED," the solicitation number, bid opening date and time, and package numbering.