Attachment_8_-_Professional_Services_Background.docx

The document is an Attachment 8 Professional Services Background form for the County of Orange Office of the District Attorney's Request for Proposal (RFP #026-2630601-RA) for Implementation, Maintenance and Support of a New Case Management System (CMS). The RFP seeks a comprehensive digital solution to replace the existing legacy system, with proposals due on September 18, 2024, and services anticipated to commence in February 2025. A pre-proposal submission meeting is scheduled for August 14, 2024, via Zoom, with a question and answer deadline of August 21, 2024. The contract term is anticipated to be 11 years, and potential vendor interviews are planned for the week of November 4, 2024.

The procurement will evaluate proposals across five key criteria: Solution Offering + Requirements (300 points), Implementation Services (200 points), Experience and Qualifications (100 points), Corporate Sustainability (50 points), and Cost (100 points). The RFP includes provisions for local small businesses (OCLSB) and Disabled Veteran Business Enterprises (DVBE), offering a 5% bid price reduction or scoring advantage for qualified vendors, with an enhanced 8% preference for businesses certified in both categories. Vendors must be certified by the California Department of General Services, maintain a principal operation center in Orange County, and allocate at least 20% of the total bid amount to certified OCLSB or DVBE subcontractors. The project requires integration with external systems including law enforcement, court, and victim services platforms, and vendors must have implemented a CMS in a federal CJIS compliant setting with at least two implementations in comparable prosecution offices.